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Regional District of Central Okanagan (RDCO) Financial Budget 2013

Community Comment Form

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LAST UPDATE January 25, 2015

Click on your refresh button in the top menu, to be sure you see any updates.

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RDCO Annual Reports

RDCO Financial Statements

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.pdf icon January 27, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about any of the subjects below except:

UBC Okanagan Campus Presentation
The Regional Board has received a presentation about the University of British Columbia Okanagan campus. There are more than 8,300 students enrolled in undergraduate and graduate programs at the facility. Since 2005 the campus has tripled its square footage, provides over 1,600 residence beds and has an operating budget of $116-million. The campus has embarked on a process to create a vision of the future called ‘Aspire’ involving stakeholders and the public. It’s created an online discussion forum (aspire.ok.ubc.ca) and will hold an Open House next month at the Rotary Centre for the Arts to engage the community.

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.mp3 file icon - click here for help with audio January 27, 2014 audio of entire RDCO Board meeting - .mp3 (24.1 MB)

Click this Windows Media Audio icon for help with audio files January 27, 2014 audio of RDCO Board meeting only about Item 5.1 UBC Okanagan Public Vision Setting - .wma (10 MB)

Click this Windows Media Audio icon for help with audio files January 27, 2014 audio of RDCO Board meeting only about Item 8.1 Proposed 2014 Operational Agreement With Central Okanagan Crime Stoppers - .wma (1.90 MB)

Click this Windows Media Audio icon for help with audio files January 27, 2014 audio of RDCO Board meeting only about Item 10.1 Capital Expenditure Commitment Authority Policy For First Quarter - .wma (7.45 MB)

.pdf icon January 27, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.1 UBC Okanagan Public Vision Setting

.pdf icon Item 6.1 SILGA Resolutions Nominations

.pdf icon Item 8.1 Proposed 2014 Operational Agreement With Central Okanagan Crime Stoppers

.pdf icon Item 10.1 Capital Expenditure Commitment Authority Policy For First Quarter

There have been no SILGA Resolutions made by RDCO Board this year

(note: SILGA means Southern Interior Local Government Association)

Click this Windows Media Audio icon for help with audio files January 27, 2014 audio of RDCO Board meeting only about Item 6.1 SILGA Resolutions Nominations - .wma (276 KB)

.pdf icon Item 6.1 SILGA Resolutions Nominations

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.mp3 file icon - click here for help with audio January 27, 2014 audio of entire RDCO Board meeting - .mp3 (24.1 MB)

Click this Windows Media Audio icon for help with audio files January 27, 2014 audio of RDCO Board meeting only about Item 5.1 UBC Okanagan Public Vision Setting - .wma (10 MB)

Click this Windows Media Audio icon for help with audio files January 27, 2014 audio of RDCO Board meeting only about Item 8.1 Proposed 2014 Operational Agreement With Central Okanagan Crime Stoppers - .wma (1.90 MB)

Click this Windows Media Audio icon for help with audio files January 27, 2014 audio of RDCO Board meeting only about Item 10.1 Capital Expenditure Commitment Authority Policy For First Quarter - .wma (7.45 MB)

.pdf icon January 27, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

RDCO Board Minutes are not usually posted to RDCO's website until they have been adopted at the following board meeting which would be February 24, 2014.  If the minutes are not post here yet, you can check RDCO's website.

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.mp3 file icon - click here for help with audio January 27, 2014 audio of entire RDCO Board meeting - .mp3 (24.1 MB)

Click this Windows Media Audio icon for help with audio files January 27, 2014 audio of RDCO Board meeting only about Item 5.1 UBC Okanagan Public Vision Setting - .wma (10 MB)

Click this Windows Media Audio icon for help with audio files January 27, 2014 audio of RDCO Board meeting only about Item 8.1 Proposed 2014 Operational Agreement With Central Okanagan Crime Stoppers - .wma (1.90 MB)

Click this Windows Media Audio icon for help with audio files January 27, 2014 audio of RDCO Board meeting only about Item 10.1 Capital Expenditure Commitment Authority Policy For First Quarter - .wma (7.45 MB)

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.pdf icon January 16, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

RDCO Governance and Services Committee minutes are not usually posted to RDCO's website until after being approved at the following meeting which would be Feb 13 or 27, 2014.  If the minutes are not posted here yet, you can check RDCO's website.

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.mp3 file icon - click here for help with audio January 16, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (8.09 MB)

Click this Windows Media Audio icon for help with audio files January 16, 2014 audio of RDCO Governance and Services Committee meeting only about Item 6.1 2014 Economic Development Commission Draft Operations Plan - .wma (7.74 MB)

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.pdf icon December 9, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

2014 – 2018 Financial Plan Considerations
The Regional Board has received a report outlining possible items for consideration during the review of the 2014-2018 Financial Plan. More specifics on the impacts of these items will be provided at the February 27th budget meeting.

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.mp3 file icon - click here for help with audio December 9, 2013 audio of entire RDCO Board meeting - .mp3 (34.6 MB)

Click this Windows Media Audio icon for help with audio files December 9, 2013 audio of RDCO Board meeting only about Item 9.2 2014-2018 Financial Plan Request Items - .wma (11.4 MB)

.pdf icon December 9, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

.pdf icon December 9, 2013 Regional District of Central Okanagan Statutory Board Meeting Minutes

9. FINANCIAL & ADMINISTRATIVE SERVICES

9.2 2014 - 2018 Financial Plan Request Items For Discussion (for information only) (All Directors - Unweighted Vote)

Staff report dated December 9, 2013 outlined high level impacts to the 2014 - 2018 Financial Plan including an increase to regional parks land acquisition of 3.5 cents; summary of staffing gaps; impacts of service reviews still to be determined (fringe area planning costs allocation, dog control implementation plan, 911 service provision, regional rescue); and carry-over projects. It was noted staff are trying to keep the increase to operating budgets under the CPI.

The information is presented for information only to provide the Board with a sense of what is going into the budget process. The Board will be reviewing the preliminary budget in early February, with adoption of the budget on March 28th.

During discussion questions were raised for further review:
-Regional Parks Maintenance - When is the service review which was not completed last year going to be done? Concern was expressed regarding the transition from summer students to seasonal workers. Staff to bring the rationale forward on this option including costs.
-Alarm fees, when was the last time they were increased? Staff to review the budget and consideration for increased fees.
-Waste reduction management - With the new management contract--MMBC Collection Financial Incentives--are there going to be staff reductions? Staff noted no as we are contractor and will be doing more than in the past.
MMBC will be paying us to run the program (across three functions-waste management, recycling and curb-side).
-Have staff considered contracting out fleet management? This has been considered in the past.

BAKER/GRAY
THAT the update on the 2014-2018 Financial Plan request for items be received for information.

CARRIED

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.mp3 file icon - click here for help with audio December 9, 2013 audio of entire RDCO Board meeting - .mp3 (34.6 MB)

Click this Windows Media Audio icon for help with audio files December 9, 2013 audio of RDCO Board meeting only about Item 9.2 2014-2018 Financial Plan Request Items - .wma (11.4 MB)

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.pdf icon November 14, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Financial & Administrative Services

6.1 2014 - 2018 Budget Process Update (for information only)

Staff report dated November 5, 2013 outlined the budget process for 2014-2018.
The final budget will be approved at a March 28, 2014 meeting.

OPHUS/EDGSON
THAT the 2014-2018 budget process update be received for information.

CARRIED

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.mp3 file icon - click here for help with audio November 14, 2013 audio of entire RDCO Governance and Services Committee meeting - .mp3 (12.2 MB)

Click this Windows Media Audio icon for help with audio files November 14, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 2014 2018 Budget Process Update - .wma (519 KB)

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.pdf icon November 14, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

8. FINANCE & ADMINISTRATIVE SERVICES

8.1 RDCO 2013-2017 Financial Plan Amending Bylaw No. 1338, 2013, 1st, 2nd and 3rd reading and Adoption (All Directors - Weighted Vote)

Staff report dated November 7, 2013 outlined the amendments to the 2013-2017 Financial Plan. Note correction to report: 305 - Sunset Ranch Water System: $15,000 System Improvements in 2013, and $6,000 in 2014.

OPHUS/EDGSON
THAT Regional District of Central Okanagan 2013-2017 Financial Plan Amending Bylaw No. 1338, 2013 be given first, second and third readings and adopted this 14th day of November 2013.

CARRIED

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.mp3 file icon - click here for help with audio November 14, 2013 audio of entire RDCO Board meeting - .mp3 (8.29 MB)

Click this Windows Media Audio icon for help with audio files November 14, 2013 audio of RDCO Board meeting only about Item 8.1 2013 2017 Financial Plan Amending Bylaw No 1338 - .wma (199 KB)

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.pdf icon September 23, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Adjusted Park Project Funding Allocation

The Regional Board has approved adding previously approved funding from one Regional Park project to another. As a result of circumstances beyond its control, the Regional Parks Department is unable to complete $123,600 worth of budgeted work to remove, reconstruct and replace the Cottonwood Bridge over Mission Creek this year. Instead, the Board supports contributing that money, along with $150,000 from the Federal Government Community Infrastructure Program to replacing sections of the North Breakwater at Okanagan Centre Safe Harbour Regional Park. The Board also supports allocating $123,600 in its 2014 budget to complete the bridge upgrade project next year.

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.mp3 file icon - click here for help with audio September 23, 2013 audio of entire RDCO Board meeting - .mp3 (30.2 MB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Item 9.3 Regional Park Capital Budget Reallocation Okanagan Center Safe Harbor - .wma (1.39 MB)

.pdf icon September 23, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 9.3 Regional Park Capital Budget Reallocation

*Note* This is only a snippet, please click links above for entire content

RECOMMENDATION:
THAT the Regional Board approve the reallocation of $123,600 from the 2013 Parks Services Regional Park Capital Funding from the Mission Creek Regional Park Cottonwood Bridge (Mindy Tran) Upgrade project to the Okanagan Centre Harbour Regional Park North Breakwater project;
AND FURTHER THAT the RDCO Board support a 2014 budget allocation of $123,600 to complete the proposed restoration of the Cottonwood Bridge in compliance with the RDCO's current contract with Boxwood Forest Products;
Purpose: To request approval for reallocation of capital funds as identified in the Regional District of Central Okanagan 2013 -2017 Financial Plan Bylaw No. 1324.

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.mp3 file icon - click here for help with audio September 23, 2013 audio of entire RDCO Board meeting - .mp3 (30.2 MB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Item 9.3 Regional Park Capital Budget Reallocation Okanagan Center Safe Harbor - .wma (1.39 MB)

.pdf icon September 23, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

9. REGIONAL PARKS

9.1 RDCO/Province of BC Land Swap in Support of a Friends of Fintry AgriTourism Venture at Fintry Provincial Park (All Directors - Unweighted Vote)

Further to the July 18, 2013 Board meeting staff were directed to initiate discussions with the Province for consideration of a land swap within the Fintry Provincial Park including whether the Regional District's park component could be exchanged for the lowland field property for the purpose of reintroduction of active agriculture farming on the land.

Staff report dated September 11 th outlined the background of an agreement with BC Parks, and the contribution of $2mil to purchase a portion of 129.5 hectare property above Westside Road (Fintry Provincial Park). Under the agreement the parcel is operated and managed by BC Parks as part of Fintry Provincial Park. It was noted the RDCO has no direct relationship in the ongoing annual operation and management of the Park. Further, BC Parks has previously stated that an incubator farm or other such agri-tourism venture is inconsistent with management direction for the Park as well as park legislation. BC Parks and the Friends of Fintry, after considerable study on the matter, would like to move in a different direction when pursuing possible revenue streams for the Park, such as heritage and recreational opportunities. Further, the immediate
neighbourhood (North Westside Ratepayers Association) is not supportive of agricultural pursuits on the Fintry Delta and BC Parks has previously communicated to the Friends of Fintry that the proposed agricultural venture is inconsistent with management objectives and legislation.

In discussion, it was questioned whether more could be accomplished for visitors and those living in the area and if there is a role the RDCO would have in terms of operation of the park? Staff noted that RDCO entered into an agreement and a covenant on the property--that BC manages the park. RDCO staff has been invited at an administrative level to work with BC Parks and
Friends of Fintry. The Heritage Development Plan (2013) agreed to by the BC Parks and the Friends of Fintry has been agreed to. Staff will circulated the Plan to the Board for their information. It was noted that the RDCO funds the Friends of Fintry in an annual contribution for staffing and welcome Friends of Fintry welcome to come to the Board if they have further discussions on funding proposals.

EDGSON/GIVEN
THAT the Regional Board NOT pursue further discussions with BC Parks in regards to a possible land swap between the RDCO and Province of BC for lands currently identified as Fintry Provincial Park.
And further that RDCO supports the 2013 Heritage Development Plan (2013) agreed to by BC Parks and the Friends of Fintry.

CARRIED

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9.2 Rose Valley Regional Park - Knights Gate Properties Ltd. - Crown Land Application for Section 80 Roadway for Access to Lot 4, DL3871, ODYD Plan 17835 (All Directors - Unweighted Vote)

Staff report dated September 11th outlined a FrontCounter BC referral application for a roadway under Section 80 of the Land Act for a road to be built through a portion of District Lot 4183 comprising of a portion of Rose Valley Regional Park to provide private access to lands owned by Knights Gate Properties Ltd. (Lot 4, DL 3871, ODYD - Plan 17835). The application states the road is to be built to the Subdivision and Servicing Standards Bylaw as prescribed by the District of West Kelowna.
Staff outlined the RDCO's policy does not support the exclusion of regional parkland for the purposes of private use such as road access. RDCO's License to Occupy expires in 2016 and wants to ensure the lease is extended or preferably is replaced by a Crown grant. Functional access for this property is off Bear Creek Road not off Westside Road. Access is located in the NE corner of the Park. In spite of RDCO concerns, the Province has provided 3 permits to the applicant to access their property (not supported in 2003, access given in 2005, extended to 2007, term added to 2009-since 2009 the applicant has not applied for a permit until now).

It was noted that a 2-lot subdivision is currently feasible within the existing zoning. It is not known what the long term plan is for the property but land approval is within the authority of the District of West Kelowna.

Staff noted that while the Board has never supported previous applications for Crown land tenure or Development Permits for road construction at this location, the Board may choose to support the issuance by the Province for a Temporary Use Permit. This permit would be for the existing dirt access road with no improvements with an expiration determined by the Crown. It has been the desire of the Regional District to have a longer term tenure agreement with the Province for Rose Valley Regional Park and the Regional District continues to request support of a longer term tenure agreement.

EDGSON/BAKER
THAT the Regional Board does NOT support issuance of a Section 80 Roadway associated with Forests, Lands and Natural Resource Operations (FLNRO) Application #3410661 (proponent - Knights Gate Properties Ltd.) and would further only consider support to establish a Section 80 Land Act road dedication over Crown land in conjunction with the property owner meeting all requirements associated with a future subdivision of Lot 4, DL 3871, ODYD - Plan 17835 to the satisfaction of all requirements as set out by the District of West Kelowna;
AND THAT in conjunction with the current FLNRO Application #3410661, the Regional Board supports issuance of a Temporary Use Permit to provide personal & private access to the existing Lot 4, DL 3871, ODYD - Plan 17835 through Rose Valley Regional Park;
AND FURTHER THAT in conjunction with providing support for the issuance of a Temporary Use Permit, the Regional Board continue to request that the Province of BC support and issue a longer term tenure agreement for all the Crown land properties which currently form part of the Rose Valley Regional Park.

CARRIED (Ophus opposed)

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.mp3 file icon - click here for help with audio September 23, 2013 audio of entire RDCO Board meeting - .mp3 (30.2 MB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Item 9.3 Regional Park Capital Budget Reallocation Okanagan Center Safe Harbor - .wma (1.39 MB)

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.pdf icon September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 6.1 Quarterly Program Measures Report

*Note* This is only a snippet, please click link above for entire content

Finance & Administration Services:

003 - Finance
The 2013 - 2017 Financial Plan was completed. Sick leave actuarial review also complete and estimates are reasonable. The 2012 Audited Financials resulted in no management letter issues and was approved by the Board June 24. Effective 2013, the format for Quarterly reporting will consist of summary highlights only until the yearend report, which will be inclusive of all data accumulated throughout the year. The number of website payments has significantly increased with the additional option to pay for composters and permanent dog license renewals online. To June 30, 2013, 2,442 online payments were made totaling $223,270 compared to June 30, 2012 with 1,055 payments totaling $114,325. 90% of the composter sales were paid through this online option, reducing in-house traffic. At June 30 there were 116 Personal Status Notices processed by payroll: 63 changes to employee status; 33 new employees / rehires; 10 end of employments and 10 leave of absences / return to work. Accounts Payable clerk went on a medical leave of absence. The term position was filled in August and procedures are under review. Senior Accounting Coordinator/Systems Analyst provided over 17 training sessions and was involved in more than 13 special projects including Vadim Maintenance Management, online Dog Licensing, Parks Class software updates, Vadim F9 module and assistance with Building permits and Business Licensing. Various projects underway in the first half of 2013 included the review of AP processes, exempt salary review and transition from HST back to GST / PST.

Purchasing Policy adopted February 2012 has resulted in savings for the first half of 2013. The total value of contracts awarded as a result of Tender/RFP processes from Jan 1 to Jun 30 was $1,292,740. The total tangible savings achieved as a result of Tender/RFP processes for the same period was $706,065. Effective 2013, monthly vehicle charge calculations reflect a cost allocation based on vehicle type and age. The average monthly costs for the first half of 2013: Emergency vehicles $193; Emergency vehicles older than replacement year $391; Non-emergency fleet $90 and non-emergency fleet over 10 yrs of age $180. The Vehicle Use policy is currently under review for development of new procedures.

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.mp3 file icon - click here for help with audio September 12, 2013 audio of entire RDCO Governance and Services Committee meeting - .mp3 (28.2 MB)

Click this Windows Media Audio icon for help with audio files September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (22.3 MB)

Click this Windows Media Audio icon for help with audio files September 12, 2013 audio of RDCO Board meeting only about 8.1a Quarterly Program Measures Report – Year-to-date – June 30, 2013 - .wma (226 KB)

.pdf icon September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Finance & Administrative Services

6.1 Quarterly Program Measures Report - Year-to-date June 30, 2013

The quarterly measures report, year-to-date June 30, 2013, Executive Summary was presented for information. Staff highlighted areas of note including:
• At the end of June budgets are on track. Budget revision will come forward in regards to capital costs.
• Restructuring of staff has occurred - existing and new staff.
• Trepanier Fire - paid on call reimbursement has been received from Ministry of Forests. Surplus has been reflected in revenues. The past practice is to top up paid on call wages to $30 for incident and budget remainder into reserves. Reimbursement is reflective of what other fire departments are paid for response. The question was raised whether it sets a precedent to reimburse paid-on-call at this rate? The question was raised whether the Board need to approve a policy change or is this administrative in nature? Staff noted this is within the existing budget. Need to be consistent across other communities, staff to confirm that it is consistent in the region.

OPHUS/ZIMMERMANN
THAT staff provide a report to the Board on the policy for reimbursement of paid on call emergency response for fires such as the Trepanier Fire, confirming the practice for reimbursement is consistent in the region.

CARRIED

====================

• June Springs and Lakeshore Road - RDCO no longer issuing burn permits.
It was unclear as to why burning permits would no longer be issued to property owners in June Springs and Lakeshore Road as they are within the RDCO boundaries. There is an agreement for the City of Kelowna Fire Department to respond to fires in these two areas.

HANSON/EDGSON
THAT staff confirm whether burning permits are being issued to property owners in June Springs and Lakeshore Fire District areas.

CARRIED

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.mp3 file icon - click here for help with audio September 12, 2013 audio of entire RDCO Governance and Services Committee meeting - .mp3 (28.2 MB)

Click this Windows Media Audio icon for help with audio files September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (22.3 MB)

Click this Windows Media Audio icon for help with audio files September 12, 2013 audio of RDCO Board meeting only about 8.1a Quarterly Program Measures Report – Year-to-date – June 30, 2013 - .wma (226 KB)

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.pdf icon July 18, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the highlights about Lake Country Security Issuing Bylaw

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.mp3 file icon - click here for help with audio July 18, 2013 audio of entire RDCO Board meeting - .mp3 (6.24 MB)

Click this Windows Media Audio icon for help with audio files July 18, 2013 audio of RDCO Board meeting only about Item 7.1 Security Issuing Bylaw (Lake Country) - .wma (112 KB)

.pdf icon July 18, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

7. FINANCE AND ADMINISTRATIVE SERVICES

7.1 Regional District of Central Okanagan Security Issuing Bylaw No. 1329, 1st, 2nd and 3rd reading and Adoption (All Directors - Unweighted Vote)

BAKER/EDGSON
THAT Regional District of Central Okanagan Security Issuing Bylaw No. 1329, 2013 be given first, second and third reading and adopted this 18th day of July 2013.

CARRIED

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.mp3 file icon - click here for help with audio July 18, 2013 audio of entire RDCO Board meeting - .mp3 (6.24 MB)

Click this Windows Media Audio icon for help with audio files July 18, 2013 audio of RDCO Board meeting only about Item 7.1 Security Issuing Bylaw (Lake Country) - .wma (112 KB)

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.pdf icon June 24, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Fiscal 2012 Financial Disclosure Schedules
The Regional Board has approved the 2012 report outlining remuneration and expenses for elected officials and their alternates along with 27 staff whose remuneration was greater than $75,000. In 2012, the remuneration and benefits of all Regional District employees totalled more than $9.9-million up $822,530 (9%) from 2011. The difference reflects 2.5 additional Full Time Equivalent staff, retroactive pay for unionized staff on ratifying a new collective agreement and increased benefit costs. The report also outlines payments totalling over $19.4-million to 101 suppliers during 2011 for goods and services exceeding $25,000.
A copy is available for viewing online at regionaldistrict.com and at the Finance and Administration Services in the Regional District office, 1450 KLO Road, Kelowna.

2012 Audited Financial Statements Adopted
The Regional Board has approved the 2012 Audited Financial Statements for the Regional District of Central Okanagan. A copy is available for viewing online at regionaldistrict.com and at the Finance and Administration Services in the Regional District office, 1450 KLO Road, Kelowna.

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.mp3 file icon - click here for help with audio June 24, 2013 audio of entire RDCO Board meeting - .mp3 (44.1 MB)

Click this Windows Media Audio icon for help with audio files June 24, 2013 audio of RDCO Board meeting only about Item 8.1 Actuarial Review Update - .wma (589 KB)

Click this Windows Media Audio icon for help with audio files June 24, 2013 audio of RDCO Board meeting only about Item 8.2 Late Financial Statements Letter - .wma (3.08 MB)

Click this Windows Media Audio icon for help with audio files June 24, 2013 audio of RDCO Board meeting only about Item 8.3 2012 RDCO Financial Statements - .wma (293 KB)

Click this Windows Media Audio icon for help with audio files June 24, 2013 audio of RDCO Board meeting only about Item 8.4 2012 Financial Disclosure Schedules - .wma (214 KB)

.pdf icon June 24, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 Actuarial Review Update

.pdf icon Item 8.2 Late Financial Statements Letter

.pdf icon Item 8.3 2012 RDCO Financial Statements

.pdf icon Item 8.4 2012 Financial Disclosure Schedules

*Note* This is only a snippet below, please click links above for entire content

 


click for a larger copy

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.mp3 file icon - click here for help with audio June 24, 2013 audio of entire RDCO Board meeting - .mp3 (44.1 MB)

Click this Windows Media Audio icon for help with audio files June 24, 2013 audio of RDCO Board meeting only about Item 8.1 Actuarial Review Update - .wma (589 KB)

Click this Windows Media Audio icon for help with audio files June 24, 2013 audio of RDCO Board meeting only about Item 8.2 Late Financial Statements Letter - .wma (3.08 MB)

Click this Windows Media Audio icon for help with audio files June 24, 2013 audio of RDCO Board meeting only about Item 8.3 2012 RDCO Financial Statements - .wma (293 KB)

Click this Windows Media Audio icon for help with audio files June 24, 2013 audio of RDCO Board meeting only about Item 8.4 2012 Financial Disclosure Schedules - .wma (214 KB)

.pdf icon June 24, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

FINANCE &ADMINISTRATIVE SERVICES

8.1 Actuarial Review - Update (All Directors - Unweighted Vote)

Staff report dated June 14, 2013 provided the report from AON Hewitt on the Actuarial Review of the Sick Leave Cash Out and Compensated Absence Benefits requested by the Regional Board. The Board's Audit Committee reviewed the report and had no comments. It was suggested staff review in three years whether it is necessary to complete a further review.

OPHUS/EDGSON
THAT the Regional Board receive the report from AON Hewitt dated March 29, 2013 on the actuarial reviews of the Sick Leave Cash Out and Compensated Absence Benefits;
AND FURTHER THAT staff be directed to review the need for any further actuarial review in three years.

CARRIED

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8.2 Late Financial Statements - Letter from the Ministry of Community, Sport and Cultural Development (All Directors - Unweighted Vote)

Staff report dated June 14, 2013 provide a copy of a letter to the Board from the Ministry of Community, Sport and Cultural Development notifying that the RDCO has not met the statutory financial reporting deadline for 2013. The correspondence was provided to the Audit Committee at which time staff noted that one-third to one-half of local governments have not met the deadline. Due to various commitments by the Finance Department, staff shortages and complicated reporting to the Province it has become difficult to meet these deadlines. Staff are following up with other local governments to determine their
support for requesting the Ministry moving the reporting deadline forward.
It was noted that the workload in Finance has not slowed down, even with reorganization in the department. Staff will continue to incorporate one further change but if this is not successful will be coming forward with a staff resource increase in 2014.

BAKER/GRAY
THAT the letter dated June 11, 2013 from the Ministry of Community, Sport and Cultural Development regarding the statutory financial reporting deadline for 2013 be received;
AND FURTHER THAT staff continue to review position workloads with the Finance Department during 2013, and continue to make changes internally to work toward meeting Ministry deadlines in 2014.

CARRIED

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8.3 Approval of 2012 Regional District of Central Okanagan Financial Statements (All Directors - Unweighted Vote)

Staff report dated June 14, 2013 provided an overview of the work completed by the RDCO auditors on the 2013 financial statements. The Audit Committee reviewed the financial statements with the Auditor at its June 14th meeting and recommends approval.

EDGSON/BAKER
THAT the Regional Board approve the Regional District of Central Okanagan Financial Statements for the year ended December 31, 2012.

CARRIED

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8.4 2012 Financial Disclosure Schedules (Remuneration and Expenses for Board and Employees) and Schedule of Payments Made for the Provision of Goods or Services - 2012, Schedule of Guarantee and Indemnity Agreements (All Directors - Unweighted Vote)

Staff report dated June 14, 2013 outlined the financial disclosure schedules for 2012.

BAKER/FIELDING
THAT the Regional Board approve the 2012 Schedules required under the Financial Information Act and Regulations including:
• Schedule of Board Remuneration
• Scheduled of Employee Remuneration
• Schedule of Payments to Suppliers
• Schedule of Guarantee and Indemnity Agreements.

CARRIED

-------------------------------

.mp3 file icon - click here for help with audio June 24, 2013 audio of entire RDCO Board meeting - .mp3 (44.1 MB)

Click this Windows Media Audio icon for help with audio files June 24, 2013 audio of RDCO Board meeting only about Item 8.1 Actuarial Review Update - .wma (589 KB)

Click this Windows Media Audio icon for help with audio files June 24, 2013 audio of RDCO Board meeting only about Item 8.2 Late Financial Statements Letter - .wma (3.08 MB)

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Click this Windows Media Audio icon for help with audio files June 24, 2013 audio of RDCO Board meeting only about Item 8.4 2012 Financial Disclosure Schedules - .wma (214 KB)

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.pdf icon April 22, 2013 Highlights of the Regional District of Central Okanagan Board Meeting

Nothing was mentioned in the Highlights about the rotation of review of services and the Value for Money Audit

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.mp3 file icon - click here for help with audio April 22, 2013 audio of entire RDCO Board meeting - .mp3 (25.9 MB)

Click this Windows Media Audio icon for help with audio files April 22, 2013 audio of RDCO Board meeting only about the rotation of review of services and the Value for Money Audit - .wma (2.04 MB)

.pdf icon April 22, 2013 Regional District of Central Okanagan Board Meeting Agenda

.pdf icon  There are no documents under the Agenda about the rotation of review of services and the Value for Money Audit

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.mp3 file icon - click here for help with audio April 22, 2013 audio of entire RDCO Board meeting - .mp3 (25.9 MB)

Click this Windows Media Audio icon for help with audio files April 22, 2013 audio of RDCO Board meeting only about the rotation of review of services and the Value for Money Audit - .wma (2.04 MB)

.pdf icon April 22, 2013 Regional District of Central Okanagan Board Meeting Minutes

4. ADOPTION OF MINUTES

4.1 Minutes - April 11, 2013

BAKER/EDGSON
THAT the minutes of April 11 ,2013 be adopted.

CARRIED

Clarification was provided regarding the Value for Money Audit discussed at the April 11th Board meeting. It was noted that there is no budget for an audit in 2013. The Board will discuss the rotation of review of services and the Value for Money Audit at a workshop to be held in the third quarter.

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.mp3 file icon - click here for help with audio April 22, 2013 audio of entire RDCO Board meeting - .mp3 (25.9 MB)

Click this Windows Media Audio icon for help with audio files April 22, 2013 audio of RDCO Board meeting only about the rotation of review of services and the Value for Money Audit - .wma (2.04 MB)

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.pdf icon April 22, 2013 Regional District of Central Okanagan Board Meeting Minutes

5.2 Robin Stringer, Chief Administrative Officer, Municipal Finance Authority

The Regional Board in late 2012 requested the Municipal Finance Authority attend a Board meeting to provide an overview of what the MFA does. Robin Stringer, CAO, was in attendance and provide an overview.
• MFA was created in 1970.
• MFA pools the borrowing and investment needs of BC communities through a collective structure and provides a range of low cost and flexible financial services to local governments, regardless of the size of the community.
• MFA provides long and short-term financing, investment management, leasing and other financial services to communities and public institutions in BC.
• Raised over $5 billion for community capital projects.
• Negotiates low-interest rates and favourable terms each year.
• Has saved BC taxpayers millions of dollars in debt repayment due to MFA's high credit rating, and low interest costs.
• The MFABC Act - Section 3 - provides funding to regional districts and their member municipalities by issue of securities.
• MFA throughout its' history has never had a default.
• MFA is unique to Canada, serving BC well for many years.

EDGSON/BASRAN
THAT the presentation by Robin Stringer, CAO, Municipal Finance Authority be received for information.

CARRIED

-------------------------------

.mp3 file icon - click here for help with audio April 22, 2013 audio of entire RDCO Board meeting - .mp3 (25.9 MB)

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.pdf icon Feb 28, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon 2013 Preliminary budget presentation

.pdf icon Item 5.1 Summary Highlights Report

.pdf icon Item 5.1a Budget Piechart And Information

.pdf icon Item 5.1b Budget Summaries

.pdf icon Item 5.1c Tax Requisitions And Rates

.pdf icon Item 5.3a Community Services - Engineering

.pdf icon Item 5.3b Community Services - Waste Management

.pdf icon Item 5.3c Community Services - Planning

.pdf icon Item 5.3d Community Services - Fire Protection

.pdf icon Item 5.3e Community Services - Inspections

.pdf icon Item 5.3f Parks Services

.pdf icon Item 5.3g Parks Services - Policing Services

.pdf icon Item 5.3h Finance And Administration

.pdf icon Item 5.3i Corporate Services

.pdf icon Item 5.3j Corporate Services - Bylaw Enforcement

.pdf icon Item 5.3k Economic Development Commission

.pdf icon Item 5.3l Regional Board

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.mp3 file icon - click here for help with audio Feb 28, 2013 audio of entire RDCO Governance and Services Committee meeting - .mp3 (38.9 MB)

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.pdf icon February 28, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

*Note* This is only a snippet below, please click link above for entire content

5. Finance & Administrative Services

5.1 Introduction of the 2013-2017 Financial Plan (Marilyn Rilkoff)

M. Rilkoff introduced the budget process. The financial plan' presented is a working document. Any changes recommended today will be included in the draft plan presented at the next meeting (March 14th ). The final budget will be adopted by the
Regional Board at its March 28th meeting.

The total of all operating funds of $58.7mil is broken down as follows:

Municipal Finance Authority 42.35%;
transportation services 0.91%;
general government 1.23%;
EDC 1.31 %;
planning services 1.83%;
water systems 1.98%;
inspection & bylaw enforcement 2.74%;
administration 6.14%;
treatment plant & sewer systems 6.30%;
environmental services 7.21%;
solid waste management 7.29%;
protective services 9.80%;
and recreation/parks services 10.91 %.

Director Gray left the meeting at 9:00 a.m.

- Capital budget for 2013 highlighted - general, water and sewer for a total of $14mil
- Sources of revenue highlighted: tax requisitions, other revenues, grants, municipal debt repayments
- A full-time equivalent staff comparison was presented.
- Assessment values in the region were highlighted. It was noted that an increase to the requisition may be caused by a shift in assessments by area.
- Reviewed how services are funded and tax rates - tax requisitions are collected by the municipalities and provincial Surveyor of Taxes and remitted to the Regional District. All services are separate and cannot be combined or intermingled. Each service is paid for by different combinations of taxpayers.

Regional Districts do not have just one tax rate as municipalities do.

- Calculation of tax rates and impacts on an average home, by area include: tax rate for land and improvements (typically all residents), tax rate for land only, tax rate for improvements only,
- Based on an average home assessed at $486,000 in 2012 the residential tax (increase/decrease) for 2013 is:
o Kelowna - $1.90 (1.359%) [assessed at $476,000 in 2013]
o Peachland - -$36.97 (-17.95%) due to transfer of transit service [assessed at $483,000 in 2013]
o Lake Country - $5.21 (3.307%) [assessed at $480,000 in 2013]
o West Kelowna - $1.61 (1.032%) [assessed at $471,000 in 2013]
o Central Okanagan West - -$10.78 (-1.912%) [assessed at $453,000 in. 2013]
o Central Okanagan East - $14.29 (2.776%) [assessed at $477,000 in 2013]

Director Gray returned at 9:20 a.m.

- Tax requisition for 2013:
o Kelowna - increase of $399,323
o Peachland - decrease of $89,068
o Lake Country - increase of $45,241
o West Kelowna - increase of $'50,614
o Central Okanagan West - increase of $672
o Central Okanagan East - increase of $47,778

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.pdf icon November 8, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

10. DIRECTOR ITEMS

CAO, Paul Macklem, noted that he has been asked to sit on the UBCM Local Government Finance Committee. He has agreed to this position.

=============

7. FINANCE & ADMINISTRATIVE SERVICES

7.1 2012-2016 Financial Plan Amendment Bylaw No. 1314,2012, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)

Staff provided an overview to the Board on the budget amendments required for the 2012 Financial Plan, including:
- Trepanier Bench transfer from Community Works Fund Gas Tax Reserve
- Wastewater Treatment Plant - amendment covers HST which is not recoverable, and administrative costs, capital costs which was missed in the initial budget. Biosolids work moved forward. DCC costs less than anticipated.
-Killiney Community Hall - RDCO does not own the hall so cannot include capital costs - transfer to the contractor for capital (housekeeping)
- Regional Parks/Westside Parks - total projects not changed, funds moved to other projects - Board approval has previously been given to the projects

CONDON/BASRAN
THAT Regional District of Central Okanagan 2012-2016 Financial Plan Amendment Bylaw No. 1314,2012 be given first, second and third readings and adopted this 8th day of November 2012.

CARRIED

-------------------------------

.mp3 file icon - click here for help with audio November 8, 2012 audio of entire RDCO Board meeting - .mp3 (32.4 MB)

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