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WATER SYSTEM GRANT INFORMATION

FOR THE REGIONAL DISTRICT OF CENTRAL OKANAGAN

West Kelowna Included

Information and comment form regarding Okanagan Basin Water Board, and Provincial Government water system grants.

How to find text on this page using:  Internet Explorer | Firefox | Opera |Safari | Google Chrome

Click refresh to be sure you see updates.

LAST UPDATE May 30, 2016

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ONLY THE WATER IS A NECESSITY ....

WATER PIPES, PUMPS, and MAINTENANCE ARE NOT!

WATER PIPES, PUMPS, AND MAINTENANCE COSTS ARE A LUXURY NOT EVERYONE CAN AFFORD!

okanaganlakebc.ca

Just because some people can afford the cost of a new water system, doesn't mean everyone can.

Should someone be forced out of their home and homeless, if they can't afford the luxury of infrastructure?

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Government Spending Is Out Of Control !

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Local Government Grants Act

Local Government Grants Regulations

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Killiney Beach Grants

Valley of the Sun Grants

Westshore Estates Grants

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- Staff noted that there have been cases in recent years where regional district's have receive 100% funding from the province to upgrade these types of water systems.

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.pdf icon February 22, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Water Grant Applications
The Regional Board has endorsed submitting eight funding applications to the Okanagan Basin Water Board (OBWB) Water Conservation and Quality Improvement Grant program. Three applications are from the Regional District while five others are on behalf of various public and non-profit community organizations. Individual projects that address water issues, knowledge sharing and enhance sustainable water use may qualify for OBWB program grants between $3,000 and $30,000 with a total of $180,660 available for projects within the Central Okanagan.

2015 Program and Service Update
The Regional Board has received an update on program and service accomplishments during the final quarter of 2015. These include successful Repair Café and old Tire Collection events and the start of fuel modification to reduce the fire hazard in a section of Glen Canyon Regional Park. The Central Okanagan Economic Development Commission’s well attended ‘Business Walk’ focussed on the hospitality and tourism sector. Deficits have been identified and steps are being taken to address the shortfalls in the areas of the Dietrich/Trepanier and Falcon Ridge water systems and the Westside Residential Waste Disposal and Recycling Centre.

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.mp3 file icon - click here for help with audio February 22, 2016 audio of entire RDCO Board meeting - .mp3 (367 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 6.1 Okanagan Basin Water Board Highlights - .wma (191 KB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 7.1 Okanagan Basin Water Board Initiative Grants - .wma (5.33 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 8.1 2015 Year In Review Surplus Deficits - .wma (10.5 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 9.3 Amendments To Ticket Information And Utilization Bylaw No 435 And Bylaw Notice Enforcement Bylaw No 1326 - .wma (7.45 MB)

.pdf icon February 22, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 2015 Year In Review Surplus Deficits

.pdf icon Item 9.3 Amendments To Ticket Information And Utilization Bylaw No 435 And Bylaw Notice Enforcement Bylaw No 1326

*Note* Below is only a snippet, please click link above for entire content

Item 8.1 2015 Year In Review Surplus Deficits
Trepanier Bench Water user fee revenue was less than budgeted and overtime salaries were higher than budgeted due to off hour call outs. Rates adjusted in 2016.

Item 9.3 Amendments To Ticket Information And Utilization Bylaw No 435 And Bylaw Notice Enforcement Bylaw No 1326

RDCO Water Systems Regulations Bylaw No. 1370
The Regional Board adopted this new water systems bylaw in November 2015. The fines proposed are for contravening specific sections of the bylaw.


click for a larger copy

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.mp3 file icon - click here for help with audio February 22, 2016 audio of entire RDCO Board meeting - .mp3 (367 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 6.1 Okanagan Basin Water Board Highlights - .wma (191 KB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 7.1 Okanagan Basin Water Board Initiative Grants - .wma (5.33 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 8.1 2015 Year In Review Surplus Deficits - .wma (10.5 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 9.3 Amendments To Ticket Information And Utilization Bylaw No 435 And Bylaw Notice Enforcement Bylaw No 1326 - .wma (7.45 MB)

.pdf icon February 22, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

8. FINANCIAL SERVICES

8.1 2015 Year In Review Surplus Deficits (All Directors – Unweighted Vote)

Staff report dated February 17, 2016 outlined the 2015 surplus-deficits for the various services the Regional District provides. Staff reviewed the report noting that many of the deficits have already been dealt with by the Board. The new water rates will address deficits in the Falconridge and Trepanier Bench Water Systems. It was noted that surplus/deficits must remain within its’ own service.

A video highlighting some of 2015 accomplishments in the various service areas
was shown.

#49/16 BAKER/STACK

THAT the Board receive for information the 2015 Year In Review financial surplus
deficits report.

CARRIED Unanimously

================

9.3 Amendments to RDCO Ticket Information and Utilization Bylaw No. 435 & RDCO Bylaw Notice Enforcement Bylaw No. 1326

Staff report dated February 9, 2016 outlined the proposed amendments to the two ticketing bylaws. Increases in fines are for dogs at large, owners failing to leash, owners failing to maintain visual sight and verbal control of their dog when in an off-leash park, and dangerous dogs. A fine structure is introduced for the newly adopted RDCO Water Systems Regulations Bylaw No. 1370. Increased fines from $100 to $1000 were proposed for the RDCO Prohibited Animal Bylaw No. 1028.

Staff recommended an increase for Section 37 - Dangerous Dog in Prohibited Area fine from $200 to $500. In discussion, it was agreed that the fine should be increased to $1,000, similar to the other fines related to dangerous dogs. For the safety of the public, dangerous dogs should never be allowed in the prohibited areas which include parks, schools grounds, sports fields, playgrounds, public beaches, swimming areas, and off-leash parks.

#53/16 OPHUS/BAKER

THAT Regional District of Central Okanagan Ticket Information and Utilization Amendment Bylaw No. 1386, 2016 be given first, second and third readings and adopted, as amended:

. Section 37 Dangerous Dog in Prohibited Area increase fine from $500 to $1,000

CARRIED Unanimously

#54/16 OPHUS/BAKER

THAT Regional District of Central Okanagan Bylaw Notice Enforcement Amendment Bylaw No. 1387, 2016 be given first, second and third readings and adopted, as amended:

. Section 37 Dangerous Dog in Prohibited Area increase fine from $500 to $1,000

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio February 22, 2016 audio of entire RDCO Board meeting - .mp3 (367 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 6.1 Okanagan Basin Water Board Highlights - .wma (191 KB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 7.1 Okanagan Basin Water Board Initiative Grants - .wma (5.33 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 8.1 2015 Year In Review Surplus Deficits - .wma (10.5 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 9.3 Amendments To Ticket Information And Utilization Bylaw No 435 And Bylaw Notice Enforcement Bylaw No 1326 - .wma (7.45 MB)

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.pdf icon November 12, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Water Rates and System Bylaws

The Regional Board has adopted individual bylaws for each of its six water systems which outline increases and restructuring of basic fees and consumption rates. The new rates take effect January 1st and are designed to encourage conservation and be more equitable for low and medium water users. They will also generate sufficient revenues to cover the full operating costs of providing service and will help keep each system financially sustainable. Water customers provided feedback on the new rates during open houses last spring.

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.mp3 file icon - click here for help with audio November 12, 2015 audio of entire RDCO Board meeting - .mp3 (96.4 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.2 Regulations Bylaw And RDCO Water System Fees And Charges Bylaws - .wma (2.42 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.2 Regulations Bylaw And RDCO Water System Fees And Charges Bylaws - just Director Carson asking why all Directors are voting and CAO Brian Reardon's reply - .wma (1.26 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.2A Water Systems Regulations Bylaw No 1370 - .wma (5.42 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 7.1 2015 2019 Financial Plan Amending Bylaw - .wma (4.43 MB)

.pdf icon November 12, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.2 Regulations Bylaw And RDCO Water System Fees And Charges Bylaws

.pdf icon Item 5.2A Water Systems Regulations Bylaw No 1370

.pdf icon Item 7.1 2015 2019 Financial Plan Amending Bylaw (Westshore)

*Note* Below is only a snippet, please click links above for entire content. 

Item 5.2 Regulations Bylaw And RDCO Water System Fees And Charges Bylaws

Purpose: To give 2nd, 3rd readings and adopt bylaws regulating and managing water systems and establishing fees and charges for RDCO systems located within the electoral areas.

Executive Summary:
At the Regional Board Meeting held on October 26, 2015 RDCO Water Systems Regulation Bylaw No. 1370 and six water system fees and charges bylaws (1371,1372,1373,1374,1375, & 1376) were read for the first time. Discussion ensued, and second and third readings and adoption were deferred to the next Board meeting, so as to provide Directors with additional
time to review and consider the proposed bylaws.

The original Board report is attached hereto. The report provides reasoning for repealing the current bylaw and establishing new bylaws, and an explanation of the financial impact to the property owners once the new fees and charges take effect.

RECOMMENDATION #1:
THAT the Regional District of Central Okanagan Water System Regulations Bylaw No. 1370 be given second and third readings and adopted;

RECOMMENDATION #2
THAT the following Regional District of Central Okanagan Water System Fees and Charges Bylaws be given second and third readings and adopted:
• Killiney Beach Water System Fees & Charges Bylaw No. 1371
• Falcon Ridge Water System Fees & Charges Bylaw No. 1372
• Sunset Ranch Water System Fees & Charges Bylaw No. 1373
• Dietrich Water System Fees & Charges Bylaw No. 1374
• Westshore Estates Water System Fees & Charges Bylaw No. 1375
• Upper Fintry, Shalal Road, and Valley of the Sun Water System Fees & Charges Bylaw No. 1376

======================

Item 5.2A Water Systems Regulations Bylaw No 1370

REGIONAL DISTRICT OF CENTRAL OKANAGAN
BYLAW NO. 1370
A bylaw providing for regulating and managing the Water systems of the Regional District of Central Okanagan located within Electoral Areas East and West.

"turn off' means the closing of the shut-off valve located in a standpipe at or near where the water service connection crosses the properly line.

4, Call-Out Service Fees:
a) Water Service turn on or turn off (by appointment only) $150.00
b) After Hours Water Service turn-on or turn-off $300.00

======================

Item 7.1 2015 2019 Financial Plan Amending Bylaw

Purpose:
To amend the Regional District of Central Okanagan 2015 - 2019 Financial Plan Bylaw No. 1356, 2015 (original versions attached to report).

Executive Summary:
The Amending Bylaw on the agenda shows the proposed changes to the budget. This item was discussed at and deferred from the October 26, 2015 Board Meeting.
307 - Westshores Water System - Reservoirs Capital Project
Amended reservoir project. Addition of second reservoir. Increase in costs from $318k to $848k. Currently funding is coming from reserves. Staff will be reviewing the possible use of Community Works Funding during the 2016 Budget process. Staff will also be seeking approval at the December 7th meeting to proceed with the project in Q1 of 2016 in order to bundle area water projects to try to gain economies of scale and attract competitive bids and potential savings.

RECOMMENDATION:
THAT the Regional District of Central Okanagan 2015 - 2019 Financial Plan Amending Bylaw 1XXX, 2015 be given 1st, 2nd, 3rd reading and adopted.

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.mp3 file icon - click here for help with audio November 12, 2015 audio of entire RDCO Board meeting - .mp3 (96.4 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.2 Regulations Bylaw And RDCO Water System Fees And Charges Bylaws - .wma (2.42 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.2 Regulations Bylaw And RDCO Water System Fees And Charges Bylaws - just Director Carson asking why all Directors are voting and CAO Brian Reardon's reply - .wma (1.26 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.2A Water Systems Regulations Bylaw No 1370 - .wma (5.42 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 7.1 2015 2019 Financial Plan Amending Bylaw - .wma (4.43 MB)

.pdf icon November 12, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

5.2 Regulations Bylaw and Water System Fees and Charges Bylaws for Regional District Owned Water Systems - Central Okanagan East and Central Okanagan West

Staff report dated November 4, 2015 outlined that first reading was provided at the Board's October 26th meeting so as to provide the Directors with additional time to review the consider the proposed water bylaws. The question on who
votes on the bylaws was raised. The Administrator stated as per the Local Government Act Section 791 (11), when "only one director would be entitled to vote, each director who is present (a) is entitled to vote, and (b) has one vote."
Director Carson requested a copy of the legal opinion which staff will provide.

a) RDCO Water Systems Regulations Bylaw No. 1370, 2nd and 3rd readings and Adoption (All Directors - Unweighted Vote)

BAKER/STACK
THAT RDCO Water Systems Regulations Bylaw No. 1370 be given second and third readings and adopted.

CARRIED (Opposed: Carson/Hanson)

===============

7. FINANCIAL SERVICES

7.1 RDCO 2015 - 2019 Financial Plan Amending Bylaw No. 1380, 1st, 2nd and 3rd reading and Adoption (All Directors - Weighted Vote)

Staff report dated October 27, 2015 outlined the amendment required to fund the Westshores Water System - Reservoirs Capital Project. The addition of a second reservoir will increase costs from the projected $318k to $848K, funding coming from reserves. Staff will be reviewing the possible use of Community Works Funding in 2016 to reduce costs for this project.

The reservoirs have always been on the 20-year asset renewal plan. The design dollars have been able to be stretched because there is a significant project in Westshore. Staff believes the cost of the second reservoir will be reduced by
including it in the proposed larger project underway in 2016.

BAKER/STACK
THAT RDCO 2015-2019 Financial Plan Amending Bylaw No. 1380,2015 be given first, second and third readings and adopted.

CARRIED (Opposed Carson/Hanson)

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.mp3 file icon - click here for help with audio November 12, 2015 audio of entire RDCO Board meeting - .mp3 (96.4 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.2 Regulations Bylaw And RDCO Water System Fees And Charges Bylaws - .wma (2.42 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.2 Regulations Bylaw And RDCO Water System Fees And Charges Bylaws - just Director Carson asking why all Directors are voting and CAO Brian Reardon's reply - .wma (1.26 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.2A Water Systems Regulations Bylaw No 1370 - .wma (5.42 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 7.1 2015 2019 Financial Plan Amending Bylaw - .wma (4.43 MB)

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.pdf icon October 26, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Proposed Water Rates and System Bylaws
The Regional Board has given first reading to individual bylaws for each of its six water systems and proposed increases for basic fees and consumption rates. Water customers provided feedback on the new rates during open houses last spring. The new rates, if approved, would take effect January 1st and are designed to encourage conservation and be more equitable for low and medium water users. They will also generate sufficient revenues to cover the full operating costs of providing service and will help keep each system financially sustainable.

New Westshore Water Reservoirs Proposed
The Regional Board has received a report proposing a capital budget increase to allow construction of two new replacement reservoirs for the Westshore water system. The new reservoirs would be easier to maintain while ensuring fire flows and peak flow capacity. By constructing both reservoirs at the same time as the Killiney Beach water system upgrade project is done, the project size and value will be maximized and should result in more competitive pricing and possible cost savings. Community Works Funding will be considered for this project in 2016.

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.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.5 Regulations Bylaw And Water System Fees And Charges Bylaws and Item 6.5A RDCO Water Systems Regulations Bylaw - .wma (25.9 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.5B RDCO Water Systems Fees And Charges Bylaws - .wma (1.01 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.8 Westshore Water System Reservoir Capital Project - .wma (6.06 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.2 Information Report Q3 Purchase Commitments - .wma (774 KB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion - .wma (6.32 MB)

.pdf icon October 26, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.5 Regulations Bylaw And Water System Fees And Charges Bylaws

.pdf icon Item 6.5A RDCO Water Systems Regulations Bylaw

.pdf icon Item 6.5B RDCO Water Systems Fees And Charges Bylaws

.pdf icon Item 6.8 Westshore Water System Reservoir Capital Project

.pdf icon Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw

.pdf icon Item 7.2 Information Report Q3 Purchase Commitments

.pdf icon Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion

*Note* Below is only a snippet, please click links above for entire content. 

Item 6.5 Regulations Bylaw And Water System Fees And Charges Bylaws (page 5)

(click image for a larger copy)

 

Item 6.5 Regulations Bylaw And Water System Fees And Charges Bylaws (page 6)

(click image for a larger copy)

 

Item 6.5 Regulations Bylaw And Water System Fees And Charges Bylaws (page 9)
RDCO Water Systems Map 2015

 

Item 6.5A RDCO Water Systems Regulations Bylaw (page 16)
NEW 12 TURN OFF OR DISCONNECTION
12.1 Applications for turning off or disconnecting the supply of water from the water service connection shall be made in writing to the Regional District and shall be accompanied by the fee set out in Schedule "A" of this Bylaw. (page 7)

4. Call-Out Service Fees:
a) Water Service turn on or turn off (by appointment only) $150.00

Item 6.8 Westshore Water System Reservoir Capital Project
Purpose: To provide a justification for the Westshore Water System budget amendment.
Executive Summary:
The Regional District of Central Okanagan 2015 - 2019 Financial Plan currently identifies $318,000 for reservoir improvements in the Westshore Water System in 2016. Staff is recommending increasing the budget to $848,000 in order to build two new reservoirs The new reservoirs will replace the two existing reservoirs that service the entire Westshore Water System.

Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw
Purpose: To amend the Regional District of Central Okanagan 2015 - 2019 Financial Plan Bylaw No. 1356, 2015 (original versions attached to report).
Executive Summary:
The Amending Bylaw on the agenda shows the proposed changes to the budget.
301 - Killiney Beach Water System - Capital Project Distribution Improvements Build Canada Grant of $1,900,666 has been approved. Changed project timing and costs slightly. Staff will be seeking approval in December to proceed with project in Q1 of 2016.
307 - Westshores Water System - Reservoirs Capital Project Amended reservoir project. Addition of second reservoir. Increase in costs from $318k to $848k. Currently funding is coming from reserves. Staff will be seeking approval in December to proceed with the project in Q1 of 2016, and will be reviewing the possible use of Community Works Funding during the 2016 Budget process.
022 - Joe Rich Volunteer Fire Department - Capital Project - Cisterns
Amendment is in accordance with the previous Board approval relating to a report from Community Services dated July 27, 2015 to use of an additional net $152,000 in Community Works Funding to fund additional costs for the cisterns project. The project budget has been increased accordingly.

Item 7.2 Information Report Q3 Purchase Commitments
Purpose:
As per section 4.6 of the Purchasing Policy approved on February 9th, 2012, a written
information report of all purchase commitments exceeding $100,000 shall be provided to the Board every quarter.
Background:
Those purchase commitments exceeding $100,000 made during 3Q 2015 were as follows:
Design & Engineering for Killiney Beach & Westshore Estates Water Systems (Rem R15-230) - Contract Awarded to Agua Consulting Inc. - $140,123

Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion
Environmental Services:
Vehicle Operations
- Review replacement and option for Service Truck $150k (capital reserves, 5 year financing for approx. $70k, sale of old vehicle $20k)
Water Systems:
Operating: Implementation of proposed new fee bylaws. Increased transfers to reserves.
Capital:
  - 301 - Killiney Beach: Capital $2.8M Distribution System Improvement includes Grant Funding
  - 303 - Falcon Ridge: Capital carry all unused $'s forward from 2015 additional $93k Gas Tax
            Funding pending board approval, new reservoir construction in 2017 $530k
  - 307 - Westshore: Capital: $800k for Distribution System Improvement, using reserves

Capital Projects - funded by Electoral Area Central Okanagan West Gas Tax Funds, transfers to capital and reserves.
• Fintry Community Parks - Park Infrastructure Installation (table, swim float) boat launch area markers, etc.) (Carry Forward from 2015) $15.2k
• Killiney Beach Park - Park Improvements (swim float, picnic table) dog swim beach trial area, etc.) (Carry Forward from 2015) $15.2k
• Westshore Estates Community Park - Park Improvements (Gazebo/Band Shelter, Landscaping of Natural Area, etc.) $76.1k
• Killiney Beach Park - Access Road Improvements $76.2k
• Wilson's Landing - Proposed Community Boat Launch $60.9k

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.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.5 Regulations Bylaw And Water System Fees And Charges Bylaws and Item 6.5A RDCO Water Systems Regulations Bylaw - .wma (25.9 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.5B RDCO Water Systems Fees And Charges Bylaws - .wma (1.01 MB)

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Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.2 Information Report Q3 Purchase Commitments - .wma (774 KB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion - .wma (6.32 MB)

.pdf icon October 26, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

Minutes of the Board meetings are not usually posted to RDCO's website until after the following meeting which would be November 12th, 2015.  If the minutes are not posted here yet, you can check RDCO's website to see if they are posted there yet.  If you want a copy of the minutes before then, contact RDCO who will have a copy of the minutes at their office within 7 days after you request a copy of the minutes.  This is in accordance to Local Government Act Procedure Bylaws and Enforcement section 794 (5) and Community Charter Other records to which public access must be provided section 97 (2).

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.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.5 Regulations Bylaw And Water System Fees And Charges Bylaws and Item 6.5A RDCO Water Systems Regulations Bylaw - .wma (25.9 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.5B RDCO Water Systems Fees And Charges Bylaws - .wma (1.01 MB)

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Blue Divider Line

.pdf icon August 24, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

This was a Director Item so there is nothing mentioned in the Highlights.

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.mp3 file icon - click here for help with audio August 24, 2015 audio of entire RDCO Board meeting - .mp3 (101 MB)

Click this Windows Media Audio icon for help with audio files August 24, 2015 audio of RDCO Board meeting only about the unsightly premise house in the North Westside has had its signage removed and that government funding has been announced for upgrades to the Killiney water systems - .wma ( KB) DIRECTOR ITEMS SEEM TO BE MISSING FROM THE AUDIO

.pdf icon August 24, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon This was a Director Item, and there is nothing in the Agenda's about Director Items

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.mp3 file icon - click here for help with audio August 24, 2015 audio of entire RDCO Board meeting - .mp3 (101 MB)

Click this Windows Media Audio icon for help with audio files August 24, 2015 audio of RDCO Board meeting only about the unsightly premise house in the North Westside has had its signage removed and that government funding has been announced for upgrades to the Killiney water systems - .wma ( KB) DIRECTOR ITEMS SEEM TO BE MISSING FROM THE AUDIO

.pdf icon August 24, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

10. DIRECTOR ITEMS

Director Carson noted that an unsightly premise house in the North Westside has had its signage removed. In addition, he noted that government funding has been announced for upgrades to the Killiney water systems.
There were no items requiring Board action.

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.mp3 file icon - click here for help with audio August 24, 2015 audio of entire RDCO Board meeting - .mp3 (101 MB)

Click this Windows Media Audio icon for help with audio files August 24, 2015 audio of RDCO Board meeting only about the unsightly premise house in the North Westside has had its signage removed and that government funding has been announced for upgrades to the Killiney water systems - .wma ( KB) DIRECTOR ITEMS SEEM TO BE MISSING FROM THE AUDIO

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.pdf icon February 12, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report

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Water System Grant Application Supported

The Regional Board has approved spending up to $950,000 from reserves for a major improvement project on the Killiney Beach Water System. The Regional District will submit an application to the Build Canada-Small Communities Fund for up to $1.9-million in funding to assist with the cost of construction which will include installation of almost five kilometres of new pipe, upgraded water intake pumps and a new 500-cubic meter cell for the upper reservoir. The project will result in more efficient operation of the water system that was built in the early 1980’s while improving service to the approximately 280 properties currently connected. Another 145 properties could be serviced by the system in the future.

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Water Conservation and Quality Grants

The Regional Board has endorsed submitting eight applications to the Okanagan Basin Water Board (OBWB) for funding consideration under its Water Conservation and Quality grant program. Three applications are for projects proposed by the Regional District while the others are from individual non-profit organizations. The Central Okanagan region is eligible for just over $179,000 in funding through the OBWB program.

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Westside Waste Disposal & Recycling Centre

The Regional Board has adopted an amendment to the 2014-2018 Financial Plan to pay for higher than anticipated expenses in operating the Westside Residential Waste Disposal and Recycling Centre. Reserve funds rather than increased service fees will be used to eliminate a deficit of $51,478 in the facility operation. During 2014 it cost more to dispose of an increased tonnage of yard waste that was dropped off by residents along with additional costs associated with drywall recycling.

======

Septic Disposal Rate Increase

The Regional Board has approved a higher tipping fee for disposing of septic tank wastewater at the Regional Septage Facility in Lake Country. The new rate of $47.27 per cubic meter will result in the facility being funded entirely through tipping fee revenue. Since 2008, septage disposal tipping fees increased two per cent each year to $39.41 in 2014. It’s estimated that more than 14,000 single family residences in the Central Okanagan have a septic system for wastewater. The Board will be asked to approve an amendment to the Septic Tank Effluent and Regulation Bylaw to reflect the adjusted rate.

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.mp3 file icon - click here for help with audio February 12, 2015 audio of entire RDCO Board meeting - .mp3 (85.5 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report - .wma (912 KB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.2 Building Canada Small Communities Fund Application Endorsement - .wma (1.92 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.3 Westside Waste Disposal And Recycling Centre 2014 2018 Financial Plan Amending Bylaw No 1354 2015 - .wma (3.0 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.4 Septage Disposal Tipping Fee Increase - .wma (6.71 MB)

.pdf icon February 12, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report

.pdf icon Item 7.2 Building Canada Small Communities Fund Application Endorsement

.pdf icon Item 7.3 Westside Waste Disposal And Recycling Centre 2014 2018 Financial Plan Amending Bylaw No 1354 2015

.pdf icon Item 7.4 Septage Disposal Tipping Fee Increase

*Note* Below are only snippets, please click links above for entire content

Item 7.2 Building Canada Small Communities Fund Application Endorsement

Purpose: To receive a Board endorsement to commit up to $950,000 for the Killiney Beach Water System Improvement project.

Executive Summary:
On October 16, 2014 the first intake of the Canada-British Columbia New Building Canada Fund - Small Communities Fund (NBCF-SCF) was announced. Regional District staff prepared an application targeting a major water system improvement project on the Killiney Beach Water System. This project is a high priority as currently the system is inadequate in many respects.

A requirement of the application is a Board resolution or bylaw, committing the proponent to contribute its share ($950,000) of the total eligible project costs ($2,850,000) and all the ineligible costs.

RECOMMENDATION:
THAT the Regional Board approve committing up to $950,000 from the Killiney Beach Water System Reserve Fund to the Killiney Beach Water System Improvement project submission to the New Building Canada Fund - Small Communities Fund (NBCF-SCF) program.

====================

Item 7.3 Westside Waste Disposal And Recycling Centre 2014 2018 Financial Plan Amending Bylaw No 1354 2015

Purpose:
To provide the Board with fourth quarter year-end information pertaining to the 2014 work plan and budget variance report.

Executive Summary:
Staff are pleased to present the Year End - 4th Quarter Work Plan and Budget Variance Report for 2014, This report indicates that most projects were either complete or substantially complete on or before December 31 '" 2014. At this time, both revenues and expenses are within anticipated budget parameters, with the following exceptions:

RECOMMENDATION:
THAT the Board receive this report for information.

====================

Item 7.4 Septage Disposal Tipping Fee Increase

Purpose:
To establish a new septage disposal tipping fee for 2015 for the Regional Septage Facility.

Executive Summary:
Since 2008, septage disposal tipping fees have increased at a rate of 2% per year from $35.00/m3 in 2008 to $39.41/m 3 in 2014. Despite the consistent increase in rates tipping fee revenue has remained relatively stagnant. Analysis of the residential septic system distribution within the Central Okanagan indicates that it is misaligned with tax requisition distribution.
Aligning septic system and tax requisition distribution is challenging given septic system distribution is not tracked and the likelihood for abrupt changes in distribution due to new large scale municipal sanitary sewer projects in areas currently serviced by septic systems.
Increasing the septage disposal tipping fee to $47.27/m3 (from 39.41/m3) would result in the Regional Septage Facility Service being funding entirely through tipping fee revenue, which is a more equitable and sustainable method of cost distribution. An increase to $47.27/m3 will result in an increase to septic system users of between $17.69 and $29.48 every three years or between $5.90 and $9.83 on an annualized basis.

RECOMMENDATIONS:
THAT the Regional Board approve increasing the current septage disposal fee to $47.27/m3

AND FURTHER THAT staff be directed to bring forward the Septic Tank Effluent and Regulation Amendment Bylaw for first, second and third readings and adoption.

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.mp3 file icon - click here for help with audio February 12, 2015 audio of entire RDCO Board meeting - .mp3 (85.5 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report - .wma (912 KB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.2 Building Canada Small Communities Fund Application Endorsement - .wma (1.92 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.3 Westside Waste Disposal And Recycling Centre 2014 2018 Financial Plan Amending Bylaw No 1354 2015 - .wma (3.0 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.4 Septage Disposal Tipping Fee Increase - .wma (6.71 MB)

.pdf icon February 12, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

6. CORPORATE SERVICES

6.1 2014 - 4th Quarter Work Plan and Budget Variance Report (All Directors Unweighted Vote)

Staff report dated February 4, 2015 outlined the 4th Quarter (year-end) information and budget variance. Revenue and expenses were within anticipated budget levels with the exception of:
• Westside Transfer Station - tipping fees and transportation costs higher than expected
• Trepanier Bench Water - user rates were insufficient to cover operating costs
• RDCO Lift Stations - extra work required for flushing and odor control
• WFN Lift Station - extra work required and will be paid in 2015

BAKER/FINDLATER
THAT the Regional Board receive for information the 2014 - 4th Quarter Work Plan and Budget Variance Report.

CARRIED Unanimously

==============

Environmental

7.2 Building Canada Small Communities Fund Application Endorsement (All Directors - Unweighted Vote)

Staff report dated February 2, 2015 outlined the grant proposal for the Building Canada Small Communities Fund for a water system improvement project at the Killiney Beach Water System. A requirement of the application is the
commitment to contribute a share of the total eligible project costs (RDCO's commitment is $950,000 of the total eligible project cost of $2.85mil.

FINDLATER/FORTIN
THAT the Regional Board approve committing up to $950,000 from the Killiney Beach Water System Reserve Fund to the Killiney Beach Water System Improvement Project submission to the New Building Canada Fund-Small Communities Fund (NBCF-SCF) program.

CARRIED Unanimously

================

7.3 Westside Waste Disposal & Recycling Centre - 2014-2018 Financial Plan Amending Bylaw No. 1354,2015, 1st, 2nd and 3rd reading and Adoption (All Directors - Weighted Vote)

Staff report dated February 6, 2015 outlined a budget deficit of $51,478 in 2014 for the Westside Waste Disposal & Recycling Centre. The deficit is primarily due to higher than anticipated costs for yard waste management and drywall
recycling. A portion of these costs were offset by higher than projected tipping fee revenues. Operating reserves will be utilized to cover the deficit.

OPHUS/FINDLATER
THAT 2014 - 2018 Financial Plan Amending Bylaw No. 1354,2015 be given first, second and third readings and adopted this 12th day of February 2015.

CARRIED Unanimously

================

7.4 Septage Disposal Tipping Fee Increase (All Directors - Unweighted Vote)

Staff report dated February 6, 2015 provided an overview of the septage disposal fees which have increased at a rate of 2% per year from 2008. Despite the increases revenue has remained relatively stagnant. Aligning septic system
and tax requisition distribution is challenging for a variety of reasons. Increasing the tipping fees would result in the regional septage facility service being funding entirely through tipping fee revenues which is more equitable and sustainable method of cost distribution.

It was queried that, with the proposed rate increase, is there a potential for septage hauling outside the RDCO, and if so, perhaps the rate increase from $39.41/m3 to $47.27/m3, be raised more slowly. It was clarified that, at this time, that concern has not materialized. In addition, other Regional Districts such as the RDNO require a chain of custody from the septage haulers to monitor septage dumping from other regions and the out of region tipping fee is much higher thereby discouraging this practice.

OPHUS/STACK
THAT the Regional Board approve increasing the current septage disposal fee to $47.27/m3;
AND FURTHER THAT staff be directed to bring forward the Septic Tank Effluent and Regulation Amendment Bylaw for first, second and third readings and adoption.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio February 12, 2015 audio of entire RDCO Board meeting - .mp3 (85.5 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report - .wma (912 KB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.2 Building Canada Small Communities Fund Application Endorsement - .wma (1.92 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.3 Westside Waste Disposal And Recycling Centre 2014 2018 Financial Plan Amending Bylaw No 1354 2015 - .wma (3.0 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.4 Septage Disposal Tipping Fee Increase - .wma (6.71 MB)

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Killiney water plans pumped in
by Richard Rolke - Vernon Morning Star - Jan 30, 2015

A North Westside water utility could ultimately undergo some major improvements.

The Regional District of Central Okanagan board has pumped $50,000 into a preliminary design for a Killiney Beach water system project.

“It’s an older system,” said director Wayne Carson.

If the project goes ahead, RDCO officials say it will lead to a more efficient operation of the system and improved service for 280 properties.

There is also the possibility that another 145 properties could eventually be served by the utility.

“The water system is sourced from Okanagan Lake and is divided into four pressure zones supplied by four reservoirs and booster stations,” said Chris Radford, director of community services, in a report.

Designs will be considered for the removal of a lower elevation reservoir, increasing storage at an existing higher elevation reservoir and replacing pipe to help upgrade fire flows.

The expected price tag is $2 million and construction will depend on provincial and federal funding as Killiney Beach’s tax base is too small to take on the work itself.

“There will be a federal election this fall and that may loosen up some money,” said Carson.

“I’m sure small communities and water systems will be a priority moving into the election.”

Once the design work is done, RDCO will apply to the Build Canada-Small Communities Fund for project assistance.

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.pdf icon January 26, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Funding Preliminary Water System Design

The Regional Board has approved the addition of $50,000 to the first quarter Capital spending program. The money which was budgeted in 2014 but not spent is to complete a preliminary design for a major improvement project on the Killiney Beach Water System. Once the design work is done, the Regional District intends to apply to the Build Canada-Small Communities Fund to assist with the cost of construction. The project will result in more efficient operation of the water system and improved service to the approximately 280 properties currently connected. Another 145 properties could be serviced by the system in the future.

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.mp3 file icon - click here for help with audio January 26, 2014 audio of entire RDCO Board meeting - .mp3 ( MB)

Click this Windows Media Audio icon for help with audio files January 26, 2015 audio of RDCO Board meeting only about Item 6.1 Approval For Preliminary Design Killiney Beach Water System - .wma (880 KB)

.pdf icon January 26, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 Approval For Preliminary Design Killiney Beach Water System

*Note* This is only a snippet, please click link above for entire content.

Purpose:
Further to the December 8,2014 Board Report for Q1 Capital Spending, staff request that $50,000 be added for the completion of a preliminary design in first quarter of 2015 for the Killiney Beach Water System.

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.mp3 file icon - click here for help with audio January 26, 2014 audio of entire RDCO Board meeting - .mp3 ( MB)

Click this Windows Media Audio icon for help with audio files January 26, 2015 audio of RDCO Board meeting only about Item 6.1 Approval For Preliminary Design Killiney Beach Water System - .wma (880 KB)

.pdf icon January 26, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

6. FINANCE & ADMINISTRATIVE SERVICES

6.1 Approval for Preliminary Design - Killiney Beach Water System (All Directors - Weighted Vote)

Staff report dated January 20, 2015 outlined the request for $50,000 for the completion of a preliminary design in the first quarter of 2015 for the Killiney Beach Water System. RDCO is working towards a major capital improvement project for the Killiney Beach Water System and has an opportunity to seek funding from the Build Canada-Small Communities Fund.

OPHUS/FORTIN
THAT the Regional Board approve utilization of $50,000 as identified in the 2014-2018 Financial Plan to initiate preliminary design work for the Killiney Beach Water System;
AND FURTHER THAT the revised approved total for commitment/expenditure for Category 2 projects in Q1 - 2015 is $825,258.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio January 26, 2014 audio of entire RDCO Board meeting - .mp3 ( MB)

Click this Windows Media Audio icon for help with audio files January 26, 2015 audio of RDCO Board meeting only about Item 6.1 Approval For Preliminary Design Killiney Beach Water System - .wma (880 KB)

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Petition fails to drop North Westside water rates
By Richard Rolke - Vernon Morning Star - October 28, 2012

North Westside residents are being told it’s too late to change water rates.

The Regional District of Central Okanagan board has received a 300-name petition opposing water rates, which were adopted in March.

“We are already spending the money,” said director Jim Edgson, who questions why the petition is just coming forward now.

RDCO has implemented both a consumption rate, a user fee and an asset renewal fee for the Killiney Beach, Westshore and Upper Fintry/Shalal Road/Valley of the Sun utilities.

That has led to a 190 per cent increase to fees.

“Where was the impetus to keep these taxes at a reasonable rate?” said Diane Baldwin, with the North Westside Ratepayer Association, in a letter to Bill Bennett, B.C.’s community development minister.

“Ratepayers remain outraged and consider this an unnecessary tax grab.”

The association is asking Bennett to look into the method for resolving bylaw disputes, to encourage RDCO to meet with residents and negotiate water rates and to review RDCO’s tax policies and administrative fees.

“Review why parcel taxes, called asset renewal fees, were introduced on every lot, with or without residents, absent a parcel tax bylaw,” said Baldwin in her letter.

Baldwin questions the regional district’s communication process with residents.

“Clearly the regional director and RDCO staff knew, or ought to have known, well in advance these increases would be a huge burden on affected taxpayers,” she said.

Edgson insists the process was completely open and public information meetings were held.

“Nobody is happy about the rates but we have to keep in mind that people had been complaining that the water system needs upgrading. I warned people it was going to cost quite a bit,” he said.

“The systems are old and getting to the point where they need to be maintained and upgraded. There wasn’t a plan in place.”

While the water rates bylaw won’t be reversed, Edgson says RDCO may look at how user fees are implemented.

“We will have to continue to look at what we’re doing,” he said.

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UBCM MOU's

Canada-BC-UBCM Agreement on the Transfer of Federal Gas Tax Revenues Under the New Deal for Cities & Communities [PDF - 315 KB] 2005 - 2015

*Note* this is only a snippet of 48 pages, click link above for entire content

Component Program 1: Community Works Fund
A Community Works Fund will be established to support the achievement of local priorities that are in alignment with the desired outcomes of greenhouse gas emission reduction, cleaner air and cleaner water. The fund has two elements: an allocation based on population and a funding floor.
a) The Community Works Fund will disburse funding directly to Local Governments based on a percentage of the per capita allocation for local spending priorities (See Table 1 for percentages).
The percentage of per capita share that a given Local Government would receive would be based on individual community characteristics. For example, remote and/or less densely populated communities, as represented by Tier 1 and Tier 2 communities, will receive a relatively larger proportion of their share of New Deal funding under the Community Works Fund as their spending priorities will tend to be community specific. The table below illustrates the proportional amount of Funds that will be allocated under the Community Works Fund, by tier.

 

Table 1
Community Tier

Includes both Regional Districts and Municipalities
Proportion of per capita calculation received by a Local Government as a direct entitlement
Tier 1

All areas of British Columbia except those areas in Tier 2 and Tier 3
75%
Tier 2

RDOS, CORD, NORD, CRD, CVRD, RDN, FVRD, SLRD*
50%
Tier 3

Greater Vancouver Regional District (GVRD)
Up to 25%

*Tier 2 means the following collection of regional districts: Regional District of Okanagan-Similkameen, Regional District of Central Okanagan, Regional District of North Okanagan, Capital Regional District, Cowichan Valley Regional District, Regional District of Nanaimo, Fraser Valley Regional District, Squamish Lillooet Regional District.

To provide flexibility for communities to finance local spending priorities, Local Governments may choose to borrow against future year allocation amounts, consistent with Local Government legislation, in order to finance Community Works Fund spending priorities.

b) A funding “floor” will ensure a reasonable base allocation of funds for Local Governments who receive funding directly under the Community Works Fund. Local Governments will receive:
• 2005/2006 $25,000
• 2006/2007 $25,000
• 2007/2008 $31,583
• 2008/2009 $38,478
• 2009/2010 $50,000

Local Governments receiving funding under the Community Works Fund will first enter into a Community Works Fund Agreement with the UBCM which will include, at a minimum, the elements contained in Schedule C. The amount of funding provided under individual Community Works Fund Agreement may vary, reflecting the scope of services provided by the Local Government as they relate to the scope of Eligible Projects, but only may vary the funding by formulas established or criteria prescribed by the Partnership Committee following consultation with any affected Local Governments.

from page 39-40

Innovations Fund
An Innovations Fund comprising up to 5% of the total New Deal allocation for British Columbia will be established.
The Management Committee may apply a portion of these funds toward projects and initiatives by Eligible Recipients that reflect an innovative approach to achieving the intended outcomes of reduced green house gas emissions, cleaner air and cleaner water.
The trigger for funding under the Innovations Fund is a successful application and an Innovations Fund Agreement between the Eligible Recipient and the UBCM containing, at a minimum, the elements in Schedule C.
The Partnership Committee will establish the size of the Innovations Fund, set criteria and establish guidelines for the selection of projects and initiatives

from page 42

SCHEDULE C- Eligible Recipient Accountability Framework
Prior to Gas Tax Funding being dispersed to an Eligible Recipient, a Funding Agreement must be signed between the Eligible Recipient and the UBCM. These Funding Agreements will include, but not be limited to, the following:
1. Commitments
Eligible Recipients will:
a) ensure that Gas Tax Funding will result in net incremental capital spending on Municipal Infrastructure or capacity building.
b) ensure that Gas Tax Funds will be used only for Eligible Projects (Schedule A) and to pay only Eligible Costs (Schedule B).

click link above for the remainder of SCHEDULE C

from page 35

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Valley of the Sun Grants

Regional District of Central Okanagan Towns for Tomorrow Grant Allocation (shown in this list on the governments website)

January 2009 - North, Westside Water Supply and Well Construction project $400,000 successful

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.pdf icon April 28, 2009 Building Canada Fund - Communities Component grant application form that was unsuccessful. (123 pages with info blanked out)

page 110 and page 117 say 359 lots and the petition results say 341 lots ?  That's a difference of 18 lots?

page 41 says:
20 years amortization / Annual Tax/SFE unit $1,517.74

page 45 says:
User fees and maintenance fees vary according to the number of users and the maintenance required for each particular system.

Regional District of Central Okanagan told us that one grant they applied for in April 2009 for Upper Fintry was unsuccessful.  Here are two letters stating that the one Building Canada Fund - Communities Component grant April 2009 was unsuccessful.

page 1 - June 2, 2010 Water System Grant FOI request reply from RDCO saying which grants for water systems were accepted and which have been denied.

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April 18, 2011 Gas Tax grant for $400,000  transfer of $400,000 from the Gas Tax -Community Works Fund (COW) to provide asphalt recycling and associated water system control works. successful

$50,000 of this $400,000 Gas Tax grant is not being transfered to capital fund for the water system.  It went to pave the transfer station road??

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Building Canada Fund - Communities Component Grant

.pdf icon 2011 August 8 - Grant application for North Westside, Water systems distribution: Trunk distribution mains, water
lines, hydrants
... guess we are waiting to find out if we are successful with this grant?

We received the August 8, 2011 grant application through a FOI request asking the Ministry. It's not from RDCO.

After we received the above application we received this revised FOI request and the date on it states April 27, 2009

Too bad they didn't send us the correct info in the first place.  Guess there are no more grants?

$400,000 grant

divided by

341 Upper Fintry / Valley of the Sun / Shalal Road properties

=

$1,173.00 towards each property

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Killiney Beach Grants

Community Works Gas Tax Fund

June 8, 2011 - Killiney Beach Water System Improvement $400,000

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October 14th, 2010

Nearly 500 residents in Killiney Beach and Westshores Estates are receiving water meters thanks to a $345,000 grant under the federal Gas Tax Fund.

An additional allocation of $75,000 in Gas Tax Funding (relating to increased costs for pit meters) was approved October 14th, for a total of $450,000 ($260,000 for the Killiney Beach Project and $190,000 for the Westshores Project).

The capital budgets have been amended to reflect:
the additional funding of $75,000 (Killiney $60,000 and Westshores $15,000).
• revised timing -- the projects are now scheduled to be completed in 2010 rather than spread over two years to take advantage of cost saving efficiencies.
• revised cost estimates:
Westshores total now $190,000 vs. 230,000 - Entire project is now funded entirely by Community Works Funds rather than utilizing reserves as well.  Cost revisions include additional costs for pit meters and reductions for other project cost estimates.
Killiney total now $260,000 vs. $200,000, to reflect revised costs estimates and additional costs for pit meter installations.

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Westshore Estates Grants

October 14th, 2010

Nearly 500 residents in Killiney Beach and Westshores Estates are receiving water meters thanks to a $345,000 grant under the federal Gas Tax Fund.

An additional allocation of $75,000 in Gas Tax Funding (relating to increased costs for pit meters) was approved October 14th, for a total of $450,000 ($260,000 for the Killiney Beach Project and $190,000 for the Westshores Project).

The capital budgets have been amended to reflect:
the additional funding of $75,000 (Killiney $60,000 and Westshores $15,000).
• revised timing -- the projects are now scheduled to be completed in 2010 rather than spread over two years to take advantage of cost saving efficiencies.
• revised cost estimates:
Westshores total now $190,000 vs. $230,000 - Entire project is now funded entirely by Community Works Funds rather than utilizing reserves as well.  Cost revisions include additional costs for pit meters and reductions for other project cost estimates.
Killiney total now $260,000 vs. $200,000, to reflect revised costs estimates and additional costs for pit meter installations.

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.pdf icon October 25, 2010 Regional District of Central Okanagan Regular Board Meeting Minutes

3.2 Ministry of Community and Rural Development - Approval of Okanagan Lake Water Characterization Study - Killiney and
Westshore Water Systems Infrastructure Planning Grant

EDGSON/JAMES
THAT the September 27, 2010 letter from the Ministry of Community and Rural Development approving a $10,000 infrastructure planning grant for the Okanagan Lake Water Characterization Study for Killiney and Westshore Water Systems be received.

CARRIED

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.pdf icon October 10, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Gas Tax Funding for Water/Fire Services

The Regional Board has authorized staff to proceed with a proposal to fund over $600,000 in Fire Services and Water System projects in the two Electoral Areas. The identified works would be funded through existing Federal Gas Tax Community Works Funds with $593,000 available for Central Okanagan East and $84,500 for projects in Central Okanagan West. All the proposed projects for 2014 meet the Gas Tax Funding targets by reducing greenhouse gas emissions while providing for cleaner air and water and a safer and healthier community for residents.

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.mp3 file icon - click here for help with audio October 10, 2013 audio of entire RDCO Board meeting - .mp3 (15.5 MB)

Click this Windows Media Audio icon for help with audio files October 10, 2013 audio of RDCO Board meeting only about Item 7.1 Community Works Funding - .wma (2.60 MB)

.pdf icon October 10, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 Community Works Funding

High efficiency Furnace and heat pump - The current heating system is an old oil burning, inefficient furnace releasing emissions and contributing to greenhouse gases with little efficiencies. The Hall is also using inefficient window box type air conditioners and fans to control interior temperatures in the summer. A propane high efficiency furnace with a heat pump would address all climate control issues by providing reduced costs to operate and reduction of greenhouse gases.
o Estimated cost- $20,000

New LED Lighting - New LED lighting would reduce costs by using more efficient and cost effective lighting while reducing radiant heat in the summer and lowering the need for electrical and propane usage to cool the building by running the air conditioning.
o Estimated cost- $3,500

Skylight and window film - Window film will reduce radiant heat transfer and in turn reduce cooling costs. Skylight would act as a ventilation point to expel thermal heat buildup from the upper portions of the building. The reduction of thermal buildup would intern reduce workload on the air conditioner realizing additional savings both environmentally and economically.
o Estimated cost $5,000

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.mp3 file icon - click here for help with audio October 10, 2013 audio of entire RDCO Board meeting - .mp3 (15.5 MB)

Click this Windows Media Audio icon for help with audio files October 10, 2013 audio of RDCO Board meeting only about Item 7.1 Community Works Funding - .wma (2.60 MB)

.pdf icon October 10, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

7. COMMUNITY SERVICES

Environmental:
7.1 Regional District Water Systems and Fire Services - Community Works Funding (All Directors - Unweighted Vote)

Staff report dated October 1, 2013 provided an outline of projects identified for community works funding in the electoral areas including upgrades to the:
Trepanier water system; Wilson's Landing Fire Hall; Joe Rich Fire Hall; Ellison Fire Hall; Falcon Ridge water system; and Sunset Ranch water system. It was noted that these funds are specific to electoral areas only.

HANSON/EDGSON
THAT the Regional Board authorizes staff to proceed with the required proposal requests for water system and fire service projects as identified in the September 27, 2013 Proposal for Water System Improvements and Energy Efficiencies Utilizing Community Works Fund - Gas Tax Funding for 2013 and 2014.

CARRIED

-------------------------------

.mp3 file icon - click here for help with audio October 10, 2013 audio of entire RDCO Board meeting - .mp3 (15.5 MB)

Click this Windows Media Audio icon for help with audio files October 10, 2013 audio of RDCO Board meeting only about Item 7.1 Community Works Funding - .wma (2.60 MB)

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.pdf icon September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 6.1 Quarterly Program Measures Report

*Note* This is only a snippet, please click link above for entire content

Community Services:
Engineering Services
Organizational restructuring resulted in the creation of Community Services headed up by Director Chris Radford. Community Services now oversees Environmental, Development, and Information Services. Peter Rotheisler has been promoted to Manager of Environmental Services effective January 1, 2013 and will oversee the new Supervisor of Utilities Services position filled by Mike Wyman, in addition to the Environmental and Waste Management Departments. Proposals & Tender Projects included: Sunset Ranch utilities transfer of ownership, WWTP Outfall pipe capacity review, Casa Loma lift station review, Well Head Protection Plan for Sunset Ranch wells. Six projects completed: pump upgrades at Killiney Beach Lakeside pump house, river bank stabilization and access improvements at the Falcon Ridge well site, well improvements at Falcon Ridge, Sunset Ranch access improvements at reservoir and well improvements, three new flow meters added to sanitary sewer trunks. Statutory Right of Way (SROW) acquired off Dunwaters Rd for the new water system in Upper Fintry. SROW reviews have been completed for all six RDCO water systems. Vadim Maintenance Management Software implemented for asset management of water and wastewater treatment assets. Building Permit referrals have increased 24% when compared to June 30, 2012 referrals. Bylaws Adopted: Water Systems Fees & Regulations Amendment Bylaw No. 1328.

301 - Killiney Beach Water System
A new lower water consumption rate threshold went into effect July 1, 2013. Bylaw No. 1328 amends all water consumed above 90 m
³ during the three month billing period will be charged $0.35 per m³. This is updated from a 235 m³ threshold and is anticipated to affect less than 15% of water system customers. The Leak Detection Program, which resulted in significant savings in electricity, water and money in 2012, is continuing in 2013. Hope Creek reservoir requires a Statutory Right of Way based on SROW review. Pump upgrades at the Lakeside pump house have been completed and new fence was installed at the reservoir site. Capital Project costs to June 30 total $14,500. Improvements and updates to infrastructure database records are 100% complete. Major upgrades to improve the water system were officially complete early 2013. Provincial Towns for Tomorrow grant provided $400,000 to the overall $580,000 project that saw more than 300 new meters of watermain installed and a more than tripling of the system's reservoir, providing storage capacity of 376,000 Iitres. Effective June 16 to Sept. 15, Stage 2 Water Restrictions are in effect which restricts outdoor irrigation to two days each week based on a property's address. Watermain flushing occurred from mid-April to mid-May to ensure optimum water quality and to remove any sediment deposits.

303 - Falcon Ridge System
A new lower water consumption rate threshold went into effect on July 1, 2013. Bylaw No. 1328 amends all water consumed above 90 m
³ during the three month billing period will be charged $0.35 per m³. This is updated from the 235 m³ threshold and is anticipated to affect less than 15% of water system customers. Spring runoff caused a Water Quality Advisory issued on Apr. 7 due to increased turbidity in the water system source. This WQA was upgraded to a Boil Water Notice on May 9 due to higher water levels and flows from spring runoff. Effective June 4, Stage 4 Water Restrictions were put in place, eliminating water use for outdoor irrigation. This restriction was put in place to conserve water in the reservoir for indoor water use as the well for the system was shut down for inspection, cleaning and rehabilitation work. The Stage 4 Restrictions were lifted and the BWN downgraded to a Water Quality Advisory on June 6. WQA lifted July 10 due to the decrease of turbidity in the source water. Improvements and updates to infrastructure database records are 75% complete. Engineering proposal for Well Head Protection Plan is to be submitted. Mission Creek bank stabilization to protect the well and water system is complete in addition to road access improvements at the well site and well improvements. Capital Project costs to June 30 total $28,400. Effective June 16 to Sept. 15, Stage 2 Water Restrictions are in effect which restricts outdoor irrigation to two days each week based on a property's address.

305 - Sunset Ranch Water System
A new lower water consumption rate threshold went into effect July 1, 2013. Bylaw No. 1328 amends all water consumed above 90 m
³ during the three month billing period will be charged $0.35 per m³. This is updated from a 235 m³ threshold and is anticipated to affect less than 15% of water system customers. Ownership of the water utilities at the Sunset Ranch development will be transferred to the RDCO per Board approval and contingent upon 75% support from each of the five strata corporations. The transfer was requested by the stratas in order to provide a consistency and continuity in service as well as to meet long-term capital replacement requirements. Public meetings with all five stratas are complete; petitions have been received from 4 of the stratas for ownership transfer. Reservoir road access improvements and well improvements, including new check valve installation, have been completed. Capital Project costs to June 30 total $900. Effective June 16 to Sept. 15, Stage 2 Water Restrictions are in effect which restricts outdoor irrigation to two days each week based on a property's address.

306 - Trepanier Bench Water System
A new lower water consumption rate threshold went into effect July 1, 2013. Bylaw No. 1328 amends all water consumed above 90 m
³ during the three month billing period will be charged $0.35 per m³. This is updated from the 235 m³ threshold and is anticipated to affect less than 15% of water system customers. Spring runoff caused a Water Quality Advisory to be issued Apr. 7 due to increased turbidity in the water system source. This WQA was upgraded to a Boil Water Notice on May 9 due to higher water levels and flows from spring runoff. The BWN was removed May 23. Capital Project costs to June 30 total $1,015. Effective June 16 to Sept. 15, Stage 2 Water Restrictions are in effect which restricts outdoor irrigation to two days each week based on a property's address.

307 - Westshore Water System
A new lower water consumption rate threshold went into effect July 1, 2013. Bylaw No. 1328 amends all water consumed above 90 m
³ during the three month billing period will be charged $0.35 per m³. This is updated from a 235 m³ threshold and is anticipated to affect less than 15% of water system customers. The Leak Detection Program, which resulted in significant savings in electricity, water and money in 2012, is continuing in 2013. Spring runoff caused a Water Quality Advisory to be issued on May 12 due to increased turbidity in the water system source. The WQA was lifted May 27 after consultation with Interior Health. PRV designs are complete. Due to higher than anticipated prices from contractors the new PRV construction to be delayed until 2014. Capital Project costs to June 30 total $6,510. Improvements and updates to infrastructure database records are 75% complete. Effective June 16 to Sept. 15, Stage 2 Water Restrictions are in effect which restricts outdoor irrigation to two days each week based on a property's address. Watermain flushing occurred from mid-April to mid-May and July 30 to Aug. 2 to ensure optimum water quality and to remove any sediment deposits.

310 - Upper Fintry/Valley of the Sun Water System
A new lower water consumption rate threshold went into effect July 1, 2013. Bylaw No. 1328 amends all water consumed above 90 m
³ during the three month billing period will be charged $0.35 per m³. This is updated from the 235 m³ threshold and is anticipated to affect less than 15% of water system customers. Landscaping improvements were finished around the Firwood Reservoir. Minor deficiencies relating to the construction of the water system have not yet been completed. Capital Project costs to June 30 total $2,400. Statutory Right of Way was acquired off Dunwaters Rd for the new water system resulting in completion of all required SROWs. Law suit against RDCO and Peters Bros Construction, filed by property owner over the restoration of his property after gravel processing, has been moved from RDCO legal counsel to Intact Insurance, insurer for Peters Bros, to defend the action. Repayment of RDCO legal fees to date has been requested. Effective June 16 to Sept. 15, Stage 2 Water Restrictions are in effect which restricts outdoor irrigation to two days each week based on a property's address. Watermain flushing occurred from mid-April to mid-May to ensure optimum water quality and to remove any sediment deposits.

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.mp3 file icon - click here for help with audio September 12, 2013 audio of entire RDCO Governance and Services Committee meeting - .mp3 (28.2 MB)

Click this Windows Media Audio icon for help with audio files September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (22.3 MB)

Click this Windows Media Audio icon for help with audio files September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - Water Systems and Legal Challenge TUP Gravel Remediation - .wma (1.25 MB)

.pdf icon September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Finance & Administrative Services

6.1 Quarterly Program Measures Report - Year-to-date June 30, 2013

The quarterly measures report, year-to-date June 30, 2013, Executive Summary was presented for information. Staff highlighted areas of note including:
• At the end of June budgets are on track. Budget revision will come forward in regards to capital costs.
• Restructuring of staff has occurred - existing and new staff.
• Trepanier Fire - paid on call reimbursement has been received from Ministry of Forests. Surplus has been reflected in revenues. The past practice is to top up paid on call wages to $30 for incident and budget remainder into reserves. Reimbursement is reflective of what other fire departments are paid for response. The question was raised whether it sets a precedent to reimburse paid-on-call at this rate? The question was raised whether the Board need to approve a policy change or is this administrative in nature? Staff noted this is within the existing budget. Need to be consistent across other communities, staff to confirm that it is consistent in the region.

OPHUS/ZIMMERMANN
THAT staff provide a report to the Board on the policy for reimbursement of paid on call emergency response for fires such as the Trepanier Fire, confirming the practice for reimbursement is consistent in the region.

CARRIED

==============

Nothing was mentioned in the minutes about the Legal Challenge TUP Gravel Remediation

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.mp3 file icon - click here for help with audio September 12, 2013 audio of entire RDCO Governance and Services Committee meeting - .mp3 (28.2 MB)

Click this Windows Media Audio icon for help with audio files September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (22.3 MB)

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.pdf icon November 26, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Sunset Ranch Utilities Ownership
The Regional Board has agreed to an agreement to take over ownership of the water and sanitary sewer utilities of the five strata corporations at the Sunset Ranch development. Before proceeding with a legal agreement, the transfer requires the support of at least 75% of the members of each strata corporation. The stratas have requested the Regional District take over ownership to provide a consistency and continuity in service as well as meeting long-term capital replacement requirements. In addition, water and sewer works constructed in future development phases would be transferred to the Regional District’s ownership.

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.mp3 file icon - click here for help with audio November 26, 2012 audio of entire RDCO Board meeting - .mp3 (60.8 MB)

Click this Windows Media Audio icon for help with audio files November 26, 2012 audio of RDCO Board meeting only about Item 9.1 Central Okanagan West Community Works Gas Tax Fund - .wma (276 KB) (Killiney Beach and Upper Fintry)

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Click this Windows Media Audio icon for help with audio files November 26, 2012 audio of RDCO Board meeting only about Item 10.1 2012-2016 Financial Plan Amending Bylaw - .wma (205 KB)

.pdf icon November 26, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 9.1 Central Okanagan West Community Works Gas Tax Fund (Upper Fintry/Valley of the Sun/Shalal Road)

.pdf icon Item 9.2 Sunset Ranch Water And Sanitary Sewer Utilities Ownership

.pdf icon Item 10.1 2012-2016 Financial Plan Amending Bylaw (Killiney Beach and Upper Fintry/Valley of the Sun/Shalal Road amendments)

*Note* This is only a snippet

Killiney Beach unused Gas Tax Funds reallocated to Upper Fintry/Valley of the Sun/Shalal Road
A reduction in the Killiney Beach capital work program for 2012 resulted in unused Gas Tax Funds. A portion of these funds ($38,000) and use of the remaining available COW Community Works Fund ($14,000) for a total of $52,000 would be applied to infrastructure improvements in the UF/Shalal/VOS water system.

RECOMMENDATION: That the Regional Board approve the transfer of funds from the Central Okanagan West Community Works Fund in the amount of $52,000 to the Upper Fintry/Shalal Road/Valley of the Sun water System.

Purpose: To utilize available funds from the Central Okanagan West (COW) Community Works Fund towards surfacing of local roads and storm water control and ditching required during construction of the Upper Fintry/Shalal Road/Valley of the Sun Water system ( UF/Shalal/VOS).

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.mp3 file icon - click here for help with audio November 26, 2012 audio of entire RDCO Board meeting - .mp3 (60.8 MB)

Click this Windows Media Audio icon for help with audio files November 26, 2012 audio of RDCO Board meeting only about Item 9.1 Central Okanagan West Community Works Gas Tax Fund - .wma (276 KB) (Killiney Beach and Upper Fintry)

Click this Windows Media Audio icon for help with audio files November 26, 2012 audio of RDCO Board meeting only about Item 9.2 Sunset Ranch Water And Sanitary Sewer Utilities Ownership - .wma (8.03 MB)

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.pdf icon November 26, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

9. ENVIRONMENTAL SERVICES
9.1 Transfer of Funds from Central Okanagan West Community Works Fund Gas Tax (All Directors - Unweighted Vote)

Staff report dated November 19, 2012 outlined the requirement to utilize available community works fund gas tax funds from Central Okanagan West towards surfacing of local roads and storm water control and ditching required during construction of the Upper Fintry/Shalal RoadNalley of the Sun water system.

OPHUS/GIVEN
THAT the Regional Board approve the transfer of funds from the Central Okanagan West Community Works Fund in the amount of $52,000 to the Upper Fintry/Shalal Road/Valley of the Sun water system.

CARRIED

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.mp3 file icon - click here for help with audio November 26, 2012 audio of entire RDCO Board meeting - .mp3 (60.8 MB)

Click this Windows Media Audio icon for help with audio files November 26, 2012 audio of RDCO Board meeting only about Item 9.1 Central Okanagan West Community Works Gas Tax Fund - .wma (276 KB) (Killiney Beach and Upper Fintry)

Click this Windows Media Audio icon for help with audio files November 26, 2012 audio of RDCO Board meeting only about Item 9.2 Sunset Ranch Water And Sanitary Sewer Utilities Ownership - .wma (8.03 MB)

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.pdf icon November 8, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 7.1 2012 - 2016 Financial Plan Amendment Bylaw No . 1314, 2012

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.mp3 file icon - click here for help with audio November 8, 2012 audio of entire RDCO Board meeting - .mp3 (32.4 MB)

Click this Windows Media Audio icon for help with audio files November 26, 2012 audio of RDCO Board meeting only about Item 7.1 2012 - 2016 Financial Plan Amendment Bylaw No . 1314, 2012 - .wma ( MB)

.pdf icon November 8, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 2012 - 2016 Financial Plan Amendment Bylaw No . 1314, 2012

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.mp3 file icon - click here for help with audio November 8, 2012 audio of entire RDCO Board meeting - .mp3 (32.4 MB)

Click this Windows Media Audio icon for help with audio files November 26, 2012 audio of RDCO Board meeting only about Item 7.1 2012 - 2016 Financial Plan Amendment Bylaw No . 1314, 2012 - .wma ( MB)

.pdf icon November 8, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

7. FINANCE & ADMINISTRATIVE SERVICES

7.1 2012-2016 Financial Plan Amendment Bylaw No. 1314,2012, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)

Staff provided an overview to the Board on the budget amendments required for the 2012 Financial Plan, including:
- Trepanier Bench transfer from Community Works Fund Gas Tax Reserve
- Wastewater Treatment Plant - amendment covers HST which is not recoverable, and administrative costs, capital costs which was missed in the initial budget. Biosolids work moved forward. DCC costs less than anticipated.
-Killiney Community Hall - RDCO does not own the hall so cannot include capital costs - transfer to the contractor for capital (housekeeping)
-Regional Parks/Westside Parks - total projects not changed, funds moved to other projects - Board approval has previously been given to the projects

CONDON/BASRAN
THAT Regional District of Central Okanagan 2012-2016 Financial Plan Amendment Bylaw No. 1314,2012 be given first, second and third readings and adopted this 8th day of November 2012.

CARRIED

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.mp3 file icon - click here for help with audio November 8, 2012 audio of entire RDCO Board meeting - .mp3 (32.4 MB)

Click this Windows Media Audio icon for help with audio files November 26, 2012 audio of RDCO Board meeting only about Item 7.1 2012 - 2016 Financial Plan Amendment Bylaw No . 1314, 2012 - .wma ( MB)

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North Westside receives funding
By Staff Writer - Vernon Morning Star - February 01, 2012

Funding is going towards water improvement projects in the North Westside Road area.

The Regional District of Central Okanagan board has approved the use of Community Works Fund gas tax revenue for upgrades to the Killiney, Westshore, Upper Fintry, Shalal Road and Valley of the Sun water systems

The amount of money that will be spent is $439,000.

The goal of the projects is to improve water quality, system operations and reduce greenhouse gas emissions.

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.pdf icon July 23, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

New Water System Borrowing Bylaw
The Regional Board has approved a Security Issuing Bylaw in order to borrow $4,902,846 to finance the newly completed Upper Fintry, Shalal Road, Valley of the Sun water system. Owners of 56 of 336 parcels that are served by the system have prepaid the $17,230 cost of construction while the remainder will finance their share over 30 years through financing provided by the Municipal Finance Authority.

Gas Tax Funding For Water System Upgrade
The Regional Board has authorized spending Canada-BC Community Works Funds – Gas Tax Program funds to purchase and install important monitoring equipment for the newest water system in the Regional District. $26,500 will be used for an additional equipment to ensure consistent remote monitoring of the works for the Upper Fintry, Shalal Road and Valley of the Sun water system.

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.mp3 file icon - click here for help with audio July 23, 2012 audio of entire RDCO Board meeting - .mp3 (183 MB)

Click this Windows Media Audio icon for help with audio files July 23, 2012 audio of RDCO Board meeting only about Item 7.1 Upper Fintry, Shalal Road and Valley of the Sun Water System Security Issuing Bylaw for 4.9 Million - .wma (3.08 MB)

Click this Windows Media Audio icon for help with audio files July 23, 2012 audio of RDCO Board meeting only about Item 8.1 Upper Fintry, Shalal Road and Valley of the Sun Water System Community Works Funding - .wma (279 KB)

.pdf icon July 23, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

7. FINANCE AND ADMINISTRATIVE SERVICES

7.1 Regional District of Central Okanagan Security Issuing Bylaw No. 1310, 2012, 1st, 2nd and 3rd reading and Adoption (All Directors Unweighted Vote)

Staff report dated July 23, 2012 outlined that the security issuing bylaw is related to the cost of borrowing from the Municipal Finance Authority for the Upper Fintry, Shalal Road & Valley of the Sun water system.

The questions were raised how many of the 336 parcels of land are vacant; what is the liability in general to the RDCO should a land owner not make payment for their water system, and what is the value of the lots relative to financial obligations for the water system?

EDGSON/OPHUS
THAT Regional District of Central Okanagan Security Issuing Bylaw No. 1310, 2012 be given first, second and third readings and adopted this 23rd day of July 2012.

CARRIED

OPHUS/BAKER
THAT staff report, using the Fintry, Shalal Road, Valley of the Sun Water System as the example, on what would occur should a landowner not make payment for their water system-whether there is liability to the RDCO or the taxpayers in the region,
and what is the value of a lot relative to the obligations of the security issuing bylaw.

CARRIED

====================

8. ENVIRONMENTAL SERVICES

8.1 Upper Fintry/Shalal RoadNalley of the Sun Water System Community Works Fund - Gas Tax Program (All Directors Unweighted Vote)

Staff report dated July 16, 2012 outlined the need for $26,500 in Community Works Fund - Gas Tax Program funds to be allocated for additional communications equipment and associated installation costs for the Upper Fintry/Shalal Road/Valley of the Sun Water System. It was noted the unallocated Central Okanagan West Gas Tax funds are currently $47,000.

EDGSON/ZIMMERMANN
THAT the Regional Board authorizes a transfer of Community Work Funds - Gas Tax Program from the Central Okanagan West fund in the amount of $26,500 for additional communications equipment and associated installation costs for the Upper Fintry/Shalal Road/Valley of the Sun Water System.

CARRIED

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.mp3 file icon - click here for help with audio July 23, 2012 audio of entire RDCO Board meeting - .mp3 (183 MB)

Click this Windows Media Audio icon for help with audio files July 23, 2012 audio of RDCO Board meeting only about Item 7.1 Upper Fintry, Shalal Road and Valley of the Sun Water System Security Issuing Bylaw for 4.9 Million - .wma (3.08 MB)

Click this Windows Media Audio icon for help with audio files July 23, 2012 audio of RDCO Board meeting only about Item 8.1 Upper Fintry, Shalal Road and Valley of the Sun Water System Community Works Funding - .wma (279 KB)

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.pdf icon May 10, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Gas Tax Funding Applications

The Regional Board has approved submission of two applications for possible Federal Gas Tax funding for two large projects.

One application for the Gas Tax Innovation Fund is for up to $2-million in upgrades to the Killiney Beach Water System. The system, built in the 1980’s requires significant upgrades to ensure adequate storage capacity to meet demands while meeting water quality objectives.

The second application is to the Gas Tax General Strategic Priorities Fund for approximately $1-million to upgrade the existing effluent pipe into Okanagan Lake from the Westside Regional Wastewater Treatment Plant. The existing pipe which discharges treated and disinfected water into the lake was installed in 1988 and is nearing capacity and a second pipe would be installed to meet future needs.

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.mp3 file icon - click here for help with audio May 10, 2012 audio of entire RDCO Board meeting - .mp3 (88.1 MB)

Click this Windows Media Audio icon for help with audio files May 10, 2012 audio of RDCO Board meeting only about Item 8.1 Gas Tax Funding - General Strategic Priorities Fund - .wma (695 KB)

Click this Windows Media Audio icon for help with audio files May 10, 2012 audio of RDCO Board meeting only about Item 8.2 Gas Tax Funding-Innovations Fund Killiney Beach Water System - .wma (132 KB)

.pdf icon May 10, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 Gas Tax Funding - General Strategic Priorities Fund.pdf (For replacement of Westside Wastewater Treatment Plant pipe that expels treated effluent water into Okanagan Lake)

.pdf icon Item 8.2 Gas Tax Funding-Innovations Fund Killiney Beach Water System.pdf

*Note* This is only a snippet

RECOMMENDATION:
THAT the Regional Board endorses an application for funding through the Gas Tax- Innovations Fund for eligible costs associated with the Killiney Beach water system upgrades to approximately $2,000,000.

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.mp3 file icon - click here for help with audio May 10, 2012 audio of entire RDCO Board meeting - .mp3 (88.1 MB)

Click this Windows Media Audio icon for help with audio files May 10, 2012 audio of RDCO Board meeting only about Item 8.1 Gas Tax Funding - General Strategic Priorities Fund - .wma (695 KB)

Click this Windows Media Audio icon for help with audio files May 10, 2012 audio of RDCO Board meeting only about Item 8.2 Gas Tax Funding-Innovations Fund Killiney Beach Water System - .wma (132 KB)

.pdf icon May 10, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

8. ENVIRONMENTAL SERVICES

8.1 Gas Tax - General Strategic Priorities Fund - Approval of Application for Effluent Outfall Upgrade - Regional Wastewater Treatment Plant
(All Directors - Unweighted Vote)

Staff report dated May 3, 2012 outlined the opportunity for the Regional District to apply for gas tax funding under the General Strategic Priorities Fund for eligible costs of approximately $1 mil associated with the effluent outfall upgrade - Westside Regional Wastewater Treatment Plant.

EDGSON/OPHUS
THAT the Regional Board endorses an application for funding through the Gas Tax General Strategic Priorities Fund for eligible costs of approximately $1,000,000 associated with the Effluent Outfall Upgrade - Westside Regional Wastewater Treatment Plant.

CARRIED

=================

8.2 Gas Tax - Innovations Fund - Approval of Application for the Killiney Beach Water System Upgrade (All Directors - Unweighted Vote)

Staff report dated May 3, 2012 outlined the opportunity for the Regional District to apply for gas tax funding under the Innovations Fund for eligible costs of approximately $2mil associated with upgrades to the Killiney Beach Water System.

EDGSON/ZIMMERMANN
THAT the Regional Board endorses an application for funding through the Gas Tax Innovations Fund for eligible costs of approximately $2,000,000 associated with the upgrades to the Killiney Beach Water System.

CARRIED

================

9. DIRECTOR ITEMS

It was noted that various municipalities, as well as the Regional District received approval of various grant applications including the Joe Rich Community Sport Rink Upgrade, Westshore Community Park, and Regional Trails to Health Project.

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.mp3 file icon - click here for help with audio May 10, 2012 audio of entire RDCO Board meeting - .mp3 (88.1 MB)

Click this Windows Media Audio icon for help with audio files May 10, 2012 audio of RDCO Board meeting only about Item 8.1 Gas Tax Funding - General Strategic Priorities Fund - .wma (695 KB)

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.pdf icon February 27, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

6.2 Okanagan Basin Water Board Meeting Highlights - Feb. 9, 2012 (for information)

EDGSON/BAKER
THAT the Okanagan Basin Water Board meeting highlights of February 9, 2012 be received for information.

CARRIED

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7.3 Okanagan Basin Water Board Initiative Grants (0360-20 OBWB) (All Directors)

Staff report dated February 21, 2012 outlined the applications the Regional District wishes to support for the Okanagan Basin Water Board Water Conservation and Quality Improvement grant program.

The question was raised when funding for these grants come from out of the RDOS grant funds, why are we being asked to support a South Okanagan-Simikameen grant. It was noted that the Society is based in the RDOS but the project is provided in both regional districts. They have also applied for a grant for the Okanagan-Similkameen. It is a partnership delivery program - there is no society or function in the RDCO so for the last two years their program has been extended into the Central Okanagan as an education program. This is an extension of that agreement.

EDGSON/OPHUS
THAT the Regional Board endorse the following applications for the Okanagan Basin Water Board Water Conservation and Quality Improvement grant program:

• RDCO - Westshore Estates/Kiliiney Beach Leak Detection ($25,000)
• UBC-Okanagan - Assessment of Water Quality from Green Roofs ($30,000)
• South Okanagan-Similkameen Invasive Plant Society - Preventing the spread of aquatic invasive species ($10,000)
• Glenmore-Ellison Improvement District - Limiting the spread of invasive aquatic species in the Okanagan ($9,940)
• Okanagan Xeriscape Association - xeriscapes to reduce water consumption ($20,950)
• Okanagan Collaborative Conservation Program - Outreach on the results of FIM/AHI for Okanagan Lake ($25,000)

AND FURTHER THAT the endorsements be forwarded to the Okanagan Basin Water Board.

CARRIED

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.mp3 file icon - click here for help with audio February 27, 2012 audio of entire RDCO Board meeting - .mp3 (206 MB)

Click this Windows Media Audio icon for help with audio files February 27, 2012 audio of RDCO Board meeting only about Item 6.2 Okanagan Basin Water Board Meeting Highlights - .wma (220 KB)

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.pdf icon January 23, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Funding Upgrades for Water Systems

The Regional Board has approved the use of Community Works Fund Gas Tax Funding for various upgrades to four community water systems to improve water quality, system operations and reduce greenhouse gas emissions. More than $439,000 will be used for projects on the Killiney, Westshore, Upper Fintry, Shalal Road and Valley of the Sun and Trepanier/Star Place water systems from Central Okanagan West Electoral Area and over $82,000 will be used for work on the Falcon Ridge system in the Central Okanagan East Electoral Area.

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.mp3 file icon - click here for help with audio January 23, 2012 audio of entire RDCO Board meeting - .mp3 (133 MB)

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.pdf icon January 23, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 Community Works Funding - Water System Improvements.pdf

*Note* This is only a snippet, click link above for entire content

Agenda No: 8.1
Mtg Date: January 23, 2012

ENVIRONMENTAL SERVICES DEPARTMENT REPORT

TO: Chair & Members of the Regional Board
FROM: Jim Roe, Public Works Manager
DATE: January 17th, 2012
SUBJECT: Regional District Water Systems - Community Works Funding
LOCATION: Central Okanagan Electoral East (COE) and Central Okanagan Electoral Area West (COW)

RECOMMENDATION:
THAT the Board authorizes staff to proceed with water system improvements that are identified in the attached proposal which is titled: "Proposal for Water System Improvements Utilizing Community Works Fund - Gas Tax Funding" (January 2nd
, 2012).

PURPOSE:
To utilize a portion of the East and West Electoral Area Gas Tax Funds (Community Works Fund) to improve water quality and to improve overall system efficiencies on several RDCO owned water systems.

The requested funds are as follows:
COE $ 82,400.00
COW $439,500.00

BACKGROUND:
The RDCO owned water systems do not hold adequate reserve funds, at the present time, to construct the required improvements. The Gas Tax - Community Works Fund will comprise of- COE $ 600,000 (approximately) and COW $475,000 (approximately) at the end of 2012.

DEVELOPMENT & ENVIRONMENTAL SERVICES STAFF COMMENTS:
Staff would like to move forward with the improvements that are identified in the attached proposal in order to improve water quality, improve system efficiencies, and reduce greenhouse gas emissions.

Respectfully submitted,

Jim Roe, AsCT, Public Works Manager

Chris Radford AsCT, Director of Environmental Services

Proposal for Water System Improvements Utilizing Community Works Fund - Gas Tax Funding

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.mp3 file icon - click here for help with audio January 23, 2012 audio of entire RDCO Board meeting - .mp3 (133 MB)

Click this Windows Media Audio icon for help with audio files January 23, 2012 audio of RDCO Board meeting only about Item 8.1 Community Works Funding - Water System Improvements - .wma (4.6 MB)

.pdf icon January 23, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

Board Meeting Minutes are not usually posted to RDCO's website until after being adopted at the following Board Meeting which will be February 9, 2012.  If the minutes are not posted here yet, check RDCO's website.

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.mp3 file icon - click here for help with audio January 23, 2012 audio of entire RDCO Board meeting - .mp3 (133 MB)

Click this Windows Media Audio icon for help with audio files January 23, 2012 audio of RDCO Board meeting only about Item 8.1 Community Works Funding - Water System Improvements - .wma (4.6 MB)

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Okanagan Basin Water Board accepting grant applications
AM 1150 - 12/15/2011 - Hayley Cooper - Kelowna

The Okanagan Basin Water Board is accepting applications for a 2012 grants program.

Non profit organizations, local governments and irrigation or improvement districts have until February 24th to apply for a grant worth up to $30,000 that is meant to go towards projects that improve or conserve water.

Genevieve Dunbar with the OBWB says they are looking for tangible applications that show marked measures of improvement.

"We're also looking for things where people are thinking outside of the box a little. We want people to be creative an innovative and show us why we should fund their project."

The deadline to apply is February 24th at 4pm.

The recipient will be announced in early to mid April.

The OBWB has $300,000 in total to hand out.

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$50,000 missing in the budget from the $400,000 Gas Tax Community Works Fund Grant

The $50,000 went towards paving the Sugar Loaf Transfer Station Road

.pdf icon November 10, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 RDCO 2011 - 2015 Financial Plan Amendment Bylaw.pdf

*Note* This is only a snippet of the 30 pages, click link above for entire contents

Agenda No: 8.1
Mtg Date: Nov 10, 2011

FINANCIAL SERVICES BOARD REPORT

TO: Board Directors
FROM: Harold Reay, Chief Administrative Officer
Marilyn Rilkoff, Director of Finance and Administration
Chris Radford, Director of Environmental Services
DATE: November 10, 2011
SUBJECT: 2011 - 2015 Financial Plan Amendment

Recommendation:
That the Board adopt the "Regional District of Central Okanagan 2011 - 2015 Financial Plan Amending Bylaw No. XXXX, 2011."

Background:
Summary:
The Financial Plan is being amended to reflect timing, funding and cost changes in the Capital Fund Budgets for the following:

047 - Mosquito Control: UBCM approval for funding of up to $269,900 received. Budget amendment to reflect grant and increased expenses. It is anticipated that program will be fully funded, and that the 2011 tax requisition for nuisance control will create a surplus and be carried forward. This surplus is not reflected in the budget.

095 - SWM: Solid Waste Collection (Electoral Areas): Added $50,000 capital, funded from Community Works Funds for the application of recycled asphalt for dust suppression on the Forest Service Road leading to the North Westside Waste Transfer Facility. Board approved the use of the funds for this purpose April 18, 2011 (Resolution #112/11).

310 - Shalal/ Fintry Water System: Added $350,000 transfer from Community Works Funds to fund processing and recycling of materials for road base and areas that currently require dust suppression, and system control works. Revised cost estimates.

401 - Waste Water Treatment Plant: Capital timing changes and contingency included. Reflects changes to reduce capital equipment items, and add blowers. New administrative capital overhead charges added for 2012 - 2015. Revised DCC amounts based on 2011 actuals to date. Assumes that we can utilize future DCC's to pay down short term debt.

046 - Dog Control: Deferred kennel irrigation project $20,000 to 2012. Increased cost and scope of roof and HVAC capital project approved by Board Resolution #178/11. Transferred additional funds from reserves.

002 - Administration / Corporate Services: Increased cost and scope of roof and HVAC capital project approved by Board Resolution #175/11. Includes approval of use of Regionally Significant Project funds of $892,685, or actual eligible costs of the approved project. Also includes approved transfer of $105,549 Strategic Community Investment Fund Regional District
Grant to Capital Project.

The relevant pages from the 2011 - 2015 Financial plan, with changes marked are included for your easy reference for comparison purposes. The proposed amended bylaw is in the Board package.

2011 Budget

click for larger copy
 

2011 Amended Budget

click for larger copy

$50,000 of the $400,000 Upper Fintry/Valley of the Sun/Shalal Road
Gas Tax Community Works Fund Grant
went towards paving the Sugar Loaf Transfer Station road.


click for larger copy

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.mp3 file icon - click here for help with audio November 10, 2011 audio of entire RDCO Board meeting - .mp3 (83.7 MB)

Click this Windows Media Audio icon for help with audio files November 10, 2011 audio of RDCO Board meeting only about Item 8.1 RDCO 2011 - 2015 Financial Plan Amendment Bylaw - .wma (1.61 MB)

.pdf icon November 10, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

8. FINANCE & ADMINISTRATIVE SERVICES

8.1 RDCO 2011 - 2015 Financial Plan Amendment Bylaw No. 1300, 2011, 1st, 2nd and 3rd reading and Adoption (Weighted Vote)

Staff report dated November 10, 2011 outlined the amendments required to the 2011 Financial Plan to reflect funding and cost changes in the capital fund budgets to the following: mosquito control, solid waste collection (electoral areas), Shalal/Fintry water system, Wastewater Treatment Plant, and roof/HVAC upgrades to the dog pound and administrative buildings.

HODGE/FIELDING
THAT RDCO 2011 - 2015 Financial Plan Amendment Bylaw No. 1300, 2011 be given first, second and third readings and adopted this 10th day of November 2011.

CARRIED

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.mp3 file icon - click here for help with audio November 10, 2011 audio of entire RDCO Board meeting - .mp3 (83.7 MB)

Click this Windows Media Audio icon for help with audio files November 10, 2011 audio of RDCO Board meeting only about Item 8.1 RDCO 2011 - 2015 Financial Plan Amendment Bylaw - .wma (1.61 MB)

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Upper Fintry/Valley of the Sun/Shalal Road Budget

From May 30, 2011 Board Meeting

click for larger copy

From April 7, 2011 Board Meeting

click for larger copy

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Infrastructure Canada Program
The Infrastructure Canada Program provided $2.05 billion in funding for urban and rural municipal infrastructure projects that protect the environment and support long-term community and economic growth. Local governments identified proposed projects for funding according to their priorities. To help meet local needs, funding was allocated to each province and territory based on each jurisdiction's population and unemployment rate. In most cases, the Government of Canada provided up to one-third of the cost of each municipal infrastructure project. (2000-2001 to 2010-2011)

Municipal Rural Infrastructure Fund
The Municipal Rural Infrastructure Fund provided approximately $1.2 billion in funding for smaller-scale municipal infrastructure projects such as water and wastewater treatment, and cultural and recreation projects, mainly for smaller and First Nations communities. Each province, territory and First Nations community received a base allocation of $15 million to address pressing public infrastructure needs, with the remaining funds allocated on a per capita basis. (2004-2005 to 2013-2014)

http://www.infrastructure.gc.ca/prog/other-autres-eng.html#isf-fsi

--------------------------------------------------------------------------

British Columbia Infrastructure Projects

*$175 million has been committed to date to the province of British Columbia for initiatives funded under Provincial/Territorial Base Funding.

http://www.infrastructure.gc.ca/regions/bc/isf-fsi-proj-eng.php

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About the Gas Tax Fund

The Gas Tax Fund (GTF) is the common name for the Canada-British Columbia-Union of British Columbia Municipalities Agreement on the Transfer of Federal Gas Tax Revenues.

Some Fast Facts About the GTF
•The Government of Canada provides 100% of the funding for the GTF.
•UBCM administers the GTF in partnership with both Canada and British Columbia.
•The primary recipients of Gas Tax funding through this program are B.C. local governments.
•The GTF targets the achievement of three outcomes through the implementation of infrastructure projects: reduced greenhouse gas emissions, cleaner air and cleaner water.
•The GTF will deliver just over $1.6 billion in funding to B.C. up to 2015.

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Programs
Gas Tax Fund

The Gas Tax Fund provides predictable, long-term funding to municipalities to help them build and rehabilitate public infrastructure that achieves positive environmental outcomes.

More specifically, the Fund supports municipal infrastructure projects that contribute to cleaner air, water and reducing greenhouse gas emissions, and fall into the following categories:

•Drinking water
•Wastewater infrastructure
•Public transit
•Community energy systems
•Solid waste management
•Local roads

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Programs
Infrastructure Framework Agreement
This Agreement made as of November 6, 2007

BETWEEN:

HER MAJESTY IN RIGHT OF CANADA, ("Canada") represented by the Minister of Transport, Infrastructure and Communities,

AND:

HER MAJESTY IN RIGHT OF THE PROVINCE OF BRITISH COLUMBIA ("British Columbia") represented by the Minister of Transportation

The Government of Canada established the new $33 billion Building Canada Plan under Budget 2007 that is guided by these principles. The Building Canada Plan includes a comprehensive and integrated suite of infrastructure initiatives, as follows:
•base funding in support of infrastructure for municipalities including the $11.8 billion Gas Tax Fund (extended to 2013-14) and an estimated $5.8 billion in Goods and Services Tax Rebate, which represents the benefit of raising the rebate from 57% to 100%;
•a $2.275 billion provincial and territorial Base Funding initiative ("Base Funding") to provide each jurisdiction with $25 million per year over seven years;
•Program funds, including the $8.8 billion Building Canada Fund, the $2.1 billion Gateways and Border Crossings Fund; a $1.25 billion Public-Private Partnerships Fund, and an additional $410 million for the Asia-Pacific Gateway and Corridor Initiative, bringing the total federal investment to $1 billion for that initiative;

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Programs
Building Canada plan

The Building Canada plan is focused on building a stronger, safer and better Canada through modern world-class public infrastructure. Launched in 2007, this seven-year plan is delivering results that matter to Canadians by supporting projects that contribute to cleaner air and water, safer roads, shorter commutes, and better communities.

The plan is providing $33 billion in stable, flexible and predictable funding to provinces, territories and municipalities, allowing them to plan for the longer-term and address their ongoing infrastructure needs.

Program                  Amount
Municipal GST Rebate $5.8B
Gas Tax Fund $11.8B
Building Canada Fund $8.8B

Public-Private Partnerships Fund $1.25B
Gateways and Border Crossings Fund $2.1B
Asia-Pacific Gateway and Corridor Initiative $1B
Provincial-Territorial Base Funding $2.275B
Total $33B

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Program Guide
.pdf icon Applying for funding for CAPITAL PROJECTS
under the Gas Tax Agreement
General Strategic Priorities Fund (GSPF)
and Innovations Fund (IF)
Updated September 2010

Program Objectives
The program objectives for the GSPF are to:
o reduce GHG emissions and provide cleaner water and cleaner air;
o attain greater local government collaboration, coordination and cooperation in planning and implementing infrastructure priorities; and
o encourage innovative and comprehensive approaches to achieving sustainable communities, such as projects that:
o implement sustainability plans or strategies or are designed to meet existing and evolving environmental or health standards;
o are consistent with a community that is socially, economically and environmentally healthy and that makes efficient use of public facilities and services, land and other resources;
o utilize sustainability principles such as energy efficiency, demand management, innovation, best management and construction practices and full cost accounting; and
o maximize the benefits of infrastructure investments, including integrated planning, policy development, implementation and
evaluation activities, and development or use of innovative methods and strategies to govern, manage, operate and maintain infrastructure.

The program objectives for the IF are to:
o reduce GHG emissions and provide cleaner water and cleaner air; and
o encourage innovative, collaborative and comprehensive approaches to achieving sustainable communities, such as initiatives, plans and projects that:
o could provide new infrastructure technology, including technology that has not been extensively field tested in the BC operating environment;
o create or use new plans or planning models or processes, including those that could improve best practices;
o create or use new models to plan, govern, manage, operate and maintain infrastructure, including those that could improve best practices; and
o have potential application beyond the specific project, plan or jurisdiction considered for funding.
ELIGIBLE APPLICANTS, APPLICATION LIMITS AND DEADLINES
Application deadline (both GSPF and IF): Applications must be received by April 29, 2011.
Any applications received by February 1, 2011 become eligible for consideration in the first round of approvals under this application intake.

found on page 3-4

-------------------------------------------------

PROJECTS
Eligible Projects (both GSPF and IF):
Projects that result in tangible capital assets in British Columbia primarily for public use or benefit, owned by an eligible recipient, that improve the quality of the environment and contribute to reduced GHG emissions, cleaner water or cleaner air and that fall within the category of projects described in Schedule A of the GTA1. A September 2010 Amendment to Schedule A of the GTA expands the eligible project categories to now include Local Roads, Bridges, and Tunnels, and Active Transportation Infrastructure. Please see the UBCM website for the amended Schedule A. Eligible projects are limited to those categories specifically identified for each Tier in Schedule A of the GTA1, and a project must meet all other eligibility requirements set out in the GTA (e.g., funding must represent incremental spending).

found on page 5

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Funding amounts (both GSPF and IF)

Successful applicants will be awarded grant funding up to the lesser of 100% of the actual eligible project costs and 100% of the estimated eligible project costs identified in the application. Grants will be approved on the basis of the net costs to the applicant, that is, net of other grants and other external contributions (e.g., governments, non-government organizations, private sector).

If funding for a project is provided under another federal infrastructure program (e.g.,.pdf icon Building Canada Fund)(BCF grant application for UF/VOS/Shalal Road water system), the maximum federal contribution under the other infrastructure program continues to apply, and GSPF or IF funding cannot be used to increase the maximum federal contribution under the other infrastructure program. (click this link and read how RDCO is using the IF funding grant to increase the Building Canada Fund UF/VOS/Shalal Road water system grant.  Maybe the grant is only applied if Lower Fintry joins?)

found on page 6

----------------------------------------------------

APPROVED APPLICATIONS

Successful applicants will be notified as soon as possible after funding decisions have been made. We expect that this intake of applications will be used towards two rounds of approvals. The first, with funding decisions anticipated in the spring of 2011, will be relatively modest, with approvals limited to applications received by February 1, 2011, that have been both highly scored and demonstrate a need for immediate project implementation. All other applications received by GSPF and IF by April 29,2011 will be considered for the second round of approvals, with funding decisions expected over the summer of 2011.

The Upper Fintry / Valley of the Sun / Shalal Road Community Water System Project received a Building Canada Fund grant August 8, 2011 so are ineligible under the Gas Tax Agreement for General Strategic Priorities Fund (GSPF) and Innovations Fund (IF) grants as far as we understand it.  Maybe the grant is only applied if Lower Fintry joins?

http://ubcm.ca/EN/main/funding/gas-tax-fund/program.html

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.pdf icon October 13, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the Highlights about Item 5.2 UBCM - Approval to Enter into Regionally Significant Project Funding Agreement

There was nothing mentioned in the Highlights about Municipal Finance Authority issuing loans for less than 3% interest for infrastructure projects.

Okanagan Groundwater Monitoring Project

The Regional Board has approved spending $6,500 from the Central Okanagan East Electoral Area Gas Tax-Community Works Fund to assist in the cost of drilling an aquifer groundwater monitoring well in the Ellison area. This well is in addition to the $6,500 contribution from the approved 2011 Electoral Area Planning budget for the cost of an aquifer monitoring well in the Joe Rich area. The Regional District is participating in the project spearheaded by the Okanagan Basin Water Board to gather data on groundwater from a network of groundwater wells within the valley. The information will be used to help guide future development and land-use decisions involving water resource use.

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Board meeting - .mp3 (144 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Okanagan Ground Water Monitoring Project - .wma (323 KB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about MFA interest at less than 3% - .wma (578 KB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Item 5.2 UBCM _ Approval to Enter into Regionally Significant Project Funding Agreement about HVAC - .wma (475 KB)

.pdf icon October 13, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.4 Okanagan Groundwater Monitoring Project.pdf

.pdf icon Item 5.2 UBCM _ Approval to Enter into Regionaly Significant Project Funding Agreement.pdf

There was nothing mentioned in the Agenda about the MFA Interest rate of less than 3% because it was a Director Item

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Board meeting - .mp3 (144 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Okanagan Ground Water Monitoring Project - .wma (323 KB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about MFA interest at less than 3% - .wma (578 KB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Item 5.2 UBCM _ Approval to Enter into Regionally Significant Project Funding Agreement about HVAC - .wma (475 KB)

.pdf icon October 13, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

6.4 Okanagan Groundwater Monitoring Project - Transfer of funds from the Gas Tax - Community Works Fund ($6,500) (All Directors-Unweighted Vote)

Staff report dated October 5, 2011 outlined the request to transfer funds from the Gas-Tax Community Works Fund to develop a groundwater monitoring well in the Ellison area as part of a network of strategic monitoring wells throughout the Okanagan.

COLLINSON/EDGSON
THAT the Regional Board approves a transfer of funds from the Gas Tax Community Works Fund (Central Okanagan East) in the amount of $6,500 to assist in the cost to drill and develop a groundwater monitoring well in the Ellison area of the
Regional District of Central Okanagan.

CARRIED

====================

5.2 UBCM - Approval to enter into the Regionally Significant Project Funding Agreement - Federal Gas Tax Revenues for the HVAC System Upgrade ($892,685) (All Directors-Unweighted Vote)

UBCM's letter of September 23, 2011 provided the final approval to enter into the agreement for the Federal Gas Tax Revenues for the HVAC system upgrade.

BAKER/EDGSON
THAT the Regional Board approves entering into the Regionally Significant Project Funding Agreement under the agreement on the transfer of Federal Gas Tax Revenues for the HVAC System Upgrade for the RDCO Administration Building Project in the amount of $892,685.00

CARRIED

====================

9.3 Director Items

There were no items that required Board action.

Chair Hobson provided a copy of the Municipal Finance Authority Semi-Annual report to directors noting MFA is doing a great job managing funds. The fall issue set a record low interest rate of less that 3%.

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Board meeting - .mp3 (144 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Okanagan Ground Water Monitoring Project - .wma (323 KB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about MFA interest at less than 3% - .wma (578 KB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Item 5.2 UBCM _ Approval to Enter into Regionally Significant Project Funding Agreement about HVAC - .wma (475 KB)

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Delphine Maja Engineering Tech wrote in regards to the Upper Fintry/Valley of the Sun/Shalal Road water system construction costs:

I've have been squeezing the water system budget, and think we can build the one-way road for no additional costs to you. The only thing is that we most likely will not be finishing the water project under budget. The original quote of $17,500 per property will most likely be the final number, and whatever we go over we'll charge to the 2012 operation and maintenance budget. We will be sending out a water project update letter next week, it's drafted I'm just awaiting the tender closing on the reservoir which is today, to calculate an expense report for the newsletter.

.pdf icon RDCO Agenda August 22, 2011 - Item 9.3 Development Variance Permit Application.pdf (see bottom of page 12 to page 13 of the application report)

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.pdf icon September 19, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Regionally Significant Program Funding

The Regional Board has received a letter from the Union of BC Municipalities approving an application by the Regional District for Gas Tax funding from the Regionally Significant Project fund. A grant of $892,685 will be provided to the Regional District to fund its HVAC (Heating, Ventilation and Air Conditioning) upgrading project at the KLO Road Administration building and Weddell Road Dog pound facility.

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.mp3 file icon - click here for help with audio September 19, 2011 audio of entire RDCO Board meeting - .mp3 (82.1 MB)

Click this Windows Media Audio icon for help with audio files September 19, 2011 audio of RDCO Board meeting only about Item 6.1 UBCM re Approval of Regionally Significant Project Funding.pdf - .wma (405 KB)

.pdf icon September 19, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 UBCM re Approval of Regionally Significant Project Funding.pdf

Agenda No: 6.1
Mtg Date: Sept 19, 2011

Gas Tax/Public Transit Management Services

August 19, 2011
Harold Reay
Chief Administrative Officer

Dear Mr. Reay:

At its August 9, 2011 meeting, the Gas Tax Agreement's Management Committee made funding decisions for the Regionally Significant Project Fund applications. I am pleased to advise that after considerable deliberation by Committee members
your application for the Regional District Building HVAC Upgrades project has been approved for RSP funding in the lesser amount of $892,685 or 100% of the actual eligible costs of the approved project.

Details of the funding, and recipient obligations in relation to it, will be set out in the Funding Agreement between UBCM and the Central Okanagan Regional District. Funding is subject to execution of the Funding Agreement, completion of the project and compliance with recipient obligation s set out in the Agreement.

Since the grant amount is based on the total actual eligible costs of the project and payment of the grant is contingent on completion of the project, UBCM cannot release the full amount of the approved grant until the project is complete.

However, in order to minimize interim financing costs, UBCM will consider making progress payments prior to project completion, provided UBCM has sufficient Gas Tax Funding on hand to do so. Details of the payment schedule and progress payments, if available, will be set out in the Funding Agreement.

If we have not already done so, we will be contacting your senior staff in the coming weeks to sort out the details. If you have any questions in the interim, please contact Brant Felker at 250-356-0893 or by email at bfelker "at" ubcm.ca.

Congratulations on your successful application.

Sincerely,
Gary MacIsaac, Chair
Gas Tax Management Committee

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.mp3 file icon - click here for help with audio September 19, 2011 audio of entire RDCO Board meeting - .mp3 (82.1 MB)

Click this Windows Media Audio icon for help with audio files September 19, 2011 audio of RDCO Board meeting only about Item 6.1 UBCM re Approval of Regionally Significant Project Funding.pdf - .wma (405 KB)

.pdf icon September 19, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

6. CORRESPONDENCE

6.1 Union of BC Municipalities re: Approval of Regionally Significant Project Funding for RDCO Building HVAC Upgrades ($892,685) (for information only)

OPHUS/SHEPHERD
THAT the August 19, 2011 letter from the Union of BC Municipalities confirming approval of the Regional Significant Funding application for the RDCO building HVAC upgrades of $862,685 be received.

CARRIED

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.mp3 file icon - click here for help with audio September 19, 2011 audio of entire RDCO Board meeting - .mp3 (82.1 MB)

Click this Windows Media Audio icon for help with audio files September 19, 2011 audio of RDCO Board meeting only about Item 6.1 UBCM re Approval of Regionally Significant Project Funding.pdf - .wma (405 KB)

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.pdf icon August 22, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the Highlights about the newest GAS TAX grant in the amount of $400,000 for the Upper Fintry / Shalal Road / Valley of the Sun community water system or about the newly created laneway at Upper Fintry for the community water system pipe so that there isn't stagnate water at the end of the pipe. This $400,000 Towns for Tomorrow grant was already granted back in April 18, 2011.

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.mp3 file icon - click here for help with audio August 22, 2011 audio of entire RDCO Board meeting - .mp3 (307 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Upper Fintry DVP for a laneway to service properties with access and to install watermain for community water system and about $400,000 GAS TAX or Towns for Tomorrow Grant to keep water system on budget - .wma (4.15 MB)

.pdf icon August 22, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 9.3 Development Variance Permit Application.pdf

*Note* This is only a snippet, please click link above for entire contents

I've have been squeezing the water system budget, and think we can build the one-way road (at Upper Fintry for water system right-of-way and so Upper Fintry properties along Westside Road have property access due to Government screw up years ago)for no additional costs to you. The only thing is that we most likely will not be finishing the water project under budget. The original quote of $17,500 per property will most likely be the final number, and whatever we go over we'll charge to the 2012 operation and maintenance budget. We will be sending out a water project update letter next week, it's drafted I'm just awaiting the tender closing on the reservoir which is today, to calculate an expense report for the newsletter.

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.mp3 file icon - click here for help with audio August 22, 2011 audio of entire RDCO Board meeting - .mp3 (307 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Upper Fintry DVP for a laneway to service properties with access and to install watermain for community water system and about $400,000 GAS TAX or Towns for Tomorrow Grant to keep water system on budget - .wma (4.15 MB)

.pdf icon August 22, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

Development Variance Permits: (Unweighted Vote)

9.3 Development Variance Permit Application for David & Terry Willison (owner) located at 7225 Dunwaters Road & 7160 Westside Road. (VP-1107) Central Okanagan West Electoral Area (Electoral Areas, West Kelowna Fringe Area, Kelowna Fringe Area)

Staff report dated August 15th outlined the application to consider a request to allow exemption of a proposed two lot subdivision from servicing requirements of Bylaw No. 704. Staff reviewed the rationale, including:
• The subject parcel was originally two legal lots registered under Plan 16594 in 1966;
• If approved, the variance and resulting subdivision will facilitate dedication of a 'Lane' to rectify the long-standing access issue by providing unrestricted legal access for the affected residents fronting Westside Road;
• The variance will also facilitate routing and placement of a water main within the new road right-of-way associated with the RDCO's new Upper Fintry/Valley of the Sun Community Water System;
• Non-approval of the variance will result in having to relocate the water main onto the Westside Road right-of-way resulting in low water pressure and potential for stagnant water in a dead-ended water main;
• A qualified practitioner was commissioned to assess suitability for on-site sewage disposal. The assessment indicates that both lots are suitable for Type 1 (conventional) on-site sewage treatment. The recommendations will be incorporated into a Section 219 covenant registered on titles at time of subdivision;
• The subject parcel is located above Westside Road, a considerable distance from Okanagan Lake therefore on-site sewage disposal concerns from a lake impact perspective are negligible;
• This variance represents an extenuating circumstance considered to be in the public interest and is not to be construed as representing staff or Regional Board support in future for requests to be exempt from the Community Sewer System requirement of Subdivision and Development Servicing Bylaw No. 704.

Further to the posting of Notice of Application sign and neighbouring property owner notification process, a form letter (signed by 6 neighbouring property owners) and four additional letters/emails have been received supporting the application. In
summary, all of the letters/emails indicate that approval of the application will benefit all the affected properties fronting Westside Road by facilitating proper installation of the community water distribution system and rectifying the long-standing access issue.

Chair Hobson asked if there was anyone in the gallery who deemed their property affected by the variance. There were none.
The question was raised regarding Lots 6-21 being in the same circumstance for access--do you expect a variance for each property? Staff noted the lane has been secured for all properties except for the three most northern properties. An easement has been secured giving unrestricted access for all properties.

EDGSON/FINDLATER
THAT the Regional Board approves Development Variance Permit application VP-1107 to vary RDCO Subdivision and Development Servicing Bylaw No. 704, Schedule C.2, s.2 - Type & Extent of SelVicing, by exempting the proposed 2 lot subdivision from the required servicing identified in Table C.2.2.; Reference Sections 6.03, 6.06, 6.11 and 6.12.

CARRIED

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.mp3 file icon - click here for help with audio August 22, 2011 audio of entire RDCO Board meeting - .mp3 (307 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Upper Fintry DVP for a laneway to service properties with access and to install watermain for community water system and about $400,000 GAS TAX or Towns for Tomorrow Grant to keep water system on budget - .wma (4.15 MB)

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.pdf icon August 22, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

New Killiney Water System Reservoir

The Regional Board has approved a contract for construction of additional new reservoir capacity on the Killiney Beach Water System. The bid from Bear Mountain Construction Limited of $235,600 plus HST and a 10% contingency is the lowest of five qualified responses to a request for proposals. The new reservoir will be built adjacent to the existing Udell Road reservoir and will help to meet present and future demand on the Killiney Beach Water System.

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.mp3 file icon - click here for help with audio August 22, 2011 audio of entire RDCO Board meeting - .mp3 (307 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Killiney Beach Water System upgrades and grant money - .wma (258 KB)

.pdf icon August 22, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 10.1 Award of Contract - Udell Water Reservoir Construction - Killiney Beach Water System Upgrade.pdf

Agenda No: 10.1
Meeting Date: Aug 22, 2011

ENVIRONMENTAL SERVICES DEPARTMENT REPORT
For the Board August 22nd, 2011
TO: Chair & Members of the Regional Board
FROM: Jim Roe, Manager of Public Works
DATE: August 8th, 2011
SUBJECT: Udell Reservoir Construction Contract Award - Killiney Beach Water System Upgrades (2011)

RECOMMENDATION:
THAT the Regional Board authorize the award of the contract for the construction of the "Udell Reservoir", and associated site works and piping, for the "Killiney Beach Water System Upgrades (2011)", to Bear Mountain Construction ltd. for the amount of $235,600.00 excluding HST, plus a 10% contingency in the amount of $23,560.00, for a total amount of $259,160.00.

Purpose:
To construct additional reservoir storage which is required to serve the short and long term water supply requirements of Killiney Beach. This construction contract will include materials and labor for the mid-elevation reservoir expansion. The reservoir will be constructed at the RDCO's property on Udell Road, directly adjacent to the existing small reservoir. The Udell Reservoir forms part of the Killiney Beach Water System.

BACKGROUND:
The Killiney Beach subdivision, which is located North of Fintry Provincial Park, alongside Okanagan lake, has an existing water system that is aging, is deteriorating, and generally does not meet the design standards that are identified in the RDCO's current Subdivision Bylaw.
Some of the system's deficiencies that will be addressed as part of the 2011 capital works program include:
• Insufficient reservoir storage
• Undersized watermains flack of adequate fireflow capabilities
• System leakage
• Dead end mains (potential for stagnant water)

The report titled "Killiney Beach Water System Review" (Associated Engineering, November 2011) includes detailed descriptions of the existing system, recommendations with respect to immediate upgrade requirements, a 20 year plan for future upgrades, cost estimates, maps, and a fee recovery strategy. Environmental Services is currently reviewing the future requirements for all of the RDCO water systems and will be developing a cost recovery strategy for each of the water utilities.

It is anticipated that a draft report will come before the Governance and Services Committee in September 2011.

Invitation to Tender:
five (5) bids were received for the Udell Reservoir Construction Contract. The results of the tender are summarized below (prices shown do not include HST or Contingency):
Bear Mountain Construction $235,600.00
Sawchuk Developments $274,400.00
Cumming Construction $277,000.00
Maddocks Construction $279,435.00
Greyback Construction $308,417.00

Overall Project Budget
The Regional District recently applied for and received a "Towns for Tomorrow" grant for this project. The maximum allowable grant of $400,000 was obtained. This contribution from Senior Government must be matched by a Local Government, on an 80 / 20 basis, requiring a contribution of $100,000 from the RDCO (Killiney Beach Water System reserves). The total project budget is, therefore, $500,000. Watermain replacements will proceed later this year as part of a separate tender process. The only other current financial commitment to this project is for engineering, with a value of approximately $40,000. With the award of this contract, the current financial commitment will equal approximately $310,000. As the tender and construction component of the overall project progresses, the scope of watermain work may be adjusted upwards or downwards to ensure that the project will remain within the overall budget of $500,000. This project has been identified and approved in the 5 year financial plan. Schedule Overall project construction is expected to be complete in the fall of 2011.

ENVIRONMENTAL SERVICES DEPARTMENT COMMENTS:
The Environmental Services Department recommends that the Regional Board authorize the award of the contract for the construction of the Udell Reservoir, and associated site works and piping, to Bear Mountain Construction Ltd. for the amount of $235,600.00 excluding HST, plus a 10% contingency in the amount of $23,560.00, for a total amount of $259,160.00.

Respectfully submitted,
Jim Roe
Manager of Public Works
Attached: CTQ Tender Recommendation Letter

click link above to read CTQ's recommendation letter which was also attached to the report

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.mp3 file icon - click here for help with audio August 22, 2011 audio of entire RDCO Board meeting - .mp3 (307 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Killiney Beach Water System upgrades and grant money - .wma (258 KB)

.pdf icon August 22, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

10. ENVIRONMENTAL SERVICES

10.1 Award of Contract - Udell Water Reservoir Construction - Killiney Beach Water System Upgrade (Weighted Vote-All Directors)

Staff report dated August 8, 2011 outlined the tender. Five bids were received for the tender bid. The overall project construction is expected to be completed in the fall of 2011.

EDGSON/CRAIG
THAT the Regional Board authorize the award of contract for the construction of the Udell Reservoir and associated site works and piping for the Killiney Beach Water System Upgrades (2011) to Bear Mountain Construction Ltd. For the amount of $235,600.00 (excluding HST) plus a 10% contingency in the amount of $23,560.00 for a total amount of $259,160.00.

CARRIED

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.mp3 file icon - click here for help with audio August 22, 2011 audio of entire RDCO Board meeting - .mp3 (307 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Killiney Beach Water System upgrades and grant money - .wma (258 KB)

Blue Divider Line

.pdf icon August 22, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the Highlights about Regionally Significant Projects Funding, or about the Regional Growth Strategy.

Kelowna Regional Transit Increase

The Regional Board has approved a transit fare increase affecting Kelowna Regional Transit System routes in Peachland and the Central Okanagan East Electoral Area. The cash fare will increase January 1st by 25 cents to $2.25 per trip. As well, 10-ticket sheets, day and monthly pass rates will also increase by approximately 12%. This is the first fare increase since September 2007. The Regional Board also supports a minimum fare recovery policy of 30% for Conventional Transit and 10% for Custom handyDART Transit and that a route review will be completed to determine the effectiveness of each route in the system.

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.mp3 file icon - click here for help with audio August 22, 2011 audio of entire RDCO Board meeting - .mp3 (307 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Item 7.1a Transit Fare Increase and Recovery Percentage - .wma (466 KB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Regionally Significant Funding - .wma (1.38 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about NORD's Regional Growth Strategy - .wma (18.19 MB)

.pdf icon August 22, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 a) Transit - Fare Increase and Recovery Percentage.pdf

.pdf icon Item 9.2 Report-Endorsement of the Regional District of North Okanagan Regional Growth Strategy Bylaw No. 2500, 2011.pdf

.pdf icon Item 11.3 Sustainability Steering Committee Recommendation - Regionally Significant Funding.pdf

*Note* this is only a snippet, click link above for entire contents

Agenda No: 11.3
Mtg Date: August 22, 2011

Regional Board Report

TO: Regional Board
FROM: Sustainability Steering Committee
DATE: August 11, 2011
SUBJECT: Regionally Significant Project Funding

RECOMMENDATION

THAT the Regional Board approve the following projects be included in the Regional District's applications to the Union of BC Municipalities for funding under the Regionally Significant Projects Federal Gas Tax Funding:

New and replacement of transit buses - $4,402,420
Active Transportation Planning and Projects - $2,247,315

AND THAT staff finalize costs and report back to the Regional Board on the final application for each project being requested;

AND FURTHER THAT staff report back on the success of the applications.

BACKGROUND:
The Regional District's Sustainability Steering Committee met on July 14th to further discuss priorities for the regionally significant gas tax funding (minutes attached).

To date, the Regional Board has approved funding priorities (out of the $8,722,420 available) for the following projects: RDCO HVAC replacement ($892,685), the Regional Growth Strategy (including the aggregate supply and demand study) ($400,000); and the upgrade to the regional septage facility ($780,000).

The Board had previously agreed to include active transportation projects which did not include funding for transit buses as a priority. In discussion with municipal staff, concern has been expressed that there are not many active transportation projects for consideration and that debt servicing of transit buses is still a considered priority for the municipalities. RDCO staff continue discussions with the member municipalities regarding the two priorities (new and replacement of transit buses, and active transportation planning and projects).

The above recommendation is brought forward for Board approval in order for all staff to move forward in planning considerations for the two remaining priorities. How the remaining funds are to be distributed between the municipalities and electoral areas is yet to be determined.

Application deadline for these funds is September 2012. This is submitted for consideration.

------------------

October 7, 2010
Chair Robert Hobson and Board
Central Okanagan Regional District
1450 KLO Road
Kelowna BC V1W 324

Dear Chair Robert Hobson and Board:

RE: GAS TAX AGREEMENT REGIONALLY SIGNIFICANT PROJECTS FUND

We are pleased to advise that Gas Tax Agreement's Partnership Committee has approved a Strategic Priorities Fund program model. The Committee has again agreed to set aside, or reserve, a portion of the funding for Regionally Significant projects (RSPs) within Tier 2 regions.

The amount reserved for RSPs in your region is $8,722,420.00. We invite the regional district, on behalf of itself and its member municipalities, to contact UBCM indicating your interest in entering a RSP Working Group with UBCM and the Province.

UBCM is interested in working with you throughout the development process.

The RSP Working Group, consisting of staff from UBCM and the Province, will facilitate the discussion with staff from your region on the process for developing an RSP proposal that meets the Gas Tax outcomes of lower greenhouse gas emissions, cleaner air, or cleaner water, and which is large in scale and regional in impact.

RSPs are unique as they will not be competing for funding against applications from other regions, and funding will be provided for approved RSP projects up to the lesser of the eligible costs of the projects and the amount reserved for the
region.

Further information about RSP proposals is set out in the enclosed Question and Answer document. If you would like further information about the RSP program, or would like to initiate discussions with the RSP Working Group, please contact Brant Felker, Gas Tax Program Officer by email at bfelker "at" ubcm.ca or by phone at 250 356-0893.

Yours truly,
Barbara Steele
UBCM President

pc: Harold Reay, CAD

don't forget to click link above for the entire contents

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.mp3 file icon - click here for help with audio August 22, 2011 audio of entire RDCO Board meeting - .mp3 (307 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Item 7.1a Transit Fare Increase and Recovery Percentage - .wma (466 KB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Regionally Significant Funding - .wma (1.38 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about NORD's Regional Growth Strategy - .wma (18.19 MB)

.pdf icon August 22, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

11.3 Sustainability Steering Committee Recommendation - Regionally Significant Funding (All Directors - Unweighted Vote)

Staff report dated August 11, 2011 outlined the recommendation from the RDCO Sustainability Steering Committee regarding funding under the Regionally Significant Projects Federal Gas Tax Funding. It was noted that since the July 14th Committee meeting the Regional Board approved funding for the upgrade to the regional septage facility.

It was noted that staff are not sure at this point if transit buses fit the criteria for regionally significant funding.

SHEPHERD/FINDLATER
THAT the Regional Board approve the following projects be included in the Regional District's applications to the Union of BC Municipalities for funding under the Regionally Significant Projects Federal Gas Tax Funding:

• New and replacement of transit buses - $4,402,420
• Active Transportation Planning and Projects - $2,247,315

AND THAT staff finalize costs and report back to the Regional Board on the final application for each project being requested;
AND FURTHER THAT staff report back on the success of the applications.

CARRIED

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.mp3 file icon - click here for help with audio August 22, 2011 audio of entire RDCO Board meeting - .mp3 (307 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Item 7.1a Transit Fare Increase and Recovery Percentage - .wma (466 KB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Regionally Significant Funding - .wma (1.38 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about NORD's Regional Growth Strategy - .wma (18.19 MB)

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.pdf icon August 11, 2011 Regional District of Central Okanagan Regular Board Meeting Highlights

Septic Treatment Facility Upgrade

The Regional Board has authorized the use of Regionally Significant Project funds for upgrades to the regional septic treatment facility located in the District of Lake Country. The plant receives and treats materials pumped from septic tanks across the Central Okanagan. The plant upgrade will provide redundancies that are not currently available and will address other operation and occupational health issues.

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.mp3 file icon - click here for help with audio August 11, 2011 audio of entire RDCO Board meeting - .mp3 (30.7 MB)

Click this Windows Media Audio icon for help with audio files August 11, 2011 audio of RDCO Board meeting only about Regionally Significant Project Fund grant for Regional Septage - .wma (337 KB)

.pdf icon August 11, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

6. COMMITTEE RECOMMENDATIONS

6.1 Rise and Report - Governance & Services Committee meeting of August 11,2011

c) Upgrade of the Regional Septage Facility in Lake Country

SHEPHERD/CRAIG
THAT the Regional Board endorse the regional septage facility upgrade as a regionally significant project.

CARRIED

SHEPHERD/OPHUS
THAT staff be directed to provide a review of the septic system financing for further discussion and that staff look at how the Regional District might improve environmental quality through compliance of the service.

CARRIED

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.mp3 file icon - click here for help with audio August 11, 2011 audio of entire RDCO Board meeting - .mp3 (30.7 MB)

Click this Windows Media Audio icon for help with audio files August 11, 2011 audio of RDCO Board meeting only about Regionally Significant Project Fund grant for Regional Septage - .wma (337 KB)

Blue Divider Line

.pdf icon July 25, 2011 Regional District of Central Okanagan Regular Board Meeting Highlights

There was nothing mentioned in the Highlights about the Killiney Beach Water System Grant

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.mp3 file icon - click here for help with audio July 25, 2011 audio of entire RDCO Board meeting - .mp3 (19.6 MB)

Click this Windows Media Audio icon for help with audio files July 25, 2011 audio of RDCO Board meeting only about Killiney Beach Water System Grant - .wma (205 KB)

Killiney Beach Towns for Tomorrow Grant 2011

.pdf icon July 25, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.2 Ministry of Community, Sports and Cultural Development.pdf (Killiney Beach Water System Grant)

June 8, 2011

Mr. Robert Hobson, Chair and Members of the Board

Regional District of Central Okanagan
1450 KLO Road
Kelowna, BC V1W 3Z4

Dear Chair Hobson and Board Members:

On behalf of the Province of British Columbia (Province), I am pleased to inform you that your grant application to the Towns for Tomorrow program for the Killiney Beach Water System Improvement project has been approved in the amount of $400,000.

As the hub of many of this province's resources and tourist destinations, small communities are the backbone of British Columbia. Our Government welcomes the opportunity to support your efforts in addressing important issues such as climate change and the overall health, sustainability and liveability of the Regional District of Central Okanagan.

The Province is steadfast in its commitment to helping smaller communities across British Columbia access the resources they need to be economically resilient and family friendly.

Thank you for your continued leadership to the Regional District of Central Okanagan, and congratulations on your successful application.

Sincerely,

Ida Chong, FCGA:
Minister

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.mp3 file icon - click here for help with audio July 25, 2011 audio of entire RDCO Board meeting - .mp3 (19.6 MB)

Click this Windows Media Audio icon for help with audio files July 25, 2011 audio of RDCO Board meeting only about Killiney Beach Water System Grant - .wma (205 KB)

.pdf icon July 25, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

6.2 Ministry of Community, Sport and Cultural Development re: approval of Towns For Tomorrow program grant ($400,000) for the Killiney Beach Water System Improvement Project (for information)

Director Reid-Nagy arrived at 7:03 p.m.

SHEPHERD/EDGSON
THAT the June 8, 2011 letter from the Ministry of Community, Sport and Cultural Development regarding the approval of Towns For Tomorrow program grant of $400,000 for the Killiney Beach Water System Improvement Project be received.

CARRIED

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.mp3 file icon - click here for help with audio July 25, 2011 audio of entire RDCO Board meeting - .mp3 (19.6 MB)

Click this Windows Media Audio icon for help with audio files July 25, 2011 audio of RDCO Board meeting only about Killiney Beach Water System Grant - .wma (205 KB)

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.pdf icon June 27, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Killiney Beach Water System Contract

The Regional Board has authorized a contract for engineering services for the upgrading of the Killiney Beach Water System. The bid of $33,450 excluding HST by CTQ Consultants Limited was the lower of three qualified responses to a request for consulting services proposals. The company will oversee upgrading of the water system through design, tendering and construction phases. A detailed engineering report prepared for the Regional District indicates the more than 30 year old water system needs increased reservoir storage, larger watermains and other improvements to meet future demand. Construction is expected to be complete this fall and will be funded with a recently approved $400,000 Provincial Towns for Tomorrow grant and from utility reserves to reduce long-term borrowing costs.

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.mp3 file icon - click here for help with audio June 27, 2011 audio of entire RDCO Board meeting .mp3 (208 MB)

Windows Media File Icon June 27, 2011 audio of RDCO Board meeting only about the Killiney Beach water system award of contract - .wma (3.89 MB)

.pdf icon June 27, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 10.1 Contract Award - Killiney Beach Water System Upgrade Engineering Services.pdf

OMG click the link above for the entire 90 pages because this is only a snippet

BACKGROUND:
The Killiney Beach subdivision, which is located North of Fintry Provincial Park alongside Okanagan lake, has an existing water system that is aging, is deteriorating, and generally does not meet the design standards that are identified in the RDCO's current Subdivision Bylaw.

Some of the system's deficiencies that will be addressed as part of this project include:
• Insufficient reservoir storage
• Undersized watermains / lack of adequate fireflow capabilities
• System leakage
• Dead end mains (potential for stagnant water)

The report titled "Killiney Beach Water System Review" (Associated Engineering, November 2011) includes detailed descriptions of the existing system, recommendations with respect to immediate upgrade requirements, a 20 year plan for future upgrades, cost estimates, maps, and a fee recovery strategy. Environmental Services is currently reviewing the future requirements for all of the RDCO water systems and will be developing a cost recovery strategy for each of the water utilities. It is anticipated that a draft report will come before the Governance and Services Committee in September 2011.

ASSIGNMENT:
Killiney Beach Water System Upgrades (2011) - Project Description
The overall project will generally consist of the design and construction of a reservoir upgrade at Udell Road, distribution main upgrades to improve fireflow capabilities (up-sizing), watermain looping to eliminate dead-end mains (to improve flows and reduce the potential for water stagnation in the mains) as well as associated miscellaneous works with respect to the distribution system.

The Engineering component of the proposed water system improvements (this assignment) will include the following tasks:

a) project management and administration
b) water system detailed design
c) tender preparation, tender call, and selection of appropriate construction contractors
d) construction administration & field review
e) preparation of record drawings
f) Preparation of operation and maintenance (O&M) manuals.

Based on all of the information described above, the Regional District of Central Okanagan requested Engineering Services proposals for the Killiney Beach Water System Upgrades (2011).

Three proposals were received, all of which met the requested schedule and budget.

Following is a summary of the fees, all excluding HST:

CTQ Consultants $33,435.00
Kerr Wood Leidal $76,300.00
Associated Engineering $58,168.00

All of the proponents have experienced and qualified teams fully capable of completing the assignment. The proposals were scored on methodology & approach, resource allocation & scheduling, proposal quality, and proposed fees. After staff review, CTQ's proposal was deemed most advantageous to RDCO. It must be noted that CTQ is currently working with the RDCO on the construction of the "Upper Fintry / Shalal Road / Valley of the Sun water project. The main reason that CTQ's fees are substantially less than the other proponents is that CTQ currently has a full time inspector working on the aforementioned project, which is approximately 5km from Killiney Beach. Significant cost and response time efficiencies will be achieved by the Regional District by having the same inspector working on both projects. This "construction services" efficiency proposed by CTQ Consultants is the main reason for the wide range in fees between the three proponents.

Overall Project Budget
The Regional District recently applied for and received a "Towns for Tomorrow" grant for this project. The maximum allowable grant of $400,000 was obtained. This contribution from Senior Government must be matched by a Local Government, on an 80/20 ratio, requiring a contribution of $100,000 from the RDCO. The total project budget is, therefore, $500,000. As the tender and construction component of the project progresses, the scope of work may be adjusted upwards or downwards to ensure that the project will remain within the overall budget. This project has been identified and approved in the 5 year financial plan.

Schedule
This assignment will be started immediately and construction completion is proposed to be in the fall of 2011. The project schedule, prepared by CTQ Consultants, is attached for your review at the end of this document. It should be noted that the Towns for Tomorrow funding announcements were to be made by mid-March. The announcements were delayed by three months, however. This delay has pushed the project schedule back by three months but it is anticipated that the completion of the project is still achievable within the 2011 construction season.

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.mp3 file icon - click here for help with audio June 27, 2011 audio of entire RDCO Board meeting .mp3 (208 MB)

Windows Media File Icon June 27, 2011 audio of RDCO Board meeting only about the Killiney Beach water system award of contract - .wma (3.89 MB)

.pdf icon June 27, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

10. ENVIRONMENTAL SERVICES

10.1 Award of Contract - Engineering Services for the Killiney Beach Water System Upgrades (2011) (All Directors - Weighted Vote)

Staff report dated June 20, 2011 outlined the objectives of the Killiney Beach Water System Upgrades to engineer and oversee the water system upgrade project through the design, tender and construction phases. Associated Engineering consultant report dated November 2010 was circulated for information.

C. Radford introduced the newly hired public works manager, Jim Roe. J. Roe reviewed the steps in the process to upgrade the system, the first being to hire a consultant to design, tender, and provide construction administration for the project. Some of the systems deficiencies that will be addressed as part of this project include:

-insufficient reservoir storage
-deadend water mains
-undersized watermains / lack of adequate fireflow capabilities
-system leakage

Staff noted that they have received confirmation that the Towns For Tomorrow grant of $400,000 has been approved.

EDGSON/HODGE
THAT the Regional Board review and receive the report titled Killiney Beach Water System Review - Associated Engineering - November 10, 2010;
AND FURTHER THAT the Regional Board authorize the award of contract for the engineering services for the Killiney Beach Water System Upgrades (2011) to CTQ Consultants Ltd. for the amount of $33,435.00 excluding HST.

CARRIED

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.mp3 file icon - click here for help with audio June 27, 2011 audio of entire RDCO Board meeting .mp3 (208 MB)

Windows Media File Icon June 27, 2011 audio of RDCO Board meeting only about the Killiney Beach water system award of contract - .wma (3.89 MB)

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.pdf icon June 27, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the highlights about Item 8.4 Strategic Priorities Investment Fund

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.mp3 file icon - click here for help with audio June 27, 2011 audio of entire RDCO Board meeting - .mp3 (208 MB)

Click this Windows Media Audio icon for help with audio files June 27, 2011 audio of RDCO Board meeting only about Strategic Community Investment Funds - .wma (1.03 MB)

.pdf icon June 27, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.4 Strategic Priorities Investment Fund.pdf

Agenda No: 8.4
Mtg Date: June 27, 2011

REGIONAL BOARD REPORT REGIONAL DISTRICT of CENTRAL OKANAGAN

TO: Board Directors
FROM: H. Reay, CAO
DATE: June 22,2011
SUBJECT: Usage of Strategic Community Investment Funds

In accordance with the terms of reference of the Strategic Community Investment (SCI) Funds, it is required that we report on the investment of these funds and our performance targets.

In 2009, we received $194,535, and in 2010, we received $30,888, for a total of $225,423.

Progress made to first reporting period - June 30, 2010:
These funds have been invested into the following projects:
• Ortho Photo updates of $37,399 to assist in planning and development
• Completion of the Strategic Planning process at a cost of $22,523 which will also assist the Region in meeting Economic and Climate Change targets.

Progress to June 30, 2011:
Originally the remaining funds of $165,501 were anticipated to be invested in a Green House Gas Emission Reduction Strategy to assist us in developing a plan of action. Priorities changed, and the funds have been used to support Regional administration.

The remaining RD SCI Funds have been used to support RD administration over the term of the SCI Agreement, thereby minimizing tax rate increases. Moderate tax rate increases were needed due to general economic circumstances, however, these were less than would be needed without SCI funds, 100% of the remaining RD SCI Funds received to date were used to maintain RD administration service levels at those of previous years. Included in the total administration budget were also transfers to reserves for the 2011 replacement of the administration building roof and HVAC system to a more energy efficient system. Tender documents have been issued for design and management of the project.

The above projects were funded by SCI funds which reduced the need for local taxation.

This is submitted for the Board's information.

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.mp3 file icon - click here for help with audio June 27, 2011 audio of entire RDCO Board meeting - .mp3 (208 MB)

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.pdf icon June 27, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

8.4 Strategic Priorities Investment Fund - Regional District Basic Grant (All Directors - Unweighted Vote)

The Regional District is required to report on the above grant allocation for the second year for the Regional District Basic Grant. Staff report dated June 22, 2011 outlined the investment of the funds and performance targets. It was noted that the change in priorities was part of the 2011 Financial Plan approved by the Board

FIELDING/FINDLATER
THAT the Strategic Priorities Investment Fund - Regional District Basic Grant report dated June 22, 2011 be received for information.

CARRIED

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.mp3 file icon - click here for help with audio June 27, 2011 audio of entire RDCO Board meeting - .mp3 (208 MB)

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.pdf icon June 9, 2011 Regional District of Central Okanagan Governance and Services Committee Agenda

.pdf icon Item 6.1 Utility Acquisition Policy.pdf

*Note* This is only a snippett of the 39 pages, please click link above for the entire contents.

Agenda No: 6.1
Mtg Date: June 9, 2011

Governance & Services Committee Report

TO: Governance & Services Committee
FROM: Environmental Services Department
DATE: June 9, 2011
SUBJECT: utility Acquisition Policy (Draft)

PURPOSE:
The purpose of this report is to provide and present the Utility Acquisition Policy (Draft) to the Governance and Services Committee, for their information and consideration.
(Document Attached).

BACKGROUND:
Prior to considering any utility acquisition, the utility system should be evaluated to determine the system's assets, liabilities, extent of system upgrades required (if any), and the financial impact that the participating property owners would be accountable for.

The goal of the proposed policy is to standardize the acquisition process. a roadmap providing directions and milestones required to make the assessment and complete the transfer of ownership.

In April 2011, Urban Systems ltd (USL) was set to task; to create such a policy.

Representatives from the Urban Systems ltd. will present a summary of the policy to the Governance and Services Committee.

This is for the Committee's information.

Respectfully submitted,
Environment Services Department· Engineering Section

.pdf icon June 9, 2011 Regional District of Central Okanagan Governance and Services Committee Minutes

6. Environmental Services

6.1 John Dumbrell, Urban Systems re: Utility Acquisition Policy Staff noted the Regional Board had requested the development of an utility acquisition policy for consideration. Urban Systems was contracted to develop such a policy. Prior to considering any utility acquisition, the utility system should be evaluated to determine the system's assets, liabilities, extent of the system upgrades required, and the financial impact that the participating property owners would be accountable for.

John Dumbrell addressed the Committee providing a review of the draft policy document highlighting:
-Number of utilities within the electoral areas not owned by the Regional District include: 25 water utilities and 5 sanitary sewer utilities. Staff noted they are not aware of any further dryland subdivisions at least on the Westside.
-There are various levels of governance ie: irrigation districts, private utilities, utilities in resorts.
-Utilities continue to approach the Regional District to request consideration for acquisition.
-Policy objectives were reviewed: level of service, conditions of acquisition, recovering costs of the acquisition process, feasibility funding options.

Discussion:
- Concern was expressed where the liability for the system rests. Staff noted that any liability would be removed before the system is transferred. If liability after the fact, who shares in the liability? Ultimately it is the owner and operator of the utility.
- The service area covers the liability. As the Regional District is self-insured any deductible would be paid by all partners.
- The policy needs to clearly outline in what circumstances the Regional District would consider paying more than $1.00 to assume responsibility for a system.
- Do we know the state of the current water systems? Staff noted that the Interior Health Authority and the Ministry assisted in developing the list of water utilities but it is not known what the current condition of any system is.
- How would an electoral area be able to afford studies particularly if the service does not proceed? A comprehensive assessment is estimated to cost $40 - $50,000.
- A feasibility fund for only the electoral areas might be established.
- Utilities have to fund themselves. Users of the system could be requested to pay for any required study first before considering acquisition.
- Policy needs to be clear how the utility costs are covered (user rates, operation and maintenance, overhead).
- Issue of acquisition for a $1.00 needs to be strongly worded in the policy. There is no value to the acquisition ie: property, system, rates may not reflect true costs of the system and there is normally no reserves in place.
- In the past, staff and the Board reviewed acquisition on a case-by-case basis.
- With new drinking standards coming into place more systems may request the Regional District to assume responsibility for their systems. Under provincial legislation if a system becomes defunct the regional district may be mandated to take over the system. It is provincial policy for water systems to come under regional district jurisdiction.
- Is a legal advice on the liability issue required?
- Why would the Regional District want to take over any of the utility systems unless mandated to do so?
- The Regional District must have the capacity to manage systems.
- Staff noted that there have been cases in recent years where regional district's have receive 100% funding from the province to upgrade these types of water systems.
- The reality is that we face these issues in a time of crisis--often when it's a health and/or safety issue. We must be careful the policy is not so iron-tight that we could not deal with a health crisis.
- Stand alone development may not want to be encouraged - this discussion will be part of review of the Regional Growth Strategy.

Director Reid arrived at 9:55 a.m.

Following discussion, issues to be further reviewed for the draft policy include:
- Electoral Area directors to provide more clarity on whether there should be a feasibility study fund for the electoral areas and if so, whether there should be one for each electoral area.
- More precise statement with respect to liability is required. Refer to legal counsel for advice,
- What conditions, if any, would the Regional District pay more than $1.00.
- Staff to contact the Province and/or IHA to determine if they have further information available on the systems.
- Identify on a map where the systems are located and the number of users attached to each.

This is a draft document, once further input is received the policy will be brought back for further discussion before going to the Board for approval.

SHEPHERD/BAKER
THAT the presentation on the draft Utility Acquisition Policy be received;
AND FURTHER THAT staff take into consideration the concerns addressed and revise the policy and bring back for further discussion.

CARRIED

-------------------

.mp3 file icon - click here for help with audio June 9, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (283 MB)

Windows Media File Icon June 9, 2011 audio of RDCO Governance and Services Committee meeting only about the Draft Utility Acquisition Policy - .wma (29.8 MB)

Blue Divider Line

.pdf icon May 30, 2011 Highlights of the Regional District of Central Okanagan Regional Board Meeting

Water System Booster Station Building

The Regional Board has authorized a contract for construction of a booster pump building for the new Upper Fintry, Shalal Road and Valley of the Sun water system. Cummings Construction Limited bid of $539,000 excluding HST is the lower of five qualified bids received and evaluated after a Request for Proposals. The new building will be located adjacent to Fintry Delta Road. Construction is underway for the new water system that will provide domestic and fire protection water flows to these un-serviced areas adjacent to Westside Road consisting of approximately 341 properties. The project is expected to be complete later this year.

-------------------------------

.mp3 file icon - click here for help with audio May 30, 2011 audio of entire RDCO Board meeting - .mp3 (36.2 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2011 audio of RDCO Board meeting only about Upper Fintry / Valley of the Sun water system booster pump building - .wma (557 KB)

.pdf icon May 30, 2011 Regional District of Central Okanagan Regional Board Meeting Agenda

.pdf icon Item 10.1 Award of Contract - Fintry Delta Road Booster Station Building.pdf

*Note* This is only a snippett of the 5 pages, please click link above for the service area map that does not include Fintry Delta.

Agenda No: 10.1
Meeting Date: May 30, 2011

ENVIRONMENTAL SERVICES DEPARTMENT REPORT For the Board May 30, 2011

TO: Chair & Members of the Regional Board
FROM: Delphine Maja, Sr. Engineering Technologist
DATE: May 18, 2011

SUBJECT: FINTRY DELTA ROAD BOOSTER STATION BUILDING Upper Fintry / Shalal Road / Valley of the Sun Water System

RECOMMENDATION:
THAT the Regional Board authorize the award of the contract for the Construction of the Fintry Delta Road Booster Station Building - Upper Fintry / Shalal Road / Valley of the Sun Water System to CUMMING CONSTRUCTION LTD. for the amount of $539,000.00 excluding HST, plus a 10% contingency in the amount of $53,900.00, for a total amount of $592,900.00.

BACKGROUND:
Purpose:
This contract includes materials and labor for the Construction of the Fintry Delta Road Booster Station Building, located at the switch-back on the road to the Fintry Delta subdivision, to form part of the Upper Fintry / Shalal Road / Valley of the Sun Water System.

Invitation to Tender:
Five (5) bids were received for the Project, prices shown do not include HST or contingency:
1. Cummings Construction $539,000.00
2. Bear Mountain Construction $557,200.00
3. Maddocks Construction $588,930.00
4. Mailey Construction $609,282.59
5. Acres Enterprises $714,999.99

Schedule
This assignment will be started immediately and is proposed to be completed in the fall of 2011.

The Water Project:
The new community water system will provide domestic service with fire flows to the subdivisions of:
~ Valley of the Sun (147 parcels),
~ Shalal Road (14 parcels),
~ Upper Fintry (180 parcels),

The water system will be comprised of approximately 12 km of distribution piping, fed by two groundwater wells located in the delta, a mid-level booster pump station at the switch-back on Fintry-Delta Road, and one multi-cell reservoir in Valley of the Sun.

The Control Station is being built by Maddock's Construction Ltd, sharing the site of the supply wells. Site grading began in March and the building is expected to be at lock-up by the first week of June. Peter's Bros Construction was awarded the contract to construct the water mains and install the two pressure reducing stations. Work on Westside Road began May 11, it is expected to take 29 weeks to reach substantial completion, including road and landscaping restoration.

The reservoir, off Firwood Road, is currently being advertised for bids, this last tender for the water project will close on June 30th, 2011.

The water system will be owned, operated and maintained by the Regional District of Central Okanagan.

Budget Total Cost Summary, as of May 25, 2011:

There is an additional $400,000 allocated for this project through the Gas Tax- Community Works Fund to be partially utilized for asphalt recycling that will offset the difference between projected budget and awarded price for water main installation.
See table above, showing the current financial standings of the entire project as of May 25, 2011.

Over budget are the first two expense items and the engineering consulting fees, for a total of $815,736.45 The tendered price for item 3, the booster station, is another $94,000 above budget ($539,000 rather than $445,000), and item 4, the reservoir, tender closes on June 30, 2011. The $808,205 in the contingency fund plus the two secured government grants ($400,000 ea) are essential to the project, and will offset these budget shortfalls.

ENVIRONMENTAL SERVICES DEPARTMENT COMMENTS:
The Environmental Services Department recommends that the Regional Board authorize the award of the Construction of the Fintry Delta Road Booster Station - Upper Fintry / Shalal Road / Valley of the Sun Water System to CUMMINGS CONSTRUCTION LTD. for the amount of $539,000.00 excluding HST, plus a 10% contingency in the amount of $53,900.00, for a total amount of $592,900.00.

Respectfully submitted,
Delphine Maja
Senior Engineering Technologist

Chris Radford
Director of Environmental Services

Attached:
* CTQ Tender Recommendation Letter
* Service Area Map

==================================

CTQ Consultants Ltd.

Project No.: 09138-20
File No.: 09 I38-20-6-L-007
May 16,2011


Regional District of Central Okanagan (RDCO)
Environmental Services Department
1450 KLO Road
Kelowna, BC V IW 3Z4


Attention: Ms. Delphine Maja, Sr. Engineering Technologist

Dear Delphine:

Re: Upper Fin!ry / Shalal Road / Valley of the Sun Water System

Fintry Delta Road Booster Station Award Recommendation

CTQ Consultants has received and reviewed five tender submissions for the Construction of the Fintry Delta Road Booster Station. Based on our review of tender pricing and conformance, we recommend award to Cumming Construction Ltd. for their submitted price or $539,000 (Five Hundred Thirty Nine Thousand Dollars) excluding HST and contingency.

If you have any questions or concerns, please feel free to contact our office at any time.

Yours truly,
CTQ CONSULTANTS LTD.
Per:
J.R. (Jim) Roc, CTech,
Contract Administrator

click link above for the service area map which does not include Fintry Delta

-------------------------------

.mp3 file icon - click here for help with audio May 30, 2011 audio of entire RDCO Board meeting - .mp3 (36.2 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2011 audio of RDCO Board meeting only about Upper Fintry / Valley of the Sun water system booster pump building - .wma (557 KB)

.pdf icon May 30, 2011 Regional District of Central Okanagan Regional Board Meeting Minutes

10. ENVIRONMENTAL SERVICES

10.1 Award of Contract - Fintry Delta Road Booster Station Building (Upper Fintry / Shalal Road / Valley of the Sun Water System) (All Directors Weighted Vote)

Staff report dated May 18, 2011 outlined the contract for the Fintry Road Booster Station building for the Upper Fintry/Shalal Road / Valley of the Sun Water System. Five bids were received with the lowest bid being recommended. The work will begin immediately with a proposed completion date in the fall of 2011. Staff report highlighted the financial standings of the entire project as of May 25th noting that costs have been higher than anticipated and that the contingency fund and government grants will be essential to the project.

EDGSON/HODGE
THAT the Regional Board authorize the award of contract for the construction of the Fintry Delta Road Booster Station Building - Upper Fintry/Shalal Road / Valley of the Sun water system to Cumming Construction Ltd. for the amount of $539,000.00 excluding HST, plus a 10% contingency in the amount of $53,900.00 for a total amount of $592,900.00.

CARRIED

-------------------------------

.mp3 file icon - click here for help with audio May 30, 2011 audio of entire RDCO Board meeting - .mp3 (36.2 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2011 audio of RDCO Board meeting only about Upper Fintry / Valley of the Sun water system booster pump building - .wma (557 KB)

Cumming Construction Ltd
2362 Government Street,
Penticton BC, V2A 4W6
Phone: 250-492-5955
Fax: 250-492-5977

Sales:
$5 - $10 Million

Employees: Approximately 12 employees work at this location

Blue Divider Line

Westside Road upgrades en route
By Staff Writer - Vernon Morning Star - April 27, 2011

Roads will be upgraded as part of a water infrastructure project in the North Westside Road area.

The Central Okanagan Regional District board has approved a transfer of $400,000 from the gas tax community works fund.

“The money will be used to recycle asphalt along roadways during construction of the new water system for the Upper Fintry, Shalal Road and Valley of the Sun subdivisions,” said Bruce Smith, communications co-ordinator.

“By recycling road surface asphalt, greenhouse gas emissions will be reduced, fewer aggregates will likely be needed and air quality will be improved as there will be less need for dust suppression chemicals.”

Funds will also be used for water quality control works.

“Construction on the new water system is expected to begin this spring,” said Smith.

The board also endorsed a funding application for eligible costs associated with integrating the new water system and the existing Fintry water utility, pending transfer of the private utility to CORD.

“Integration of the systems would help to reduce greenhouse gas emissions, improve water quality and see an efficient use of infrastructure and staff resources,” said Smith.

In other North Westside news, directors have adopted official community plan and rezoning bylaws for the strata at La Casa Lakeside Resort.

Strata owners applied for the rezoning to allow for the development of an outdoor swimming pool, a workshop and to recognize an existing outdoor storage yard.

The structures are on a 1.47-hectare parcel adjacent to Terazona Drive that is included in a 30-year Crown lease.

Blue Divider Line

.pdf icon April 18, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Gas Tax Funds - New Water System

The Regional Board has approved a transfer of $400,000 from the Central Okanagan West Electoral Area Gas Tax Community Works Fund. The money will be used to recycle asphalt along roadways during construction of the new water system for the Upper Fintry, Shalal Road and Valley of the Sun subdivisions. By recycling road surface asphalt, greenhouse gas emissions will be reduced, fewer aggregates will likely be needed and air quality will be improved as there will be less need for dust suppression chemicals. Funds will also be used for water quality control works. Construction on the new water system is expected to begin this spring.

The Board also endorsed a funding application through the Gas Tax Innovations Fund for eligible costs associated with integrating the new water system and the existing Fintry water utility, pending transfer of the private utility to the Regional District. Integration of the systems would help to reduce greenhouse gas emissions, improve water quality and see an efficient use of infrastructure and staff resources.

-------------------------------

.mp3 file icon - click here for help with audio April 18, 2011 audio of entire RDCO Board meeting - .mp3 (200 MB)

Click this Windows Media Audio icon for help with audio files April 18, 2011 audio of RDCO Board meeting only about Upper Fintry / Valley of the Sun water system grant application - .wma (414 KB)

Click this Windows Media Audio icon for help with audio files April 18, 2011 audio of RDCO Board meeting only about Regional Significant Projects - .wma (1.59 MB)

.pdf icon April 18, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 10.2 Innovations Fund Endorsement.pdf

Agenda No: 10.2
Meeting Date: April 18, 2011

ENVIRONMENTAL SERVICES DEPARTMENT REPORT For the Board April 18, 2011

TO: Chair & Members of the Regional Board
FROM: Chris Radford, Director of Environmental Services
DATE: April 12, 2011
SUBJECT: Gas Tax Funding - Innovations Fund

RECOMMENDATION:
THAT the Regional Board endorses an application for funding through the Gas Tax- Innovations Fund for eligible costs associated with the Upper Fintry / Valley of the Sun water system and Fintry water system, pending a successful transfer of the utility.

Funding Opportunities
Environmental Services staff feels that integration of the existing community water system is a good candidate for infrastructure funding through the Gas Tax- Innovations Fund. The project will meet the criteria of this funding program through:

• Reduced GHG by combining 2 systems, which eliminates source supply energy requirements for the existing system, efficiency realized by one operator maintaining the system rather than duplication and all associated energy requirements, ie fuel, heat etc;
• Water Quality improvement through natural sand filtering in the groundwater supply system;
• Innovation through on site chlorine generation utilizing salt and an ionic process to produce safe concentrations of chlorine in the subdivision;
• Collaboration - engaging other community members;
• Contribution to efficient use of infrastructure and other resources.

It should be noted that there are eligible and ineligible costs associated with the funding program.

Ineligible costs for this particular project would include works already in construction or tendered on the new system. In order not to delay the current project and meet resident's expectations, the project has proceeded with the main control building, the distribution works and design of the booster pump station and reservoir. Staff will work with the consultants' design team to remove components of the project that may be added later, and therefore be "eligible" for funding to benefit all residents contributing to this project, while not compromising the schedule of the new system.

Negotiations are ongoing with the owner of the Fintry Utility. If an agreement cannot be reached prior to the April 29th deadline for submissions under this funding program, staff would forward an application for components of the Upper Fintry system that are considered eligible.

Chris Radford
Director Environmental Services

-------------------------------

.mp3 file icon - click here for help with audio April 18, 2011 audio of entire RDCO Board meeting - .mp3 (200 MB)

Click this Windows Media Audio icon for help with audio files April 18, 2011 audio of RDCO Board meeting only about Upper Fintry / Valley of the Sun water system grant application - .wma (414 KB)

Click this Windows Media Audio icon for help with audio files April 18, 2011 audio of RDCO Board meeting only about Regional Significant Projects - .wma (1.59 MB)

.pdf icon April 18, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

10.2 Endorsement of Gas Tax Funding Application - Innovations Fund (Upper Fintry/Shalal RoadNalley of the Sun water system) (All Directors - Unweighted Vote)

Staff report dated April 12, 2011 outlined the rationale for applying for gas tax funding to integrate the existing community water system for Upper Fintry/Shalal Road/Valley of the Sun water system and possibly Fintry Utility should a successful transfer of this utility occur prior to the April 29th deadline.

EDGSON/SHEPHERD
THAT the Regional Board endorses an application for funding through the Gas Tax Innovations Fund for eligible costs associated with the Upper Fintry/Valley of the Sun water system and Fintry water system (pending a successful transfer of the utility).

CARRIED

-------------------------------

.mp3 file icon - click here for help with audio April 18, 2011 audio of entire RDCO Board meeting - .mp3 (200 MB)

Click this Windows Media Audio icon for help with audio files April 18, 2011 audio of RDCO Board meeting only about Upper Fintry / Valley of the Sun water system grant application - .wma (414 KB)

Click this Windows Media Audio icon for help with audio files April 18, 2011 audio of RDCO Board meeting only about Regional Significant Projects - .wma (1.59 MB)

Blue Divider Line

.pdf icon April 18, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Gas Tax Funds - New Water System

The Regional Board has approved a transfer of $400,000 from the Central Okanagan West Electoral Area Gas Tax Community Works Fund. The money will be used to recycle asphalt along roadways during construction of the new water system for the Upper Fintry, Shalal Road and Valley of the Sun subdivisions. By recycling road surface asphalt, greenhouse gas emissions will be reduced, fewer aggregates will likely be needed and air quality will be improved as there will be less need for dust suppression chemicals. Funds will also be used for water quality control works. Construction on the new water system is expected to begin this spring.

The Board also endorsed a funding application through the Gas Tax Innovations Fund for eligible costs associated with integrating the new water system and the existing Fintry water utility, pending transfer of the private utility to the Regional District. Integration of the systems would help to reduce greenhouse gas emissions, improve water quality and see an efficient use of infrastructure and staff resources.

-------------------------------

.mp3 file icon - click here for help with audio April 18, 2011 audio of entire RDCO Board meeting - .mp3 (200 MB)

Click this Windows Media Audio icon for help with audio files April 18, 2011 audio of RDCO Board meeting only about Upper Fintry / Valley of the Sun water system grant application - .wma (414 KB)

Click this Windows Media Audio icon for help with audio files April 18, 2011 audio of RDCO Board meeting only about Regional Significant Projects - .wma (1.59 MB)

.pdf icon April 18, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 10.3 CommunityWorksFund.pdf

Agenda No: 10.3
Meeting Date: April 18, 2011

ENVIRONMENTAL SERVICES DEPARTMENT REPORT

For the Board April 18, 2011
TO: Chair & Members of the Regional Board
FROM: Chris Radford, Director of Environmental Services
DATE: April 12, 2011
SUBJECT: Community Works Fund - COW

RECOMMENDATION:
THAT the Regional Board approves a transfer of $400,000 from the Gas Tax -Community Works Fund (COW) to provide asphalt recycling and associated water system control works.

Background: The Upper Fintry / Valley of the Sun water system is progressing with construction of the pump facilities, award of the construction of distribution works and in the next few weeks advertisement/construction of the reservoir works. A majority of the works will include excavation of the road network in the area to install pipe works. This will include removing asphalt surfaces. There may be an opportunity to process and recycle this material for road base and in areas that currently require dust suppression. Benefits of the recycled material will offset the requirement to import aggregates utilized for road sub grades and chemicals required for dust suppression. This initiative will directly reduce Green House Gas Emissions (GHG) for the transportation required to haul materials. In 2010, the Waste Reduction Department coordinated the application of dust suppression on the Forest Service Road leading to the NW Waste Transfer Facility. With the application of recycled asphalt, the chemical previously utilized would no longer be required to control dust and subsequently improve air-quality.
System control works would be associated with online water quality field devices, 24 hour monitoring and alarming through the RDCO control system. This initiative provides water quality improvements associated with the Gas Tax criteria.

Conclusion: The utilization of the Community Works Funds will meet all of the Provincial requirements applicable to the funding program: reduced GHG, improved air quality and improved water quality. Many goals of the Strategic Plan would also be realized through improving community infrastructure, efficiency to maximize benefit and interaction between departments.

Chris Radford
Director Environmental Services

-------------------------------

.mp3 file icon - click here for help with audio April 18, 2011 audio of entire RDCO Board meeting - .mp3 (200 MB)

Click this Windows Media Audio icon for help with audio files April 18, 2011 audio of RDCO Board meeting only about Upper Fintry / Valley of the Sun water system grant application - .wma (414 KB)

Click this Windows Media Audio icon for help with audio files April 18, 2011 audio of RDCO Board meeting only about Regional Significant Projects - .wma (1.59 MB)

.pdf icon April 18, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

10.3 Transfer of Gas Tax - Community Works Fund to provide asphalt recycling and associated water system control works (Upper Fintry/Shalal Road/Valley of the Sun water system) (All Directors Unweighted Vote)

Staff report dated April 12, 2011 outlined the rationale for apply for gas tax funding for the Upper Fintry/Shalal Road/Valley of the Sun water system.

EDGSON/FINDLATER
THAT the Regional Board approves a transfer of $400,000 from the Gas Tax Community Works Fund to provide asphalt recycling and associated water system control works.

CARRIED

-------------------------------

.mp3 file icon - click here for help with audio April 18, 2011 audio of entire RDCO Board meeting - .mp3 (200 MB)

Click this Windows Media Audio icon for help with audio files April 18, 2011 audio of RDCO Board meeting only about Upper Fintry / Valley of the Sun water system grant application - .wma (414 KB)

Click this Windows Media Audio icon for help with audio files April 18, 2011 audio of RDCO Board meeting only about Regional Significant Projects - .wma (1.59 MB)

Blue Divider Line

.pdf icon April 7, 2011 Highlights of the Regional District of Central Okanagan Special Board Meeting

Water System Construction Contract

The Regional Board has awarded a contract for construction of the new water system to service Upper Fintry, Shalal Road and the Valley of the Sun subdivisions. The bid from Peters Bros Construction Limited of $2,830,062.91 excluding contingencies and HST was the lowest of 13 bids received. The project will see the installation of 12 kilometers of watermains and two pressure reducing stations to provide domestic and fire protection water flows to these unserviced areas adjacent to Westside Road. The project is expected to be complete later this year.


Drinking Water Week Proclamation

The Regional Board has proclaimed May 1st to 7th as Drinking Water Week in the Central Okanagan. The week is designed to heighten public awareness of the value and protection of drinking water resources.

-------------------------------

.mp3 file icon - click here for help with audio April 7, 2011 audio of entire RDCO Board meeting - .mp3 (128 MB)

Click this Windows Media Audio icon for help with audio files April 7, 2011 audio of RDCO Board meeting only about the Upper Fintry Water System Award of Contract - .wma ( 235 KB)

Click this Windows Media Audio icon for help with audio files April 7, 2011 audio of RDCO Board meeting only about the Greystoke Improvement District Water System and changes to Feasibility Studies maybe, where they are to be paid back instead of being a grant  - .wma (5.09 MB)

.pdf icon April 7, 2011 Regional District of Central Okanagan Special Board Meeting Agenda

.pdf icon Item 6.1 Award of Contract.pdf

.pdf icon Item 6.2 Greystoke Improvement District Water System Feasibility Study.pdf

.pdf icon Item 7.1 Proclamation - Drinking Water Week.pdf

Agenda No: 6.1
Meeting Date: April 7, 2011

ENVIRONMENTAL SERVICES DEPARTMENT REPORT For the Board April 7, 2011

TO: Chair & Members of the Regional Board
FROM: Delphine Maja, Sr. Engineering Technologist
DATE: March 30, 2011
SUBJECT: 12 km of Watermains PLUS Two Pressure Reducing Stations Upper Fintry / Shalal Road / Valley of the Sun Water System

RECOMMENDATION:
THAT the Regional Board authorize the award of the contract for the supply and installation of 12 km of Watermains PLUS Two Pressure Reducing Stations - Upper Fintry/Shalal Road/Valley of the Sun Water System to PETERS BROS CONSTRUCTION LTD. for the amount of $2,830,062.91 excluding Contingencies and HST.

BACKGROUND:
Purpose:
This contract includes materials and labor for the construction of 12 km of Watermains PLUS Two Pressure Reducing Stations, in the subdivisions of Upper Fintry / Shalal Road / Valley of the Sun in the Central Okanagan West Electoral Area.

Invitation to Tender:
Thirteen (13) bids were received for the Project ranging from $2,830,062.91 to $3,914,072.00, the three lowest bids from:
1. Peter Bros $2,830,062.91
2. Matcon Construction $3,110,000.00
3. Ansell Construction $3,187,509.00

Schedule
This assignment will be started immediately and is proposed to be completed in the fall of 2011.

The Water Project:
The new community water system will provide domestic service with fire flows to the subdivisions of:
    - Valley of the Sun (147 parcels),
    - Shalal Road (14 parcels),
    - Upper Fintry (180 parcels),
Plus the fire service's garage on Westside Road at Shorts Creek and the BC Parks Services caretakers cottage on Fintry Delta Road.

The water system will be comprised of approximately 12 km of distribution piping, fed by two groundwater wells located in the delta, a mid-level booster pump station at the switch-back on Fintry-Delta Road, and one multi-cell reservoir in Valley of the Sun. The Morden Control Station will be built by Maddocks Construction Ltd sharing the site of the supply wells. The station will host the system controls and eventually the hypo-chlorite generation equipment. The water system will be owned, operated and maintained by the Regional District of Central Okanagan.

Budget - Total Cost Summary, To Date:


click for larger copy

See table above, identifying "Expenses to Date", "Approved PO's", and "Remaining Budget". The total budget for this phase of the water project, also known as the "Distribution", is $2,200,025.00.

Although the Distribution budget is insufficient, the contingency allowance of $808,000, the (estimated high) interim financing allowance of $525,000, and the surplus of $431,000 may each be re-directed in part to cover the shortfall, and allow the project to proceed.

ENVIRONMENTAL SERVICES DEPARTMENT COMMENTS:
The Environmental Services Department recommends that the Regional Board authorize the award of the contract for the supply and installation of 12 km of Watermains PLUS Two Pressure Reducing Stations - Upper Fintry / Shalal Road / Valley of the Sun Water System to PETERS BROS CONSTRUCTION LTD. for the amount of $2,830,062.91 excluding Contingencies and
HST.

Respectfully submitted,
Delphine Maja
Senior Engineering Technologist

Attached:
* CTQ Tender Recommendation Letter
* Service Area Map

------------------------------------------

Project No.: 09138-20
File No.: 6-L-004

March 30, 2011

Regional District of Central Okanagan (RDCO)
Environmental Services Department
1450 KLO Road
Kelowna, BC V1W-3Z4

Attention: Delphine Maja, Sr. Engineering Technologist

Dear Delphine:

Re: Upper Fintry / Shalal Road / Valley of the Sun - Watermains and Pressure Reducing Stations - Tender Recommendation Letter

CTQ Consultants has received and reviewed thirteen tender submissions for construction of the Upper Fintry / Shalal Road / Valley of The Sun watermains and pressure reducing stations. Based on our review, we recommend award to Peter's Bros. Construction Ltd. for their submitted price of Two Million Eight Hundred Thirty Thousand Sixty Two Dollar:; and Ninety One Cents ($2,830,062.91) excluding Contingency and HST. Their proposal was complete, and the submitted information indicated the capacity and experience to complete the project.

Please feel free to contact our office if you have and questions or concerns.

Sincerely,
CTQ CONSULTANTS LTD.
Per:

For: J.R. (Jim) Roe, Ctech,
Contract Administrator

*Note* Click link above for Service Area Map.

-------------------------------

.mp3 file icon - click here for help with audio April 7, 2011 audio of entire RDCO Board meeting - .mp3 (128 MB)

Click this Windows Media Audio icon for help with audio files April 7, 2011 audio of RDCO Board meeting only about the Upper Fintry Water System Award of Contract - .wma ( 235 KB)

Click this Windows Media Audio icon for help with audio files April 7, 2011 audio of RDCO Board meeting only about the Greystoke Improvement District Water System and changes to Feasibility Studies maybe, where they are to be paid back instead of being a grant  - .wma (5.09 MB)

Delphine Maja Senior Engineering Technologist told us that Fintry Park Caretakers Cottage gets a free water hookup because the water mains had to go through a little bit of park land, and parks does not allow utilities to go through their land unless the park will benefit.  She said that they will be paying a user and maintenance fee though.  Otherwise it would have been too costly to put the water mains alongside the Fintry Delta Road.  The right-of-way that the existing Fintry Delta water main runs through was not available according to Delphine, due to the owners not wanting to negotiate.  Delphine said that they wanted her to talk to their lawyer, and she said she sent a letter and did not receive a reply.

.pdf icon April 7, 2011 Regional District of Central Okanagan Special Board Meeting Minutes

6. ENVIRONMENTAL SERVICES

6.1 Award of Contract - Supply and Installation of Water Mains and Two Pressure Reducing Stations - Upper Fintry/Shalal Road/Valley of the Sun Water System (All Directors - Weighted Vote)

Staff report dated March 30, 2011 outlined the invitation for tender for the water mains and pressure reducing stations for the Upper Fintry/Shalal Road/Valley of the Sun water system. Thirteen bids were received for the project. The assignment will begin immediately with a proposed date of completion the fall of 2011.

EDGSON/BAKER
THAT the Regional Board authorize the award of contract for the supply and installation of 12 km of water mains plus two pressure reducing stations for the Upper Fintry/Shalal Road/Valley of the Sun water system to Peter Bros Construction Ltd. for the amount of $2,830,062.91 excluding contingencies and HST.

CARRIED

-------------------------------

.mp3 file icon - click here for help with audio April 7, 2011 audio of entire RDCO Board meeting - .mp3 (128 MB)

Click this Windows Media Audio icon for help with audio files April 7, 2011 audio of RDCO Board meeting only about the Upper Fintry Water System Award of Contract - .wma ( 235 KB)

Click this Windows Media Audio icon for help with audio files April 7, 2011 audio of RDCO Board meeting only about the Greystoke Improvement District Water System and changes to Feasibility Studies maybe, where they are to be paid back instead of being a grant  - .wma (5.09 MB)

Peter Bros Construction Ltd.
PHONE: 250-492-2626
FAX: 250-493-4464
TOLL FREE: 1-800-288-9998
716 Okanagan Ave. East
Penticton, BC V2A 3K6

We have the latest technology in equipment for preparing and laying asphalt, mining and crushing rock, and recycling aggregate. This technology combined with our experience and craftsmanship, gives you the best product at the best price.

Blue Divider Line

The pamphlet below was available at the March 12, 2011 meeting, which it said:

In 2010 an application was made for a Canada Infrastructure grant for 2/3's funding. Unfortunately no additional funds were secured.

The pamphlet below does not mention any other grants that may have been applied for.


page 1 of 2 (click page for larger copy)


page 2 of 2 (click page for larger copy)

Blue Divider Line

.pdf icon March 10, 2011 Highlights of the Regional District of Central Okanagan Special Board Meeting

There are no Regional Board Meeting Highlights about Fintry Water published for March 10, 2011 ??

------------------------------

.mp3 file icon - click here for help with audio March 10, 2011 audio of entire RDCO Board meeting .mp3 (48 MB)

Windows Media File Icon March 10, 2011 audio of RDCO Board meeting only about passing a motion about Fintry Water System - .wma (79.8 KB)

 

.pdf icon March 10, 2011 Regional District of Central Okanagan Special Board Meeting Agenda

.pdf icon There is no RDCO Board Agenda about Fintry Water System but it was mentioned in the audio

------------------------------

.mp3 file icon - click here for help with audio March 10, 2011 audio of entire RDCO Board meeting .mp3 (48 MB)

Windows Media File Icon March 10, 2011 audio of RDCO Board meeting only about passing a motion about Fintry Water System - .wma (79.8 KB)

.pdf icon March 10, 2011 Regional District of Central Okanagan Special Board Meeting Minutes

There are no Regional Board Meeting Minutes posted for March 10, 2011 and its Dec 14, 2012 ????

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.mp3 file icon - click here for help with audio March 10, 2011 audio of entire RDCO Board meeting .mp3 (48 MB)

Windows Media File Icon March 10, 2011 audio of RDCO Board meeting only about passing a motion about Fintry Water System - .wma (79.8 KB)

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.pdf icon February 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 5.1 Regional Growth Strategy - General Strategic Priorities Fund.pdf

Agenda No: 5.1
Mtg Date: Feb 10, 2011

DEVELOPMENT SERVICES DEPARTMENT REPORT For the Regional Board February 10, 2011

TO: Chair & Members of the Regional Board
FROM: David Widdis, Regional Growth Strategy Coordinator
DATE: February 10,2011
SUBJECT: Regional Growth Strategy - General Strategic Priorities Fund (Gas Tax Agreement)

RECOMMENDATION:
1. THAT an application for $405,000 in grant funding through the Capacity Building and Integrated Community Sustainability Planning Projects under the Gas Tax Agreement - General Strategic Priorities Fund be supported.
2. AND THAT an application for this grant in the amount of $ 405,000 be submitted.

BACKGROUND:
Through various consultations and feedback through the Regional Board, a review of the region's growth strategy is a priority to help the region define and initiate a more sustainable region. Regional Growth Strategy (RGS) is about planning for the desired future of our region, and working together to achieve the agreed goals for our current and future residents. An RGS was developed collaboratively through awareness, involvement and engagement with the community. Ten years later, the region has significantly changed and the RGS needs to be updated to reflect the changes.

The Canada-British Columbia-UBCM Agreement on the Transfer of Federal Gas Tax Revenues (GTA) delivers federal funding to local governments and other eligible recipients for eligible capacity building/integrated community sustainability planning projects that work toward environmental sustainability goals of reduced greenhouse gas emissions, cleaner water or cleaner air.

Some of the GTA funding has been set aside in two application-based programs, called the General Strategic Priorities Fund (GSPF) and Innovations Fund (IF). These programs are intended to fund the full range of eligible projects under the GTA. The difference between the two programs is that investments under GSPF are directed towards projects that are "larger in scale or regional in impact" and investments under IF are directed towards projects that represent an innovative approach to achieving intended outcomes of reduced greenhouse gas emissions, cleaner water or cleaner air.

In evaluating this wide range of eligible projects, the funding emphasis will be on those projects that that can best demonstrate how the project will apply the key Integrated Community Sustainability planning elements (Le., long term thinking, broad in scope, integration, collaboration) and how it will support the community to attain its sustainability goals.

Scoring and ranking will be based primarily on the project's:

• long term thinking
• scope, in relation to environmental, economic, social and cultural sustainability
• integration with other plans, planning or sustainability activities
• collaborative elements, including engaging community members and other partners
• implementation program
• monitoring and evaluation component
• linkage to capital investment plans
• contribution to sustainable community outcomes
• contribution to efficient use of infrastructure and other resources
• contribution to reduced greenhouse gas emissions, cleaner air or cleaner water
• contribution to innovation and/or best practices
• size or scale in relation to the size or capacity of the community and/or scope in relation to the desirability for inter-jurisdictional cooperation in planning

It is expected that this intake of applications will be used towards two rounds of approvals. Decisions are anticipated in the spring of 2011 for the first round, with approvals limited to applications received by February 1, 2011. These projects will need to demonstrate a need for immediate implementation.

All other applications received by April 29, 2011 will be considered for the second round of approvals, with funding decisions expected over the summer of 2011.

The review of the RGS is one of the Regional Board's top seven priorities identified within the Board's Strategic Plan. Staff recommend the Board support this application for grant funding in the amount of $405,000.

Respectfully submitted,
David Widdis, MCIP
Regional Growth Strategy Coordinator

Dan Plamondon
Director, Development Services

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.mp3 file icon - click here for help with audio February 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (585 MB)

Windows Media File Icon February 10, 2011 audio of RDCO Governance and Services meeting only about the Regional Growth Strategy and Regional Priorities Fund Gas Tax and Regional Significant Projects - .wma (1.26 MB)

Windows Media File Icon February 10, 2011 audio of RDCO Governance and Services meeting only about the OCP and Planning - .wma (378 KB)

.pdf icon February 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Development Services

5.1 Application for the General Strategic Priorities Fund (Gas Tax Agreement) for the Regional Growth Strategy Update

Staff report dated February 10th highlighted that the Regional Growth Strategy review is now underway. Staff noted that the Canada/BC/UBCM Agreement on Transfer of Federal Gas Tax Revenues delivers federal funding to local governments for capacity building/integrated community sustainability planning projects that work toward environmental sustainability goals of reduced greenhouse gas emissions, cleaner water or cleaner air.

One of the funding streams is the General Strategic Priorities Fund (GSPF) which is directed towards projects larger in scale and regional in impact.

#GS07/11 EDGSON/SHEPHERD
THAT an application for $405,000 in grant funding through the Capacity Building and Integrated Community Sustainability Planning Projects under the Gas Tax Agreement General Strategic Priorities Fund be supported by the Regional Board;

AND FURTHER THAT an application for this grant in the amount of $405,000 be submitted.

CARRIED

#GS08/11 SHEPHERD/FINDLATER
THAT staff be directed to summarize all the Federal Gas Tax funding levels available and circulate the information to the Board.

CARRIED

------------------------------------------------

.mp3 file icon - click here for help with audio February 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (585 MB)

Windows Media File Icon February 10, 2011 audio of RDCO Governance and Services meeting only about the Regional Growth Strategy and Regional Priorities Fund Gas Tax and Regional Significant Projects - .wma (1.26 MB)

Windows Media File Icon February 10, 2011 audio of RDCO Governance and Services meeting only about the OCP and Planning - .wma (378 KB)

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.pdf icon February 10, 2011 Regional District of Central Okanagan Special Board Meeting Minutes

b) Application for the General Strategic Priorities Fund (Gas Tax Agreement) for the Regional Growth Strategy Update

SHEPHERD/FINDLATER
THAT an application for $405,000 in grant funding through the Capacity Building and Integrated Community Sustainability Planning Projects under the Gas Tax Agreement - General Strategic Priorities Fund be supported by the Regional Board;
AND FURTHER THAT an application for this grant in the amount of $405,000 be submitted.

CARRIED

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.mp3 file icon - click here for help with audio February 10, 2011 audio of entire RDCO Board meeting .mp3 (15 MB)

Click this Windows Media Audio icon for help with audio files February 10, 2011 audio of RDCO Board meeting only about the Strategic Priority Fund - .wma (138 KB)

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$300,000 in water grants approved
by Castanet Staff - Story: 61407 - Apr 13, 2011

The Okanagan Basin Water Board approved funding to 19 projects in the Okanagan this week, through its annual Water Conservation and Quality Improvement Grant (WCQI) Program, aimed at improving and conserving water in the Okanagan Valley.

"We’re very pleased with the response we had this year," says Melissa Tesche, Office and Grant Administrator for the OBWB, noting that there were 35 applications with a total request of $703,331. There was $300,000 available in the grant program.

Funding for the WCQI grants is split between the three Okanagan regional districts, based on their contributions to the program. As such, with $58,500 available for the North Okanagan, five groups were awarded funds. Eight projects were funded with the $175,800 available in the Central Okanagan, and six projects were funded in the South Okanagan with a total of $65,700.

"There were a lot of stand-out proposals," says Tesche, adding that the grant program is based on the idea of "One valley. One water."

"It focuses on projects that show valley-wide benefit, promote collaboration, and share best practices."

An example of a project approved for the North Okanagan is a grant to the Okanagan Science Centre for a new interactive water exhibit and three new programs focusing on water use.

The three programs include an outdoor water use camp for youth, lake tours and low impact gardening programs for all ages.

In the Central Okanagan, City of Kelowna received funding for a Water Conservation Manual for Municipal Parks and Green Spaces.

The manual will review the work of the city in reducing the amount of water used in city parks and green spaces, including its research into the use of compost tea as fertilizer and drought tolerant grasses.

The manual will provide guidance to other Okanagan communities looking to waterwise their green spaces.

And in the south, the Town of Osoyoos was awarded funds to map and inventory the shoreline of Osoyoos Lake and develop an aquatic habitat listing that will be included as part of an Okanagan-wide mapping network.

Such research helps communities make sound land-use decisions, ensuring areas that are environmentally at risk are identified and can be protected.

Since 2006, the WQCI grant program has awarded nearly $2 million for 115 projects that help conserve and improve water for all residents of the Okanagan Basin.

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Project at the ready for funds
Vernon Morning Star - December 18, 2010

Provincial funds are being sought to upgrade a North Westside Road water utility.

The Central Okanagan Regional District is applying for a grant to offset the $525,000 cost of improvements to the Killiney Beach water system.

“If we are successful in getting this grant, I do realize this is but a part of the money required for the needed infrastructure upgrades,” said director Jim Edgson.

While the Town for Tomorrow grant program will fund up to 80 per cent of a project to a maximum of $500,000, the remainder of the funds would come from reserves to avoid any long-term debt financing.

“I will continue to work with staff on water issues in our electoral areas and encourage them to continue seeking ways of doing these needed upgrades in a cost sensitive manner,” said Edgson.

The Killiney Beach utility has been operating for 30 years and requires a new mid-level reservoir to increase storage capacity from the present 75,000 litres.

“Staff has been diligently working with me to ensure that all water systems are being thoroughly looked at, and the needed upgrades and improvements have been prioritized,” said Edgson.

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Applications sought for water grants
Vernon Morning Star - December 16, 2010

A total of $300,000 is available as the Okanagan Basin Water Board seeks applications for its 2011 water conservation and quality improvement grant program.

Eligible recipients include non-profit community groups, local governments (regional districts or municipalities), and irrigation or improvement districts. Successful applicants can receive up to $30,000 for their project.

“We live in a dry climate and have less freshwater available per person,” said Anna Warwick Sears, executive director.

“Yet, homeowners use more than twice the Canadian average – this affects quantity. This program funds projects that tackle these important issues.”

Over the years, several of these grants have resulted in ongoing partnerships.

“We’ve seen networks of expertise built,” said Warwick Sears.

“And, we’ve seen practical approaches to water conservation and water quality improvement created that can be applied valley-wide.”

The deadline for applications is Feb. 21. All grant applicants must submit a council or board resolution from local government, endorsing their application.

The application and further information can be found at www.obwb.ca.

“Like past years, we‟re looking for applications that think outside the box and clearly demonstrate benefits for the entire Okanagan region,” said Warwick Sears.

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.pdf icon December 13, 2010 Regional District of Central Okanagan Highlights of the Regular Board Meeting

Towns for Tomorrow Grant Application

The Regional Board has endorsed submission of a grant funding application to offset the costs of needed infrastructure upgrades to the Killiney Beach Water System. It’s been operating for approximately 30 years and requires a new mid-level reservoir to increase storage capacity from the present 75,000 litres. While the Town for Tomorrow grant program will fund up to 80% of a project to a maximum of $500,000, the remainder of project funds would come from system reserves in order to avoid any long-term debt financing.

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.mp3 file icon - click here for help with audio December 13, 2010 audio of entire RDCO Board meeting .mp3 (138 MB)

Windows Media File Icon December 13, 2010 audio of RDCO Board meeting only about Killiney Beach Water System Grant - .wma (1.28 MB)

.pdf icon December 13, 2010 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 10.1 Killiney Beach Water System Grant Application.pdf

Agenda No: 10.1
Mtg Date: Dec 13, 2010

ENVIRONMENTAL SERVICES DEPARTMENT REPORT
TO: Chair & Members of the Regional Board
FROM: Chris Radford
DATE: December 13, 2010
SUBJECT: Killiney Beach Water System

RECOMMENDATION:
THAT the Board endorses an application to the Towns for Tomorrow Fund for infrastructure upgrades to the Killiney Beach water system.

PURPOSE:
To improve water quality, system efficiency and reliability in the Killiney Beach water system.

POLICY:
The proposed improvements support the North Westside OCP water systems objective and policy by improving overall water quality, supply and water management strategies as well reinforce the Regional Board's commitment to foster responsible water stewardship in the Okanagan as referenced in the Strategic Plan.

RATIONALE:
~ Previous and recent analysis has identified required upgrades to the existing system
~ Reservoir design prepared for construction 2006 was not constructed due to insufficient funds
~ Identified as eligible project for funding program
~ Does not require long-term financing and petition process

BUDGET:
The Towns for Tomorrow program will support 80% funding to a project maximum of $500,000. The most recent system review for Killiney Beach (November 2010) identifies various upgrades required over the next 20 years. RDCO staff will be reviewing, updating cost estimates and prioritizing projects to ensure that the maximum benefit of this program can be realized. A reservoir expansion design was commissioned in 2006; however a lack of funds did not see the project tendered. This project will be reviewed along with other to meet the $500,000 threshold. There are sufficient reserve funds to meet the eligibility requirement.

BACKGROUND:
The Killiney Beach water system built in the early 1980's requires upgrades to ensure adequate storage; efficiency and capacity can meet demands. Previous reports have identified both pump and reservoir requirements within the 4 pressure zones.

Further to that a more comprehensive review has been completed that include the Capital requirements to meet the Interior Health water quality objectives, storage requirements and fire flows. The capital plan has been projected over a 20 year term and identifies a proposed cost recovery for user fees and applicable capital reserves.

As a result of the system review report, a phasing strategy will be implemented based on priority and cost of projects. This format would allow the Regional District to have "shelf ready" projects prepared for subsequent funding programs with short deadlines. It is intended to fund the phasing through local service area reserves and applicable grant programs as they become available. The strategy will make every effort to leverage funding based on reserves and avoid long-term borrowing.

There may be instances where the users may have to be consulted on required upgrades, where funding is not available and an upgrade is imperative to ensure water quality and efficiency is maintained.

The Towns for Tomorrow Fund has announced a January 14, 2011 final date for applications. Regional Districts are eligible to submit 1 application.

It is anticipated that the improvements of the Killiney Beach water system upgrade will include a new mid level reservoir to add increased capacity up from the current 75,000 litres, A portion of system reserves in combination with senior government funding will allow the project to proceed without incurring longterm debt.

GRANT APPLICATION CRITERIA FOR WATER PROJECTS
• Feasibility Studies- comprehensive up to date review
• Water Demand Management Strategy - identifying consumption, education, metering
• Reduced GHG emissions - innovations and efficiencies implemented on construction
• Board Resolution
• Funds in place to meet the required contribution on project costs

ENVIRONMENTAL SERVICES STAFF COMMENTS:
The result will be a direct benefit to the users as capital expenditures will be supplemented by infrastructure programs and will not require substantial borrowing, incurring long term debt. Efficiencies and water quality will be realized through distribution improvements and increased storage. The expansions and upgrades will also assist in controlling operating costs due to implementation of advanced technology and improved engineered structures.

In closing Killiney Beach has been identified as a system requiring significant upgrades over the next few years.

Respectfully submitted,
Chris Radford, AScT
Director of Environmental Services

-------------------------------------------

.mp3 file icon - click here for help with audio December 13, 2010 audio of entire RDCO Board meeting .mp3 (138 MB)

Windows Media File Icon December 13, 2010 audio of RDCO Board meeting only about Killiney Beach Water System Grant - .wma (1.28 MB)

.pdf icon Dec 13, 2010 Regional District of Central Okanagan Regular Board Meeting Minutes

Agenda No: 10.1
Mtg Date: Dec 13, 2010

ENVIRONMENTAL SERVICES DEPARTMENT REPORT

TO: Chair & Members of the Regional Board
FROM: Chris Radford
DATE: December 13, 2010
SUBJECT: Killiney Beach Water System

RECOMMENDATION:
THAT the Board endorses an application to the Towns for Tomorrow Fund for infrastructure upgrades to the Killiney Beach water system.

PURPOSE:
To improve water quality, system efficiency and reliability in the Killiney Beach water system.

POLICY:
The proposed improvements support the North Westside OCP water systems objective and policy by improving overall water quality, supply and water management strategies as well reinforce the Regional Board's commitment to foster responsible water stewardship in the Okanagan as referenced in the Strategic Plan.

RATIONALE:
~ Previous and recent analysis has identified required upgrades to the existing system
~ Reservoir design prepared for construction 2006 was not constructed due to insufficient funds
~ Identified as eligible project for funding program
~ Does not require long-term financing and petition process

BUDGET:
The Towns for Tomorrow program will support 80% funding to a project maximum of $500,000. The most recent system review for Killiney Beach (November 2010) identifies various upgrades required over the next 20 years. RDCO staff will be reviewing, updating cost estimates and prioritizing projects to ensure that the maximum benefit of this program can be realized. A reservoir expansion design was commissioned in 2006; however a lack of funds did not see the project tendered. This project will be reviewed along with other to meet the $500,000 threshold. There are sufficient reserve funds to meet the
eligibility requirement.

BACKGROUND:
The Killiney Beach water system built in the early 1980's requires upgrades to ensure adequate storage; efficiency and capacity can meet demands. Previous reports have identified both pump and reservoir requirements within the 4 pressure zones.

Further to that a more comprehensive review has been completed that include the Capital requirements to meet the Interior Health water quality objectives, storage requirements and fire flows. The capital plan has been projected over a 20 year term and identifies a proposed cost recovery for user fees and applicable capital reserves.

As a result of the system review report, a phasing strategy will be implemented based on priority and cost of projects. This format would allow the Regional District to have "shelf ready" projects prepared for subsequent funding programs with short deadlines. It is intended to fund the phasing through local service area reserves and applicable grant programs as they become available. The strategy will make every effort to leverage funding based on reserves and avoid long-term borrowing.

There may be instances where the users may have to be consulted on required upgrades, where funding is not available
and an upgrade is imperative to ensure water quality and efficiency is maintained.

The Towns for Tomorrow Fund has announced a January 14, 2011 final date for applications. Regional Districts are eligible to submit 1 application.

It is anticipated that the improvements of the Killiney Beach water system upgrade will include a new mid level reservoir to add increased capacity up from the current 75, 000 Iitres, A portion of system reserves in combination with senior government funding will allow the project to proceed without incurring long term debt.

GRANT APPLICATION CRITERIA FOR WATER PROJECTS
• Feasibility Studies- comprehensive up to date review
• Water Demand Management Strategy - identifying consumption, education, metering
• Reduced GHG emissions - innovations and efficiencies implemented on construction
• Board Resolution
• Funds in place to meet the required contribution on project costs

ENVIRONMENTAL SERVICES STAFF COMMENTS:
The result will be a direct benefit to the users as capital expenditures will be supplemented by infrastructure programs and will not require substantial borrowing, incurring long term debt. Efficiencies and water quality will be realized through distribution improvements and increased storage. The expansions and upgrades will also assist in controlling operating costs due to implementation of advanced technology and improved engineered structures.

In closing Killiney Beach has been identified as a system requiring significant upgrades over the next few years.

Respectfully submitted,
Chris Radford, AScT
Director of Environmental Services

-------------------------------------------

.mp3 file icon - click here for help with audio December 13, 2010 audio of entire RDCO Board meeting .mp3 (138 MB)

Windows Media File Icon December 13, 2010 audio of RDCO Board meeting only about Killiney Beach Water System Grant - .wma (1.28 MB)

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RDCO Board highlights
Castanet.net - by Contributed - Story: 58921 - Dec 14, 2010

The following are highlights from the Regional District of Central Okanagan Board meeting held Monday, December 13, 2010

Towns for Tomorrow Grant Application - The Regional Board has endorsed submission of a grant funding application to offset the costs of needed infrastructure upgrades to the Killiney Beach Water System. It’s been operating for approximately 30 years and requires a new mid-level reservoir to increase storage capacity from the present 75,000 litres. While the Town for Tomorrow grant program will fund up to 80% of a project to a maximum of $500,000, the remainder of project funds would come from system reserves in order to avoid any long-term debt financing.

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Opportunity to secure gas tax funding
Kelowna Capital News - By Mike Simmons - November 04, 2010

The regional district has a crack at gas tax funding for projects that would reduce greenhouse gas emissions and provide cleaner air and water, if they can come up with good ideas.

City of Kelowna transportation manager Ron Westlake outlined the funding opportunities available to the regional district through the results of the federal gas tax, at a district committee meeting on Nov. 4.

The goals for the funding are to reduce greenhouse gas emissions, provide cleaner air and provide cleaner water.

Westlake said eligible projects for funding include public transit, local roads, bridges and tunnels, active transportation infrastructure such as bike lanes, community energy projects, infrastructure for water, wastewater or solid waste management, and building future capacities.

He said $107.3 million in gas tax money is available for all areas in B.C. outside the Greater Vancouver Regional District in a general strategic priorities fund.

An additional $50.1 million is available to all eligible recipients across the province for innovative projects that meet the goals.

The funds must be applied for by April 29, 2011.

Westlake noted $8.7 million in new funds is also available solely to the Central Okanagan.

He noted projects need to be large in scale and regional in impact.

The deadline for application is Sept. 30 of 2012.

Westlake asked for the board’s endorsement to take up an invitation from the Union of B.C. Municipalities to take part in a working group that will come up with ideas on projects that would use the funding.

The regional district board voted unanimously to participate in the group.

msimmons "at" kelownacapnews.com

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.pdf icon November 4, 2010 Highlights of the Regional District of Central Okanagan Board Meeting

Financial Plan Amendment Approved

The Regional Board has adopted an amendment to the 2010 – 2014 Financial Plan. The change reflects the additional expenditure of $75,000 from Gas Tax Funding in order to complete the universal water meter installation project for customers of the Killiney Beach and Westshore Estates water utilities. The change does not impact rates paid by customers as the meter project is being funded completely from the Gas Tax revenue.

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.mp3 file icon - click here for help with audio November 4, 2010 audio of entire RDCO Board meeting .mp3 (55.6 MB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax grant for Killiney and Westshore Estates water meters - .wma (290 KB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax application for regionally significant projects - .wma (971 KB)

.pdf icon November 4, 2010 Regional District of Central Okanagan Board Meeting Agenda

.pdf icon Item 5.1 RDCO 2010 - 2014 Financial Plan Amending Bylaw No. 1279, 2010.pdf

*Note: This is only a snippett, please click link above for entire 10 pages

Agenda NO: 5.1
Mtg Date: Nov 4, 2010

REGIONAL BOARD REPORT

TO: Board Directors
FROM: Marilyn Rilkoff, Director of Finance and Administration
Chris Radford, Director of Environmental Services
DATE: October 25,2010
SUBJECT: 2010 - 2014 Financial Plan Amendment

Recommendation:
THAT Regional District of Central Okanagan 2010 - 2014 Financial Plan Amending Bylaw No. 1279, 2010 be given first, second and third readings and adopted this 4th day of November 2010.

Background:
Summary:
The Financial Plan is being amended to reflect timing, funding and cost changes in the Capital Fund Budgets for 2010 & 2011 for the Metering and Online Monitoring Projects for "301 Killiney Beach Water System" and "307 - Westshore Water System".
Metering and Online Monitoring Projects and Funding.

These projects are funded by Community Works Gas Tax Funds. The allocation of $375,000 from the Community Works Fund was previously approved in the Financial Plan, and as detailed in a report presented December 14, 2009.

An additional allocation of $75,000 in Gas Tax Funding (relating to increased costs for pit meters) was approved October 14th, for a total of $450,000 ($260,000 for the Killiney Beach Project and $190,000 for the Westshores Project).

#250/10 EDGSON/OPHUS
THAT the Regional Board authorizes transfer of Gas Tax-Community Works Fund in the amount of $75,000 to complete the universal metering project in Killiney Beach and West Shore Estates;

The capital budgets have been amended to reflect:
• the additional funding of $75,000 (Killiney $60,000 and Westshores $15,000).
• revised timing -- the projects are now scheduled to be completed in 2010 rather than spread over two years to take advantage of cost saving efficiencies.

• revised cost estimates:
• Westshores total now $190,000 vs. 230,000 - Entire project is now funded entirely by Community Works Funds rather than utilizing reserves as well.  Cost revisions include additional costs for pit meters and reductions for other project cost estimates.
• Killiney total now $260,000 vs. $200,000, to reflect revised costs estimates and additional costs for pit meter installations.

The relevant pages from the 2010 - 2014 Financial plan, with changes marked are included for your easy reference for comparison purposes. The proposed amended bylaw is also enclosed

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.mp3 file icon - click here for help with audio November 4, 2010 audio of entire RDCO Board meeting .mp3 (55.6 MB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax grant for Killiney and Westshore Estates water meters - .wma (290 KB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax application for regionally significant projects - .wma (971 KB)

.pdf icon November 4, 2010 Regional District of Central Okanagan Special Board Meeting Minutes

5. Finance & Administrative Services

5.1 Regional District of Central Okanagan 2010 - 2014 Financial Plan Amending Bylaw No. 1279, 2010 (All Directors - Weighted Vote)

Staff report dated October 25th outlined the increase in the capital fund budgets for 2010 & 2011 for the metering and online monitoring projections for the Killiney Beach Water System ($65,000) and Westshore Water System ($15,000).

EDGSON/OPHUS
THAT Regional District of Central Okanagan 2010-2014 Financial Plan Amending Bylaw No. 1279, 2010 be given first, second and third readings and adopted this 4th day of November 2010.

CARRIED

------------------------------------------------

.mp3 file icon - click here for help with audio November 4, 2010 audio of entire RDCO Board meeting .mp3 (55.6 MB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax grant for Killiney and Westshore Estates water meters - .wma (290 KB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax application for regionally significant projects - .wma (971 KB)

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.pdf icon November 4, 2010 Regional District of Central Okanagan Governance and Services Committee Agenda

.pdf icon Item 5.1 Gas Tax Agreement.pdf

*Note* click link for all 6 pages .. below is only a snippett

5. Who decides what project are RSP?

Although UBCM and the Province of BC will be working with the region early on through the working group to discuss project eligibility and outcome considerations and process development, it is ultimately the Regional District who are asked to take
a leadership role in development of the proposals. The Gas Tax Management Committee reviews and approves RSP proposals.

------------------------------------------------

.mp3 file icon - click here for help with audio November 4, 2010 audio of entire RDCO Board meeting .mp3 (55.6 MB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax grant for Killiney and Westshore Estates water meters - .wma (290 KB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax application for regionally significant projects - .wma (971 KB)

.pdf icon November 4, 2010 Regional District of Central Okanagan Governance and Services Committee Minutes

5. Corporate Services

5.1 Gas Tax Agreement - Regionally Significant Projects Fund

Consultant staff, Ron Westlake (City of Kelowna), report dated October 27, 2010 outlined the regionally significant projects fund including the history where in August 2007 $11 mil in funding was made available for the Central Okanagan Bus Rapid Transit project. Of this amount, approximately $5.3mil was from the regionally significant projects fund. UBCM has now announced a new gas tax funding program (regionally significant funding) of $8,722,420. UBCM invites the regional district to enter into a working group with UBCM and the Province on the process of developing an RSP proposal that meets the GT funding objectives and which is large in scale and regional in impact.

Target outcomes for the regionally significant funding were reviewed including:

reduce greenhouse base emissions, provide cleaner air and provide cleaner water.

Initiative is to be large in scale and regional in impact. Application deadline is Sept 30, 2012. RSP working group which includes a representative from the Province and UBCM will facilitate discussions and proposals. Eligible projects were reviewed: public transit; local roads, bridges and tunnels; active transportation infrastructure; community energy; water, wastewater or solid waste infrastructure;
and capacity building.

The guidelines for the General Strategic Priorities Fund and Innovations Fund (application deadline April 29, 2011 [first round funding deadline February 1, 2011]) was reviewed.

Discussion:
o Is any further funding required for the bus rapid transit system? Staff confirmed that over $50mil in new funds have recently been approved. There may be some areas not looked after but there are other areas for funding.
o Could a municipal project dovetail with a regional district project - is it possible to coordinate the two? Yes.
o GSPF application deadline is imminent. Municipalities may wish to coordinate with this.
o Timeframes for political input is of concern. It was suggested that the Board's Sustainability Steering Committee meet to develop priorities.
o The Regional Growth Strategy (RGS) update is considered an eligible project.
It was noted that there is also a working committee in place for the RGS update.
o Should consideration be given to invite a representative from the OBWB and WFN on the RSP working group?
o The RSP working group should include one staff representative from each stakeholder including: municipalities, electoral areas which will report to the Sustainability Steering Committee who will report back directly to the Board.

#GS76/10 FIELDING/SHEPHERD
THAT the Governance & Services Committee receive the UBCM Member Release dated October 7,2010 regarding the Gas Tax Agreement Regionally Significant Projects Funds;

AND THAT the Governance & Services Committee recommends that the Regional Board direct the Regional District Chair to respond to the UBCM indicating an interest in entering into a RSP Working Group including staff from all municipal partners and UBCM and the Province;

AND FURTHER THAT Regional District staff be directed to bring forward a 2011 budget request for staff time and expenses to support the RSP Working Group and local collaboration to reach consensus on target project(s);

AND FURTHER THAT the RDCO Sustainability Steering Committee, including an electoral area director, be directed to meet to develop the Regional District's priorities for the Regionally Significant Funds and that the committee report to the Regional Board for final approval.

CARRIED

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.mp3 file icon - click here for help with audio November 4, 2010 audio of entire RDCO Board meeting .mp3 (55.6 MB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax grant for Killiney and Westshore Estates water meters - .wma (290 KB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax application for regionally significant projects - .wma (971 KB)

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.pdf icon November 4, 2010 Highlights of the Regional District of Central Okanagan Board Meeting

Gas Tax - Regionally Significant Projects

The Regional Board has agreed that the Regional District will indicate its interest in participating with the province and Union of BC Municipalities (UBCM) on a working group for the Gas Tax Regionally Significant Projects fund. The UBCM has indicated
that the Regional District is eligible for more than $8.7-million for Regionally Significant Projects. The Board’s Sustainability Steering Committee will consider potential projects for future Board consideration and to provide direction to the intermunicipal working group. Staff will prepare a 2011 budget to support participation in the working group and develop consensus from local governments on possible projects that could utilize this funding.

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.mp3 file icon - click here for help with audio November 4, 2010 audio of entire RDCO Board meeting .mp3 (55.6 MB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax grant for Killiney and Westshore Estates water meters - .wma (290 KB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax application for regionally significant projects - .wma (971 KB)

.pdf icon November 4, 2010 Regional District of Central Okanagan Board Meeting Agenda

.pdf icon Item 7.1 a) Gas Tax Agreement.pdf

Agenda: 7.1a)
Mtg Date: Nov 4/10

Gas Tax/Public Transit Management Services delivering the federal gas tax and public transit agreement funding In British Columbia

October 7,2010
Chair Robert Hobson and Board
Central Okanagan Regional District
1450 KLO Road
Kelowna BC V1W 3Z4

Dear Chair Robert Hobson and Board:

RE: GAS TAX AGREEMENT REGIONALLY SIGNIFICANT PROJECTS FUND

We are pleased to advise that Gas Tax Agreement's Partnership Committee has approved a Strategic Priorities Fund program model. The Committee has again agreed to set aside, or reserve, a portion of the funding for Regionally Significant projects (RSPs) within Tier 2 regions.

The amount reserved for RSPs in your region is $8,722,420.00. We invite the regional district, on behalf of itself and its member municipalities, to contact UBCM indicating your interest in entering a RSP Working Group with UBCM and the Province.

UBCM is interested in working with you throughout the development process. The RSP Working Group, consisting of staff from UBCM and the Province, will facilitate the discussion with staff from your region on the process for developing an RSP proposal that meets the Gas Tax outcomes of lower greenhouse gas emissions, cleaner air, or cleaner water, and which is large in scale and regional in impact.

RSPs are unique as they will not be competing for funding against applications from other regions, and funding will be provided for approved RSP projects up to the lesser of the eligible costs of the projects and the amount reserved for the region.

Further information about RSP proposals is set out in the enclosed Question and Answer document. If you would like further information about the RSP program, or would like to initiate discussions with the RSP Working Group, please contact Brant Felker, Gas Tax Program Officer by email at bfelker "at" ubcm.ca or by phone at 250 356-0893.

Yours truly,
Barbara Steele
UBCM President

pc: Harold Reay, CAO

Questions and Answers
Gas Tax Regionally Significant Projects - 2010

1. What are Regionally Significant Projects?
A portion of the available funding in the Strategic Priorities Fund (SPF) has been reserved for each of the Tier 2 regions for Regionally Significant Projects (RSPs).

RSPs do not need to benefit the entire region, nor do they necessarily need to be inter-jurisdictional. In order to be eligible for RSP funding, a project must:

• Qualify as an Eligible Project under the Gas Tax Agreement (e.g" fall within one of the eligible project categories);
• Lead towards reduced greenhouse gas emissions, cleaner air or cleaner water;
• Be larger in scale or regional in impact;
• Be identified by a Tier 2 region as an RSP;
• Meet certain objective-based standards; and
• Be approved by the Gas Tax Agreement's Management Committee

2. How much funding has been reserved for RSPs?
The amounts reserved are equivalent to 50% of the funding in the SPF pool originating from the per-capita allocations for each of the Tier 2 regions, Reservations for each of the Tier 2 regions, including the regional district and its member municipalities, are:
    Capital: $18,552,747
    Central Okanagan:, $8,722,420
    Cowichan Valley: $4,134,974
    Fraser Valley: $13,815,552
    Nanaimo: $7,451,489
    North Okanagan: $4,154,969
    Okanagan Similkameen: $4,271,823
    Squamish Lillooet: $1,893,362

3. What are the program changes to the RSP program?
There are two changes to the RSP program for the 2010 intake.
a. Extended intake period to September 30, 2012.
b, Application process is driven by a Region/UBCM/BC working group.

4. What are the objectives of the RSP working group?
The RSP working group will meet once the region is prepared to enter the process of applying for RSP funding. The working group first meeting is intended be a starting point for project development. UBCM and Province of British Columbia have agreed to employ this collaborative approach to work with regions to develop RSP projects that produce regional, larger in scale projects that produce strong outcomes.

5. Who decides what project are RSP?
Although DBCM and the Province of BC will be working with the region early on through the working group to discuss project eligibility and outcome considerations and process development, it is ultimately the Regional District who are asked to take
a leadership role in development of the proposals. The Gas Tax Management Committee reviews and approves RSP proposals.

6. Why are RSPs only available to Tier 2 local governments?
The tier structure established under the Gas Tax Agreement recognizes the differing community characteristics throughout the province, particularly in the areas of population density, degree of urbanization, adjacency of communities to urbanized
areas and the need for intra-regional infrastructure. This recognition is implemented in the Agreement through different allocations to Community Works Funds and SPF for the two tiers. 25% of Tier 1 per-capita allocations are pooled, whereas fifty percent of the Tier 2 per-capita allocations are pooled. This difference takes into consideration a potentially more acute need for Tier 2 local governments to work cooperatively in setting and implementing regional infrastructure priorities; RSPs provide a mechanism for facilitating this cooperation.

7. When is a RSP proposal needed, and what should it contain?
The RSP proposal should be submitted by September 30,2012. Details of the proposal shall be discussed at the RSP working group, but should have a list of the projects, along with sufficient detail for each project for Management Committee to make a determination as to eligibility and appropriate standards.

8. Who determines eligibility?
In order to be eligible, a project must be included in one of the project categories under Schedule A of the Gas Tax Agreement and result in reduced greenhouse gas emissions, cleaner air or cleaner water. In addition, RSPs must be larger in scale or regional in impact, will be subject to objectives-based standards and funding must represent incremental spending for the recipient. The Management Committee will assess each proposed RSP project to ensure that it meets these requirements;
regions will be asked to provide sufficient information for Management Committee to make this assessment.

9. Why do these projects need to meet objectives-based standards?
In a typical application-based program) funding can be directed towards projects that best meet objectives, allowing for maximization of program outcomes. However, since RSP funding is reserved, it is not necessarily directed towards
projects that will achieve maximum outcomes. RSP standards are intended to ensure that each of the projects funded will meet a certain outcome threshold.

10. Who decides what the standards are?
The standards for RSP projects will become part of the Management Committee approval of individual RSP proposals. UBCM Staff will work with local government staff to develop recommended standards for each type of RSP project under consideration.

11. What happens after Management Committee approves a RSP proposal?
UBCM will enter into a funding agreement with eligible recipients identified in the RSP proposal. Usually, the eligible recipient will be the local government that will undertake the project, and, in the case of capital project categories} that will own the asset resulting from the project.

12. When will the funding be provided to the recipient?
Payments will be made available to recipients in accordance with the terms and conditions of the funding agreement. There are a number of factors that will affect the timing of payments, including: cash flow considerations; estimated costs vs. actual costs; or other requirements under the funding agreement.

 

.pdf icon Item 7.1 b) Gas Tax Agreement.pdf

Agenda No: 7.1 b)
Mtg Date: Nov 4/10

Memo City of Kelowna
Date: October 27, 2010
File: 0705·24
To: Regional Governance & Services Committee
From: Ron Westlake
Subject: Gas Tax Agreement - Regionally Significant Projects Fund

Recommendation:
THAT the Regional Governance & Services Committee receive the Member Release from UBCM dated October 7,2010 for information.

AND THAT the Regional Board direct Regional District Chair to respond to the UBCM indicating an interest in entering a RSP Working Group with UBCM and the Province.

AND FURTHER THAT Regional staff be directed to bring forward a 2011 budget request for staff time and expenses to support the RSP Working Group and local collaboration to reach consensus on target project(s).

Purpose: To brief the Regional Governance & Services Committee on new Federal Gas Tax funding that will be administered through the Union of BC Municipalities and to confirm direction from the Committee on consultation with member municipalities and the UBCM on the development of the new Regionally Significant Projects (RSP) fund.

Background:
In September 2006, the UBCM announced the first Regionally Significant Projects fund that was funded through contributions made by the Government of Canada under the Canada - British Columbia - UBCM Agreement on the Transfer of Federal Gas Tax Revenues (Gas Tax Agreement).

To qualify for funding under this program, projects needed to be regional in impact. At the time, local governments had been working together on the Central Okanagan Smart Transit Plan and they subsequently determined that public transit investments would be the sole focus of this initial round of funding.

In February 2007, the Regional District and the City of Kelowna made joint application to the UBCM for Federal Gas Tax (GT) funding for public transit infrastructure on behalf of the communities of the Central Okanagan. In August, 2007 UBCM announced that approximately $11M of GT funding would be made available to the Central Okanagan Bus Rapid Transit project. Of this amount, approximately $5.3M was from the Regionally Significant Projects fund while the remaining amount was from another (GSPF) component of GT funding.

Roughly $3.5M of the committed GT funding has been invested in the Rapid Bus project to-date. At a press conference held on September 1st, 2010, federal, provincial and municipal elected officials announced an additional $44M in funding for major transit infrastructure between West Kelowna and Kelowna.

UBCM has now announced a new GT Funding program. The attached letter dated October 7, 2010 from the UBCM to Regional Chair, Robert Hobson provides initial information about a new RSP fund. An amount of about $8.7M has been reserved for the Central Okanagan region. In their correspondence, the UBCM invites the Regional District to enter in an RSP Working Group with UBCM and the Province. The Working Group will facilitate discussions with staff from our region on the process of developing an RSP proposal that meets the GT funding objectives and which is large in scale and regional in impact.

This is a significant amount of new funding for a major initiative(s). The Regional Governance and Services Committee is respectfully asked to respond favourably to UBCM's invitation.

Internal Circulation:
    Chief Administrative Officer, Regional District of Central Okanagan
Financial/Budgetary Considerations:
    At the time of preparing this report, there was uncertainty about the level of
    commitment expected of the Regional District to support the RSP Working
    Group and to facilitate consensus building in the region. The correspondence
    from UBCM did not provide this level of information and the writer was not
    able to get more information. Subject to the Governance & Services Committee
    approving the recommendation to support the RSP Working Group, further
    information will be sought in order to prepare the 2011 budget submission.

Considerations not applicable to this report:
    Legal/ Statutory Authority
    Legal/Statutory Procedural Requirements
    Existing Policy
    Personnel Implications
    External Agency/Public Comments
    Community & Media Relations Comments
    Alternate Recommendation

Submitted by:
R. Westlake, P. Eng.
Director, Regional Services

cc:
Attach. Member Release from UBCM dated October 7, 2010

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.mp3 file icon - click here for help with audio November 4, 2010 audio of entire RDCO Board meeting .mp3 (55.6 MB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax grant for Killiney and Westshore Estates water meters - .wma (290 KB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax application for regionally significant projects - .wma (971 KB)

.pdf icon November 4, 2010 Regional District of Central Okanagan Special Board Meeting Minutes

7. Governance and Services Committee meeting of November 4,2010 (Rise & Report)

7.1 Gas Tax Agreement - Regionally Significant Projects Fund (All Directors - Unweighted Vote)

a) Receipt of UBCM letter of October 7,2010 - Gas Tax Agreement Regionally Significant Project Funds UBCM letter dated October 7, 2010 advised that Gas Tax Agreement's Partnership Committee has approved a Strategic Priorities Fund program model. The amount reserved for regionally significant projects in the RDCO is $8,722,420.

JAMES/FIELDING
THAT the October 7,2010 letter from UBCM announcing the Gas Tax Agreement Regionally Significant Projects Fund be received.

CARRIED

b) Rise & Report on the recommendation for entering into a Regionally Significant Projects (RSP) Working Group
The Governance and Services Committee were provided with a presentation on the eligible projects and timeline for the Community Work Fund, General Strategic Priorities Fund, Innovations Fund and Regionally Significant Projects Fund. The Regional Significant Projects Fund is available only to regional districts; initiative must be large in scale and regional in impact; targeted outcomes include: reduce greenhouse gas emissions, provide cleaner air and provide cleaner water.

SHEPHERD/FIELDING
THAT the Regional Board direct the Regional District Chair to respond to the UBCM indicating an interest in entering into a RSP Working Group including staff from all municipal partners and UBCM and the Province;

AND FURTHER THAT Regional District staff be directed to bring forward a 2011 budget request for staff time and expenses to support the RSP Working Group and local collaboration to reach consensus on target project(s).

AND FURTHER THAT the RDCO Sustainability Steering Committee, including an electoral area director, be directed to meet to develop the Regional District's priorities for the Regionally Significant Funds and that the committee report to the Regional
Board for final approval.

CARRIED

c) Purchasing 'Green Fleet' Vehicles

SHEPHERD/EDGSON
THAT the Regional Board direct staff to bring forward a policy on purchasing of 'green fleet' vehicles.

CARRIED

d) Bulk Fleet Purchases

SHEPHERD/EDGSON
THAT the Regional Board direct staff to review bulk vehicle purchasing arrangements.

CARRIED

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.mp3 file icon - click here for help with audio November 4, 2010 audio of entire RDCO Board meeting .mp3 (55.6 MB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax grant for Killiney and Westshore Estates water meters - .wma (290 KB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax application for regionally significant projects - .wma (971 KB)

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.pdf icon November 4, 2010 Regional District of Central Okanagan Governance and Services Committee Agenda

.pdf icon Item 4.1 Quarterly Program Measures Report.pdf

* Note - this is only a snippett, please click link for entire contents

Agenda No: 4.1
Mtg Date: Nov 4/10

TO: RDCO Directors and Department Heads
FROM: Donna Adams, Accounting Analyst
Marilyn Rilkoff, Director of Finance and Administration
DATE: October 28, 2010
SUBJECT: Quarterly Program Measures Report, Year to Date September 30,2010

The following are some of the highlights for the year from the Quarterly Report, but are certainly not all inclusive. We do recommend that the report and each program be reviewed, particularly with respect to "Department Initiative Status Reports", the "Summary of Year to Date Results", and Project Updates for the various programs. There are too many items too be covered in this summary, and everyone's level of interest in the various programs and departments varies.

Executive Summary:

Environmental Services:

Department Initiatives (Page 1) and 004 -- Engineering Services (Page 7): Engineering Subdivision Services Bylaw No. 704 continues to be reviewed and amended to ensure it remains current. Proposed updates will be presented to the Board in November. Urban Systems Ltd has presented the Sewer User Fee Review and the WWTP Sewer DCC Rate Review to the Stakeholder Select Committee. Upper Fintry / Valley of the Sun Water System SROW acquired. Brent Rd Sewer Feasibility, Ellison LWMP, and Sanitary Modelling Projects are complete.

301 - Killiney Beach Water System (page 15): The Universal Water Metering Program is being implemented utilizing Community Works Funding. At September 30, 2010, the Killiney Beach water system had 203 meters installed out of 281 connections. The Board has approved the transfer of additional gas tax funds in order to complete the meter program this year. Boil water advisory issued Sept. 16 as a precaution after a solenoid malfunctioned causing the chlorination system to shut down. After additional bacterial analysis, no water quality or safety concerns were found and the Advisory was lifted Sept. 20 after consultation with IHA.

307 - Westshore Water System (Page 27): The Universal Water Metering Program is being implemented utilizing Community Works Funding. At September 30, 2010, the Westshore water system had 198 meters installed out of 235 connections. The Board has approved the transfer of additional gas tax funds in order to complete the meter program this year.

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.pdf icon Item 4.2 2011-2015 Financial Plan.pdf

* Note - this is only a snippett, please click link for entire contents

Agenda No: 4.2
Mtg Date: Nov 4/10

FINANCIAL SERVICES - GOVERNANCE & SERVICES REPORT

TO: Governance & Services Committee, Department Managers and Coordinators
FROM: Marilyn Rilkoff, Director of Finance and Administration
DATE: November 4,2010
SUBJECT: 2011 - 2015 Financial Plan Request Items for Discussion

Senior staff have met and raised the following list of items for discussion and consideration for the 2011- 2015 Financial Plan.

General Impacts to consider:

Green Vehicles: If we wish to set a policy of purchasing "green or hybrid" vehicles
where ever practical, the estimated capital cost for each vehicle is $5k more than a
"regular" vehicle.

Environmental Services:
.:. Water Systems: User rate review being undertaken. Metering implemented, monitor usage 2011, and being billing consumption at metered rates in 2012. No major changes to projects identified in previous financial plan at this time. 5 year capital plans will be amended as an outcome of the comprehensive reviews.

In 2012 it is anticipated that a risk analysis study will be undertaken, at a cost of $5k per system.
.:. Treatment Plant:
o Implement new rates and DCC charges.
o Increased operating costs as flows increase, but offsetting revenues will be received.
o Stage 3 construction $13,356,876 total budget including contingency. To be financed through grants, reserves, & DCC's, and minimal short term financing if necessary (doubtful).
o Additional FTE required (by 2012) for increased maintenance and plant requirements as plant expands. Gradually increasing starting in 2011 .

To Estimate Impact on Regional Tax Services:
Because there are so many service areas and combinations of services, there is no one mill rate for an area. The entire draft budget and impacts will be calculated between now and February.

To get an idea of the impact of an item for regional services only (where all members participate), the following increases in requisitions for a service would produce the following impacts based on 2010 assessments (Note: if the items are funded through reserves, there is no impact to the requisition unless the amount transferred to reserves increases in the operating budget):
  $100,000 increase: .0029/ $1000 of assessment or $1.26 on a $450,000 home.
  $500,000 increase: .0143/ $1000 of assessment or $6.44 on a $450,000 home.
  $1,000,000 increase: .0286/$1000 of assessment or $12.87 on $450,000 home.

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.mp3 file icon - click here for help with audio November 4, 2010 audio of entire RDCO Board meeting .mp3 (55.6 MB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax grant for Killiney and Westshore Estates water meters - .wma (290 KB)

Windows Media File Icon November 4, 2010 audio of RDCO Board meeting only about the Gas Tax application for regionally significant projects - .wma (971 KB)

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.pdf icon October 25, 2010 Highlights of the Regional District of Central Okanagan Board Meeting

Water System Study Grant

The Regional Board has received a letter outlining a successful infrastructure planning grant from the Provincial Government. A total of $10,000 will be provided for a characterization study to assist in determining future water treatment needs for the Killiney and Westshore Water Systems in order to comply with the Drinking Water Objectives outlined by Interior Health.

.pdf icon October 25, 2010 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 3.2 Ministry of Community and Rural Development.pdf

Agenda NO: 3.2
Mtg Date: Oct 25/10

Ref: 137110

September 27,2010

Mr. Robert Hobson, Chair
and Members of the Board
Central Okanagan Regional District
1450 KLO Road
Kelowna BC V1W 3Z4

Dear Chair Hobson and Board Members:
On behalf of the Province of British Columbia (Province), I am pleased to advise you that your application under the Local Government Grants Act for an infrastructure planning grant has been approved for the following project:

Grant Description
Okanagan Lake Water Characterization Study- Killiney-and Westshore Water Systems Amount $10,000

Details of the terms and conditions attached to this grant will be dealt with in an agreement which will be forwarded to you by Ministry of Community and Rural Development (Ministry) staff as soon as possible. This agreement must be signed and returned to the Ministry, indicating your acceptance of the terms and conditions.

The Province welcomes the opportunity to support planning in the Central Okanagan Regional District. We believe that early planning is the best way to ensure that the environmental and health needs of your community will continue to be met in the years ahead.

Through your planning efforts, the Province encourages you to find ways to use new technology to promote environmental excellence and sustainable economic development.

Congratulations on your successful application and my best wishes with your infrastructure study.

Ben Stewart
Minister

.pdf icon October 25, 2010 Regional District of Central Okanagan Regular Board Meeting Minutes

3.2 Ministry of Community and Rural Development - Approval of Okanagan Lake Water Characterization Study - Killiney and
Westshore Water Systems Infrastructure Planning Grant

EDGSON/JAMES
THAT the September 27, 2010 letter from the Ministry of Community and Rural Development approving a $10,000 infrastructure planning grant for the Okanagan Lake Water Characterization Study for Killiney and Westshore Water Systems be received.

CARRIED

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October 14, 2010 Highlights of the Regional District of Central Okanagan Special Board Meeting

Water Meter Installation Project Funding

The Regional Board has approved spending an additional $75,000 from the Central Okanagan West Electoral Area Gas Tax Community Works Fund to complete installation of water meters in the Westshore and Killiney Beach water systems. Due to the seasonal nature of the two subdivisions and in some cases the configuration of water servicing, more costly pit water meters are required to ensure the universal nature of the water meter program throughout the two systems. As well, the Board approved providing refunds to approximately six residents who paid water meter deposits as part of their new construction permits while the universal metering program was underway this year.

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Director Jim Edgson said that some people don't want to pay for metered water.

.mp3 file icon - click here for help with audio October 14, 2010 audio of entire RDCO Board meeting .mp3 (58.5 MB)

Windows Media File Icon - click for help with audio October 14, 2010 RDCO Board meeting audio clip only about Killiney Beach and Westshore Estates water meters (pit meters) .wma (1.73 MB)

October 14, 2010 Regional District of Central Okanagan Special Board Meeting Agenda

Item 5.3 Universal Metering Project.pdf

Agenda No: 5.3
Mtg Date: Oct. 14, 2010
REGIONAL DISTRICT
of CENTRAL OKANAGAN
ENVIRONMENTAL SERVICES DEPARTMENT REPORT
TO: Chair & Members of the Regional Board
FROM: Chris Radford, Director of Environmental Services
DATE: October 7,2010
SUBJECT: Regional District Water Systems Universal Water Metering
LOCATION: Central Okanagan Electoral Area West

RECOMMENDATION:
1. THAT the Board authorizes transfer of Gas Tax-Community Works Fund in the amount of $75,000 to complete the universal metering project in Killiney Beach and West Shore Estates

2. And Further that Board authorizes refunds to residents that have paid meter deposits on new installations during the period of the funded program (2010).

PURPOSE: To utilize a portion Gas Tax Funds received in the electoral areas to implement water demand management strategies, establish consumption based user rates and baseline data required for subsequent funding applications on Regional water systems.

BACKGROUND: The Regional Board approved transfer of .Community Works Funds in December of 2009 for system improvements, which included a universal metering project. Cost estimates were based on traditional inside installations. A total of $255,000 was earmarked for the metering project. Due to the nature of the subdivisions (seasonal residences) and in some cases the configuration of the water servicing, pit meters are required to ensure all water use is captured. Pit meters involve excavation work and therefore a higher installation price compared to an inside installation. Utilization of these funds for the completion of this project will ensure reserve funds held within the utility can go toward other future capital improvements. Currently, the Gas Tax -Community Works fund comprises of: COW -$236,842.

ENVIRONMENTAL SERVICES STAFF COMMENTS: The installation of residential water meters on the Regional water systems will reinforce Regional Board's commitment to foster responsible water stewardship in the Okanagan as referenced in the Strategic Plan.

Respectfully submitted
Chris Tadford, AScT
Director of Environmental Services.

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Director Jim Edgson said that some people don't want to pay for metered water.

.mp3 file icon - click here for help with audio October 14, 2010 audio of entire RDCO Board meeting .mp3 (58.5 MB)

Windows Media File Icon - click for help with audio October 14, 2010 RDCO Board meeting audio clip only about Killiney Beach and Westshore Estates water meters (pit meters) .wma (1.73 MB)

October 14, 2010 Regional District of Central Okanagan Special Board Meeting Minutes

5.3 Universal Metering Project - Killiney Beach and West Shore Estates (Transfer of Gas Tax-Community Works Fund) (Unweighted Vote - All Directors)

Staff report dated October 7, 2010 provided background information on the metering project in Killiney Beach and West Shore Estates. Staff has determined that due to the nature of the subdivision and configuration of the water servicing, pit meters will be required to ensure all water use is captured.

Pit meters involve a higher installation price compared to an inside installation. Utilization of the Gas-tax community works fund will ensure reserve funds held within the utility can go toward other future capital improvements.

EDGSON/OPHUS
THAT the Regional Board authorizes transfer of Gas Tax-Community Works Fund in the amount of $75,000 to complete the universal metering project in Killiney Beach and West Shore Estates;

AND FURTHER THAT the Regional Board authorizes refunds to residents that have paid meter deposits on new installations during the period of the funded program (2010).

CARRIED

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Director Jim Edgson said that some people don't want to pay for metered water.

.mp3 file icon - click here for help with audio October 14, 2010 audio of entire RDCO Board meeting .mp3 (58.5 MB)

Windows Media File Icon - click for help with audio October 14, 2010 RDCO Board meeting audio clip only about Killiney Beach and Westshore Estates water meters (pit meters) .wma (1.73 MB)

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NEWS RELEASE

For Immediate Release
2010CD0021-000580

May 14, 2010
Ministry of Community and Rural Development

FUNDS HELP 39 COMMUNITIES PLAN INFRASTRUCTURE

VICTORIA – Thirty-nine communities across the province will share more than $360,000 in grants to help them develop plans for local infrastructure, Community and Rural Development Minister Bill Bennett announced today.

“This funding helps local governments plan the kind of infrastructure that makes the best use of resources while also meeting community needs,” said Bennett. “Whether it’s upgrading the Bamfield water system, evaluating production wells in Quesnel or creating a regional water conservation plan in the Thompson-Nicola Regional District, this funding lays the foundation for communities to build their future.”

The Infrastructure Planning Grant Program provides grants of up to $10,000 to help local governments plan, design and manage infrastructure. The communities that were chosen will use the funds for projects to improve infrastructure sustainability, such as long-term comprehensive plans and studies that assess the economic and environmental feasibility of proposed water, sewer, drainage and transportation infrastructure.

In past years, these grants have often led to supporting applications for capital infrastructure projects that have been submitted to programs such as Towns for Tomorrow and the Building Canada Fund – Communities Component.


A backgrounder follows.

Media Contact:

Public Affairs Bureau
Ministry of Community Development
250 387-4089


For more information on government services or to subscribe to the Province’s news feeds using RSS, visit the Province’s website at www.gov.bc.ca.


BACKGROUNDER

For Immediate Release
2010CD0021-000580

May 14, 2010
Ministry of Community and Rural Development

INFRASTRUCTURE PLANNING PROJECTS FUNDED

Thirty-nine local governments are sharing $367,750 in funding for planning the projects outlined below:

100 Mile House: Water Supply Pipeline Preliminary Design Study – $10,000 – A 2008 water supply study showed that the quality and reliability of water supplied to 100 Mile House could be improved by taking water directly out of Horse Lake rather than from Bridge Creek. The addition of a dedicated watermain from Horse Lake to the 100 Mile House water treatment facility will also provide a safer, more reliable water source for the District of 100 Mile House.

Abbotsford: Pilot Facility for Demonstration of Anammox Treatment – $10,000 – A two-year pilot study at the JAMES wastewater treatment plant to design a full scale treatment facility that will remove high concentrations of ammonia through biological systems. Current practice for ammonia removal from wastewater is costly and releases a high quantity of greenhouse gas to the atmosphere.

Alberni-Clayoquot RD: Bamfield Water System Infrastructure Assessment – $10,000 – The Bamfield Water System, constructed between 1979 and 1980, supplies water to approximately 300 residents and businesses year-round and up to 1,500 during the summer months. The current water supply system is in need of upgrades. This grant will allow the district to complete infrastructure condition assessments and an evaluation of universal metering and conservation rate structures.

Capital Regional District: Opportunity Assessment for Integration of Liquid and Solid Waste Management Plans for the CRD – $10,000 – This project will assess the feasibility of an integrated liquid waste and solid waste management plan for the Capital Regional District, including regulatory and operational issues, potential cost savings, efficiencies in the use of infrastructure and natural resources and integrated planning approaches.

Capital Regional District: Joint Tri-Regional Waste to Energy Viability Study – $10,000 – This project will investigate the feasibility of a joint tri-regional waste to energy facility. The study will compare costs of a centrally located waste to energy plant to serve the three southern Vancouver Island regional districts, as well as analyze the greenhouse gas impacts of such a facility compared with the current disposal options used by the three regions.

Central Kootenay Regional District: Denver Siding Water System – $5,000 – The district will conduct a study to determine the safest and most cost-effective options for the Denver Siding water system. This community has been on a ‘boil water advisory’ for an extended period of time. This study will outline the most feasible and most economical option for the community to improve water quality.

Colwood: Community Energy Plan – $10,000 – The focus of this project is to create a high-level framework to assist Colwood in achieving significant reductions in energy and water use and greenhouse gas emissions at both a community-wide and operational level. This will be done by inviting input from key stakeholders and the community and building on existing policies.

Comox Valley Regional District: Bathymetric Survey - Langley Lake – $10,000 – The project will establish bathymetric (depth) information for Langley Lake. This will establish the storage capacity, which will then inform future water use decisions.

Coquitlam: Assessment of Effectiveness of the City's Rainwater Source Control Features – $10,000 – As part of development in northeast Coquitlam, developers are required to install both on-site and off-site rainwater source controls to improve the environmental health of the watershed. As this is a new practice, the effectiveness under west coast climate conditions is being determined. To this end, the city intends to measure the effectiveness of 300-mm absorbent topsoils for all grassed and vegetated areas, as well as infiltration trenches installed on private properties and pubic road boulevards.

Cowichan Valley Regional District: Feasibility Study for Carlton Water System – $10,000 – The regional district has been asked to conduct a feasibility study regarding the potential for takeover of the 30-year-old Carlton Waterworks System. The study will review the existing system to address deficiencies and make recommendations for upgrades or replacement if required.

Cranbrook: Asset Management Baseline Assessment and Objectives Setting – $10,000 – This project will identify the current status of – and then set short, medium and long-term objectives for – asset management in the City of Cranbrook.

Esquimalt: Feasibility Study for Resource Recovery from Sewage Treatment Plant Effluent – $10,000 – Esquimalt will conduct a feasibility study of resource recovery from a proposed sewage treatment facility, including the reuse of reclaimed water and heat recovery in the municipal facilities in the Village Centre area. Potential reuse of effluent includes irrigation of sport fields, parks, and ice-making. Potential use of heat extracted from the reclaimed water includes heating municipal buildings and heating the municipal pool.

East Kootenay Regional District: Wilmer Waterworks District Water System Assessment Study – $5,250 – The study will assess the Wilmer water system and estimate both the costs and work required for the system to reach local bylaw standards.

Fruitvale: Comprehensive Stormwater Management Plan – $10,000 – The Village of Fruitvale has experienced some drainage and flooding issues over the last few years resulting in damage to the Village's infrastructure. The project will create a comprehensive storm water management plan to ensure corrective measures can be taken over the next few years.

Grand Forks: City of Grand Forks Water Audit – $10,000 – The project will conduct a water audit with the goal of ultimately reducing water usage. The proposed water audit will test large industrial meters; records night time flows at source; estimate water usage for areas such as main flushing and fire usage; review systems for unauthorized usage; complete a nighttime and annual water balance; and estimate system leakage.

Greenwood: Comprehensive Water Master Plan – $10,000 – The project will create a comprehensive water master plan to address the city’s aging water system. The city will conduct the study to ensure corrective measures can be taken over the next few years, as well as identifying areas within the water system that may be deficient in pipe sizing, reservoir storage and pumping capabilities.

Kamloops: Water Conservation Rate Design – $10,000 – The project will review the current water rate structure in preparation for a universal water metering program. The current system has meters in place for industrial, commercial, institutional and multi-family residential connections.

Keremeos: Groundwater Assessment of West Well Field – $10,000 – The Village of Keremeos relies on groundwater to supply all of its domestic water. Information is required to assess the groundwater status of the West Well Field, including collecting water-quality information in the wells and the adjacent surface water source.

Ladysmith: Asset Management Pilot Case Study – $10,000 – The city will conduct an asset management case study, using a manual developed through Indian and Northern Affairs Canada. Ladysmith was recommended as a test location for the study due to its size, age and diversity. The study results can be used as a template for other municipalities to develop asset management strategies.

Lions Bay: Study of Potential Green Infrastructure Elements, New Community Centre – $7500 – The project will examine sites for a new community centre that would include proximity to other services and enable innovative or green infrastructure elements to be incorporated in its design. The current centre is a multi-use facility in constant demand by the community and is both outdated and inefficient in energy use.

Merritt: Infrastructure Asset Management Roadmap – $10,000 – Given the limited personnel and financial resources available each year to meet competing infrastructure needs, Merritt plans to develop an ‘Infrastructure Asset Management Roadmap’ and implementation strategy that will be the basis for informed decision-making and prioritized spending, ensuring a balance between growth, replacement and the renewal of existing infrastructure.

Midway: Midway District Energy Opportunity Assessment – $5,000 – The project will assess the potential of a distinct energy system as a way to reduce Midway’s reliance on fossil fuels, reduce greenhouse gas emissions, and lower operating costs. This project will assess the potential of this system, including a technical and economic assessment of waste heat recovery, geo-exchange, solar thermal, and biomass heat sources. This project will also provide a valuable guide for other small municipalities who are trying to determine the feasibility of distinct energy systems.

Nanaimo Regional District: Joint Tri-Regional Waste-to-Energy Viability Study – $10,000 – This project will investigate the feasibility of a joint tri-regional waste-to-energy facility for the Cowichan Valley Regional District, the Regional District of Nanaimo and the Capital Regional District (CRD).

Since these facilities require sufficient feedstock to be economically and financially viable, incorporating waste from the CRD in addition to the other two districts may make this a viable option for the handling southern Vancouver Island waste. The study will compare costs of a centrally located facility that would serve the three southern Vancouver Island regional districts with current disposal costs in the three regions, as well as analyze the greenhouse gas impacts.

Nanaimo Regional District: Evaluation of Anaerobic Digesters at the French Creek Pollution Control Centre – $10,000 – The project will evaluate the benefits and costs of treating wastewater at the French Creek Pollution Control Centre using anaerobic digesters, which produce gas that could be captured and used by the centre for heating and/or other energy needs. This change in technology would yield a more efficient use of existing infrastructure, with some opportunity to reduce operating costs.

New Westminster: Asset Management Baseline Assessment and Objectives Setting – $10,000 – This project will identify the current status of – and then set short-, medium- and long-term objectives for – asset management in City of New Westminster.

Okanagan Basin Water Board: Technical Framework for Coordinated Okanagan Drought Response – $10,000 – This project will provide the technical framework for a basin-wide co-ordinated drought response plan, drawing on information from the Okanagan Water Supply and Demand Project to establish drought trigger levels, based on mainstream lake levels, for municipalities and other water utilities to respond to region-wide water shortages.

Okanagan Similkameen Regional District: Septage Disposal Facility Feasibility Study – $10,000 – The project will study the feasibility study of septage disposal options. The regional district will develop a strategy for required budgeting, land purchases, buffer zone requirements, hauling distances, and educational objectives.

Parksville: Geo-Exhange Municipal District Heating Utility Study – $7, 500 – This project will do a pre-feasibility study to investigate the potential for establishing a municipal energy utility in two new developments planned in Parksville. The city is interested in establishing a district heating system that will reduce greenhouse gas emissions and energy consumption, benefiting residents while providing a potential revenue stream to the city.

Port Hardy: Water Wise Plan Review and Update – $10,000 –The District of Port Hardy has recognized the need to implement comprehensive water conservation and demand management methods. A ‘Water Wise Plan’ was developed to address these needs and has been implemented over the past several years. This project is a review of the plan to include new data, identify current best practices for water conservation and demand management, and complete a cost/benefit analysis of these options.

Princeton: Condition and Capacity Assessment Study of Wastewater Treatment and Disposal Systems – $10,000 – Princeton is undertaking a condition and capacity assessment study of the wastewater treatment system. The study will determine the system operating capacity and operational related deficiencies, as well as come up with a system upgrading and expansion plan that includes capital cost estimates.

Powell River Regional District: Lund Sewage Treatment Plant Upgrade – $10,000 – After a breakdown in November 2009, serious corrosion was discovered and the plant is now operating at limited capacity. The project will assess the system condition and reason for corrosion, develop a program to mitigate the potential for corrosion, and identify options for upgrading or replacing the treatment plant.

Quesnel: Sustainable Capacity of Well Fields and GUDI Study – $10,000 – The purpose of this project is to evaluate the long-term pumping capacity of each of the seven production wells Quesnel operates and assess potential vulnerability from surface water. Information from this assessment will be used to update the Water Conservation Strategy and establish baseline conditions for long-term asset management of the water system.

Salmon Arm: Salmon Arm Water Master Plan – $10,000 – The proposed water master plan will evaluate both the existing water distribution system and future conditions, identify existing and future deficiencies, and recommend upgrading options (both current and staged) for system reliability and future growth. The project will develop a long-term plan to upgrade the water distribution system.

Silverton: Feasibility Study for an Integrated Large-Scale Geothermal System – $10,000 – This project will conduct a feasibility study of using an Integrated Large-Scale Geothermal System to supply heating, cooling, and hot water to homes in Silverton. Since the village is located on the shores of Slocan Lake, it is ideally suited for the use of a water source geothermal heat pump system as a municipal energy utility. This type of system will reduce energy consumption and emissions by 72 per cent compared to conventional electrical resistance heating systems.

Sooke: Infrastructure Asset Management Strategy – $10,000 – Development of an asset management strategy that will guide the implementation of integrated asset management practices across the organization to promote informed decision-making and effective stewardship of municipal-owned infrastructure assets.

Thompson-Nicola Regional District: TNRD Regional Water Conservation Plan – $7500 – The regional district currently owns and operates 11 community water systems ranging in size from 16 to 350 connections. The district will develop a regional water conservation plan that will allow them to implement recommended water conservation measures such as watering restrictions, metering, bylaw development and enforcement.

Tumbler Ridge: Asset Management Baseline Assessment and Objectives Setting – $10,000 – This project will identify the current status of – and then set short-, medium- and long-term objectives for – asset management in the District of Tumbler Ridge.

Victoria: Integrated Storm Water Master Plan – $10,000 – The Integrated Storm Water Master Plan will provide a concise multi-year plan for system wide improvements, including prioritized lists of improvements and cost estimates for the next 20 years. The plan will also review all current city bylaws, regulations and guidelines related to storm water management and make recommendations for modifications or new documents to reflect current best practices and standards for low-impact developments.

View Royal: Community Energy and GHG Emissions Sustainability Plan – $10,000 – The Town of View Royal is developing a plan related to community energy and GHG emissions in time for the town to amend its Official Community Plan in 2010.

Media Contact:

Public Affairs Bureau
Ministry of Community Development
250 387-4089

For more information on government services or to subscribe to the Province’s news feeds using RSS, visit the Province’s website at www.gov.bc.ca.

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Kelowna/RDCO get planning grants
Castanet.net - by Contributed - Story: 57240 - Oct 1, 2010

The City of Kelowna and Central Okanagan Regional District each receive $10,000 from the province under the Infrastructure Planning Grant Program.

“Planning is the hallmark of cost-effective future implementation and communities have let me know that they need funding assistance in this regard,” says Westside-Kelowna MLA and Minister of Community & Rural Development Ben Stewart.

“As one of B.C.’s fastest growing cities, Kelowna needs to focus on planning for the future,” says Kelowna-Lake Country MLA Norm Letnick.

“The $10,000 the City will receive will go a long way to help them find ways to reduce their carbon foot print as their population continues to grow.”

“In light of the recent Union of BC Municipalities convention, these grants are very timely in providing communities with the capital they need to pursue their infrastructure interests and goals,” says Kelowna-Mission MLA Steve Thomson.

Local Infrastructure Planning Projects include:

•$10,000, Central Okanagan Regional District, Okanagan Lake Water Characterization Study

•Study to include a source assessment study of two water system intakes at Killiney Beach and Westshore Estates, on Okanagan Lake.

•$10,000, Kelowna, Kelowna District Energy Feasibility Study

•The City wants to reduce its reliance on fossil fuels, reduce greenhouse gas emissions, and lower energy consumption and infrastructure operating costs. These goals may be facilitated by the development of a district energy system. This project will help achieve major carbon emission reductions and community benefit over the medium and long term.
The Infrastructure Planning Grant Program provides grants up to $10,000 to help local governments plan, design and manage infrastructure. These grants often lead to supporting applications for capital infrastructure projects.

In fact, many projects that have been funded through programs such as Towns for Tomorrow, BC Community Water Improvement Program, Building Canada Fund and the Canada-BC Municipal Rural Infrastructure Fund originated from an infrastructure planning grant.

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Wasn't Faulder in ex MLA Rick Thorpes riding?  Could there have been a little favouritism by the Provincial Government grant system in that Faulder received two water system grants and Upper Fintry/Valley of the Sun/Shalal Road only received the one grant?  Neither water systems were shovel ready.  Why did Faulder receive so much more grant money and Upper Fintry/Valley of the Sun/Shalal Road ($400,000 Towns for tommorrow) received only the one grant?  At least one resident of Valley of the Sun was informed by RDCO that a community water system could not apply for a grant if it were not shovel ready.  RDCO told one Valley of the Sun resident that two grants were applied for, but that the one grant was denied.

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This is a Freedumb of information request dated Sept. 3, 2010

to see a copy of Valley of the Sun water system grant application that was denied

and the reasons for denial from the Provincial Government.

Freedumb of information request for Valley of the Sun water system grant application that was denied, and reasons for denial from the Provincial Government Sept 3, 2010

page 1 of 2 asking RDCO through freedom of information request a copy of just Valley of the Suns water system grant application that was denied.

See last FOI request that cost $104.25

only now its still going to cost $20.25?

for less information and only about one water system. 

Freedumb of Information is not very FREE but is rather pretty dumb!

 

We did happen to receive this in with the above reply.

This is a letter from the Provincial Oversight Committee to Chris Radford denying a grant for a water system due to not enough money and that they spent it all on other people

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$653K INVESTMENT FOR OKANAGAN-SIMILKAMEEN R.D.

March 18, 2009 – Okanagan-Westside MLA Rick Thorpe and Penticton-Okangan Valley MLA Bill Barisoff with Regional District of Okanagan Similkameen Dan Ashton at the announcement for funding of the Faulder Water Well project, which includes drilling a well and installing a pump to address the aquifer's declining water levels.

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Golder Report on Groundwater
Tuesday, June 28, 2005

*This is only a snippett, click link to read entire contents*

Conclusions found in the report:

"Based on the results of the current drilling program and information on the Faulder Community Well, it is apparent that the District of Summerland wells and the Faulder Community Well are completed in the same aquifer."

Recommendations found in the report:
"Further development of the aquifer should not be undertaken without more detailed hydrogeological studies."

"It is imperative that the current stakeholders of the aquifer monitor the existing groundwater consumption and development activities in order to limit potential overuse, or mining, of the groundwater resource in the area."

Clearly water is an issue. This is a 30 page report and a copy can be viewed or obtained by contacting me.

Amie

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Faulder water improvement
by Castanet Staff - Story: 45494 - Mar 6, 2009

The Regional District of Okanagan-Similkameen is getting $610,000 in Building Canada funding from the federal and provincial governments to improve water quality for the residents of Faulder, including removing uranium from the water source.

"The construction of a water treatment facility is great news for the residents of Faulder," says Okanagan-Westside MLA Rick Thorpe.

"It is through collaborative infrastructure projects like this, thanks to the Building Canada Plan, we are able to provide the vital infrastructure needed for communities to thrive and grow."

This funding will allow the regional district to construct a treatment facility to remove uranium and will support the construction of a new well or the redevelopment of an existing well.

Faulder is currently experiencing uranium levels that exceed the Guidelines for Canadian Drinking Water Quality and a declining aquifer.

"This funding will help reduce the stress and uncertainty caused by problems with the existing Faulder water system," says Okanagan- Similkameen Regional District Area F Director Michael Brydon.

"I am sure it is gratifying for Faulder residents to know that their small water system has not been forgotten by senior levels of government and that a solution is now within their reach."

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Faulder taps into system
Penticton Western News - July 29, 2010

Residents of Summerland and Faulder will both reap the benefits out of a new agreement bringing water system improvements.

A memorandum of understanding between the two communities will see that Faulder residents will receive secure treated water at a price that is comparable to their current rates. Summerland residents will receive funding that will advance the split of their water system and create treated water capacity in excess of the additional water consumed by Faulder.

The Regional District of Okanagan Similkameen approved the revised memorandum of understanding for execution for the purpose of funding and supplying potable water to the Faulder community.

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Public safety funds benefit communities
Vernon Morning Star - July 27, 2010

Public safety and other important municipal services will be getting a boost thanks to $38.6 million that the province is providing to 188 of B.C.’s local governments in the latest installment of the Strategic Community Investment Fund.

The Strategic Community Investment Fund is a restructuring of provincial grants, consisting of the Traffic Fine Revenue Sharing program and Small Community and Regional District grants.

“Communities have shown real leadership in the way they use Strategic Community Investment funds during these tough economic times,” said community and rural development minister Ben Stewart. The City of Vernon will receive $215,865 from traffic fine revenue sharing.

District of Coldstream will pick up a total of $131,971, with $106,894 coming from the small community grant, the rest from traffic fine revenue sharing.

City of Armstrong will receive $143,701 from the small community grant while the Township of Spallumcheen collects $142,433 from the same grant program.

The City of Enderby receives $126,037 and the Village of Lumby will receive $104,705 from small community grants.

District of Lake Country will get $130,329 from both programs, including $100,193 from the small community grant.

According to a press release from the ministry of community and rural development, this year’s funding will be used for more police officers, new police equipment such as imaging cameras, identification equipment and police vehicles, and a variety of community safety and crime prevention initiatives.

As well, the funding will be put to other local priorities such as new infrastructure, local planning, improvements to existing infrastructure and roadways, and local employment opportunities.

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Summerland and RDOS sign water deal
by Castanet Staff - Story: 55979 - Jul 27, 2010

The District of Summerland and RDOS have entered into a Memorandum of Understanding allowing residents of Faulder to connect to the district's water system.

It was imperative the RDOS found an alternative water source for residents of Faulder after it was determined their current source was not meeting Canadian drinking water standards.

The agreement means the 80 residential properties in the Faulder area will receive clean drinking water that meets current standards.

Under the terms of the agreement, the RDOS will build and pay for a new pipeline from the Summerland Water Treatment Plant to Faulder.

The RDOS will also provide a one-time payment of $320,000 which will be used to further separate irrigation users from the domestic water system.

Faulder residents will be required to install water meters and will be billed based on water consumption.

Once the new lines have been completed, they will be turned over to the municipality.

"We are very pleased that we can enter into an agreement that will benefit both the residents of Faulder by providing clean and safe drinking water as well as the residents of Summerland by furthering our planned irrigation water separation project," says Summerland Mayor, Janice Perrino.

"This is a win-win situation that demonstrates the co-operation between local governments that is so necessary for us to provide the best possible services for all our citizens."

What happened to $942,800 grant the Provincial Government gifted to Faulder for the water well and the water treatment plant?

Faulder gets more help with water well project
Penticton Western News - By Jeff Lawrence - Published: March 19, 2009

Government money keeps on pouring into the South Okanagan for new infrastructure projects, and the small community of Faulder is once again benefiting from the cash.

B.C.’s Towns For Tomorrow program will send $653,000 to the Regional District of Okanagan-Similkameen for projects including the Faulder Water Well project.

“Because of this generous donation, the cost of this project will decrease for Faulder residents,” said Penticton mayor and Regional District of Okanagan-Similkameen chair Dan Ashton.

The small community west of Summerland received good news two weeks ago, when it was announced it would receive $610,000 in funding from the provincial and federal governments to build a new water treatment facility. Faulder’s water was receiving attention due to trace elements of uranium found that were in excess of government standards. That $610,000 plus Wednesday’s announced $332,800, will go toward digging a new water well in Faulder — a necessary project after it had been discovered last year that the existing well was nearly dry — will almost entirely pay for Faulder’s water system upgrade. The project is estimated to cost more than $1 million. Taxpayers of the small community consisting of around 80 homes will pay for the remaining amount.

But because of overlapping grants that are only supposed to cover a certain percentage of the project’s entire cost — the first was under the Building Canada program, the second from Towns For Tomorrow — RDOS is unsure how much will be left on the bill for taxpayers, said engineering services manager Andrew Reeder.

“We will have that information pretty shortly. We were surprised we got the grant, we’re glad that we’ve got it, and really we need to now just find out what that exactly translates to dollars for the residents,” he said, adding RDOS will have exact costs within the next couple of weeks.

Also included in the $653,000 funding is $214,787 for the Small Community and Regional District Grant, part of a restructuring of provincial grant programs to give communities more money quickly.

The Towns For Tomorrow program is part of provincial government spending of $14-billion on infrastructure, with the goal of creating more jobs and improving communities in B.C.

Valley of the Sun/Upper Fintry/Shalal Road were told they would have to be shovel ready to be able to apply for a Provincial Government grant, but Faulder didn't have to be shovel ready???

http://www.rdos.bc.ca/index.php?id=592

http://www2.news.gov.bc.ca/news_releases_2005-2009/2009CD0045-000403.htm

http://faulder.ca/

http://faulder.ca/category/water-system/

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Faulder also received $46,954 grant for high speed internet installation by ABC Communications

Media Contact:

Lara Perzoff
Communications Manager
Ministry of Citizens’ Services
250 387-7482

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Grant for a $738.76 water meter?

see figures below

Fed money for last water meter installation
Kelowna Capital News - July 02, 2010

Stockwell Day (Photo)

Nearly 500 residents in Killiney Beach and Westshores Estates are receiving water meters thanks to a $345,000 grant under the federal Gas Tax Fund.

The Central Okanagan Regional district says these are the last of the regional district’s five water systems to receive meters––a measure designed to promote sustainable water use and efficiency.

“Fresh water is one of our most treasured natural resources and it should be well managed,” said Okanagan-Coquihalla MP and federal Treasury Board president Stockwell Day.

“Through the Gas Tax Fund, the Government of Canada is supporting the Central Okanagan Regional District in its efforts to improve water management to ensure the long-term sustainability of its communities.”

Regional district chairman Robert Hobson said the water meters would be an important tool for measuring demand for treated water.

“Based on the experience of other metered water systems, the regional district anticipates these new meters will provide an opportunity for individuals to reduce their water bills by better understanding their water use and taking steps to control their consumption,” said Hobson.

“The meters should also result in reduced repair costs by extending the life of existing equipment on the water systems.”

The Canadian government’s gas tax reimbursements are given to municipalities as part of a tripartite agreement between Canada, British Columbia and the Union of BC Municipalities, delivering infrastructure funding to local governments for capital projects that lead to cleaner air, cleaner water or reduced greenhouse gas emissions.

The UBCM administers the Gas Tax Fund in this province in collaboration with Infrastructure Canada and the B.C. government.

$345,000 water meter grant divided by

 Killiney Beach 478 lots
Westshore Estates 531 lots
Total 1009 lots
= $341.92 cost of water meter

or

Killiney Beach 268 water users
Westshore Estates 199 water users
Total 467 water users
= $738.76 cost of water meter

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Page 4
.pdf icon Engineering Committee Meeting Minutes – September 6, 2007

c) Valley of the Sun / Upper Fintry Water Service
Hilary Hettinga advised that an analysis was completed by Agua Consulting Inc. into the feasibility of providing domestic water and fire flows to Upper Fintry, Valley of the Sun, and the Kubas development property. (Lower Fintry and the Fintry Provincial Park are not included). Cost estimates were established at approx. $20,000 per lot. There are 600 – 800 lots, most of which are vacant and thus it is unlikely that grants could be obtained. Representatives of the areas were petitioned informally re. the estimated cost and they appeared optimistic. Staff will meet with the community to discuss further later in September.

BAKER/GIVEN
THAT the report be received.

CARRIED

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Improved Water Management with Gas Tax Funds

Close to 500 residents of two water systems of the Regional District of Central Okanagan are receiving new water meters thanks to $345,000 from the federal the Gas Tax Fund. The Regional District has contracted the installation of meters in homes connected to the Killiney Beach and Westshore Water utilities. These homes are the last of the Regional District’s five water systems to receive meters.

“Fresh water is one of our most treasured natural resources and it should be well managed,” said the Honourable Stockwell Day, President of the Treasury Board and Minister for the Asia-Pacific Gateway. “Through the Gas Tax Fund, the Government of Canada is supporting the Central Okanagan Regional District in its efforts to improve water management to ensure the long-term sustainability of its communities.”

“The regional district should be commended for making this project a priority,” said Minister of Community and Rural Development Ben Stewart. “Improved water management is a key component of sustainability in the Okanagan Valley.”

Regional District Chair Robert Hobson says, “Water meters are an important tool for measuring the demand for treated water. Based on the experience of other metered water systems, the Regional District anticipates these new meters will provide an opportunity for individuals to reduce their water bills by better understanding their water use and taking steps to control their consumption. The meters should also result in reduced repair costs by extending the life of existing equipment on the water systems.” (Link to Water Metering Project webpage)

The Government of Canada’s Gas Tax Fund is a tripartite agreement between Canada, British Columbia and the Union of British Columbia Municipalities (UBCM) delivering infrastructure funding to local governments for capital projects that lead to cleaner air, cleaner water or reduced greenhouse gas emissions. UBCM administers the Gas Tax Fund in B.C. in collaboration with Infrastructure Canada and British Columbia.

“The addition of meters to these water systems provides a valuable tool for regional water conservation,” said UBCM President Harry Nyce. “We are very appreciative of the federal and provincial support for this improvement to the region’s infrastructure.”

For more information on the Government of Canada’s infrastructure investments in British Columbia, visit www.creatingjobs.gc.ca.

For information on the Gas Tax Fund, visit www.infc.gc.ca.

(June 30, 2010)

Source - RDCO Whats new

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June 30, 2010 Improved Water Management in Central Okanagan thanks to the Gas Tax Fund

Kelowna, British Columbia – Close to 500 residents of two water systems of the Regional District of Central Okanagan are receiving new water meters thanks to $345,000 from the federal the Gas Tax Fund. The Regional District has contracted the installation of meters in homes connected to the Killiney Beach and Westshore Water utilities. These homes are the last of the Regional District’s five water systems to receive meters.

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Governments to create handful of forestry jobs
Kelowna Capital News - By Jason Luciw - June 18, 2010

The final round of stimulus funding under the Communities Adjustment Fund was announced for B.C. during a press conference at Mission Creek Regional Park in Kelowna on Friday.

Treasury Board president Stockwell Day and B.C. Community Development Minister Ben Stewart said B.C. would get its last $10 million under the fund for 45 projects around the province aimed at putting 432 laid-off forestry industry employees back to work, including 10 here in the Central Okanagan.

Local funding would go to the Central Okanagan Regional District, which will use the money to conduct forest fire fuel management work in regional parks.

Lake Country Mayor James Baker, vice chairman of the regional board, said the regional district was thankful for its share of the funding, which amounted to $162,233 from the federal government and $87,357 from the province. “We could use the whole $10 million in the Central Okanagan, but we’ll keep working on that,” said Baker.

The forest fire fuel mitigation work will be used to remove pine beetle-infested trees and heavy loads of pine needles and to prune and thin trees on public and regional parklands throughout the Central Okanagan, said Baker, “creating healthy forests so we don’t have such vicious interface fires as we have had recently.”

Baker also encouraged homeowners living in interface areas to pick up a copy of the province’s Fire Smart manual, available in all municipal offices, so they could determine what work they needed to do to protect their own properties.

Meanwhile, in announcing the funding Friday, Day made a point of saying this $10 million was part of the last $19 billion in stimulus funding the federal government had promised nearly two years ago to kick start the economy.

“(This funding) is providing employment in areas that have been especially hard hit by the downturn in the forest industry in B.C.,” said Day.

“It’s skills training, it provides training for people working in the forestry industries and also it’s funding to deal with the fuel problems…that cause forest fires.”

Day said that the Conservative government would be holding firm on its plan to end stimulus funding at the end of the 2010-11 fiscal year.

“Our plan is to recognize that too much debt creates too much problem.”

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FOI Request of 3 pages below are the June 2, 2010 reply letter from RDCO regarding being denied grants for water system's for

Upper Fintry/Shalal Road/Valley of the Sun

plus

Westshore Estates and Killiney Beach

page 1 - June 2, 2010 Water System Grant FOI request reply from RDCO saying which grants for water systems were accepted and which have been denied.

page 2 FOI request reply from RDCO on what it will cost for copies of the applications for these water system grants.
page 3 of FOI request reply from RDCO in regards to water system grants

We didn't see the Upper Fintry/Valley of the Sun/Shalal Road water system application that was denied even being sent in the Regional Board minutes.  Nor did we see the Killiney Beach grant applications.  We did see the one water system grant application in the Regional Board Minutes for Upper Fintry/Valley of the Sun/Shalal Road???

Why doesn't RDCO post these other grant applications on the net?  Why do we have to pay to find out about our own water system?  It certainly makes a person wonder if a grant application was even sent.

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"Use of the Water Conservation Calculator may become a Ministry requirement as part of the infrastructure grant application process."

Province of British Columbia unveils web-based Water Conservation Calculator at CWWA National Conference in Victoria

Web Tool is in Beta Testing

Source: WaterBucket.ca

-------------------------

http://waterconservationcalculator.ca/

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Board to help pay for sewer treatment
Vernon Morning Star - June 08, 2010

The City of Vernon has landed a significant grant to assist with future growth.

The Okanagan Basin Water Board has provided the city with $118,234 a year for debt payments on a 25-year loan for construction of the sewer treatment plant. It also received a lump-sum award of $236,469 for payments for the two previous years.

OBWB grants help cover the costs of water treatment in older neighborhoods that were built before communities recouped such expenses with development cost charges.

“It is hard to believe now, but in the 1960s and ’70s, pollution from poorly-treated sewage was causing major algae blooms and fouling beaches,” said Anna Warwick Sears, OBWB’s executive director.

“The OBWB grants have given that extra incentive for communities to invest in water clean-up, and the results have been excellent.”

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Water grant goes down the drain
Kelowna Capital News - May 14, 2010

A $300,000 grant from the Okanagan Basin Water Board has failed to materialize, meaning West Kelowna will have to find other ways to fund its first water plan.

The plan was aimed at helping the municipality take stock of its delivery system.

The OBWB told the municipality it had more than $750,000 in grant requests for projects throughout the Okanagan this year and it didn’t have cash to cover all of them.

Mayor Doug Findlater, who sits on the water board, told council this week that projects typically funded have an innovative component or benefit conservation efforts in the entire valley. The local plan would be highly localized and more about assessing West Kelowna’s current and future infrastructure needs.

Engineering director Gary O’Rourke said council set aside $150,000 in the 2010 budget so the municipality’s water plan could be started later this year. But another $150,000 will need to be allocated in next year’s budget to complete the plan.

At incorporation 29 months ago, West Kelowna inherited three water systems from the regional district in Sunnyside/South Boucherie, Pritchard Drive and West Kelowna. The municipality will inherit two more, the Westbank and Lakeview Irrigation Districts, on Dec. 31, serving most of the remaining neighbourhoods in the municipality.

West Kelowna did receive a smaller grant of $22,500, however, which will be used to determine whether powdered limestone can control algae growth in the Rose Valley Reservoir and improve drinking water quality.

jluciw "at" kelownacapnews.com

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Water board pours out grants
Kelowna Capital News - April 15, 2010

For the fifth consecutive year, the Okanagan Basin Water Board was flooded with applications to its Water Conservation and Quality Improvement Grants Program.

“The interest in this program is phenomenal. It just grows each year,” commented water board grants administrator Genevieve Dunbar.

“There’s a real thirst for projects that address water protection today and into the future.”

With $300,000 available, 37 applications were submitted with requests totaling nearly $754,000.

The Okanagan Basin Water Board settled on 18 grant applications.

Projects include water source assessment and protection plans in Armstrong, Kelowna and Okanagan Falls; a program that will encourage low-water landscaping in the Okanagan; publication of a large-lot xeriscape manual; aquifer-vulnerability mapping by Regional District of Okanagan-Similkameen; a grey water recycling study by City of Kelowna; an irrigation strategy for Kelowna parks; watershed improvements in Joe Rich; bacterial source tracking in Kalamaka Lake; and an outreach and education program to support the valley-wide goose management effort.

“It’s so gratifying to be able to support fantastic and important projects in this valley that may otherwise have sat idle or taken longer to complete,” added Dunbar, pointing to a project by the Okanagan Collaborative Conservation Program as an example.

The conservation program is a coalition of environmental organizations and local governments.

Past funding from the water board allowed partners to videotape the shoreline along Okanagan Lake and gather data as part of its Foreshore Inventory Mapping Project.

New funding will allow the group to compile the data and video, and develop a listing of valuable and vulnerable habitat areas along the lakeshore.

Local governments will be able to use this information to direct foreshore development towards less sensitive areas, noted Dunbar.

“Since the grant program was introduced in 2005, we have seen improvements to water conservation in the Okanagan,” she said.

“There has also been an increase in water science, which allows for better decisions to be made. And, the grants have increased the number of best practices in place.”

Funding for the WCQI grants is split between the three Okanagan regional districts, based on their contributions to the program.

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Highlights of the Regional Board Meeting – March 23, 2009

North Westside Water System
The Regional Board has given three readings to bylaws that would establish a new domestic water distribution system service for properties in the Upper Fintry, Shalal Road and Valley of the Sun areas of the Central Okanagan West Electoral Area. A successful petition was completed within the proposed service area receiving 56% support of the 341 property owners that represent 63% of the total assessment. Engineering staff will apply to the Building Canada Fund – Communities Component for a grant to help offset the estimated $400,000 cost of designing the water system. Well site exploration and development will proceed once a consulting engineer is retained. Costs will be recovered through a proposed parcel tax for the proposed service area while individual property owners will be responsible for the costs to connect their homes to the line and for ongoing maintenance and use fees.

Provincial Government Funding
The Regional Board has received a letter from Community Development Minister Kevin Kruger advising of some Federal-Provincial cost-sharing funds for the Central Okanagan.
• Town for Tomorrow - $400,000 for development of wells for the North Westside Water System project.
• Strategic Community Investment Fund – first instalment of $143,191
• Climate Action Revenue Incentive Program - $3,373 for carbon taxes paid by the Regional
District

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About Regional Districts - Government of BC Website

About RDCO Water Systems - RDCO Website

About RDCO Debt Servicing Fees (Payment Options) - Although this pertains to a sewer system, it most likely pertains to water system borrowing as well.

RDCO Growth Management Strategy Bylaw - RDCO Website

RDCO Engineering Committee - RDCO Website (no longer active)

Westside Issues Committee - RDCO Website (no longer active)

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SOME LINKS TO RDCO BYLAWS HERE BELOW, BUT NOT ALL

RDCO BYLAWS INDEX

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GOVERNMENT & OTHER MISC LINKS

Community Charter - Local Area Services - Government of BC Website

Community Charter - Petitions to council
82 (1) A petition to a council is deemed to be presented to council when it is filed with the corporate officer.
      (2) A petition to a council must include the full name and residential address of each petitioner.

Community Charter - Petition for local area service
212 (1) The persons who may petition for a local area service are the owners of parcels that would be subject to the local service tax for the service.
212 (3) In order for a petition for a local area service to be certified as sufficient and valid,

(a) the petition must be signed by the owners of at least 50% of the parcels that would be subject to the local service tax, and

(b) the persons signing must be the owners of parcels that in total represent at least 50% of the assessed value of land and improvements that would be subject to the local service tax.

Ministry of Environment - Water Resource Information A-Z Index

Ministry of Environment - Water Rights and Legislation

Ministry of Environment - Water Rights and Expropriation

Ministry of Environment - Water Utilities

Ministry of Environment - Water Users Communities

RDCO - About Acquiring Private Water Utility in 2003 - Residents can form their own committee, make an offer to the owner and then petition the Regional District to make a specified area and prepare a borrowing bylaw to purchase the utility. It would then be assessed and a financial plan put together.

Ministry of Environment - Private Water Utilities

Ministry of Environment - Water Utilities
Guide to Applying for a Certificate of Public Convenience and Necessity (CPCN)

Ministry of Environment - Apply for a Water Licence  ---  Land Owners Consent Form

Ministry of Environment - Water Rental Rates

Ministry of Environment - Water Application Fees

Ministry of Health - Environmental Health Protection

Ministry of Health - Drinking Water Program

Local Government Grants Act - - Queens Printer

Local Government Grants Regulation - Queens Printer

Ministry of Community Services - Towns for Tomorrow Water System Funding News Release

Towns For Tomorrow Funding Website - BC Government Website

Drinking Water Protection Regulation - Queens Printer

Drinking Water Protection Act - Queens Printer

Water Act - Queens Printer

Water Utility Act - Queens Printer

Utilities Commission Act - Queens Printer

Municipal Finance Authority

Municipal Finance Authority Act

Municipal Finance Authority Regulation

Basics of Regional District Finance - Civic.net

Small Water Users Association of British Columbia - Links to Water System Suppliers

Associated Engineering

Water Supply Association of BC

BC Water and Waste Association

Okanagan Reservoir Report

BC Government Safe Water Supply - This publication covers choosing a water source, groundwater systems, surface water systems, testing water, solving water quality problems.

Westside Joint Water Committee - The Westside Joint Water Committee is a nonprofit, nonpartisan, public education partnership dedicated to informing Okanagan Westside residents about our water needs and our water resources.

Kelowna Joint Water Committee

Neptune Technology Group was contracted by the Westside utilities to install water meters

E.S.A. Creek Corridors Management Plan Map of Shorts Creek - RDCO

Environmental Operators Certification Program

Ministry of Environment - What is a Private Water Utility?
A water utility under the Water Utility Act is a person/business who owns or operates equipment or facilities for the delivery of domestic water service to five (5) or more persons or to a corporation for compensation. Private water utilities are usually created by developers to serve rural land development where community water service is required for subdivision approval and where there is no other water purveyor in the area that can provide service. A Water Utility is not a local authority such as a municipality, improvement district or local service area of a regional district and therefore not eligible for government funding such as infrastructure grants.

Things you should consider if you are thinking about forming a Water Utility and more. -  Ministry of Environment

Ministry of Environment Water System Design Guidelines

Ministry of Community Services Free Crown Grant/Nominal Rent Tenure Program
Provincial Context
Government has historically provided Crown land to local governments, public agencies and community organizations to support public purposes. This land has been provided at less than market value through a Crown Grant or Nominal Rent Tenure. This promotes economic and social development through providing access to Crown land for public facilities and community infrastructure.

InfraGuide is a national network of experts and a growing collection of best practice publications for core infrastructure - offering the best in Canadian experience and knowledge of infrastructure.  With founders - the Federation of Canadian Municipalities, the National Research Council and Infrastructure Canada, and our founding member the Canadian Public Works Association - that help municipalities make informed, smart decisions that sustain our quality of life.

Potable Water - Best Practices

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STATISTICS

Statistics - BC's Water System Types (eg.) There are more than 3300 water systems in BC and 10 per cent of the population is served by a variety of public and private systems:

• Small municipalities (57 systems)
• Regional district service areas (97 systems)
• Improvement districts (211 systems)
• Private water utilities (185 systems)
• Water users communities (118 systems)

Action Plan For Safe Drinking Water in British Columbia - Ministry of Health Services

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AVAILABLE GRANTS

Local Government Grants

Infastructure Grants

Local Government Grants Act - - Queens Printer

Local Government Grants Regulation - Queens Printer

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Free Crown Grant/Nominal Rent Tenure Program
Provincial Context
Government has historically provided Crown land to local governments, public agencies and community organizations to support public purposes. This land has been provided at less than market value through a Crown Grant or Nominal Rent Tenure. This promotes economic and social development through providing access to Crown land for public facilities and community infrastructure.

http://www.cserv.gov.bc.ca/lgd/gov_structure/free_crown_grants/index.htm

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NEW FUNDING AVAILABLE NOW Ministry of Community Services - Towns for Tomorrow Water System Funding  *Available to apply for over the next two years*

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Infastructure Canada Grants

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The Province also recently signed the Municipal Rural Infrastructure Fund, a new infrastructure agreement with the Government of Canada to provide $102 million in combined senior government funding over the coming year for communities across B.C. At least 60 per cent of funding will assist with “green” projects such as drinking water supply, treatment and distribution needs; improved local wastewater and storm-water sewage treatment; enhanced public transit; and improved energy conservation. Read more about the Municipal Rural Infrastructure Fund.

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Green Municipal Fund

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RDCO Regional Growth Strategy - Water Resources Discussion Paper

RDCO Water Talk Spring 2006

RDCO Turbidity Education and Notification Campaign and Facts
Is your water safe to drink?
This question cannot be answered with a simple yes or no. The "safety" of the water fluctuates, and the question at any one time is how safe and for whom.  Surface water can contain parasites such as Giardia and Cryptosporidium, which can cause gastro-intestinal illness.  The Turbidity Index informs people of the current level of turbidity and who should consider drinking boiled water or a safe alternative.

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The Land Title Act establishes an assurance fund to compensate individuals deprived of title or an interest in land, through the operation of the Torrens system. (The circumstances under which an application for compensation can be made are set out in s.296 of the Act.)

Land Title Act 2009 - Government Assurance Fund Section 296

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To be updated by email on the latest news regarding this subject and other subjects, please send your email address to

We will let you know when there are updates, so stay informed!

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If you have comments good or bad, solutions, concerns or complaints regarding this community water supply petition for Valley of the Sun and/or Muir subdivisions, please fill out the form below and let your neighbours know.  The more information we all have, the better decision we can all make.

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Comment Form

Comment on water system grants to be posted here on okanaganlakebc.ca.

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If you have a complaint, you can always tell OSCAR!

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Valley of the Sun Ponds and other Photos
Make a Comment

Big Pond ] FOI ] Gold Mine ] Middle Pond ] Minutes ] Pond 1 ] Rate Table ] Shorts Creek ] Single Pond ] Smaller Pond ] Survey ] Vegetation ] VOS Petition ] VOS Photos ] VOS Photos1 ] Well Data ] Wells ] Water System ] Water Systems ]

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Valley of the Sun Ponds and other Photos
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Budget 09 ] FOI ] Survey ] Water System ]

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Westside Road Water Systems
Make a Comment

1973 Nov 7 OBWB ] 1973 Sep 27 OBWB ] 1970 Feb 16 Mun Aff ] 1970 Feb 9 PUC ] 1969 Sep 26 RDCO ] Advisory Services ] Bylaws ] FOI Act ] History ] Judgements ] Land Registry 60 ] Laws ] Letters Patent ] Licence ] Local Services 59 ] Local Service 59/495 ] Local Services 21/60 ] Local Services 70 ] Municipal Act 1960 ] Municipal Amend 69 ] Mun. Enabling ] Mun. Enabling 69 ] Order-In-Council ] Quashing ] RDCO CPA 1 ] Sub. Reg. 262/70 ] Town Planning 25 ] Water Advisories ]

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Westside Road Water Systems
Read Comments

1973 Nov 7 OBWB ] 1973 Sep 27 OBWB ] 1970 Feb 16 Mun Aff ] 1970 Feb 9 PUC ] 1969 Sep 26 RDCO ] Advisory Services ] Bylaws ] FOI Act ] History ] Judgements ] Land Registry 60 ] Laws ] Letters Patent ] Local Services 59 ] Local Service 59/495 ] Local Services 21/60 ] Local Services 70 ] Municipal Act 60 ] Municipal Amend 69 ] Mun. Enabling Act ] Mun. Enabling 69 ] Order-In-Council ] Quashing ] RDCO CPA 1 ] Sub. Reg. 262/70 ] Town Planning 25 ] Water Advisories ]

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Westside Road Gossip
Make a Comment

INDEX WR ] INDEX ALL ] Advis. Plan Comm ] Alt Approval ] Ambulance ] Argo Road Maint. ] BC Hydro ] Budget 2010 ] Budget 2011 ] Budget 2012 ] Budget 2013 ] Budget 2014 ] Budget 2015 ] Building Inspect ] Build Laws - BC ] Build Laws - RDCO ] Building Violations ] Bylaw Anon ] COW Elect. 08 ] COW Elect. 11 ] Director Edgson ] Dogs ] Easement Rds ] EDC ] Elect. Boundary ] Environ. Advisory ] ESS ] Finances ] Fintry Develop ] Fintry Park ] Fire Anon ] Fire Boat ] Fire Bylaws ] Fire Dept. ] Fire Dept FOI ] Fire Hydrants ] Fire Minutes ] Fires  House ] FOI Act ] Friends Fintry ] Garbage ] Garbage Area ] Garbage Bylaws ] Garbage Com 08 ] Garbage Contracts ] Garbage Finance ] Garbage FOI ] Garbage FOI ] Garbage LaCasa ] Garbage Locker ] Garbage Minutes ] Garbage NOWESI ] Garbage Ombudsman ] Garbage Prob ] Garbage Secret ] Garbage Solution ] Garbage Survey ] Garbage Traders ] Governance Wide ] Government ] Grants-in-aid ] Helicopters ] History ] Killiney Beach Park ] Killiney Hall ] LaCasa ] Motorized Rec. ] NWCA ] NWCA FOI ] NW OCP ] NW Parks ] OKIB ] OKIB Logging ] OKIB Road ] OKIB Tax ] Peacocks ] Police Tax ] Property Tax ] RDCO ] RDCO Dog Minutes ] RDCO Jokes ] RDCO Policy ] RDCO Regs ] Report Animals ] Residents Network ] Septic Systems ] Subdiv. History ] T. Mnt After Fire ] Terrace Mount. Fire ] Trench Burner ] Vote Boxes ] Water Budget 08 ] Water Budget 09 ] Water Budget 10 ] Water Bylaws ] Water Construct ] Water FOI ] [ Water Grants ] Water Judgement ] Water L Fintry ] Water Laws ] Water Meters ] Water Minutes ] Water Rates ] Water Right-of-Way ] Water Survey ] Water System ] Water Systems ] Water VOS ] Water VOS Pics ] Water Wells ] Water Well Data ] Westshore Playgrnd ] Westshore Sports ] Westside Rd. ] WR Development ] WR Incorporation ] WR Overpass ] WRIC ] Zoning Bylaw 66 ] Zoning Bylaw 81 ] Zoning Bylaw 871 ]

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Westside Road Gossip
Read Comments

Adv. Plan Comm. ] Alt. Approval ] Ambulance ] Argo Road ] BC Hydro ] Budget 2010 ] Budget 2011 ] Budget 2012 ] Budget 2013 ] Budget 2014 ] Budget 2015 ] Building Inspection ] Build Laws - BC ] Build Laws - RDCO ] Building Violations ] COW Elect 08 ] COW Elect. 11 ] Director Edgson ] Dogs ] Easement Roads ] EDC ] Elect. Boundary ] Environ. Advisory ] ESS ] Finance ] Fintry Develop ] Fintry Park ] Fire Boat ] Fire Bylaws ] Fire Dept. ] Fire Dept FOI ] Fire Hydrants ] Fire Minutes ] Fires House ] FOI Act ] Friends Fintry ] Garbage ] Garbage Area ] Garbage Bylaws ] Garb Comment 08 ] Garbage Contract ] Garbage Finance ] Garbage FOI ] Garbage FOI ] Garbage La Casa ] Garbage Locker ] Garbage Minutes ] Garbage NOWESI ] Garbage Ombudsman ] Garbage Questionaire ] Garbage Secret ] Garbage Solution ] Garbage Survey ] Garbage Traders ] Governance Wide ] Government ] Helicopters ] History ] Killiney Hall ] Killiney Park ] La Casa ] Motorized Rec. ] NW OCP ] NWCA ] NWCA FOI ] NW Parks ] OKIB ] OKIB Logging ] OKIB Road ] OKIB Tax ] Peacocks ] Police Tax ] Property Tax ] RDCO ] RDCO Dog Minutes ] RDCO Jokes ] RDCO Policy ] RDCO Regs ] Report Animals ] Septic Systems ] Subdiv. History ] T. Mtn After Fire ] Terrace Mnt. Fire ] Trench Burner ] Vote Box ] Water Budget 08 ] Water Budget 09 ] Water Budget 10 ] Water Bylaws ] Water Construct ] Water FOI ] Water Grants ] Water Judgements ] Water Laws ] Water Meters ] Water Minutes ] Water Rates ] Water Right-of-Way ] Water Survey ] Water System ] Water VOS ] Water VOS Pics ] Water Well Data ] Water Wells ] Westside Road ] WR Development ] WR Incorporation ] WR Overpass ] WRIC ] Zoning Bylaw 66 ] Zoning Bylaw 1981 ] Zoning Bylaw 871 ]

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Gossip
In Other Towns

INDEX ALL ] Boucherie Rd ] Kaleden ] Kelowna ] Naramata ] Oyama ] Peachland ] Penticton ] Summerland ] Vernon ] West Kelowna ] Westside Road ] Winfield ]

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Index

Boucherie Road ] Kaleden ] Kelowna ] Naramata ] Oyama ] Peachland ] Pentiction ] Summerland ] Vernon ] West Kelowna ] Westside Road ] Winfield ]

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You will find local North Westside Road BC businesses, services, classifieds, local arts and crafts, vacation waterfront rentals, plus much more located near and around Okanagan Lake BC.  We will be adding to this site, so come back and check it often.

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