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LAST UPDATE January 25, 2015

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Check out RDCO's 2011 Budget

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.pdf icon March 14, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Finance Reserves for emergency use or about Item 5.1 Establishment of Operating Reserves - Regional District of Central Okanagan Operating Reserve Fund Bylaw No. 1323, 1st, 2nd and 3rd readings and adoption (All Directors Unweighted Vote)

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.mp3 file icon - click here for help with audio March 14, 2013 audio of entire RDCO Board meeting - .mp3 (3.83 MB)

Click this Windows Media Audio icon for help with audio files March 14, 2013 audio of RDCO Board meeting only about Finance Reserves for emergency use - .wma (431 KB)

Click this Windows Media Audio icon for help with audio files March 14, 2013 audio of RDCO Board meeting only about Grants Committee Appointments and Board Raise report being postponed - .wma (865 KB)

Click this Windows Media Audio icon for help with audio files March 14, 2013 audio of RDCO Board meeting only about CAO Paul Macklem update on what he has been working on - .wma (2.81 MB)

.pdf icon March 14, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.1 Establishment of Operating Reserves - Regional District of Central Okanagan Operating Reserve Fund Bylaw No. 1323, 1st, 2nd and 3rd readings and adoption (All Directors Unweighted Vote)

There was nothing in the Agenda about this.

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.mp3 file icon - click here for help with audio March 14, 2013 audio of entire RDCO Board meeting - .mp3 (3.83 MB)

Click this Windows Media Audio icon for help with audio files March 14, 2013 audio of RDCO Board meeting only about Finance Reserves for emergency use - .wma (431 KB)

Click this Windows Media Audio icon for help with audio files March 14, 2013 audio of RDCO Board meeting only about Grants Committee Appointments and Board Raise report being postponed - .wma (865 KB)

Click this Windows Media Audio icon for help with audio files March 14, 2013 audio of RDCO Board meeting only about CAO Paul Macklem update on what he has been working on - .wma (2.81 MB)

.pdf icon March 14, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

9. DIRECTOR ITEMS

a) CAO Update

Paul Macklem provided an update on some current issues being addressed:

o RESOC report will be brought forward March 28.
o STPCO agreement is being drafted. (Sustainable Transportation Partnership of the Central Okanagan)
o The first meeting of the Service Review Committee was held yesterday with the next meeting to be held April 10.
o Management Compensation report will be brought forward April 11.
o CEO/CAO Forum is being held in Victoria next week.
o UBCM Selected committee on Finance meets April 8th. The Committee will be presenting information at SILGA May 2.
o Staff continues to work on leasing space in the administration building.

b) Standing Committee Selection

Chair Hobson noted that as previously directed by the Board, a committee is to be formed to review director compensation and the regional grant in aid policy. It was suggested the director compensation review be left until late 2013 and that the
regional grant in aid committee report by the fall.

GRAY/OPHUS
THAT Directors Basran, Edgson and Findlater, with staff support M. Drouin and C. Walsh, be appointed to the regional grant in aid standing committee to report back to the Board by the fall.

=========

5. FINANCE & ADMINISTRATIVE SERVICES

5.1 Establishment of Operating Reserves - Regional District of Central Okanagan Operating Reserve Fund Bylaw No. 1323, 1st, 2nd, and 3rd readings and adoption (All Directors - Unweighted Vote)

BAKER/EDGSON
THAT Regional District of Central Okanagan Operating Reserve Fund Bylaw No. 1323 be given first, second and third readings and adopted this 14th day of March 2013.

CARRIED

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.mp3 file icon - click here for help with audio March 14, 2013 audio of entire RDCO Board meeting - .mp3 (3.83 MB)

Click this Windows Media Audio icon for help with audio files March 14, 2013 audio of RDCO Board meeting only about Finance Reserves for emergency use - .wma (431 KB)

Click this Windows Media Audio icon for help with audio files March 14, 2013 audio of RDCO Board meeting only about Grants Committee Appointments and Board Raise report being postponed - .wma (865 KB)

Click this Windows Media Audio icon for help with audio files March 14, 2013 audio of RDCO Board meeting only about CAO Paul Macklem update on what he has been working on - .wma (2.81 MB)

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.pdf icon November 8, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes of the Governance and Services Committee meetings are not usually published to RDCO's website until after they have been adopted at the following meeting January 17, 2013.  If the minutes are not posted here yet, you can check RDCO's website to see if they are published there yet.  We don't see these minutes posted to RDCO's website.

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.mp3 file icon - click here for help with audio November 8, 2012 audio of entire RDCO Governance and Services Committee meeting - .mp3 (49.6 MB)

Click this Windows Media Audio icon for help with audio files November 8, 2012 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (18 MB)

Click this Windows Media Audio icon for help with audio files November 8, 2012 audio of RDCO Governance and Services Committee meeting only about Item 6.2 Briefing On 2013 - 2017 Financial Plan - .wma (11.7 MB)

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.pdf icon March 30, 2012 Highlights of the Regional District of Central Okanagan Special (Budget) Board Meeting

There are no Highlights of RDCO's board meeting for this special budget meeting

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.mp3 file icon - click here for help with audio March 30, 2012 audio of entire RDCO Board meeting - .mp3 (179 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Item 4.1 Review of Changes and 2012 Tax Rates - .wma (5.47 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Item 4.3 RDCO 2012-2016 Financial Plan Bylaw No. 1305 - .wma (36.2 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Item 4.4 Temporary Borrowing Bylaw No. 1306 - .wma (132 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget - Peachland Mayor Fielding - .wma (525 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget - Kelowna Councillor Gail Given - .wma (2.51 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget - District of West Kelowna Councillor Duane Ophus - .wma (713 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Financial Plan - District of West Kelowna Councillor Duane Ophus - .wma (3.36 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget 911 doubled District of West Kelowna Councillor Duane Ophus - .wma (478 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget 911 - Kelowna Mayor Walter Gray - .wma (5.27 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget COW Director Edgson Garbage and Water - .wma (1.67 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget Public - Dave Robertson - .wma (4.36 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget Public - Marsali McIver - .wma (4.80 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget Dog Control up 56% due to Admin Overhead  - .wma (158 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget Water System Rate Increase Carried  - .wma (548 KB)

.pdf icon March 30, 2012 Regional District of Central Okanagan Special (Budget) Board Meeting Agenda

.pdf icon Item 4.1 Review of Changes and 2012 Tax Rates.pdf

.pdf icon Item 4.3 RDCO 2012-2016 Financial Plan Bylaw No. 1305.pdf

.pdf icon Item 4.4 Temporary Borrowing Bylaw No. 1306.pdf

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.mp3 file icon - click here for help with audio March 30, 2012 audio of entire RDCO Board meeting - .mp3 (179 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Item 4.1 Review of Changes and 2012 Tax Rates - .wma (5.47 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Item 4.3 RDCO 2012-2016 Financial Plan Bylaw No. 1305 - .wma (36.2 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Item 4.4 Temporary Borrowing Bylaw No. 1306 - .wma (132 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget - Peachland Mayor Fielding - .wma (525 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget - Kelowna Councillor Gail Given - .wma (2.51 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget - District of West Kelowna Councillor Duane Ophus - .wma (713 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Financial Plan - District of West Kelowna Councillor Duane Ophus - .wma (3.36 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget 911 doubled District of West Kelowna Councillor Duane Ophus - .wma (478 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget 911 - Kelowna Mayor Walter Gray - .wma (5.27 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget COW Director Edgson Garbage and Water - .wma (1.67 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget Public - Dave Robertson - .wma (4.36 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget Public - Marsali McIver - .wma (4.80 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget Dog Control up 56% due to Admin Overhead  - .wma (158 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget Water System Rate Increase Carried  - .wma (548 KB)

.pdf icon March 30, 2012 Regional District of Central Okanagan Special (Budget) Board Meeting Minutes

4. FINANCE DEPARTMENT

4.1 2012 - 2016 Financial Plan Introduction

a) Review of changes following the March 8, 2012 Governance & Services Committee meeting

M. Rilkoff provided an overview of the budget changes including:
• Total operating budget of $58m for 2012 (44.04% is debt, including municipal MFA payments; 48.83% is operating expenses; 7.59% is transfers to capital and reserves).
• Capital budget for 2012 is approximately $22m
•  Transfer to capital and reserves is $4,587,593
• Changes to the mosquito control program were highlighted. The Board approved an enhanced mosquito control program. Central Okanagan West grant in aid increased to reflect the mosquito control program.
• WWTP, lift stations and collector system - updated flow data resulted
in a shift to WFN due to new development/growth.
• Regional District basic administration grant - transferred to capital to pay down short term debt relating to the roof project.
•  Adjusted parcel tax roll from SIR
•  Pending issues were highlighted: WFN may withdraw from transit service do have their own direct operating agreement; fringe area planning allocation yet to be determined; regional rescue service review effects on the budget; and building inspection current shortfall is $33,010 (staff reviewing possibility of contracting out this service with member municipalities).

b) Review of 2012 Tax Rates
The residential tax rates for a home assessed at $499,000 were reviewed (including the draft rates from the February 17, March 8 and March 30 final budget discussions)
City of Kelowna - $(2.74)
District of Peachland - $(4.65)
District of Lake Country - $(0.85)
District of West Kelowna - $(5.79)
Central Okanagan West Electoral Area - $(4.67)
Central Okanagan East Electoral Area - $14.88

-----------------------------------

4.2 Public Comment on 2012 - 2016 Financial Plan

Chair Hobson opened the floor to any members of the public who wished to comment on the 2012 - 2016 Financial Plan.

Marsali Maciver, Central Okanagan West Electoral Area - expressed concern regarding the increase in water rates and questioned why North Westside residents didn't have consultation before rates were increased. It was noted that the area director has addressed residents at various community meetings. Staff circulated information directly to each resident
informing them of the changes proposed. The Board has agreed to the 50% increase at this time. An open house will be held in the community on April 18th.

Dave Robertson, North Westside resident - would like a public meeting on the water rates being imposed, not just an open house. Do water rates go into the specific service or general revenue? The RDCO does not have a general revenue account. Revenue goes directly into the service and remains as an asset of that service. How is the money going to be spent?
Staff noted that the intent of the public information session is to go over the water improvement for future upgrades and asset capital 20-year renewal plans.

Staff noted that as a result of the Urban Systems report received in February letters were sent to residents to highlight the funding gap and long term concerns regarding each water system. Residents have had the opportunity to contact staff or the director with any concerns or questions.

Mr. Robertson stated that residents should have input on how money is spent on the fire departments and the community hall maintenance.

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4.3 Regional District of Central Okanagan 2012 - 2016 Financial Plan Bylaw No. 1305, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)

In discussion, concern was raised by some directors regarding:

o How administration is calculated. In review of previous budget documents it was noted that there has been an increase to
administration (specific increases in Finance, HR, EDC, 911, WWTP). Staff note that administration is allocated to the services.
An in-depth analysis of administration overhead was done in 2011 and presented to the Board. The Board at that time adopted a new policy which affected the rates for various services. Overhead rates have gone down significantly since the incorporation of West Kelowna.

o Operational costs increased over the 5-year plan, the question was raised how committed is the Board to implement the proposed 5year plan?

o Why has there been an increase in the Joe Rich Hall administration costs? A decision was made by the Board that all community halls receive the same admin overhead. Overhead costs are specific to the service.

o The Board needs to ensure taxes are spent wisely and determine the level of service they wish to provide for each service. It was noted that service reviews are being done including dog control and the oversight committee for regional rescue.

o 911 service - with the expansion of the 911 service to the various regional district has there been economies of scale with the expanded service? The contract is managed by the RCMP and the Regional District must follow their schedule/staffing requirements.
In the past this has caused unforeseen cost increases. The RDCO is now entering into a contract with the RCMP to provide staffing which will mean more control of the service. It was suggested that staff provide further background information for the 911 service how it started, expansion of economies of scale, operation costs, service expansion.

o The Board will need to address the question whether the RDCO's current model is what we want going forward, These questions will be addressed over the next year as the Board begins to review services provided.

EDGSON/BAKER
THAT Regional District of Central Okanagan 2012 - 2016 Financial Plan Bylaw No. 1305, 2012 be given first, second and third readings and adopted this 30th day of March 2012.

CARRIED

-----------------------------

4.4 Regional District of Central Okanagan Temporary Borrowing Bylaw No. 1306, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)

EDGSON/BAKER
THAT Regional District of Central Okanagan Temporary Borrowing Bylaw No. 1306, 2012 be given first, second and third readings and adopted this 30th day of March 2012.

CARRIED

-----------------------------

.mp3 file icon - click here for help with audio March 30, 2012 audio of entire RDCO Board meeting - .mp3 (179 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Item 4.1 Review of Changes and 2012 Tax Rates - .wma (5.47 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Item 4.3 RDCO 2012-2016 Financial Plan Bylaw No. 1305 - .wma (36.2 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Item 4.4 Temporary Borrowing Bylaw No. 1306 - .wma (132 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget - Peachland Mayor Fielding - .wma (525 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget - Kelowna Councillor Gail Given - .wma (2.51 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget - District of West Kelowna Councillor Duane Ophus - .wma (713 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Financial Plan - District of West Kelowna Councillor Duane Ophus - .wma (3.36 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget 911 doubled District of West Kelowna Councillor Duane Ophus - .wma (478 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget 911 - Kelowna Mayor Walter Gray - .wma (5.27 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget COW Director Edgson Garbage and Water - .wma (1.67 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget Public - Dave Robertson - .wma (4.36 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget Public - Marsali McIver - .wma (4.80 MB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget Dog Control up 56% due to Admin Overhead  - .wma (158 KB)

Click this Windows Media Audio icon for help with audio files March 30, 2012 audio of RDCO Board meeting only about Budget Water System Rate Increase Carried  - .wma (548 KB)

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.pdf icon January 12, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.3 Audit Committee.pdf

*Note* This is only a snippet, please click link above for entire content

Agenda No: 8.3
Mtg Date: Jan 12, 2012

Regional District of Central Okanagan Audit Committee

TERMS OF REFERENCE

INTRODUCTION

The Audit Committee was formed to review and critique the annual financial statements and operating results of the Regional District before they are approved by the Regional Board. The Audit Committee reinforces the principle that the administrative function of the Regional District is accountable to the legislative arm of the Regional District, and in turn the legislative arm is accountable to the taxpayers of the Region.

The Committee will provide this oversight, and also coordinate the Administrator's annual review and executive search in the event of a vacancy. The Committee will provide oversight of the collective bargaining process and human resource issues of Management and exempt staff.

The Audit Committee is a Standing Committee of Regional Board under the Board's Procedures Bylaw No. 1278.

OBJECTIVE
The objective of the Committee is to make recommendations to Regional Board on the:
• Audit function of the Regional District;
• Human resource issues related to Collective Agreement bargaining, management and exempt staff policy line, and the Regional District Administrator's annual review and recruitment; and
• any other matter which may impact on the efficiency and effectiveness of Regional District operations, or that will significantly impact Regional District assets.

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.mp3 file icon - click here for help with audio January 12, 2012 audio of entire RDCO Board meeting - .mp3 (85 MB)

Click this Windows Media Audio icon for help with audio files January 12, 2012 audio of RDCO Board meeting only about Item 8.3 Audit and HR Committee - .wma (3.71 MB)

.pdf icon January 12, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

RDCO minutes are not usually published on RDCO's website until adopted at the following Board meeting.  If the minutes are not published here yet, you can check RDCO's website.  The next Regular Board meeting is February 27, 2012.

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.mp3 file icon - click here for help with audio January 12, 2012 audio of entire RDCO Board meeting - .mp3 (85 MB)

Click this Windows Media Audio icon for help with audio files January 12, 2012 audio of RDCO Board meeting only about Item 8.3 Audit and HR Committee - .wma (3.71 MB)

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.pdf icon December 12, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Regional Board Members
Chair Robert Hobson Councillor, City of Kelowna
Vice-Chair James Baker Mayor, District of Lake Country
Jim Edgson Central Okanagan West Electoral Area
*Patty Hanson Central Okanagan East Electoral Area
*Walter Gray Mayor, City of Kelowna
*Colin Basran Councillor, City of Kelowna
*Andre Blanleil Councillor, City of Kelowna
*Gail Given Councillor, City of Kelowna
*Gerry Zimmermann Councillor, City of Kelowna
Keith Fielding Mayor, District of Peachland
Doug Findlater Mayor, District of West Kelowna
Duane Ophus Councillor, District of West Kelowna
Mickey Werstuik Councillor, Westbank First Nation
(Non-Voting Member)

* means new member of the board

Board-Committee Appointments

The Regional Board has approved some Director appointments to various statutory committees such as the Sterile Insect Release program, the Okanagan Basin Water Board and the Okanagan Regional Library board. The Regional Board will review the remaining committees and advisory commission structure in the New Year.

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.mp3 file icon - click here for help with audio December 12, 2011 audio of entire RDCO Board meeting - .mp3 (47.7 MB)

Click this Windows Media Audio icon for help with audio files December 12, 2011 audio of RDCO Board meeting only about Committee Appointments - .wma (1.32 MB)

.pdf icon December 12, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.1 Regional Board Appointments.pdf

Agenda No: 5.1
Mtg Date: Dec 13, 2011

Regional Board Report

TO: Regional Board
DATE: December 8,2011
FROM: Mary Jane Drouin Corporate Services Coordinator
SUBJECT: Board Appointments (External)

The following external appointments are required to be made at the December 12th Board meeting:

  • Okanagan Basin Water Board - 3 Directors and 3 Alternates (Director Keith Fielding from Peachland, ??)
  • Sterile Insect Release Board - 2 Directors and 1 Alternate
  • Okanagan Film Commission Board - 1 Director and 1 Alternate (Director Andre Blanleil from City of Kelowna, with Director Duane Ophus from West Kelowna as alternate)
  • Okanagan Regional Library - 1 Electoral Area Director and 1 Electoral Area Alternate (COW Director Jim Edgson and Director Patty Hanson from COE as alternate)
  • Economic Development Commission Advisory Board - 1 Electoral Area Director and 1 Electoral Area Alternate (Director Colin Basran from City of Kelowna and Director Duane Ophus from West Kelowna as alternate)
  • Southern Interior Beetle Action Committee - 1 Director and 1 Alternate (Director Jim Edgson from Central Okanagan West and Director Patty Hanson from Central Okanagan East as the alternate)
  • Municipal Finance Authority - 1 Director and 1 Alternate (Chair Robert Hobson elected himself mentioning that Director Duane Ophus from West Kelowna wanted the appointment )
  • Community Action Towards Children's Health (CATCH) - 1 Director and 1 Alternate (Director Keith Fielding from Peachland and Director Gail Given from City of Kelowna is the alternate)

A recommended list of appointees will be brought forward on December 12th.

The Governance and Services Committee functions as a 'committee-of-the-whole' comprised of all Regional Board members.

In addition, the Regional Board will review the remaining committees and their structure in the New Year at which time further appointments will be confirmed. These committees include:

Human Resources Committee;
Regional Sustainability Steering Committee;
Negotiating Committee;
Watercraft Committee;
Airport Advisory Committee;
Highway 97 Steering Committee;
Okanagan-Similkameen Airshed Coalition;
Okanagan Marine Advisory Council;
Dog Advisory Committee;
Weed Control Committee;
Westside Wastewater Treatment Service
Stakeholder Select Committee;
Agricultural Advisory Commission;
Environmental Advisory Commission;
Central Okanagan West Electoral Area Advisory Planning Commission and
Central Okanagan East Electoral Area Advisory Planning Commission.

This is for your information.

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.mp3 file icon - click here for help with audio December 12, 2011 audio of entire RDCO Board meeting - .mp3 (47.7 MB)

Click this Windows Media Audio icon for help with audio files December 12, 2011 audio of RDCO Board meeting only about Committee Appointments - .wma (1.32 MB)

.pdf icon December 12, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

5. NEW BUSINESS

5.1 Regional Board Appointments (All Directors - Unweighted Vote)
The following appointments are required to be made at this time as many of the Boards and Committees begin their meetings in January.

Governance and Services Committee; Court of Revision, Economic Development Commission, Emergency Operations Control Group, Okanagan Basin Water board, Okanagan Film Commission, Okanagan Regional Library, Sterile Insect Release, Community Action Towards Children's Health (CATCH), Municipal Finance Authority, and Southern Interior Beetle Action
Coalition (SIBAC).

A list of appointments was circulated.

#282/11BAKER/GRAY
THAT the Regional Board approve the following appointments:

CARRIED

The question was raised what the process will be for reviewing the remaining committees and commissions. The Chair noted this will be discussed at strategic priority session in January.

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.mp3 file icon - click here for help with audio December 12, 2011 audio of entire RDCO Board meeting - .mp3 (47.7 MB)

Click this Windows Media Audio icon for help with audio files December 12, 2011 audio of RDCO Board meeting only about Committee Appointments - .wma (1.32 MB)

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2010

.pdf icon December 13, 2010 Regional District of Central Okanagan Highlights of the Regular Board Meeting

Roof Repair Project Management Contract

The Regional Board has awarded a $66,000 project management contract for roof repairs and HVAC system design and installation for the Regional District KLO Road administration building and the Weddell Road Dog Pound. mhpm Project Managers Incorporated received the highest overall score from two qualified submissions that were considered. Depending on the extent of mould remediation on the administration building, the cost of construction could range from $1.2 to $1.5 million. Staff proposes installation of energy efficient HVAC equipment that would be eligible for funds through the Regionally Significant Project grant program.

.pdf icon December 13, 2010 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 12.1 Contract Award - Project Management.pdf

Agenda No: 12.1
Mtg: Date: December 13/10

Regional Board Report
TO: Regional Board
DATE: December 6, 2010
FROM: Harold Reay Chief Administrative Officer
RE: Award of Contract - Project Management (RDCO Roof, Mould Remediation &
HVAC Systems -1450 KLO Road and Dog Pound)

Recommendation:
THAT the Regional Board authorize the award of contract to mhpm Project Managers Inc. for the project management of the roof repair at the Regional District's Administrative Building and Dog Pound for the amount of $66,000 excluding HST.

Background
The Regional District circulated a Request for Proposals for a project manager to manage the entire process of 1) design and replacement of a new roof, including mould remediation and design and replacement of the buildings HVAC system at its Administration office in Kelowna and 2) roof repair and/or replacement, and design and installation of an HVAC system at its Dog Pound in Kelowna.

Three proposals were received, one being disqualified from consideration as items were found to be missing in the final fee proposal. The proposals considered were:

   
Fee Proposed pts Awarded Methodology & Approach 15%
mhpm Project Managers $66,000 (95.5) Qualifications & Experience 40%
Stantec $62,500 (88.5) Proposal Quality 15%
                       Fees 40%   60%
     

The proposals were evaluated and ranked on the following: Methodology & Approach;

Qualifications & Experience; Proposal Quality and Total Fees. Although not the lowest bidder but the highest number of hours included in their proposal, mhpm Project Managers Inc. received the highest overall score.

Schedule
This assignment will be started immediately and is to be completed in 2011.

Budget
The total cost of the work to be completed at the Administrative Offices is unknown at this time, mainly due to the unknown extent of mould remediation required and the decision on what type of HVAC system to incorporate in the design. It is estimated the costs will be approximately $1.2 - $1.5 million, depending on the extent of the work involved in mould remediation. This will not be known until the existing roof has been removed, but initial tests indicate that the mould is
extensive.  Staff are proposing that we install energy efficient HVAC equipment and fund this with Regionally Significant Project monies. See attached budget proposal.

The cost of the work at the Dog Pound is estimated to be $90,000.00 and this has been included in the 5-year financial plan.
Tender documents will be brought forward to the Board for approval.
This is for your consideration.

Regional District of Central Okanagan December 8, 2010
Proposed budget for Roof Replacement, HVAC Replacement and Mould Removal

Notes
Cost estimates were provided by consultants for each component. (Roof, HVAC, and Mould Removal)
Mould repair is based upon mould removal required throughout the roof. (Maximum)
Financing 5 years at 5% = $73,450

 
Estimated costs    
Roof replacement 312,000  
HVAC Replacement 422,000  
Mould Removal 300,000  
Project Mgmt 66,000  
Engineering/Design 165,000  
     
    1,265,000
     
Revenues    
Reserves 525,000  
RSP (Gas tax) Funding 422,000  
Financing 318,000  
    1,265,000

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.pdf icon November 4, 2010 Highlights of the Regional District of Central Okanagan Special Board Meeting

Financial Plan Amendment Approved

The Regional Board has adopted an amendment to the 2010 – 2014 Financial Plan. The change reflects the additional expenditure of $75,000 from Gas Tax Funding in order to complete the universal water meter installation project for customers of the Killiney Beach and Westshore Estates water utilities. The change does not impact rates paid by customers as the meter project is being funded completely from the Gas Tax revenue.

.pdf icon November 4, 2010 Regional District of Central Okanagan Special Board Meeting Agenda

.pdf icon Item 5.1 RDCO 2010 - 2014 Financial Plan Amending Bylaw No. 1279, 2010.pdf

*Note: This is only a snippett, please click link above for entire 10 pages

Agenda NO: 5.1
Mtg Date: Nov 4, 2010

REGIONAL BOARD REPORT

TO: Board Directors
FROM: Marilyn Rilkoff, Director of Finance and Administration
Chris Radford, Director of Environmental Services
DATE: October 25,2010
SUBJECT: 2010 - 2014 Financial Plan Amendment

Recommendation:
THAT Regional District of Central Okanagan 2010 - 2014 Financial Plan Amending Bylaw No. 1279, 2010 be given first, second and third readings and adopted this 4th day of November 2010.

Background:
Summary:
The Financial Plan is being amended to reflect timing, funding and cost changes in the Capital Fund Budgets for 2010 & 2011 for the Metering and Online Monitoring Projects for "301 Killiney Beach Water System" and "307 - Westshore Water System".
Metering and Online Monitoring Projects and Funding.

These projects are funded by Community Works Gas Tax Funds. The allocation of $375,000 from the Community Works Fund was previously approved in the Financial Plan, and as detailed in a report presented December 14, 2009.

An additional allocation of $75,000 in Gas Tax Funding (relating to increased costs for pit meters) was approved October 14th, for a total of $450,000 ($260,000 for the Killiney Beach Project and $190,000 for the Westshores Project).

#250/10 EDGSON/OPHUS
THAT the Regional Board authorizes transfer of Gas Tax-Community Works Fund in the amount of $75,000 to complete the universal metering project in Killiney Beach and West Shore Estates;

The capital budgets have been amended to reflect:
• the additional funding of $75,000 (Killiney $60,000 and Westshores $15,000).
• revised timing -- the projects are now scheduled to be completed in 2010 rather than spread over two years to take advantage of cost saving efficiencies.
• revised cost estimates:
• Westshores total now $190,000 vs. 230,000 - Entire project is now funded entirely by Community Works Funds rather than utilizing reserves as well.  Cost revisions include additional costs for pit meters and reductions for other project cost estimates.
• Killiney total now $260,000 vs. $200,000, to reflect revised costs estimates and additional costs for pit meter installations.

The relevant pages from the 2010 - 2014 Financial plan, with changes marked are included for your easy reference for comparison purposes. The proposed amended bylaw is also enclosed

.pdf icon November 4, 2010 Regional District of Central Okanagan Special Board Meeting Minutes

5. Finance & Administrative Services

5.1 Regional District of Central Okanagan 2010 - 2014 Financial Plan Amending Bylaw No. 1279, 2010 (All Directors - Weighted Vote)

Staff report dated October 25th outlined the increase in the capital fund budgets for 2010 & 2011 for the metering and online monitoring projections for the Killiney Beach Water System ($65,000) and Westshore Water System ($15,000).

EDGSON/OPHUS
THAT Regional District of Central Okanagan 2010-2014 Financial Plan Amending Bylaw No. 1279, 2010 be given first, second and third readings and adopted this 4th day of November 2010.

CARRIED

Blue Divider Line

.pdf icon November 4, 2010 Regional District of Central Okanagan Governance and Services Committee Agenda

.pdf icon Item 4.1 Quarterly Program Measures Report.pdf

Agenda No: 4.1
Mtg Date: Nov 4/10

TO: RDCO Directors and Department Heads
FROM: Donna Adams, Accounting Analyst
Marilyn Rilkoff, Director of Finance and Administration
DATE: October 28, 2010
SUBJECT: Quarterly Program Measures Report, Year to Date September 30,2010

The following are some of the highlights for the year from the Quarterly Report, but are certainly not all inclusive. We do recommend that the report and each program be reviewed, particularly with respect to "Department Initiative Status Reports", the "Summary of Year to Date Results", and Project Updates for the various programs. There are too many items too be covered in this summary, and everyone's level of interest in the various programs and departments varies.

Executive Summary:

Environmental Services:

Department Initiatives (Page 1) and 004 -- Engineering Services (Page 7): Engineering Subdivision Services Bylaw No. 704 continues to be reviewed and amended to ensure it remains current. Proposed updates will be presented to the Board in November. Urban Systems Ltd has presented the Sewer User Fee Review and the WWTP Sewer DCC Rate Review to the Stakeholder Select Committee. Upper Fintry / Valley of the Sun Water System SROW acquired. Brent Rd Sewer Feasibility, Ellison LWMP, and Sanitary Modelling Projects are complete.

047 - Mosquito Control (Page 9): The BC Ministry of Healthy Living and Sport contributed $274,500 to the Program. Continued Ministry of Environment and IHA funding and support will be required with the onset of the West Nile Virus proven to exist in the Central Okanagan. Increased funding will be necessary to heighten control measures. In an area where positive corvid and positive West Nile were located, the UBCO Manager of Health, Safety and Environment denied control crews access to apply larvicide during the peak of breeding season. WFN has been added to the Program and is now included in the monitoring and treatment area. Comprehensive data is being compiled regarding larval treatment adjacent to longstanding trapping areas and to produce year end reports for Ministry of Environment, IHA, and all vested participants in the RDCO Mosquito Control Program.

091 - Effluent Disposal (Page 13): RDCO, AECOM and District of Lake Country staff met to review the overview report on the treatment facility and septic impacts. A second meeting is scheduled for October to discuss particulars.

301 - Killiney Beach Water System (page 15): The Universal Water Metering Program is being implemented utilizing Community Works Funding. At September 30, 2010, the Killiney Beach water system had 203 meters installed out of 281 connections. The Board has approved the transfer of additional gas tax funds in order to complete the meter program this year. Boil water advisory issued Sept. 16 as a precaution after a solenoid malfunctioned causing the chlorination system to shut down. After additional bacterial analysis, no water quality or safety concerns were found and the Advisory was lifted Sept. 20 after consultation with IHA.

303 - Falcon Ridge System (Page 18): At September 30, 2010, the Falcon Ridge water system had 48 meters installed out of 53 connections. The remaining meters are scheduled to be installed as part of the 2010 Neptune contract. Dedicated water sampling stations have been installed. Due to budget approval, preliminary investigation is underway for SCADA and equipment improvements.

305 - Sunset Ranch Water System (Page 21 ): At September 30, 2010, the Sunset Ranch water system
had 186 meters installed out of 245 connections. All new construction requires the installation of a meter.

306 - Trepanier Bench Water System (page 24): At September 30,2010, the Trepanier Bench water system had 6 meters installed out of 8 connections. The remaining meters are scheduled to be installed as part of the 2010 Neptune contract.

307 - Westshore Water System (Page 27): The Universal Water Metering Program is being implemented utilizing Community Works Funding. At September 30, 2010, the Westshore water system had 198 meters installed out of 235 connections. The Board has approved the transfer of additional gas tax funds in order to complete the meter program this year.

401 - Westside Sewer System & Treatment Plant (Page 31 ): The Board has authorized the implementation of a short-term Biosolids Management Plan. SYLVIS will manage their two year plan, complete the Land Application Permit process, conduct biosolids application and prepare a long-term management plan. Construction of the Stage 3 upgrade was awarded to Greyback Construction at a cost of $12,356,876 plus HST. Build Canada Fund is to contribute approximately $5 million to the expansion and an additional $1 million contingency has been approved for the project. On-site construction is to begin early
November. Due to continued non-compliance of Total Nitrogen (TN), an application is underway with the Ministry of Environment for an amendment to the WWTP Operational Certificate. The current TN permit level permissible is 6.0 mg/L. RDCO is requesting an increase to 8.0 mg/L to meet permissible levels on a consistent basis. Twenty year scenarios have been completed utilizing stakeholder growth projections for the Sanitary Modelling Project.

093 - Westside Sanitary Landfill (Page 36): The 5 Part Closure Plan draft report is to be received in November. Effective July 16, the Westside Residential Waste Disposal & Recycling Centre is open four days a week, Friday through Monday between 7:30 am and 4:00 pm, to control operational costs.

094 - Waste Reduction Program (Page 38): Due to the decrease in composter sales for 2010, the Composter Sale Program is over budget by $15,000. A total of 1075 composters were sold out of 1300. The remaining inventory will be sold during the 2011 composter event. Landfill tonnage reporting is based on Glenmore Landfill quantities due to the change to operations of the Westside Sanitary Landfill to a transfer station. Overall, landfill tonnages are down 5-10% and recycling tonnages are up 5-10%. The inventory of illegal dumping sites is being finalized and a prevention strategy is under development. Year round Household Hazardous Waste Service contract awarded to Battery Doctors. The final one-day round up event held October 16th launched the new year round service. New community wide "Yard Sale Saturday" occurred October 23rd. ReUse RoundUp occurred October 24th in partnership with the Kelowna Art Gallery.

095 - Solid Waste Collection (Page 40): Feedback was received from approximately 25 residents regarding the significant user fee increase to the transfer station service. Although the residents did not like the increase, most understood the rationale behind it. Garbage & Recycling Service charges are set to remain at $167.06 per year for 2011. RDCO, District of Peachland and District of Lake Country have approved an upgrade to the curbside cart collection system which will provide computer software and equipment for collection trucks completing the Radio-Frequency Identification System. The upgrade cost ranges between
$1.50 and $1.70 per household in each of the remaining six years of the collection contract.

096 Recycling Program (Page 42): To September 30, 2010, the projected net cost of the recycling processing was $509,000. Actual net cost equalled $347,821. This represents a savings of $161,180. Public Educator completed work at the end of the third quarter. More than 2,000 households region wide were visited to address issues with recycling and yard waste contamination. Recycling tonnages are up between 5% and 10% due to improved economic conditions, increased consumption, and the new curbside program.

Development Services:
Planning Services:

110- Regional Planning (page 48): Foreshore Inventory and Mapping Phase III final report was received from the consultant. The outstanding video work has been completed. Okanagan lake Foreshore Inventory Mapping Compilation and Aquatic Habitat Index MOU was developed and signed by all participants. A consultant has been hired and the field work initiated. Lakeshore Rd, June Springs Estates, Trepanier and Brent Rd areas OCP Development RFP is drafted and was released mid October. Migrant Farm Worker Housing template received approval from the Province. Both reports have been completed on Source Water Protection for Trepanier Creek and Peachland Creek watersheds and Oyama Creek and Vernon Creek watersheds.

111 - Electoral Area Planning (Page 50): Regional Growth Strategy review is to be initiated and preparation of Consultation Plan to be completed in 2010. The final restoration plans with cost estimate have been received for the Stream Restoration Projects at Joe Rich Creek. Outstanding restoration works and riparian planting to be completed in 2010. First reading has been given to the proposed Joe Rich land Use. Bylaw Amendments. The changes would incorporate a neW Greenhouse Gas Emission Reduction Strategy and would ensure the bylaw conforms to the RDCO Zoning Bylaw No. 871.

Protection Services:

019 - Electoral Area Fire Prevention (Page 54): All physical infrastructure is in place to implement recommendations of Regional Communications Review. Narrow banding is being reviewed and would require the purchase of more portable radios to make this possible for 2011. Open Burning Permits are available effective October 1st. Under Regional District and local fire bylaws, permitted open burning must be complete by April 30th however, fire chiefs may extend or shorten the burning season depending on the fire hazard in their area. Fire Inspections completed at Lake Okanagan Resort, La Casa and several other
businesses in Ellison. Wildfire Management Branch staff will be conducting controlled burns of debris piles resulting from the cleanup and rehabilitation of fire guards created during the 2009 Terrace Mountain wildfire.

020 - Lakeshore Road Fire Protection (Page 55): RDCO consultant and lawyer utilized in working with the City of Kelowna to develop a new Fire Service Agreement. Finalization of the agreement projected for 2010. Service area residents to be notified by mail once agreement in place.

021 - Ellison Volunteer Fire Department (Page 57): Medical First Response calls make up 67% of the total callouts (64 out of 113). Callouts are already 19% higher than last year mainly due to the increase in Medical First Response calls. The Regional Board has approved a contract with Hub Fire Engines in the amount of $460,269 to supply the Department with a new Fire Truck. To date, the Spartan Gladiator Chassis has been acquired.

022 - Joe Rich Volunteer Fire Department and Community Centre (Page 61 ): The majority of callouts, 43% (16 out of 36) were motor vehicle accidents. Twenty-six percent of the callouts (9 out of 36) were outside of the service area. Equipment: Sump pump used to fill reservoir at Station 62 failed. Unbudgeted cost for pump replacement and installation totalled $2,300. Funds are being raised to purchase an SCBA Air refilling machine. To date $2,000 has been collected through a Father's Day car wash / pancake breakfast, and a community BBQ. The department received $800 for equipment purchases by assisting with merchant setup and general grounds clean up during the Canada Day celebrations.

023 - North Westside Volunteer Fire I Rescue Department (Page 65): The majority of callouts, 40% (33 out of 82) were for medical first response. Smoke chase / burning complaints are 18% of callouts (16 out of 82). The 2010 purchase of a Mobile Water Supply boat and boathouse has been deferred due to each of the qualified responses to a Request for Proposal being over budget. Equipment: Four sets of Turnout Gear and 30 Structural Helmets with Traklite have been purchased. The 2010 Polaris Ranger ATV is operational and fully equipped with a slip tank and pump, winch, and code III package. Security Upgrade is complete. Firehall renovations total $80,817 to September 30th.

024 - Wilson's landing Volunteer Fire Department (Page 69): Of the twenty-seven callouts, 11%were for motor vehicle accidents and 11%were for forest / grass fires. False business alarms made up 56% of the total callouts (15 out of 27). The 15 false alarm calls received from Lake Okanagan Resort demonstrates the need for a bylaw or policy to reduce this type of callout. Although the department has provided a cost breakdown of each alarm and received assurances of change by management of the strata, the false alarms continue. Due to the nature of the alarms, another issue created is the reluctance to attend callouts to the Lake Okanagan Resort. The new Water Tender truck purchased from Rocky Mountain Phoenix is to be built by Rosenbauer America. The total cost of the replacement T42 is available within the department's capital equipment budget. Mini Pumper 42 experienced clutch failure, repaired by RDCO mechanic.

028 - June Springs Road Fire Protection (Page 74): RDCO consultant and lawyer utilized in working with the City of Kelowna to develop a new Fire Service Agreement. Finalization of the agreement projected for 2010. Service area residents to be notified by mail once agreement in place.

030 - Regional Rescue Service (Page 76): Okanagan Regional Training Weekend saw 8 Regional Department members certified in Auto Extrication Levell!. Accomplishments achieved in the third quarter of 2010: 36 Marine Rescues, 18 Auto Extrications, and 1 Search & Rescue. 55% of all marine rescue calls were received in this quarter. Average response times have improved considerably in the third quarter; from time of call to on the scene 13:27. Rescue costs to September 30,2010, are approximately $69k with recovery from PEP approximately $19.5k. Due to missing reports, some costs were estimated based on past calls and response times. Regional Fire Dispatch processed 5,268 calls in the third quarter of 201 O. This
is identical to the same period of 2009. Standards met: 99% of 9-1-1 calls answered in less than 40 seconds, 95% of calls processed within 35 seconds. Standards not met: 94% of 9-1-1 calls answered in less than 15 seconds, 92% of calls dispatched within 60 seconds. The EOC was activated for four separate occurrences during the third quarter: July 12-16 for the Seclusion Bay Fire; July 25-26 for the Sailview Bay Fire; July 25 for the Chidley Road Fire in Peachland; August 1-6 for the Stewart Centre Fire and subsequent Mill Creek Contamination. The Regional Emergency Program activated the ESS seven times to provide support for several hundred individuals, including major evacuations during the Seclusion Bay Interface Fire
and of all residents of the Barber Terrace Apartment building due to a major fire.

Inspection & Bylaw Enforcement Services:

043 - Business Licenses (Page 80): Total Business Licenses: 189. Locations of businesses licensed:
167 RDCO East & West, 22 out of area. Half year Business Licensing rates are currently in effect. There have been increased inquiries from Banks, Insurance Agents and the Public regarding businesses. Business owners are requiring proof of licensing to establish credibility. Invoicing for 2011 Business Licenses will be processed in October and due December 31,2010. This is changed from previous years where billing occurred in January and will result in active business licenses being reflected within the current calendar year.

044 - Building Inspection (Page 82): To September 30,2010,126 building permit applications have been made. Building permit applications in 2009 totalled 104 at September 30 and 164 for the year. Inspections continue to be carried out 2 days for COW and 2 days for COE. Service delivery of this program is under review.

046 - Dog Control (Page 84): Dog owner's challenge on validity of the Dog Control Bylaw authority and jurisdiction is ongoing. The June 10th judgment was that the bylaw is not valid in the City of Kelowna. Pending a decision on the case from the BC Court of Appeal, in order to ensure continued public protection and safety, all other applicable sections of the bylaw will continue to be enforced throughout municipalities in the region. Appeal hearing is yet to be scheduled. Gator vehicle purchased from Parks has been newly equipped with storage and kennel area to provide added enforcement assistance for a 62
kilometre route from the Dog Pound, along the Lakeshore beach accesses and into the Greenway and other community parks. During the third quarter a relief employee was designated to telephone dog owners with outstanding licenses. The 110 hours spent resulted in an additional 230 licenses sold.

Parks Services:
Initiatives: Updates on various initiatives and projects are on pages 95-100.

121 - Ellison Heritage Community Centre (Page 101): Ellison Parks & Recreation Society President
resigned and the executive has been reconfigured. RDCO is working with the new executive to establish a new operational partnership. Third quarter private rentals have generated $8,970 in revenue. Refinishing the floor in the main hall has been deferred to 2011. The Roof Replacement Assessment is complete and the capital works deferred.

123 -Joe Rich Community Hall (Page 103): HVAC System installation is complete. Project was funded by the Community Works Fund.

142 - Regional Parks (Page 105): Community Adjustment Fund - Job Opportunity Program grant of $250,000 secured for regional park forest fuel modification work. Recruitment and training of ten displaced industry workers has been successful. The first phase of the grant forest fuel modification project in Trepanier Valley is complete. An RFP was issued and the contract awarded for the second phase of work to be completed adjacent to Trepanier Creek Greenway Regional Park. Contract awarded to Ecoscape Environmental Consultants for the Sensitive Ecosystems and Biophysical Inventories of nine Regional Parks. Mission Creek Greenway Phase II Trail construction along Pasedena Road is complete. Mission Creek Greenway Phase II Pinch Point tender documents have been finalized. Burton Marine was awarded the contract for the removal of the existing Bertram Creek Dock and the installation of a pedestrian pier. The new recreational fishing / viewing pier has been installed. A Community Relations Liaison I Park Interpreter has been successfully recruited. Effective September 23, the main trail at Hardy Falls Regional Park was closed to the public due to the presence of bears. Gellatly Nut Farm Heritage Barn roof and Pilot House reroof is complete; playground equipment is installed. EECO Centre roof replacement and solar hot water capital projects are finished. Site inspections are complete for the Kalamoir Waterfront Trail Improvement Project construction warranty review. Initiation of Parks garbage collection and washroom maintenance contract has been deferred until 2011. Douglas Fir Tussock Moth Treatment Program, Mountain Pine Beetle Hazard Tree Removal, and the Regional Park Operational Wildfire Protection Plan Project are complete.

143 - Westside Community Parks (Page 108): RDCO is working in collaboration with Westbank First Nation to implement forest fuel treatment project adjacent to Westshore Community Park. Installation of Trepanier Creek Greenway information sign and kiosk completed with UBCM funding. Bear Creek boat launch decommissioning investigation commenced.

144 - Eastside Community Parks (Page 111): Completed implementation of a "Welcome to Joe Rich" highway sign for UBCM Tourism Grant Phase 1. Final reporting for UBCM Tourism Grant Phase 2 for the acquisition and development plans for Hydraulic and Black Mountain are complete.

Finance Services:

003 - Finance (Page 115): The Fixed Asset software module was installed during the Vadim software upgrade in October. Work has begun on the conversion spreadsheets for entry of the audited Tangible Capital Asset values. Vadim Software upgrade installation and training occurred in October 2010. Metering implementation and integration to utility billing system is underway.

005 - Human Resources (Page 117): Three quarters of the Human Resources Team time has been dedicated to the RDCO Corporate Strategy of the Job Evaluation Project. Job evaluation reviews and meetings are ongoing; project is near completion.

101 - Okanagan Basin Water Board (Page 119): The transfer was $64,000 higher than expected due to a budget issue. Any deficit will be carried forward and made up next year.

Corporate Services:

002 - Administration (Pages 122): A sewer committee has been established and is currently reviewing sewer services. Discussions are underway regarding the Service Agreement with Westbank First Nation.

006 - Information Systems (Page 123): MS Office Training coordinated with Human Resources is complete. All systems updated. Staff has been trained and Silverlight implementation to proceed to enable the RDCO to better serve the public through increased efficiency and improved access to information. Senior GIS Analyst position became vacant. Advertising and recruitment costs are high due to difficulties in finding available applicant suitable for the position. The vacancy has resulted in a delay in R&D around replacement of GIS Application.

083 - Westside Transit Services (page 131): The Transit Bylaw has been amended to remove the District of West Kelowna and Central Okanagan West Electoral area from the Regional District Service Area. The actual costs are higher than budgeted. Staff is investigating.

102 - Air Quality Monitoring (Page 135): The Program is working with farmers to encourage the use of the Agricultural Chipping Program as an alternative disposal method to open burning. Rebates are still available for the Great Okanagan Wood Stove Changeout Program. The Program has resulted in over 1,300 old wood burning units traded in for new, certified ones that burn up to one third less wood and see less smoke leaving the chimney.

031 - 911 Emergency Number (Page 145): To date, renewal service agreements have been signed with Thompson-Nicola RD, East Kootenay RD; North Okanagan RD, Columbia Shuswap RD, Squamish Lilloet RD, and Okanagan-Similkameen RD. District of Squamish Lillooet originally provided incorrect assessments for the service area which will have to be adjusted in the 2011 budget. This will affect all other participating regional districts. Management is working with HR and RCMP Operations Communications supervisors on employment issues impacting the RDCO budget and employees. There are plans to examine the current service delivery model and alternate service within the Province. Okanagan Similkameen RD has hired consultants to review the 9-1-1 service. Requested information has been provided to the consultants and a meeting was arranged where RDCO provided feedback.

040 - Crime Stoppers (page 147): Crime Stoppers Website CMS is complete. Staff is currently training with Floodlight Consulting to assist in utilizing the new website features to market the site through the social media and the internet. A crime re-enactment on a homicide has been completed in conjunction with CHBC and the Kelowna RCMP Serious Crime Unit, to be aired on CHBC in the near future. Strategic Planning Conference was held in September by the Crime Stoppers Board of Directors to develop objectives and goals for 2011. Third quarter results reflected an increase in the value of drugs seized. Due to Crime Stoppers Tips received, several grow ops were dismantled.

041 - Victims Services (page 149): Caseload numbers are already higher than the total for last year. New clients were 86% adult with the remaining fourteen percent consisting of seniors, youth and children. Of the new clients, 70% were female. 56% of Victim Services Clients are from RCMP referrals; 27% of Callouts are due to fatalities. Domestic Violence designated support worker proposal submitted to the Ministry of Public Safety and Solicitor General was denied.

042 - Regional Crime Prevention (Page 153): Operation Wrap III with Telus and WFN is currently on hold at the request of Telus and to be re-addressed in 2011. Crime Prevention office will relocate to new West Kelowna RCMP Detachment in November. A proposed Lake Watch Program has been approved by the Board. The Program is designed for the public to report instances of improper and unsafe boat operation for follow up and where warranted, possible enforcement. West Kelowna Detachment volunteers will be reassigned to other community policing programs.

Economic Development Commission:

120 - EDC (Page 157): See the Summary Highlights for the projects EDC has been working on including site visits, educational opportunities, Business Enhancement & Retention Activities, Art & Culture Tourism program, Agriculture Support program, Workforce. Attraction program, Kelowna - Kasugai Economic Development Initiative, Major Foreign direct business & investment attraction program.

Board:
001S - Board Sub-Program Corporate Communications (Page 161): The Communications Coordinator provided support to the Emergency Operations Centre Public Information Office for three weeks relating to activations under the Regional Emergency Program for the Seclusion Bay Wildfire, Sailview Bay-Bear Creek Wildfire and the Mill Creek Chemical Spill. Excellent media coverage and advertising of the July opening of the new Westside Residential Waste Disposal and Recycling Centre saw few problems or complaints from the public with the move to a four day a week operation for solid waste disposal. Advertising continued during September to ensure awareness in the community of the four day a week waste disposal centre change. Communications support and assistance was utilized to advise the public of a Boil Water Advisory for customers of the Killiney Beach Water system.

If you have any questions, feedback or comments, drop by, call Marilyn at 250-469-6219,
or e-mail marilyn.rilkoff "at" cord.bc.ca

--------------------------------------------------------------------------------------------------

.pdf icon Item 4.2 2011-2015 Financial Plan.pdf

Agenda No: 4.2
Mtg Date: Nov 4/10

FINANCIAL SERVICES - GOVERNANCE & SERVICES REPORT

TO: Governance & Services Committee, Department Managers and Coordinators
FROM: Marilyn Rilkoff, Director of Finance and Administration
DATE: November 4,2010
SUBJECT: 2011 - 2015 Financial Plan Request Items for Discussion

Senior staff have met and raised the following list of items for discussion and
consideration for the 2011- 2015 Financial Plan.

General Impacts to consider:

Salaries: Collective Agreement expires December 31, 2010. Impacts due to Collective Agreement negotiations unknown at this time.
Utilities: estimate 3 - 5 % increase ($30k)
Green Vehicles: If we wish to set a policy of purchasing "green or hybrid" vehicles
where ever practical, the estimated capital cost for each vehicle is $5k more than a
"regular" vehicle.
General: Staff have been examining service delivery processes in various areas and
making changes as necessary.
Parks:
Ellison Heritage School Centre: Floor Replacement $30k.

Regional Parks:
General Revenue Fund Budget (Revenue / Expenses)
• Regional Parks Sensitive Ecosystems and Biophysical Inventories:
Conservation of Species At Risk and Associated Habitat - carryover $50,000 (matching funds for a Habitat Stewardship Program grant application completed in October 2010 General Capital Fund Budget (Revenue / Expenses)
Development Projects: In 2010 the budget was $491,866. In 2011, $142,995 of that budget surplus is estimated to be carried forward for projects budgeted in 2010. New projects for 2011 are budgeted at $340,000. The total for Development Projects is $482,995, broken down as follows:
• Gellatly Nut Farm Regional Park - Orchard Plan & Arboriculture Treatment Project ($15,000 - 2010 Carryover)
• Mission Creek Regional Park - Playground Upgrade ($50,000 - 2010 Carryover)
• Gellatly Nut Farm Regional Park - Gellatly House Restoration ($37,320 2010 Carryover).
• Bertram Creek Regional Park - Pavilion Wood Stain Treatment / Boaters Beach Moorage Buoys / Foreshore Restoration ($40,675 - 2010 Carryover).
• Okanagan Center Regional Park - South Pier Reconstruction and North Pier Demolition / Site Restoration ($125,000)
• Trepanier Creek Greenway Regional Park - Trail Reconstruction ($20,000)
• Lebanon Creek Greenway and Trepanier Creek Greenway Regional Park - Trail Park Public Way Finding Project ($10,000)
• Lebanon Creek Greenway Regional Park - Parking Lot and Trail Construction Project ($30,000)
• Gellatly Nut Farm Regional Park - Gellatly House Restoration ($50,000)
• Mission Creek Regional Park - Playground Reconstruction Project ($105,000)

Capital:
o Regional Park Land Acquisition Project carryover from 2010 $13,020,000 less amounts spent in 2010.
o Carryover chipper purchase from 2010 $35,000

Westside Parks:
General Capital Development: $55k (was $40k in last year's plan. Projects have changed).
• Killiney Beach Community Park - Safe Harbour Demolition / Swim Area Markers ($20,000)
• Westshore Community Park - Comfort Station Installation ($10,000)
• Fintry Community Park - Boat Launch Upgrades ($10,000)
• Bear Creek Boat Launch - Pier & Wharf Salvage, Boat Launch Demolition & Site Restoration ($15,000)

Environmental Services:
.:. Water Systems: User rate review being undertaken. Metering implemented, monitor usage 2011, and being billing consumption at metered rates in 2012. No major changes to projects identified in previous financial plan at this time. 5 year
capital plans will be amended as an outcome of the comprehensive reviews.

In 2012 it is anticipated that a risk analysis study will be undertaken, at a cost of $5k per system.
.:. Treatment Plant:
o Implement new rates and DCC charges.
o Increased operating costs as flows increase, but offsetting revenues will be received.
o Stage 3 construction $13,356,876 total budget including contingency. To be financed through grants, reserves, & DCC's, and minimal short term financing if necessary (doubtful).
o Additional FTE required (by 2012) for increased maintenance and plant requirements as plant expands. Gradually increasing starting in 2011 .
.:. Westside Sanitary Landfill / Waste Disposal &Recycling Centre: Tipping fee
increase coming. Looking at a contract for yard waste (cost reduction).
.:. Solid Waste Management: Increases: $50k commercial recycling and reduction, $15k Waste Reduction Education Study, $25k Illegal Dumping cleanup and prevention program. Decreases: $110k one day Hazardous Waste Roundup (replaced by year-round program), $50k Waste Composition Study, $25k for automated collection education.
.:. Recycling: Increase in recycling rebate revenues $200 - $300k, 2% increase in recycling processing charges $25k, decrease in costs for battery and fluorescent tube recycling $70k (taken over by Ministry of Environment). Increase $180k
Year round hazardous waste collection contract (transferred from solid waste management cost centre - same participants).
.:. Solid Waste Collection: Tipping Fee increase $15k, Radio Frequency ID system completion $2.6k.

Development Services:
.:. Regional Planning & Electoral Area Planning:
Regional Planning:
o Carry forward 2010 projects & budget surplus re: budgets surplus to 2011 :
• Foreshore Structures Bylaw $40k
• Aggregate Study est. $60k - costs to be determined.
• SEI Mapping $35k (part of RFP for 2 OCP's)
• Foreshore Inventory Mapping $5k
• RGMS $150k (partial carryover from 2010)
• Watershed Improvements $6.5k carryover plus $3.5 new.
o Aggregate Pilot $100 - $120k est. funding and costs to be determined
o Groundwater Study Initiative $6.5k
o Okanagan Collaborative Conservation Program (OCCP) $2.5k.

Electoral Area Planning:
o OCP Development for Trepanier / Brent Road and Lakeshore / June Springs. Up to $100k to carry over, and may need additional funding depending on accepted proposal.
o Fringe Planning formula to be determined. Municipalities opting out of Fringe Planning would have an impact on other participants.

Fire Services:
.:. Joe Rich VFD: Proposal to sell leased Engine 52 (& pay down remaining debt on this vehicle) and purchase Tender for $300k ($206k from reserves, $94k financed over 5 years) carried over to 2011. Cisterns $80k total over 4 years, (increased from $60k over 3 years). Propose transferring $12.8k to reserves for funds received from Terrace Mountain Fire.
.:. Ellison VFD: Propose transferring $30k to reserves for funds received from Terrace Mountain Fire.
.:. North Westside VFR: Engine in 2011 $400k. SCBA Replacements $25k per year. Pagers & Radios $10k. No financing required. In accordance with previous 5 year plan. 2014: Truck $300k & Turnout Gear $70k. Command Vehicle purchase was mentioned, no cost details available yet. Use Reserves for purchases, and recommend setting aside approximately $130k of funds received from Terrace Mountain Fire response into reserves.
.:. Wilson's Landing VFD: Mini Pumper replacement moved from 2013 to 2012 and increased from $100k to $150k. Recommend setting aside approximately $78k of funds received from Terrace Mountain Fire response into reserves. Carryover
$10k purchase of radio equipment from 2010 to 2011.
.:. Regional Rescue: May be some changes to Dispatch infrastructure - not confirmed at this time. Capital: $200k boat replacement as per previous 5 year plan. $15k ($30k less $15k JEPP grant) for equipment to start up a secondary EOC in the new District of West Kelowna RCMP Detachment.

Inspections:
.:. Business Licenses: Renewals are normally sent out in January with a February 28th deadline. Will convert the 2011 renewal program to a due date of December 31 st in order to accommodate the Provincial Government program for which Inter-Community licenses are due by January 1st
. Income will be doubled in 2010 and 2011 will show a surplus carried forward .
.:. Building Inspection & General Bylaw Enforcement: Building Inspection:
Reduced revenues from permits. Examining resources available for service delivery options. General Bylaw Enforcement: Legal - $6k increase for bylaw disputes.
.:. Dog Control: Carry over Building repairs, maintenance and upgrades for Heating system, Roof, windows, security cameras $130k if not completed in 2010. There is $130k in reserves. Operating: Increase Legal from $10k in 2010 to $24k
(Visinski),
o 2011: Online License Program $12-$15k for existing licenses, for rollout in 2012, plus $12k additional staff time to prepare old data for conversion. Utilize Reserves.
o 2012: $12 - $15k to build online license program or new applications of dog licenses for rollout in 2013. From Reserves.

.:. Noise Bylaw Enforcement: Kelowna Dirt Bike Club Injunction. Trial Costs anticipated to be $20 - $30k.
EOC: No major changes.

Finance:
Hardware and Software Purchases and upgrades funded through reserves:
• 2011: Software for Performance Based Budgeting and Reporting carryover from 2010. $20k.
.:. 2011: Web Server upgrade $22k.
.:. 2011: Intranet Server upgrade $16k (may not be required if it can be reconciled with other hardware. Unknown at this time.
.:. 2011 - 2012: Scanner upgrades $20k (4 x $5k).
.:. 2011- 2012: Synergize Imaging Software upgrade $15k).
.:. 2011 - 2012: Printer Upgrades $15k (3 x $5k).
.:. 2012: Vadim Server replacement $91 k (reduced from $1 OOk in previous plan).
.:. 2013: Vadim software upgrade $35k.

Administrative Services:
  .:. Admin building HVAC, roof repair and mould restoration $1 ,052k. Will need to be partially
      financed. Looking at possible grant funding sources.
  .:. Note: Reserves will be $480k at the end of 2010)
  .:. Admin building - carpeting $90k.
  .:. Filing cabinets $5k.
  .:. Recommend transfer to reserves to reduce amount to be financed (minimum $50k)

Policing Services:
Crime Prevention:
• Lake Watch Program Grant application made to seek funding.
• Possible move to West Kelowna detachment: Rent - negotiations underway. (DWK recommendation was $12k per- will need to review further - current arrangement with City of Kelowna is $12k for all policing services)
• Vehicle lease expires Nov 2011. Increase transfer to reserve from $11 k to $15k in 2011 to fund vehicle purchase in 2011 rather than 2012.
Alarm Control:
• Moving from Kelowna Detachment to Glenmore CPO. Furnishings required $3k.
Crime Stoppers:
• Carry over potential vehicle purchase from 2010. Currently vehicle is donated by Harmony Honda, however, agreement to be reassessed in 2011.
911: Examining current service delivery model & alternative models within the province.

:. Information Systems:
• 2012: It is anticipated that the District of West Kelowna will withdraw from the Regional GIS.
• 4 year Technology refresh cycle funded through reserves (timing changes from previous 5 year plan), funded by reserves:
• 2011: Software License Refresh ($22k - reduced from $54k in 5 year plan because of prepaid licenses & number of units).
• 2012: Network Refresh $32k (separated from server refresh extended life of equipment in 2009).
• 2013: Server Refresh $119k
• 2014: SAN Refresh $95k
• 2015 - Software License Refresh $22k

.:. Transit: Costs are in fact higher than indicated by BC Transit last year. Further discussion with BC Transit required. Working on obtaining revised cost estimates.

Staffing Gaps identified:
Potential new staff requirements:
• Domestic Violence Unit (DVU) position $103k.
• Intergovernmental Affairs.
• Grant Management - costs would be returned in grants received.
• Climate Action Charter Commitment: Sustainability / Green House Gas costs could partly be recovered through grants
• One person to oversee these areas to obtain cost savings:
  .:. Fleet Management
  .:. Purchasing
  .:. Building Management

Potential Service Reviews:
  .:. Building Inspection
  .:. Fringe Area Planning cost allocation
  :. 911
  .:. Air Quality
  .:. Mosquito Control (if no funding received)
  .:. TDM

Board Items?
Are there any other items the Board would like to include?

To Estimate Impact on Regional Tax Services:
Because there are so many service areas and combinations of services, there is no one mill rate for an area. The entire draft budget and impacts will be calculated between now and February.

To get an idea of the impact of an item for regional services only (where all members participate), the following increases in requisitions for a service would produce the following impacts based on 2010 assessments (Note: if the items are funded through reserves, there is no impact to the requisition unless the amount transferred to reserves increases in the operating budget):
  $100,000 increase: .0029/ $1000 of assessment or $1.26 on a $450,000 home.
  $500,000 increase: .0143/ $1000 of assessment or $6.44 on a $450,000 home.
  $1,000,000 increase: .0286/$1000 of assessment or $12.87 on $450,000 home.

BC Assessment Notification:
• Central Okanagan West: Be Assessment Authority has advised that they have decreased the assessment values for the Timber Ridge strata from $23M to $3M. This results in a decrease of approximately 2% of the total assessment value for
the electoral area.

Regional Hospital District:
  .:. Additional funding? IHA will present a report.

.pdf icon Item 5.1 Gas Tax Agreement.pdf

.pdf icon November 4, 2010 Regional District of Central Okanagan Governance and Services Committee Minutes

Minutes are not available until after being approved at the following G & S Committee Meeting

Today Dec 18, 2010 there is still no G & S Committee Meeting Minutes posted to RDCO's website

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July 8, 2010 Regional District of Central Okanagan Highlights of the Regional Board Meeting

2009 Financial Statements

The Regional Board has received the 2009 Financial Statements and Reports. The Regional District of Central Okanagan had total revenues of $52.4 million and expenditures of $51.6 million during the fiscal year for the year ending December 31st.

After debt repayments, new debt and fund transfers the Regional District ended the 2009 fiscal year with an operating surplus of $781,793.

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Central Okanagan West discussion to contribute $1,075 for new Kelowna bridge opening. (on page 2 March 06, 2008 minutes of the Governance and Services Committee)

------------------------------------------------------

Bridge Opening - It was agreed that the participating municipalities would provide their financial contributions directly to Kelowna. Westside Council confirmed they will contribute financially by paying for a cake for the celebration. The electoral areas will contribute financially through their area grants in aid allocations and this will be forwarded to Kelowna. (on page 3 March 12, 2008 minutes of the Governance and Services Committee)

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RDCO funding covers the following programs:  Humane education, cruelty investigations, and the spay and neuter program.

(from page 2 March 12, 2008 minutes of the Governance and Services Committee)

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$1000 increase to Friends of Fintry's budget (on page 3
March 12, 2008 minutes of the Governance and Services Committee)

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Central Okanagan West Electoral Area grants increased to $10,000 (on page 4 March 12, 2008 minutes of the Governance and Services Committee)

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North Westside Fire Rescue - Fire Boat 2008

Ratepayers: It is our belief that the one hundred and fifty thousand dollars ($150,000.00) as budgeted for would be better used in expanding our fire department through the purchase of more conventional firefighting equipment.

Letter from North Westside Ratepayers president regarding purchase of a fire boat for the North Westside Fire Protection area.
Click on letter written April 14, 2008 and submitted by Allastair Fergusson (President of the North Westside Ratepayers Association) for a larger copy that you can read.

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Governance and Services Committee minutes Feb 14, 2008 page 8

4. Governance

4.1 Notice of Motion - Regional Grants in aid administration fee

Director Neis brought forward the following motion for consideration:

WHEREAS the Regional District of Central Okanagan has a policy of charging a 5% administration fee for regional grants in aid budget;
AND WHEREAS it is felt that this money would be put to better use by the individual organization applying for grants;
NOW THEREFORE BE IT RESOLVED that the Regional District of Central Okanagan waive the 5% administration fee for processing regional grants in aid and pass those funds to the organization receiving the grant."

Staff reviewed the policy on administration fees noting it is the Board's policy to recover administration costs. if not recovered here would need to be charged elsewhere to recover those costs.

It was agreed that the information be received and that no action is required.

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Governance & Services Committee Meeting Minutes – March 8, 2006 (Pg. 4)
- Business licenses – actual revenue has increased. Why has cost of operation increased?  In the past other staff resources were not charged to the function – it had been subsidized and now the full cost is being charged.

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Governance & Services Committee Meeting Minutes – March 8, 2006 (Pg. 3)
2006 tax requisitions percentage increases and the tax increase on a $316,000 home which was assessed at $275,000 in 2004 were highlighted:
-City of Kelowna – 13.11% ($19.45)
-Peachland – 12.48% ($15.23)
-Lake Country – 19.75% ($19.86)
-Westside North – 13.86% ($34.17)
-Westside South – 20.09% ($122.30) Staff circulated a revised document which included the Westside Fire Dept
-Central Okanagan East – 10.75% ($32.04)
Staff reviewed a chart for the 2006 General Revenue Fund Budget Percentage breakdown which will be incorporated in the Strategic Plan. The percentage breakdown is as follows:

- Recreation and Cultural Services 26%
- General Government Services 14%
- Protective Services 26%
- Transportation Services 6%
- Environmental Health Services 18%
- Environmental Development Services 10%

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Governance and Services Committee Meeting – October 21, 2005 (Pg.5)
8. Business License Bylaw
Staff reviewed the background of the business license bylaw whereby all businesses require a business license. There are presently no exemptions from the requirement and all types of businesses from small home-based businesses to large factories are licensed. Staff have been able to determine which of the
commercial and industrial premises in the area were rented to other parties, therefore placing the owners of the property in the business of renting premises in the position to pay for a business license. Business licenses have been obtained from all but one, but some have voiced their displeasure with having to pay a license. A letter from P. Bouchard was circulated with the staff report for the committee’s review.
As more than 1,400 businesses have been licensed and it is anticipated that revenue minus expenses would result in a surplus. Staff are suggesting a $10.00 reduction in the annual fee. It was noted that under the Local Government the service should be revenue neutral.
The committee discussed whether it is possible to provide services such as some form of economic development to businesses rather than reducing the license fee.
HARRIMAN/HEIN
THAT staff be directed to:
1. Clarify the definition of business to ensure that operators of premises for rent or lease clearly understand that their type of business requires licensing.
2. Review the feasibility of providing economic development opportunities for business license holders and report back to the committee
CARRIED

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Governance and Services Committee Meeting – November 19, 2004 (Pg.7)
8. Regional District Board Remuneration and Expenses
The Regional District currently has a system in place to remunerate and pay expenses of Directors. This system is administered through a bylaw and policies that have been approved by the Board. It is suggested that an independent committee review the current practices and recommend any changes to the Regional Board. The Committee review will culminate in:
1) A recommendation on a remuneration policy and rates to be applicable January 1, 2006
2) A recommendation to the Regional Board on a policy which addresses: mileage, per diem rates and when applicable; out-of-pocket expenses and when applicable; attendance at conferences and seminars; and provision of cell phones and electronic devices.
Three individuals have agreed to complete the review. They are Larry Mintz, David Gunderson, Shirley Staley.
HEIN/HART
THAT an independent committee comprised of David Gunderson, Larry Mintz and Shirley Staley proceed with a Board remuneration and expense review;
AND THAT reasonable out-of-pocket expenses incurred by Committee members during the discharge of their duties examining Board remuneration and expenses shall be paid (include mileage, meals, etc.)
AND FURTHER THAT the Committee recommendations be presented to the Regional Board no later than March 31, 2005.
CARRIED

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Governance and Services Committee Meeting – November 19, 2004 (Pg.6-7)
7. Property Conveyance
The Regional District utility billing function provides searches of properties for outstanding charges for free and in reviewing other local government practices, charging for this service is common practice. About 10% of the utility billing clerk’s time is spent doing this work. With our web access now in place, direct access to utility billing is now provided. The fees that are proposed should cover the costs of the web server.
HEIN/HALLBERG
THAT the Governance and Services Committee recommend that the Regional Board adopt a bylaw for the charging of property conveyance searches with the following rates:
-individual searches $30.00 per search
-annual fee for direct access of $300.00 per annum.
CARRIED

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Westbank Issues Committee Meeting Minutes, July 28, 2003
Mount Boucherie Multi-Plex Referendum
The committee reviewed an e-mail from Mr. Larry Mintz commenting on the apparent tax inequities between Westbank First Nation residents and other residents on the Westside. The committee reviewed the history of the creation of the Mount Boucherie service area and noted that anomalies were hard to explain in a manner that they would be easily understood by all residents. It was noted that it would be helpful if the Westbank First Nation Chief and Council could be persuaded to consider increasing the annual amount paid for Mount Boucherie operations.
Knowles/Novakowski, that:
It be recommended to the Regional District Board that discussions be undertaken with Westbank First Nations Chief and Council and they be asked to address the matter of the annual costs of the Mount Boucherie arena.
CARRIED

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