November 4, 2010 Regional District of Central Okanagan Governance
and Services Committee Agenda
Item 4.1 Quarterly Program Measures Report.pdf
Agenda No: 4.1
Mtg Date: Nov 4/10
TO: RDCO Directors and Department Heads
FROM: Donna Adams, Accounting Analyst
Marilyn Rilkoff, Director of Finance and Administration
DATE: October 28, 2010
SUBJECT: Quarterly Program Measures Report, Year to Date September
The following are some of the highlights for the year from the
Quarterly Report, but are certainly not all inclusive. We do
recommend that the report and each program be reviewed, particularly
with respect to "Department Initiative Status Reports", the "Summary
of Year to Date Results", and Project Updates for the various
programs. There are too many items too be covered in this summary,
and everyone's level of interest in the various programs and
Department Initiatives (Page 1) and 004 -- Engineering Services
(Page 7): Engineering Subdivision Services Bylaw No. 704 continues
to be reviewed and amended to ensure it remains current. Proposed
updates will be presented to the Board in November. Urban Systems
Ltd has presented the Sewer User Fee Review and the WWTP Sewer DCC
Rate Review to the Stakeholder Select Committee.
Upper Fintry / Valley of the Sun Water System
SROW acquired. Brent Rd Sewer Feasibility, Ellison LWMP,
and Sanitary Modelling Projects are complete.
047 - Mosquito Control (Page 9): The BC Ministry of Healthy
Living and Sport contributed $274,500 to the Program. Continued
Ministry of Environment and IHA funding and support will be required
with the onset of the West Nile Virus proven to exist in the Central
Okanagan. Increased funding will be necessary to heighten control
measures. In an area where positive corvid and positive West Nile
were located, the UBCO Manager of Health, Safety and Environment
denied control crews access to apply larvicide during the peak of
breeding season. WFN has been added to the Program and is now
included in the monitoring and treatment area. Comprehensive data is
being compiled regarding larval treatment adjacent to longstanding
trapping areas and to produce year end reports for Ministry of
Environment, IHA, and all vested participants in the RDCO Mosquito
091 - Effluent Disposal (Page 13): RDCO, AECOM and District of
Lake Country staff met to review the overview report on the
treatment facility and septic impacts. A second meeting is scheduled
for October to discuss particulars.
301 - Killiney Beach Water System (page 15): The Universal Water
Metering Program is being implemented utilizing Community Works
Funding. At September 30, 2010, the Killiney Beach water system had
203 meters installed out of 281 connections. The Board has approved
the transfer of additional gas tax funds in order to complete the
meter program this year. Boil water advisory issued Sept. 16 as a
precaution after a solenoid malfunctioned causing the chlorination
system to shut down. After additional bacterial analysis, no water
quality or safety concerns were found and the Advisory was lifted
Sept. 20 after consultation with IHA.
303 - Falcon Ridge System (Page 18): At September 30, 2010, the
Falcon Ridge water system had 48 meters installed out of 53
connections. The remaining meters are scheduled to be installed as
part of the 2010 Neptune contract. Dedicated water sampling stations
have been installed. Due to budget approval, preliminary
investigation is underway for SCADA and equipment improvements.
305 - Sunset Ranch Water System (Page 21 ): At September 30,
2010, the Sunset Ranch water system
had 186 meters installed out of 245 connections. All new
construction requires the installation of a meter.
306 - Trepanier Bench Water System (page 24): At September
30,2010, the Trepanier Bench water system had 6 meters installed out
of 8 connections. The remaining meters are scheduled to be installed
as part of the 2010 Neptune contract.
307 - Westshore Water System (Page 27): The Universal Water
Metering Program is being implemented utilizing Community Works
Funding. At September 30, 2010, the Westshore water system had 198
meters installed out of 235 connections. The Board has approved the
transfer of additional gas tax funds in order to complete the meter
program this year.
401 - Westside Sewer System & Treatment Plant (Page 31 ): The
Board has authorized the implementation of a short-term Biosolids
Management Plan. SYLVIS will manage their two year plan, complete
the Land Application Permit process, conduct biosolids application
and prepare a long-term management plan. Construction of the Stage 3
upgrade was awarded to Greyback Construction at a cost of
$12,356,876 plus HST. Build Canada Fund is to contribute
approximately $5 million to the expansion and an additional $1
million contingency has been approved for the project. On-site
construction is to begin early
November. Due to continued non-compliance of Total Nitrogen (TN), an
application is underway with the Ministry of Environment for an
amendment to the WWTP Operational Certificate. The current TN permit
level permissible is 6.0 mg/L. RDCO is requesting an increase to 8.0
mg/L to meet permissible levels on a consistent basis. Twenty year
scenarios have been completed utilizing stakeholder growth
projections for the Sanitary Modelling Project.
093 - Westside Sanitary Landfill (Page 36): The 5 Part Closure
Plan draft report is to be received in November. Effective July 16,
the Westside Residential Waste Disposal & Recycling Centre is open
four days a week, Friday through Monday between 7:30 am and 4:00 pm,
to control operational costs.
094 - Waste Reduction Program (Page 38): Due to the decrease in
composter sales for 2010, the Composter Sale Program is over budget
by $15,000. A total of 1075 composters were sold out of 1300. The
remaining inventory will be sold during the 2011 composter event.
Landfill tonnage reporting is based on Glenmore Landfill quantities
due to the change to operations of the Westside Sanitary Landfill to
a transfer station. Overall, landfill tonnages are down 5-10% and
recycling tonnages are up 5-10%.
inventory of illegal dumping sites is being finalized and a
prevention strategy is under development. Year round
Household Hazardous Waste Service contract awarded to Battery
Doctors. The final one-day round up event held October 16th launched
the new year round service. New community wide "Yard Sale Saturday"
occurred October 23rd. ReUse RoundUp occurred October 24th in
partnership with the Kelowna Art Gallery.
095 - Solid Waste Collection (Page 40): Feedback was received
from approximately 25 residents regarding the significant user fee
increase to the transfer station service. Although the residents did
not like the increase, most understood the rationale behind it.
Garbage & Recycling Service charges are set to remain at $167.06 per
year for 2011. RDCO, District of Peachland and District of Lake
Country have approved an upgrade to the curbside cart collection
system which will provide computer software and equipment for
collection trucks completing the Radio-Frequency Identification
System. The upgrade cost ranges between
$1.50 and $1.70 per household in each of the remaining six years of
the collection contract.
096 Recycling Program (Page 42): To September 30, 2010, the
projected net cost of the recycling processing was $509,000. Actual
net cost equalled $347,821. This represents a savings of $161,180.
Public Educator completed work at the end of the third quarter. More
than 2,000 households region wide were visited to address issues
with recycling and yard waste contamination. Recycling tonnages are
up between 5% and 10% due to improved economic conditions, increased
consumption, and the new curbside program.
110- Regional Planning (page 48): Foreshore Inventory and Mapping
Phase III final report was received from the consultant. The
outstanding video work has been completed. Okanagan lake Foreshore
Inventory Mapping Compilation and Aquatic Habitat Index MOU was
developed and signed by all participants. A consultant has been
hired and the field work initiated. Lakeshore Rd, June Springs
Estates, Trepanier and Brent Rd areas OCP Development RFP is drafted
and was released mid October. Migrant Farm Worker Housing template
received approval from the Province. Both reports have been
completed on Source Water Protection for Trepanier Creek and
Peachland Creek watersheds and Oyama Creek and Vernon Creek
111 - Electoral Area Planning (Page 50): Regional Growth Strategy
review is to be initiated and preparation of Consultation Plan to be
completed in 2010. The final restoration plans with cost estimate
have been received for the Stream Restoration Projects at Joe Rich
Creek. Outstanding restoration works and riparian planting to be
completed in 2010. First reading has been given to the proposed Joe
Rich land Use. Bylaw Amendments. The changes would incorporate a neW
Greenhouse Gas Emission Reduction Strategy and would ensure the
bylaw conforms to the RDCO Zoning Bylaw No. 871.
019 - Electoral Area Fire Prevention (Page 54): All physical
infrastructure is in place to implement recommendations of Regional
Communications Review. Narrow banding is being reviewed and would
require the purchase of more portable radios to make this possible
for 2011. Open Burning Permits are available effective October 1st.
Under Regional District and local fire bylaws, permitted open
burning must be complete by April 30th however, fire chiefs may
extend or shorten the burning season depending on the fire hazard in
their area. Fire Inspections completed at Lake Okanagan Resort, La
Casa and several other
businesses in Ellison. Wildfire Management Branch staff will be
conducting controlled burns of debris piles resulting from the
cleanup and rehabilitation of fire guards created during the 2009
Terrace Mountain wildfire.
020 - Lakeshore Road Fire Protection (Page 55): RDCO consultant
and lawyer utilized in working with the City of Kelowna to develop a
new Fire Service Agreement. Finalization of the agreement projected
for 2010. Service area residents to be notified by mail once
agreement in place.
021 - Ellison Volunteer Fire Department (Page 57): Medical First
Response calls make up 67% of the total callouts (64 out of 113).
Callouts are already 19% higher than last year mainly due to the
increase in Medical First Response calls. The Regional Board has
approved a contract with Hub Fire Engines in the amount of $460,269
to supply the Department with a new Fire Truck. To date, the Spartan
Gladiator Chassis has been acquired.
022 - Joe Rich Volunteer Fire Department and Community Centre
(Page 61 ): The majority of callouts, 43% (16 out of 36) were motor
vehicle accidents. Twenty-six percent of the callouts (9 out of 36)
were outside of the service area. Equipment: Sump pump used to fill
reservoir at Station 62 failed. Unbudgeted cost for pump replacement
and installation totalled $2,300. Funds are being raised to purchase
an SCBA Air refilling machine. To date $2,000 has been collected
through a Father's Day car wash / pancake breakfast, and a community
BBQ. The department received $800 for equipment purchases by
assisting with merchant setup and general grounds clean up during
the Canada Day celebrations.
023 - North Westside Volunteer Fire I Rescue Department (Page
65): The majority of callouts, 40% (33 out of 82) were for medical
first response. Smoke chase / burning complaints are 18% of callouts
(16 out of 82). The 2010 purchase of a Mobile Water Supply boat and
boathouse has been deferred due to each of the qualified responses
to a Request for Proposal being over budget. Equipment: Four sets of
Turnout Gear and 30 Structural Helmets with Traklite have been
purchased. The 2010 Polaris Ranger ATV is operational and fully
equipped with a slip tank and pump, winch, and code III package.
Security Upgrade is complete. Firehall renovations total $80,817 to
024 - Wilson's landing Volunteer Fire Department (Page 69): Of
the twenty-seven callouts, 11%were for motor vehicle accidents and
11%were for forest / grass fires. False business alarms made up 56%
of the total callouts (15 out of 27). The 15 false alarm calls
received from Lake Okanagan Resort demonstrates the need for a bylaw
or policy to reduce this type of callout. Although the department
has provided a cost breakdown of each alarm and received assurances
of change by management of the strata, the false alarms continue.
Due to the nature of the alarms, another issue created is the
reluctance to attend callouts to the Lake Okanagan Resort. The new
Water Tender truck purchased from Rocky Mountain Phoenix is to be
built by Rosenbauer America. The total cost of the replacement T42
is available within the department's capital equipment budget. Mini
Pumper 42 experienced clutch failure, repaired by RDCO mechanic.
028 - June Springs Road Fire Protection (Page 74): RDCO
consultant and lawyer utilized in working with the City of Kelowna
to develop a new Fire Service Agreement. Finalization of the
agreement projected for 2010. Service area residents to be notified
by mail once agreement in place.
030 - Regional Rescue Service (Page 76): Okanagan Regional
Training Weekend saw 8 Regional Department members certified in Auto
Extrication Levell!. Accomplishments achieved in the third quarter
36 Marine Rescues,
18 Auto Extrications, and 1 Search & Rescue. 55% of all marine
rescue calls were received in this quarter. Average response times
have improved considerably in the third quarter; from time of call
to on the scene 13:27. Rescue costs to September 30,2010, are
approximately $69k with recovery from PEP approximately $19.5k.
Due to missing reports, some costs were
estimated based on past calls and response times.
Regional Fire Dispatch processed 5,268 calls in the third quarter of
201 O. This
is identical to the same period of 2009. Standards met: 99% of 9-1-1
calls answered in less than 40 seconds, 95% of calls processed
within 35 seconds. Standards not met: 94% of 9-1-1 calls answered in
less than 15 seconds, 92% of calls dispatched within 60 seconds. The
EOC was activated for four separate occurrences during the third
quarter: July 12-16 for the Seclusion Bay Fire; July 25-26 for the
Sailview Bay Fire; July 25 for the Chidley Road Fire in Peachland;
August 1-6 for the Stewart Centre Fire and subsequent Mill Creek
Contamination. The Regional Emergency Program activated the ESS
seven times to provide support for several hundred individuals,
including major evacuations during the Seclusion Bay Interface Fire
and of all residents of the Barber Terrace Apartment building due to
a major fire.
Inspection & Bylaw Enforcement Services:
043 - Business Licenses (Page 80): Total Business Licenses: 189.
Locations of businesses licensed:
167 RDCO East & West, 22 out of area. Half year Business Licensing
rates are currently in effect. There have been increased inquiries
from Banks, Insurance Agents and the Public regarding businesses.
Business owners are requiring proof of licensing to establish
credibility. Invoicing for 2011 Business Licenses will be processed
in October and due December 31,2010. This is changed from previous
years where billing occurred in January and will result in active
business licenses being reflected within the current calendar year.
044 - Building Inspection (Page 82): To September 30,2010,126
building permit applications have been made. Building permit
applications in 2009 totalled 104 at September 30 and 164 for the
year. Inspections continue to be carried out 2 days for COW and 2
days for COE. Service delivery of this program is under review.
046 - Dog Control (Page 84): Dog owner's challenge on validity of
the Dog Control Bylaw authority and jurisdiction is ongoing. The
June 10th judgment was that the bylaw is not valid in the City of
Kelowna. Pending a decision on the case from the BC Court of Appeal,
in order to ensure continued public protection and safety, all other
applicable sections of the bylaw will continue to be enforced
throughout municipalities in the region. Appeal hearing is yet to be
scheduled. Gator vehicle purchased from Parks has been newly
equipped with storage and kennel area to provide added enforcement
assistance for a 62
kilometre route from the Dog Pound, along the Lakeshore beach
accesses and into the Greenway and other community parks. During the
third quarter a relief employee was designated to telephone dog
owners with outstanding licenses. The 110 hours spent resulted in an
additional 230 licenses sold.
Initiatives: Updates on various initiatives and projects are on
121 - Ellison Heritage Community Centre (Page 101): Ellison Parks
& Recreation Society President
resigned and the executive has been reconfigured. RDCO is working
with the new executive to establish a new operational partnership.
Third quarter private rentals have generated $8,970 in revenue.
Refinishing the floor in the main hall has been deferred to 2011.
The Roof Replacement Assessment is complete and the capital works
123 -Joe Rich Community Hall (Page 103): HVAC System installation
is complete. Project was funded by the Community Works Fund.
142 - Regional Parks (Page 105): Community Adjustment Fund - Job
Opportunity Program grant of $250,000 secured for regional park
forest fuel modification work. Recruitment and training of ten
displaced industry workers has been successful. The first phase of
the grant forest fuel modification project in Trepanier Valley is
complete. An RFP was issued and the contract awarded for the second
phase of work to be completed adjacent to Trepanier Creek Greenway
Regional Park. Contract awarded to Ecoscape Environmental
Consultants for the Sensitive Ecosystems and Biophysical Inventories
of nine Regional Parks. Mission Creek Greenway Phase II Trail
construction along Pasedena Road is complete. Mission Creek Greenway
Phase II Pinch Point tender documents have been finalized. Burton
Marine was awarded the contract for the removal of the existing
Bertram Creek Dock and the installation of a pedestrian pier. The
new recreational fishing / viewing pier has been installed. A
Community Relations Liaison I Park Interpreter has been successfully
recruited. Effective September 23, the main trail at Hardy Falls
Regional Park was closed to the public due to the presence of bears.
Gellatly Nut Farm Heritage Barn roof and Pilot House reroof is
complete; playground equipment is installed. EECO Centre roof
replacement and solar hot water capital projects are finished. Site
inspections are complete for the Kalamoir Waterfront Trail
Improvement Project construction warranty review. Initiation of
Parks garbage collection and washroom maintenance contract has been
deferred until 2011. Douglas Fir Tussock Moth Treatment Program,
Mountain Pine Beetle Hazard Tree Removal, and the Regional Park
Operational Wildfire Protection Plan Project are complete.
143 - Westside Community Parks (Page 108): RDCO is working in
collaboration with Westbank First Nation to implement forest fuel
treatment project adjacent to Westshore Community Park. Installation
of Trepanier Creek Greenway information sign and kiosk completed
with UBCM funding. Bear Creek boat launch decommissioning
144 - Eastside Community Parks (Page 111): Completed
implementation of a "Welcome to Joe Rich" highway sign for UBCM
Tourism Grant Phase 1. Final reporting for UBCM Tourism Grant Phase
2 for the acquisition and development plans for Hydraulic and Black
Mountain are complete.
003 - Finance (Page 115): The Fixed Asset software module was
installed during the Vadim software upgrade in October. Work has
begun on the conversion spreadsheets for entry of the audited
Tangible Capital Asset values. Vadim Software upgrade installation
and training occurred in October 2010. Metering implementation and
integration to utility billing system is underway.
005 - Human Resources (Page 117): Three quarters of the Human
Resources Team time has been dedicated to the RDCO Corporate
Strategy of the Job Evaluation Project. Job evaluation reviews and
meetings are ongoing; project is near completion.
101 - Okanagan Basin Water Board (Page 119): The transfer was
$64,000 higher than expected due to a budget issue. Any deficit will
be carried forward and made up next year.
002 - Administration (Pages 122): A sewer committee has been
established and is currently reviewing sewer services. Discussions
are underway regarding the Service Agreement with Westbank First
006 - Information Systems (Page 123): MS Office Training
coordinated with Human Resources is complete. All systems updated.
Staff has been trained and Silverlight implementation to proceed to
enable the RDCO to better serve the public through increased
efficiency and improved access to information. Senior GIS Analyst
position became vacant. Advertising and recruitment costs are high
due to difficulties in finding available applicant suitable for the
position. The vacancy has resulted in a delay in R&D around
replacement of GIS Application.
083 - Westside Transit Services (page 131): The Transit Bylaw has
been amended to remove the District of West Kelowna and Central
Okanagan West Electoral area from the Regional District Service
Area. The actual costs are higher than budgeted. Staff is
102 - Air Quality Monitoring (Page 135): The Program is working
with farmers to encourage the use of the Agricultural Chipping
Program as an alternative disposal method to open burning. Rebates
are still available for the Great Okanagan Wood Stove Changeout
Program. The Program has resulted in over 1,300 old wood burning
units traded in for new, certified ones that burn up to one third
less wood and see less smoke leaving the chimney.
031 - 911 Emergency Number (Page 145): To date, renewal service
agreements have been signed with Thompson-Nicola RD, East Kootenay
RD; North Okanagan RD, Columbia Shuswap RD, Squamish Lilloet RD, and
Okanagan-Similkameen RD. District of Squamish Lillooet originally
provided incorrect assessments for the service area which will have
to be adjusted in the 2011 budget. This will affect all other
participating regional districts. Management is working with HR and
RCMP Operations Communications supervisors on employment issues
impacting the RDCO budget and employees. There are plans to examine
the current service delivery model and alternate service within the
Province. Okanagan Similkameen RD has hired consultants to review
the 9-1-1 service. Requested information has been provided to the
consultants and a meeting was arranged where RDCO provided feedback.
040 - Crime Stoppers (page 147): Crime Stoppers Website CMS is
complete. Staff is currently training with Floodlight Consulting to
assist in utilizing the new website features to market the site
through the social media and the internet. A crime re-enactment on a
homicide has been completed in conjunction with CHBC and the Kelowna
RCMP Serious Crime Unit, to be aired on CHBC in the near future.
Strategic Planning Conference was held in September by the Crime
Stoppers Board of Directors to develop objectives and goals for
2011. Third quarter results reflected an increase in the value of
drugs seized. Due to Crime Stoppers Tips received, several grow ops
041 - Victims Services (page 149): Caseload numbers are already
higher than the total for last year. New clients were 86% adult with
the remaining fourteen percent consisting of seniors, youth and
children. Of the new clients, 70% were female. 56% of Victim
Services Clients are from RCMP referrals; 27% of Callouts are due to
fatalities. Domestic Violence designated support worker proposal
submitted to the Ministry of Public Safety and Solicitor General was
042 - Regional Crime Prevention (Page 153):
Operation Wrap III with
Telus and WFN is currently on hold at the request of Telus and to be
re-addressed in 2011. Crime Prevention office will
relocate to new West Kelowna RCMP Detachment in November. A proposed
Lake Watch Program has been approved by the Board. The Program is
designed for the public to report instances of improper and unsafe
boat operation for follow up and where warranted, possible
enforcement. West Kelowna Detachment volunteers will be reassigned
to other community policing programs.
Economic Development Commission:
120 - EDC (Page 157): See the Summary Highlights for the projects
EDC has been working on including site visits, educational
opportunities, Business Enhancement & Retention Activities, Art &
Culture Tourism program, Agriculture Support program, Workforce.
Attraction program, Kelowna - Kasugai Economic Development
Initiative, Major Foreign direct business & investment attraction
001S - Board Sub-Program Corporate Communications (Page 161): The
Communications Coordinator provided support to the Emergency
Operations Centre Public Information Office for three weeks relating
to activations under the Regional Emergency Program for the
Seclusion Bay Wildfire, Sailview Bay-Bear Creek Wildfire and the
Mill Creek Chemical Spill. Excellent media coverage and advertising
of the July opening of the new Westside Residential Waste Disposal
and Recycling Centre saw few problems or complaints from the public
with the move to a four day a week operation for solid waste
disposal. Advertising continued during September to ensure awareness
in the community of the four day a week waste disposal centre
change. Communications support and assistance was utilized to advise
the public of a Boil Water Advisory for customers of the Killiney
Beach Water system.
If you have any questions, feedback or comments, drop by, call
Marilyn at 250-469-6219,
or e-mail marilyn.rilkoff "at" cord.bc.ca
Item 4.2 2011-2015 Financial Plan.pdf
Agenda No: 4.2
Mtg Date: Nov 4/10
FINANCIAL SERVICES - GOVERNANCE & SERVICES REPORT
TO: Governance & Services Committee, Department Managers and
FROM: Marilyn Rilkoff, Director of Finance and Administration
DATE: November 4,2010
SUBJECT: 2011 - 2015 Financial Plan Request Items for Discussion
Senior staff have met and raised the following list of items for
consideration for the 2011- 2015 Financial Plan.
General Impacts to consider:
Salaries: Collective Agreement expires December 31, 2010.
Impacts due to Collective Agreement negotiations unknown at this
Utilities: estimate 3 - 5 % increase ($30k)
Green Vehicles: If we wish to set a policy of purchasing
"green or hybrid" vehicles
where ever practical, the estimated capital cost for each vehicle is
$5k more than a
General: Staff have been examining service delivery processes
in various areas and
making changes as necessary.
Ellison Heritage School Centre: Floor Replacement $30k.
General Revenue Fund Budget (Revenue / Expenses)
• Regional Parks Sensitive Ecosystems and Biophysical Inventories:
Conservation of Species At Risk and Associated Habitat - carryover
$50,000 (matching funds for a Habitat Stewardship Program grant
application completed in October 2010 General Capital Fund Budget
(Revenue / Expenses)
Development Projects: In 2010 the budget was $491,866. In
2011, $142,995 of that budget surplus is estimated to be carried
forward for projects budgeted in 2010. New projects for 2011 are
budgeted at $340,000. The total for Development Projects is
$482,995, broken down as follows:
• Gellatly Nut Farm Regional Park - Orchard Plan & Arboriculture
Treatment Project ($15,000 - 2010 Carryover)
• Mission Creek Regional Park - Playground Upgrade ($50,000 - 2010
• Gellatly Nut Farm Regional Park - Gellatly House Restoration
($37,320 2010 Carryover).
• Bertram Creek Regional Park - Pavilion Wood Stain Treatment /
Boaters Beach Moorage Buoys / Foreshore Restoration ($40,675 - 2010
• Okanagan Center Regional Park - South Pier Reconstruction and
North Pier Demolition / Site Restoration ($125,000)
• Trepanier Creek Greenway Regional Park - Trail Reconstruction
• Lebanon Creek Greenway and Trepanier Creek Greenway Regional Park
- Trail Park Public Way Finding Project ($10,000)
• Lebanon Creek Greenway Regional Park - Parking Lot and Trail
Construction Project ($30,000)
• Gellatly Nut Farm Regional Park - Gellatly House Restoration
• Mission Creek Regional Park - Playground Reconstruction Project
o Regional Park Land Acquisition Project carryover from 2010
$13,020,000 less amounts spent in 2010.
o Carryover chipper purchase from 2010 $35,000
General Capital Development: $55k (was $40k in last year's plan.
Projects have changed).
• Killiney Beach Community Park - Safe Harbour Demolition / Swim
Area Markers ($20,000)
Westshore Community Park - Comfort Station Installation ($10,000)
• Fintry Community Park - Boat Launch Upgrades ($10,000)
• Bear Creek Boat Launch - Pier & Wharf Salvage, Boat Launch
Demolition & Site Restoration ($15,000)
.:. Water Systems: User rate review being undertaken.
Metering implemented, monitor usage 2011, and being billing
consumption at metered rates in 2012. No major changes to projects
identified in previous financial plan at this time. 5 year
capital plans will be amended as an outcome of the comprehensive
In 2012 it is anticipated that a risk analysis study will be
undertaken, at a cost of $5k per system.
.:. Treatment Plant:
o Implement new rates and DCC charges.
o Increased operating costs as flows increase, but offsetting
revenues will be received.
o Stage 3 construction $13,356,876 total budget including
contingency. To be financed through grants, reserves, & DCC's, and
minimal short term financing if necessary (doubtful).
o Additional FTE required (by 2012) for increased maintenance and
plant requirements as plant expands. Gradually increasing starting
in 2011 .
.:. Westside Sanitary Landfill / Waste Disposal &Recycling
Centre: Tipping fee
increase coming. Looking at a contract for yard waste (cost
.:. Solid Waste Management: Increases: $50k commercial
recycling and reduction, $15k Waste Reduction Education Study,
Illegal Dumping cleanup and prevention program.
Decreases: $110k one day Hazardous Waste Roundup (replaced by
year-round program), $50k Waste Composition Study, $25k for
automated collection education.
.:. Recycling: Increase in recycling rebate revenues $200 -
$300k, 2% increase in recycling processing charges $25k, decrease in
costs for battery and fluorescent tube recycling $70k (taken over by
Ministry of Environment). Increase $180k
Year round hazardous waste collection contract (transferred from
solid waste management cost centre - same participants).
.:. Solid Waste Collection: Tipping Fee increase $15k, Radio
Frequency ID system completion $2.6k.
.:. Regional Planning & Electoral Area Planning:
o Carry forward 2010 projects & budget surplus re: budgets surplus
to 2011 :
• Foreshore Structures Bylaw $40k
• Aggregate Study est. $60k - costs to be determined.
• SEI Mapping $35k (part of RFP for 2 OCP's)
• Foreshore Inventory Mapping $5k
• RGMS $150k (partial carryover from 2010)
• Watershed Improvements $6.5k carryover plus $3.5 new.
o Aggregate Pilot $100 - $120k est. funding and costs to be
o Groundwater Study Initiative $6.5k
o Okanagan Collaborative Conservation Program (OCCP) $2.5k.
Electoral Area Planning:
o OCP Development for Trepanier / Brent Road and Lakeshore / June
Springs. Up to $100k to carry over, and may need additional funding
depending on accepted proposal.
o Fringe Planning formula to be determined. Municipalities opting
out of Fringe Planning would have an impact on other participants.
.:. Joe Rich VFD: Proposal to sell leased Engine 52 (& pay
down remaining debt on this vehicle) and purchase Tender for $300k
($206k from reserves, $94k financed over 5 years) carried over to
2011. Cisterns $80k total over 4 years, (increased from $60k over 3
years). Propose transferring $12.8k to reserves for funds received
from Terrace Mountain Fire.
.:. Ellison VFD: Propose transferring $30k to reserves for
funds received from Terrace Mountain Fire.
.:. North Westside VFR: Engine in 2011 $400k. SCBA
Replacements $25k per year. Pagers & Radios $10k. No financing
required. In accordance with previous 5 year plan. 2014: Truck $300k
& Turnout Gear $70k. Command Vehicle purchase was mentioned, no cost
details available yet. Use Reserves for purchases, and recommend
setting aside approximately
$130k of funds received from Terrace Mountain Fire response into
.:. Wilson's Landing VFD: Mini Pumper replacement moved from
2013 to 2012 and increased from $100k to $150k. Recommend setting
aside approximately $78k of funds received from Terrace Mountain
Fire response into reserves. Carryover
$10k purchase of radio equipment from 2010 to 2011.
.:. Regional Rescue: May be some changes to Dispatch
infrastructure - not confirmed at this time. Capital: $200k boat
replacement as per previous 5 year plan. $15k ($30k less $15k JEPP
grant) for equipment to start up a secondary EOC in the new District
of West Kelowna RCMP Detachment.
.:. Business Licenses: Renewals are normally sent out in
January with a February 28th deadline. Will convert the 2011 renewal
program to a due date of December 31 st in order to accommodate the
Provincial Government program for which Inter-Community licenses are
due by January 1st
. Income will be doubled in 2010 and 2011 will show a surplus
carried forward .
.:. Building Inspection & General Bylaw Enforcement: Building
Reduced revenues from permits. Examining resources available for
service delivery options. General Bylaw Enforcement: Legal - $6k
increase for bylaw disputes.
.:. Dog Control: Carry over Building repairs, maintenance and
upgrades for Heating system, Roof, windows,
security cameras $130k if not completed in 2010. There is
$130k in reserves. Operating: Increase Legal from $10k in 2010 to
o 2011: Online License Program $12-$15k for existing licenses, for
rollout in 2012, plus $12k additional staff time to prepare old data
for conversion. Utilize Reserves.
o 2012: $12 - $15k to build online license program or new
applications of dog licenses for rollout in 2013. From Reserves.
.:. Noise Bylaw Enforcement: Kelowna Dirt Bike Club
Injunction. Trial Costs anticipated to be $20 - $30k.
EOC: No major changes.
Hardware and Software Purchases and upgrades funded through
• 2011: Software for Performance Based Budgeting and Reporting
carryover from 2010. $20k.
.:. 2011: Web Server upgrade $22k.
.:. 2011: Intranet Server upgrade $16k (may not be required
if it can be reconciled with other hardware. Unknown at this time.
.:. 2011 - 2012: Scanner upgrades $20k (4 x $5k).
.:. 2011- 2012: Synergize Imaging Software upgrade $15k).
.:. 2011 - 2012: Printer Upgrades $15k (3 x $5k).
.:. 2012: Vadim Server replacement $91 k (reduced from $1 OOk
in previous plan).
.:. 2013: Vadim software upgrade $35k.
.:. Admin building HVAC, roof repair and mould restoration $1 ,052k. Will
need to be partially
financed. Looking at possible grant funding
.:. Note: Reserves will be $480k at the end of 2010)
.:. Admin building - carpeting $90k.
.:. Filing cabinets $5k.
.:. Recommend transfer to reserves to reduce amount to be financed
• Crime Prevention:
• Lake Watch Program Grant application made to seek funding.
• Possible move to West Kelowna detachment: Rent - negotiations
underway. (DWK recommendation was $12k per- will need to review
further - current arrangement with City of Kelowna is $12k for all
• Vehicle lease expires Nov 2011. Increase transfer to reserve from
$11 k to $15k in 2011 to fund vehicle purchase in 2011 rather than
• Alarm Control:
• Moving from Kelowna Detachment to Glenmore CPO. Furnishings
• Crime Stoppers:
• Carry over potential vehicle purchase from 2010.
Currently vehicle is donated by Harmony Honda,
however, agreement to be reassessed in 2011.
• 911: Examining current service delivery model & alternative
models within the province.
:. Information Systems:
• 2012: It is anticipated that the District of West Kelowna will
withdraw from the Regional GIS.
• 4 year Technology refresh cycle funded through reserves (timing
changes from previous 5 year plan), funded by reserves:
• 2011: Software License Refresh ($22k - reduced from $54k in 5 year
plan because of prepaid licenses & number of units).
• 2012: Network Refresh $32k (separated from server refresh extended
life of equipment in 2009).
• 2013: Server Refresh $119k
• 2014: SAN Refresh $95k
• 2015 - Software License Refresh $22k
.:. Transit: Costs are in fact higher than indicated by BC
Transit last year. Further discussion with BC Transit required.
Working on obtaining revised cost estimates.
Staffing Gaps identified:
Potential new staff requirements:
• Domestic Violence Unit (DVU) position $103k.
• Intergovernmental Affairs.
• Grant Management - costs would be returned in grants received.
• Climate Action Charter Commitment: Sustainability / Green House
Gas costs could partly be recovered through grants
• One person to oversee these areas to obtain cost savings:
.:. Fleet Management
.:. Building Management
Potential Service Reviews:
.:. Building Inspection
.:. Fringe Area Planning cost allocation
.:. Air Quality
.:. Mosquito Control (if no funding received)
Are there any other items the Board would like to include?
To Estimate Impact on Regional Tax Services:
Because there are so many service areas and combinations of
services, there is no one mill rate for an area. The entire draft
budget and impacts will be calculated between now and February.
To get an idea of the impact of an item for regional services
only (where all members participate), the following increases in
requisitions for a service would produce the following impacts based
on 2010 assessments (Note: if the items are funded through reserves,
there is no impact to the requisition unless the amount transferred
to reserves increases in the operating budget):
$100,000 increase: .0029/ $1000 of assessment or $1.26 on a $450,000
$500,000 increase: .0143/ $1000 of assessment or $6.44 on a $450,000
$1,000,000 increase: .0286/$1000 of assessment or $12.87 on $450,000
BC Assessment Notification:
• Central Okanagan West: Be Assessment Authority has advised that
they have decreased the assessment values for the Timber Ridge
strata from $23M to $3M. This results in a decrease of approximately
2% of the total assessment value for
the electoral area.
Regional Hospital District:
.:. Additional funding? IHA will present a report.
Item 5.1 Gas Tax Agreement.pdf