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June 22, 2009 Regional District of Central Okanagan Regional Board Minutes 5.3 Regional District of Central Okanagan Security Issuing Bylaw No 1260, 1st, 2nd and 3rd readings and Adoption (All Directors - Unweighted Vote) BAKER/OPHUS THAT Regional District of Central Okanagan Security Issuing Bylaw No. 1260, 2009 be given first, second and third readings, reconsidered and adopted this 22nd day of June 2009. CARRIED Bylaw 1260 NOW THEREFORE the Regional Board of the Regional District of Central Okanagan in open meeting assembled enacts as follows; 1. The Regional Board hereby consents to financing the debt of the City of Kelowna in the amount of Seven Million Five Hundred Thousand dollars and 00 cents ($7,500,000,00) in accordance with the following terms. Automated Collection Curbside Carts $7,500,000.00 Term of Issue: 10 years

Minutes of the Special Board Meeting of the Regional District of Central Okanagan Thursday, April 10, 2008 1. New Business 1.1 Award of Contract - Recycling Depot and Waste Transfer Station Operations and Collection Service (All Directors - Weighted Vote) Staff noted that based on volumes of recyclables collected in 2007, the costs for the operations of the recycling depots will be $365,000 per year for the five year period ($1,825,000 for five years or $7.15 per household per year). If volumes collected are higher or lower than the 2007 volumes, costs will vary accordingly. The costs with the new contract will increase 14%, commencing July 2008. The cost of the operations of the North Westside Road and Trader's Cove waste transfer sites will be $105,000 per year ($525,000 for five years or about $81.00 per household per year). The costs of the two stations' operations are presently about $88,000. Again, costs may vary depending on the volumes of wastes collected and the number of hauls that must be made to landfills and/or the recycling processing plant. The increase of contract costs by 20% is primarily attributed to the significant increases in fuel and labour costs. The cost increases were anticipated and built into the 2008 budget. Okanagan Environmental Services name has been changed to Okanagan Environmental Waste Systems Ltd. #89/08 GIVEN/DAY THAT the Regional Board award the Recycling Depot and Waste Transfer Stations Operations and Collection Service contract to Okanagan Environmental Waste Systems Ltd. for the five year period and with a two year extension option, beginning July 1, 2008, for a total cost during the five year period of $1,825,000, as well as a total cost for the North Westside Road and Trader's Cover waste transfer sites of $525,000. CARRIED

Highlights of the Special Regional Board Meeting– April 10, 2008 Recycling Depot & Transfer Stations Contract The Regional Board has awarded a five year contract for the operation and collection of materials at recycling depots, waste transfer stations and the cleanup of illegal dump sites on Crown Land. Okanagan Environmental Waste Systems Limited was one of three qualified bids received for a combined services contract, which begins July 1st. Over the five year term based on the volume of recyclables collected, the cost of operating four recycling depots will be $1,825,000 and will see improvements in the layout of each site and bin enclosures in order to improve traffic flow and parking. This cost could vary depending whether the volumes of materials collected are higher or lower than in 2007. The cost of operating the Trader’s Cove and North Westside transfer stations will be $525,000 and takes into account higher fuel and labour costs since the last contract was awarded five years ago. The illegal dumping site cleanup cost remains at approximately $17,000 per year and the contractor will provide improved equipment to access remote locations on Crown Land. Sugar Loaf Expenses 2004 = 43,691 Sugar Loaf Expenses 2005 = 42,411 Sugar Loaf Expenses 2006 = Sugar Loaf Expenses 2007 = 55,014 Sugar Loaf Expenses 2008 = Traders Cove Expenses 2004 = Traders Cove Expenses 2005 = Traders Cove Expenses 2006 = Traders Cove Expenses 2007 = Traders Cove Expenses 2008 =

Regional District of Central Okanagan Regional Board Agenda April 27,2009 Item 6.12 Contract Amendment re-Transfer Stations.pdf North Westside Road Transfer Station   Existing Hauling Fees Proposed Hauling Fees Actual Increase Garbage bin $261 per trip $305 per trip $44 per trip Recycling bin $305 per trip $305 per trip $0 per trip Yard Waste bin $261 per trip $305 per trip $44 per trip

 

North Westside Ratepayers Association are to provide and maintain "General Liability Insurance" and are to provide at its own cost any additional insurance

 

 

2007 - 2008 contract for the Sugar Loaf transfer station
that RDCO released through the Freedom of Information Act

RDCO released this contract through the Freedom of Information Act request of July 2, 2008 but didn't actually send this information until April 9, 2009 along with the apology letter dated Feb 24, 2009 addressed to the Office of the Information and Privacy Commissioner.
Apology Letter page 1 | page 2 | page 3

Below is the BFI Contract January 2007 until May 2008 which shows that BFI is responsible to supply the transfer station attendant at Sugar Loaf transfer station.

The Contractor shall provide all labour necessary for the operation and maintenance of the station owned by the Regional District during the term of this agreement and shall provide staff for operating of the station for approximately twenty hours per week or as otherwise agreed in writing by the parties.

This contract was received April 9, 2009, and the contract below which is different and says it is for the same time period was received August 1, 2008.

The Contractor shall provide all labour necessary for the operation and maintenance of the Station owned by the Regional District during the term of this agreement and shall provide staff for operating of the station for approximately twenty hours per week or as otherwise agreed in writing by the parties.

The transfer station hours are Mon. Wed., Sat, and Sun 8 AM until noon.  So how do the transfer stations operating hours constitute 20 hours as stated in the contract above when the transfer station is only open for 16 hours per week?

Did not scan page 3-6

Did not scan page 8
(if you wish to see the pages not scanned, contact us here and let us know)

Where is schedule "A" and "B" as we did not receive this information.. it is a blank page.

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On August 1, 2008 RDCO released this copy (below) of the Jan 2007 - May 2008 contract before the above copy of the contract was released April 9, 2009.  Maybe RDCO did not realize that RDCO had already released a copy of this contract months earlier, and the complainant forgot that RDCO had already released a copy as well.  The complainant thought the copies already received were older contracts, and that RDCO was sending a new contract.  Just realizing this May 11, 2009 and after looking at the two contract copies, they are not the same.  The above contract is 10 plus pages long and the contract below is only 6 pages long.  The second copy RDCO sent (above) did not contain schedule "A" and "B".  The first copy of the contract that RDCO sent (below) contained something (it doesn't say "schedule A or B" but does say Employment Agreement).  Another freedom of information request asking for schedule "A" and "B" was sent to RDCO on April 24, 2009.  The original Freedom of information request asking for this information was made July 2, 2008.

RDCO released this contract below October 1, 2008 and the contract above on April 9, 2009

January 2007 - May 31, 2008
Contract for Sugar Loaf Transfer Station
Between BFI and Transfer Station Attendant

page 1 - 6

 

 

1. BFI appoints the employee as the operator of the transfer station on the terms and conditions described hereunder.

2.  The term of this agreement shall be from the date the agreement is signed to May 31, 2008, subject to extension or termination in accordance with the terms of this agreement.

 

6. The employee will be paid $18.50 per hour for 20 hours per week, plus 1 hour for administration.  The Employment Standards Act of British Columbia applies to this agreement. --------- once per month - safety.

7. The employee will be entitled to 3 weeks holidays per year.  The employee will be responsible to arrange for a suitable replacement to perform the duties while the employee is on holidays. ------ preapproved by BFI

 

There were no signatures on this document?

 

Schedule "A"
6. Dispense bag tags and administer cash for extra garbage disposal and remit monies to Regional District.

2006 letter from North Westside Ratepayers
stating they no longer want to operate the Sugar Loaf transfer station.

2005 Hauling Contract
BFI to haul garbage for the North Westside Ratepayers (Sugar Loaf transfer station).
page 1-4

click on page to read larger print

 

click on page to read larger print

 

click on page to read larger print

 

click on page to read larger print

2001 - 2006
Contract for the Management
of the
North Westside Road Waste Transfer and Recycling Station

click on page to read larger print

 

click on page to read larger print

pay for contract services to the Ratepayers for operating the transfer station

click on page to read larger print

 

click on page to read larger print

 

This contract to operate the Sugar Loaf transfer station in 2001-2006 shows

• parcel tax pays for the tipping fees for depositing the waste bins at the Landfill, and for the hauling fees, and that

• the $40.00 utility bill is charged to North Westside Road Fire Protection area to pay for an administration fee to RDCO, and to pay for contract services to the Ratepayers for operating the transfer station.

2008 - 2013 Contract for Sugar Loaf

 

 

 

 

This contract is long and we will post what you want to see versus the whole contract.  We just received this contract on May 25, 2009 so will be posting more of it sooner than later.

Also did you know the Regional District of Central Okanagan held a public hearing April 27, 2009 in regards to rezoning the La Casa transfer station land, publishing it in the Kelowna newspapers instead of the Vernon Morning Star which is the only newspaper delivered to the area being rezoned to industrial. 

A portion of the public hearing (La Casa transfer station portion) was laid aside after the fact, due to the Regional District of Central Okanagan not publishing notice in the Vernon Morning Star which is the only newspaper delivered to the area affected.  Only publishing notice of a public hearing in the Kelowna newspaper invalidates the entire bylaw!  Does it not?

See Community Charter below

Item 1 Zoning Amendment Bylaw No 871-194.pdf

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