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Regional District of Central Okanagan

Parks

in the North Westside Road BC area

Comment Form

Click refresh to be sure you see updates.

LAST UPDATE November 07, 2016

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Regional District of Central Okanagan Parks Guide 2010

Regional District of Central Okanagan Parks Map

Killiney Beach Regional Park
(located at the bottom of Hodges Road)
For some reason the Regional District of Central Okanagan forgot about Killiney Beach Regional Park being on their map
but they do have information about Killiney Beach on its website

Traders Cove Regional Park

Westshore Estates Regional Park
children's playground, basketball hoop, and sports field.

Evely Forest Campsite

Dog Parks
There are no Regional District of Central Okanagan Dog Parks in the North Westside Road area except Fintry Provincial Park and Evely Forest Campsite where you can let your dog swim, but there are lots of trails and back roads where you can take your dog for a walk.  Dog are not allowed on the Beach at Fintry Provincial Park.

RDCO Parks Fines 2011 .pdf icon Item 6.1 Amendments to Ticket Information Utilization Bylaw

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.pdf icon Oct 26, 2009 Highlights

.pdf icon Oct 26, 2009 Agenda - Item 3.1 District of West Kelowna - Ownership of Regional Parks.pdf

.pdf icon Oct. 26, 2009 Minutes

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2.1 Origins - the Regional Parks Service Program in the Central Okanagan

Regional Parks Statutory Letters Patent issued October 25th, 1974
The Regional District of Central Okanagan operates and maintains a substantial number of regional parks, both on and off the shores of Okanagan Lake and within many of the electoral areas and municipalities. In 1974 the province issued SLP #26 that established the authority to provide a Regional Parks Service. When this function was first assumed and the Letters Patent were issued, the Provincial Government under the provisions of the Regional Parks Act provided funding for the acquisition of properties to the extent of 60 percent (60%) of the
cost. This funding program is no longer in place; therefore, the Regional District and participating member municipalities share in the total cost of acquisition and operation.

Regional Parks Extended Service Bylaw No. 410
In 1990 the RDCO Board and Province approved converting the RDCO’s Statutory Letters Patent into a bylaw and at that time, the Regional Parks Act outlined a maximum requisition for this program of $1 per $1,000 of assessed value (the 2014 requisition was $0.1893/$1000). The first property that was purchased for a regional park is known today as Kaloya Regional Park located on the south shore of Kalamalka Lake. Since inception of the regional parks function, governance of the service program has been tasked to a Parks Advisory Committee (until 2008) and the RDCO Board of Directors. Mr. William (Bill) Eaton was the first Regional Parks Superintendent, whose position was later filled by George Fenton, Bill Vos and since 2008, Murray Kopp. Many properties of diverse nature and topography have been acquired over the years through various means such as leases, acquisition, cost sharing with the provincial government, Nature Conservancy of Canada, Nature Trust, sharing arrangements with Central Okanagan Parks and Wildlife Trust, Provincial Crown and municipalities. There have also been properties donated and bequeathed by dedicated community citizens to the Regional District for regional park purposes.

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Interview between North Westside Road Communities Association Vice President Michelle Carson (our Directors wife) and a reporter

Click this Windows Media Audio icon for help with audio files Power Pole - 1 rm/phone/Nov. 1/16

The location of a controversial power pole and guy wire on a portion of Killiney Beach below the high water mark remains a bur in the side of the North Westside Community Association.

They have requested it's re-location since it was erected in January 2014.

The Regional District Central Okanagan has refused and now tenure has been granted the pole, meaning it may never be moved.

Michelle Carson, Vice-President of the Community Association, feels they have run out of options other than taking the District to court.


:16 sec. "every step of the way."

Bruce Smith from the regional district says they don't think the pole needs to be moved, but because the concerns have been raised again, he says staff is reviewing the site, and getting a cost estimate on if it was moved.

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Click this Windows Media Audio icon for help with audio files Power Pole - 2 rm/phone/Nov. 1/16

The fight over re-locating a controversial power pole and guy wire owned by the Central Okanagan Regional District on a portion of Killiney Beach might end up in the courts.

Ever since it was erected in 2014, local residents and the North Westside Community Association have argued it needs to be moved for safety reasons and because it is below the high water mark.

CORD has refused and Association Vice-President Michelle Carson says when Andy Otter with the Ministry of Forest and Lands in Kamloops granted it tenure, it meant the pole became unmovable unless a judge orders it.

:15 sec. "would be a court."

Bruce Smith from the regional district doesnt think it needs to end up in court.

He says due to the new concerns, CORD staff are reviewing the issue, and getting a cost estimate on possibly moving the pole.

=================


Click this Windows Media Audio icon for help with audio files Power Pole - 3 rm/phone/Nov. 1/16

The North Westside Community Association's two-year battle with the Central Okanagan Regional District over a request to re-locate a power pole on a portion of Killiney Beach might end up in legal actions.

The pole was installed in January of 2014 below the high water mark and residents demanded it and the guy wire be relocated immediately.

CORD refused and ended up getting tenure for the post through the Ministry of Forests, Lands and Natural Resources.

Association Vice President Michelle Carson says suing to have it moved is a last resort.
:17 sec. "discussed that option."

Bruce Smith from the regional district says they don't think the pole needs to be moved, but because the concerns have been raised again, he says staff is reviewing the site, and getting a cost estimate on possibly moving it.

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Central Okanagan park caretakers are seeing the end to a way of life
by Kathy Michaels - Kelowna Capital News - Nov 4, 2016

Lori Mairs is one of the last Central Okanagan park caretakers. — Image Credit: Contributed
Lori Mairs is part of Woodhaven park’s delicate ecosystem.

Living for more than 14 years in a caretaker’s cabin set among the trees has given her unique insight into the park and, in turn, she’s become as native to it as the woodland creatures strolling past her door.

“I’ve walked these trails thousands of times,” she said, gesturing toward the window of the tiny cottage that’s been at the mouth of the Kelowna park for more than 100 years.

“I keep an eye on the western screech owl, which is a protected species. There are only 200 mating pairs in B.C. and two of them live here.”

Just past her back deck, there’s a pond where 200 salamanders are born in the early spring. She makes sure it’s secured until they feast on the mosquito larvae that have built up in the placid stretch of water, and move on.

Living at the nature conservancy park in the lower mission allows Mairs to also interact with its human visitors.

Sometimes that means answering questions and on others it requires a firmer hand. She’s regularly told cyclists to park their bikes in an effort to save the underbrush damage from their tires.

Dog-walkers are also turned around so they don’t leave scents that unsettle the wildlife. She and her neighbours have a watch system set up for bear season.

And, at least three times a year, she closes the park down when the wind picks up enough to blow over trees.

“Then I walk the trails from finish-to-start in case anyone is inside and I escort them back to their cars and let them out,” she said. "it's what we do, we're the guardians of the park."

Just like she cares for the park, it's done its part to inspire her —the two both contributing to each other's well-being.

When she was completing her master’s Mairs installed 27 sculptures in the woods and toured 400 people through.

Her research, which dealt in some part with the intersection between nature and art, was presented in Cornwall, England, twice. Now she’s working on a book about the park’s history and collaborating on a musical piece pulled from the sounds in the park.

Living at Woodhaven is an all-encompassing experience and not the type of thing that would suit everyone.

It’s wild, and her quarters are small and old. But she says, shrugging her shoulders and raising her hands in the air, it’s perfect for an artist.

“It’s amazing how well-suited each of us (caretakers) are to the park we live in,” she said.

There are only seven parks in the Central Okanagan that still have a live-in caretaker.

The Regional District of the Central Okanagan runs the parks and its official stance is that these men and women are contractors who are expected to do a series of tasks in exchange for deeply reduced rents.

Top of that list, said district representatives, is opening and closing the gates. It’s a job they say can be done just as well by commissionaires and at the end of this month that’s what will happen.

It’s a change in policy many have taken umbrage with.

Thus far neighbours to regional parks that have live-in contractors have collected 1,400 signatures of support to stop the evictions.

At the very least, they’d like a chance to speak with the RDCO board to air their concerns.

That plea has fallen on deaf ears and Mairs and her peers have been told little more than to pack up. Mairs doesn’t believe that is in the best interest to the park or its neighbours. History, she pointed out, says as much.

“Sometimes I feel like I can feel the ghosts of old Joan and Jim Burbridge,” she said.

“They used to sleep outside (on the caretaker deck), year-round. They were the ones who saved the park.”

The cabin at Woodhaven has a rich history. It was Kelowna pioneer Harry Raymer’s summer home over 100 years ago.

When he died, he passed it down to his daughter, who in 1968 rented it out to Jim and Joan Burbridge.

In around 1972, Raymer got ready to sell it to Okanagan Land Development.

“Joan and Jim heard the bulldozers come in and they said — ‘Stop,’” Mairs said. You can still see several stumps where the first few trees were cut down before they stopped them.

The couple then went about securing funds: $7,000 from the then provincial government, $40,000 from the federal government and $10,000 from the Nature Trust. And then they bought the park.

They held fundraising drives for other maintenance costs.

The Burbridges stayed at the park as resident caretakers for 30 years, leading interpretive tours through the park and writing a field guide called Wildflowers of the Southern Interior of British Columbia.

“Joan held on to the history of this place,” said Mairs.

“Now I feel like it’s my responsibility to do that. This park has been occupied by a human since it was Harry Raymer’s summer home. It’s meant to stay like that”

The deadline for moving out is set for the end of the month and the effort to reverse that eviction is ongoing.

Petitioning for a change

The effort to keep park contractors on site is continuing, although not with a lot of help from local politicians.

Nancy Holmes started a petition calling to keep caretakers in parks a month ago and hundreds of signatures have been collected in an effort to reverse the parks’ department’s decision.

She’s asked to make a presentation to the Regional District of Central Okanagan board on multiple occassions and the issue has yet to make the agenda. Hopes that one of the board members would raise the issue on their own have also fallen flat. In an effort to keep pushing the movement ahead, they held a meeting Oct. 23 at the Woodhaven Eco Culture Centre and 80 people attended, three of which being caretakers from other parks.

“Coming hard on the heels of the rejection of our request to be a delegate to present our petition to the RDCO Board, it was important to have a conversation about the issue and talk about what to do next,” said Holmes in the petition.

“People who attended were very concerned that our council representatives on the RDCO Board are not asking hard questions of the Parks Director and Chief Administrative Officer and are extremely frustrated that the petitioners cannot present their perspective publicly at a board meeting.

“There seems to be a massive disconnect between the public’s expectations of a process of civic engagement and the board’s unwillingness to engage in public consultation and conversation.”

To learn more check out the keep caretakers in parks Facebook page.
https://www.facebook.com/keepcaretakersinparks/


Source: http://www.kelownacapnews.com/news/400059361.html

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Letter: Kelownians in danger of losing Cedar Ave. park
Oct 11, 2016 - Kelowna Capital News

To the editor:

Recent letters concerning the fate of this long-awaited park (1989 to 2016) and the now obvious commercial agenda for the property sought by the city, should alert us all of the very real danger of losing it.

The public have been seduced into believing the 2014 rezoning to P3 means a park is assured. Mr. Drinnan's well researched letter (City Has Ulterior Motive for Cedar Ave. Park, Sept. 22 Kelowna Capital News) points out the power of the city's real estate department which allows them, under this P3 zoning, to choose a myriad of other uses for a property. This letter also pointed out that a seemingly large amount set aside to build, is not guaranteed. After some 12 years of vigorous public objections to the likely commercialism of this purchased-for-park lakeshore, we seem to have gained nothing. Ego, greed and power do hold the upper hand.

The city's purposely set up charette first demanded the paddle club lease be included in the “peoples opportunity” to express themselves. That single device pretty well destroyed any early hope of park construction and the dictated city parameters set for that effort resulted in such a grandiose design at such overkill and cost it was condemned by the public, as was to be expected. Nothing about that exalted design resembled the simple green linear park always envisioned.

Now, with the P3 zoning in jeopardy, the city (stating lack of money to create a park) has deferred any progress for 10 years to 2027 when, in all likelihood, it will all go round again. Those years, however, provide the city with plenty of scheming time to fabricate some watertight edict capable of finally killing any park plan in favour of their boutique hotel lots of commercial development and the ex-mayor's dream of miles of boardwalk.

This beautiful bay of broad views and secluded sweep of shoreline in the midst of the city is a true heritage original not easy to replace, bought so long ago for specific park purposes. Different times may require different uses but with a hectic world and madly exploding population we must protect our special places.

After all this fiasco and years of struggle, does the public still have the energy to continue, or is the battle lost? Will the city ever listen? Are the new mayor and council really there for the public good?

City hall: Please build your commercial plans, maybe for lesser profit, on the east side of Abbott across the street from the park—create a spectacular addition to the burgeoning South Pandosy area by doing so. Give us a little break from cement and rebar, follow the earlier city commitment and preserve this precious bit of lakeshore as was planned so long ago—for all of us.

Joy Lambrick, Kelowna

Source: http://www.kelownacapnews.com/opinion/letters/396680821.html

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.pdf icon October 24, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

Minutes of RDCO Board meetings are not usually posted to RDCO's website until after the following meeting which would be November 10th.  If the minutes are not posted here yet, you can check RDCO's website to see if they are posted there yet.  If you want a copy of the minutes before then, contact RDCO who will have a copy of the minutes at their office within 7 days after you request a copy of the minutes.  This is in accordance to Local Government Act Procedure Bylaws and Enforcement section 794 (5) and Community Charter Other records to which public access must be provided section 97 (2)

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.mp3 file icon - click here for help with audio October 24, 2016 audio of entire RDCO Board meeting - .mp3 (224 MB)

Click this Windows Media Audio icon for help with audio files October 24, 2016 audio of RDCO Board meeting only about Findlater and 1.5 million funding for Fintry Provincial Park Manor House - .wma (1.34 MB)

Click this Windows Media Audio icon for help with audio files October 24, 2016 audio of RDCO Board meeting only about Baker and 1.5 million funding for Fintry Provincial Park Manor House - .wma (968 KB)

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.pdf icon October 13, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 6.1 Thompson Okanagan Tourism Association KVR Rail Trails Strategy Update

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.mp3 file icon - click here for help with audio October 13, 2016 audio of entire RDCO Board meeting - .mp3 (301 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2016 audio of RDCO Board meeting only about Item 6.1 Thompson Okanagan Tourism Association KVR Rail Trails Strategy Update - .wma (12.3 MB)

.pdf icon October 13, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

Minutes of RDCO Board meetings are not usually posted to RDCO's website until after the following meeting which would be October 24th.  If the minutes are not posted here yet, you can check RDCO's website to see if they are posted there yet.  If you want a copy of the minutes before then, contact RDCO who will have a copy of the minutes at their office within 7 days after you request a copy of the minutes.  This is in accordance to Local Government Act Procedure Bylaws and Enforcement section 794 (5) and Community Charter Other records to which public access must be provided section 97 (2)

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.mp3 file icon - click here for help with audio October 13, 2016 audio of entire RDCO Board meeting - .mp3 (301 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2016 audio of RDCO Board meeting only about Item 6.1 Thompson Okanagan Tourism Association KVR Rail Trails Strategy Update - .wma (12.3 MB)

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Residents call on Central Okanagan regional district to keep park caretakers
by Kathy Michaels - Kelowna Capital News - Oct 4, 2016

Changes are coming to some popular regional parks — Image Credit: Contributed

Hundreds of area residents have signed a petition asking the Central Okanagan regional district to rescind eviction notices distributed to the last of the live-in park caretakers.

"With nearly 500 signatures on the petition (plus another 36 on a paper form) after just one week, I am planning to take the petition to the Regional District Offices in the next couple of days along with a request to make a presentation to the board," said Nancy Holmes, on the change.org site, asking for more signatures.

"Thanks everyone for your amazing, moving, and important comments. These too will be forwarded and submitted to the RDCO Board."

Holmes started the petition because of the fundamental believe that the Central Okanagan has clean, safe and beautiful regional parks because of the 24/7 oversight and monitoring of live-in contractors.

"As neighbours and park users, we know that on-site caretakers help keep crime down and help keep the parks safe," Holmes wrote.

"We also believe that there is invaluable cultural value in having long-term, living relationships at the heart of our parks. There is a wide gap between what the RDCO thinks the security contractors provide and what the community thinks they provide."

Live-in care at Woodhaven, Reiswig, Kopje, Bertram Creek, Mission Creek, Scenic Canyon and Gellatly Heritage were been asked to move out as of Dec. 1.

"We made an operational decision to standardize our after-hours security program for seven parks, bringing it inline with what we're currently providing in ten of our other regional parks," said Bruce Smith, spokesperson for the Central Okanagan Regional District, noting that the regional district refers to those residents as "ons site security" due to the nature of the contracts they have with the regional district.

"Starting Dec. 1, the commissionaires will be providing security…Based on our experience the security that's currently in place for the majority of our parks has been quite effective and we imagine it will be effective for the remaining seven."

Smith went on to say that incidents of vandalism is consistent among all the parks, with or without live-in security.

"Having somebody there is no guarantee nothing will happen," he said. "We have many other parks where we have no caretakers and there's no real difference that we've noticed."

Only 17 of 30 parks in the regional district have contracted security and the 13 without any oversight rely on the eyes and ears of neighbours.

"We have been really lucky for the eyes and ears of our neighbours because it is all of our property we are trying to steward and protect," he said.

Smith couldn't speak to what would happen with the buildings those caretakers called home once the change occurred.

"We are going to look at what we will do with those buildings, and the potential uses for them," Smith said.

"They might provide additional opportunities for interpretation centres or staff work… will determine how they will be utilized once contractors move out.

Vancouver has been going about a similar process with park caretakers, choosing to empty the spaces through attrition rather than eviction notices.

That city has 56 field houses, built as early as 1920 and as recently as 2010. As of two years ago, according to a Canadian Press story 33 were still occupied by caretakers, while 15 have been converted into artists’ studios and six are used by sports groups, according to Vancouver Parks.

Whether the petition will go before the regional district board, which didn't make the decision, remains to be seen.

No decision has been made with regard to approving a delegation as of yet.

Source: http://www.kelownacapnews.com/news/395858431.html

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.pdf icon July 25, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 5.1 Thompson Okanagan Rail Trails Tourism Strategy

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.mp3 file icon - click here for help with audio July 25, 2016 audio of entire RDCO Board meeting - .mp3 (168 MB)

Click this Windows Media Audio icon for help with audio files July 25, 2016 audio of RDCO Board meeting only about Item 5.1 Thompson Okanagan Rail Trails Tourism Strategy - .wma (18.6 MB)

.pdf icon July 25, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

5. DELEGATIONS

5.1 Thompson Okanagan Tourism Association - Ellen Walker-Matthews & Glenn Mandziuk re: Thompson Okanagan Rail Trails Tourism Strategy (All Directors - Unweighted Corporate Vote - 208.1 - Simple Majority)

Glenn Mandziuk provided an overview of the Thompson Okanagan Rail Trails Tourism Strategy. With support of Destination BC, TOTA has developed this strategy. A key part of the process is to engage each regional district that has the rail trails within its jurisdiction to foster understanding of the strategic direction. The request for endorsement of the strategy is for the economic development of the trails as an important investment for industry but not any financial commitment. TOTA will be the stewards of the Plan.
In discussion, it was noted that the Regional District does not have trails as part of a service. There is no jurisdiction for trails outside of the regional parks.

STACK/SIEBEN
THAT the presentation by the Thompson Okanagan Tourism Association regarding the Thompson Okanagan Rail Trails Tourism Strategy be received for information.
CARRIED Unanimously

OPHUS/BASRAN
THAT staff be directed to report back to the Board regarding the request for Board endorsement of the Thompson Okanagan Rail Trails Tourism Strategy.
CARRIED Unanimously

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.mp3 file icon - click here for help with audio July 25, 2016 audio of entire RDCO Board meeting - .mp3 (168 MB)

Click this Windows Media Audio icon for help with audio files July 25, 2016 audio of RDCO Board meeting only about Item 5.1 Thompson Okanagan Rail Trails Tourism Strategy - .wma (18.6 MB)

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.pdf icon July 25, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Electoral Areas Grant-in-Aid
The Regional Board has approved the following Electoral Area Grants-in-Aid:
- Central Okanagan East - $500 to the Ellison Parks and Recreation Society for the annual Scotty Creek Community BBQ

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.mp3 file icon - click here for help with audio July 25, 2016 audio of entire RDCO Board meeting - .mp3 (168 MB)

Click this Windows Media Audio icon for help with audio files July 25, 2016 audio of RDCO Board meeting only about Item 11.1 COE Grant In Aid - Scotty Creek Annual Community BBQ - .wma (457 KB)

.pdf icon July 25, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

11. NEW BUSINESS

11.1 Grant In Aid - Central Okanagan East Ellison Parks & Recreation Society - Scotty Creek Annual Community BBQ (All Directors Unweighted Corporate Vote - 208.1 - Simple Majority)

BARTYIK/OPHUS
THAT a Central Okanagan East Grant In Aid in the amount of $500 be allocated for the Ellison Parks and Recreation Society for the Scotty Creek Annual Community BBQ.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio July 25, 2016 audio of entire RDCO Board meeting - .mp3 (168 MB)

Click this Windows Media Audio icon for help with audio files July 25, 2016 audio of RDCO Board meeting only about Item 11.1 COE Grant In Aid - Scotty Creek Annual Community BBQ - .wma (457 KB)

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.pdf icon July 14, 2016 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes of RDCO Governance and Services Committee meetings are not usually posted to RDCO's website until after the following meeting which would be September 8th.  If the minutes are not posted here yet, you can check RDCO's website to see if they are posted there yet.  If you want a copy of the minutes before then, contact RDCO who will have a copy of the minutes at their office within 7 days after you request a copy of the minutes.  This is in accordance to Local Government Act Procedure Bylaws and Enforcement section 794 (5) and Community Charter Other records to which public access must be provided section 97 (2)

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.mp3 file icon - click here for help with audio July 14, 2016 audio of entire RDCO Governance and Services Committee meeting - .mp3 (145 MB)

Click this Windows Media Audio icon for help with audio files July 14, 2016 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Lebanon Creek Greenway Maintenance Agreement with the City of Kelowna - .wma (2.83 MB)

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.pdf icon July 14, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Lebanon Creek Greenway Contract
The Regional Board has approved a contract with the City of Kelowna for the operation and maintenance of city owned lands linking Lebanon Creek Greenway and Johns Family Nature Conservancy regional parks. It’s envisioned that a linear recreational corridor will be created from a Lakeshore Road property owned by the RDCO to the Johns Family Nature Conservancy property. This partnership agreement is similar to the one between the City and Regional District for the Mission Creek Greenway which is operated and maintained as a regional park. The contract is subject to approval by Kelowna City Council.

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.mp3 file icon - click here for help with audio July 14, 2016 audio of entire RDCO Board meeting - .mp3 (58.7 MB)

Click this Windows Media Audio icon for help with audio files July 14, 2016 audio of RDCO Board meeting only about Item 8.1.1 Lebanon Creek Greenway Maintenance Agreement - .wma (290 KB)

Click this Windows Media Audio icon for help with audio files July 14, 2016 audio of RDCO Board meeting only about Director Findlater and the events at the Ampitheater - .wma (1.25 MB)

Click this Windows Media Audio icon for help with audio files July 14, 2016 audio of RDCO Board meeting only about Director Baker and events in Lake Country's parks - .wma (545 KB)

.pdf icon July 14, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

8. NEW BUSINESS
8.1 Rise & Report - Governance & Services Committee Meeting - July 14, 2016
8.1.1 Lebanon Creek Greenway Maintenance Agreement (All Directors Weighted Corporate Vote - Majority- LGA 210.2)
OPHUS/BASRAN
THAT the Regional Board approve the 'Lebanon Creek Greenway - Management & Regulation Contract' with the City of Kelowna and authorize its signing officers to execute this contract on behalf of the Regional District.
CARRIED Unanimously

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.mp3 file icon - click here for help with audio July 14, 2016 audio of entire RDCO Board meeting - .mp3 (58.7 MB)

Click this Windows Media Audio icon for help with audio files July 14, 2016 audio of RDCO Board meeting only about Item 8.1.1 Lebanon Creek Greenway Maintenance Agreement - .wma (290 KB)

Click this Windows Media Audio icon for help with audio files July 14, 2016 audio of RDCO Board meeting only about Director Findlater and the events at the Ampitheater - .wma (1.25 MB)

Click this Windows Media Audio icon for help with audio files July 14, 2016 audio of RDCO Board meeting only about Director Baker and events in Lake Country's parks - .wma (545 KB)

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.pdf icon June 27, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Westshore Community Park Band Shelter
The Regional Board supports submitting an application for an $80,000 grant from the BC Rural Dividend Program for a band stand in Westshore Estates Community Park. If successful, the grant would mean approximately $20,000 would be needed from the previously approved $101,500 from the Canada – BC Gas Tax Community Works Fund. If the grant is received, $80,000 would be returned for other potential projects funded by the Central Okanagan West Electoral Area Community Works Fund.

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.mp3 file icon - click here for help with audio June 27, 2016 audio of entire RDCO Board meeting - .mp3 (231 MB)

Click this Windows Media Audio icon for help with audio files June 27, 2016 audio of RDCO Board meeting only about Item 8.2 Westshore Estates Community Park Band Shelter - BC Rural Dividend Program - .wma (2.83 MB)

.pdf icon June 27, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

8.2 Westshore Estates Community Park Band Shelter - BC Rural Dividend Program (All Directors - Unweighted Corporate Vote, Simple Majority 208.1)
Staff report dated June 16, 2016 outlined the request for support towards submission of a grant application to the BC Rural Dividend Program grant.
CARSON/FINDLATER
THAT the Regional Board supports an application to the BC Rural Dividend Program for $80,000 of funding towards the Westshore Estates Community Park bandstand project.
CARRIED Unanimously

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.mp3 file icon - click here for help with audio June 27, 2016 audio of entire RDCO Board meeting - .mp3 (231 MB)

Click this Windows Media Audio icon for help with audio files June 27, 2016 audio of RDCO Board meeting only about Item 8.2 Westshore Estates Community Park Band Shelter - BC Rural Dividend Program - .wma (2.83 MB)

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.pdf icon June 9, 2016 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5.2 Trail of the Okanagans Society - Fur Brigade Trail - Summerland to Peachland Henry Sielmann Chair, of the Trail of the Okanagans
The Trail of the Okanagans Society, Henry Sielmann-Chair and Ellen Wood, were introduced and presented a proposal to formalize a section of the Fur Brigade Trail between the District of Summerland and District of Peachland. This portion of the trail will provide an inter-regional connection between RDCO and RDOS and will connect with future connection to the City of West Kelowna.
The Society is a group of volunteers, an advocacy group. The Society was formed in August 2015 and is currently focusing on connecting Summerland with Peachland and Penticton. Lakeside Pathway was opened last year (1.5 km trail)
and this year they are working on extending the trail to Penticton (working with RDOS and Penticton on the extension plan). Interested in connecting RDOS and RDCO on the westside possibly through the Garnet Valley.
Their request to the Regional District is to add the connection (Brent Road area 4 kl section which is located on Crown lands) as part of the westside community parks planning in 2017. It is estimated that $30,000 would be required to excavate and add culverts in the area proposed. Sources of funding: hopeful for gas tax dollars, historical societies, and sponsorships.
FORTIN/CARSON
THAT the presentation by Henry Sielmann, Chair of the Trail of the Okanagans regarding a proposal to formalize a section of the Fur Brigade Trail between the District of Summerland and the District of Peachland be received for information.
CARRIED Unanimously

7. PARK SERVICES
7.1 Black Mountain - sntsk'il'ntan Regional Park Management Plan
Staff report dated May 26, 2016 outlined the draft management plan for Black Mountain I sntsk'il'ntn Regional Park. The park land was purchased by the Regional District in 2014. The park is a partnership involving First Nation, federal,
provincial and regional governments in the identification of this important Okanagan landscape and culturally significant mountain. The Plan outlines a 20year development proposal for the property.
Shasta McKoy, Urban Systems was contracted to complete the park management plan and was in attendance and reviewed the draft.
The vision, goals and objectives were highlighted.
Goal 1 - Conservation and Environment;
Goal 2 - recreation and outdoor experience;
Goal 3 - interpretation and awareness;
Goal 4 - stewardship and partnerships;
Goal 5 - operations safety and security.
The capital development plan costs total $3,652,800 over 20-years were outlined.
In the first 1-5 year plan, the development costs are approximately $1.06 mil.
BASRAN/FORTIN
THAT the Governance and Services Committee recommends the Regional Board approve the Black Mountain I sntsk'il'ntn Regional Park Management Plan dated May 2016.
CARRIED Unanimously

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.pdf icon June 9, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

New Regional Park Management Plan
The Regional Board has adopted a Management Plan for Black Mountain / sntsk‘il’ntən Regional Park which it manages with the Westbank First Nation (WFN). The 20 year plan will help guide the development of the 510-hectare Regional Park which is a significant geographic and cultural landmark just east of Kelowna. The plan was developed over the past year with extensive input from WFN along with other stakeholders and residents. It is designed to provide opportunities for passive access, recreation and interpretation while preserving and protecting the 25 distinct ecosystem communities within the park along with important archaeological and cultural resources. Black Mountain / sntsk‘il’ntən is the largest park in the regional park system.

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.pdf icon June 9, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

6. NEW BUSINESS
6.1 Rise & Report - Governance & Services Committee meeting - June 9, 2016
6.1.1 Black Mountain - sntsk'il'ntan Regional Park Management Plan Approval (Stakeholder Vote - Weighted Vote - LGA 209.1 Majority)
Staff report dated May 26, 2016 and draft management plan dated May 2016 were presented to the Governance & Services Committee on June 9, 2016 for consideration.
OPHUS/FINDLATER
THAT the Regional Board approve the Black Mountain/sntsk'il'ntan Regional Park Management Plan dated May 2016.
CARRIED Unanimously

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Where are the rangers?
Castanet.net - Jennifer Zielinski - Jul 2, 2016 | Story: 169611

When was the last time you saw a park ranger?

Chances are you haven’t in some time, especially in the Okanagan.

According to the Wilderness Committee, the number of full-time park rangers in B.C. has sunk to an all-time low of only seven individuals.

These park rangers must patrol 14 million hectares of protected land, the combined size of Denmark (4.3 million ha), Costa Rica (5.1 million ha) and Switzerland (4.1 million ha) from October to April.

There is currently no senior park ranger in the entire Okanagan.

While auxiliary park rangers are hired in the summer months, it is unclear how many are in the Okanagan.

In 2009, there were 87 auxiliary rangers hired in the summer months and the Wilderness Committee believes the best case scenario in the summer would be one ranger per 10 parks.

For Gwen Barlee, national policy director with the Wilderness Committee, seven full-time park rangers and a handful of summer rangers isn’t enough to enforce the parks act in the province.

“We now have fewer park rangers than spotted owls in B.C.,” said Barlee. “That's saying something, because spotted owls are one of the most endangered species in Canada and we are down to around a dozen in the wild. For the life of me, I can’t understand why the B.C. government is starving our provincial park system of the staffing and funding it needs to operate.”

There are more than 1,000 parks and protected areas in B.C. which Barlee said provides a $392 million boost to the province’s GDP and supports more than 5,200 full-time jobs.

“Despite the economic benefits, the operation budget for BC Parks is $31 million, (that is) $10 million less than it was in 2001,” she said.

Park rangers are responsible for a wide range of duties, including managing protected areas, enforcing laws and overseeing recreational services across the province.

Barlee said these cutbacks have led to poor protection of parks.

In 2012, a giant 800-year-old red cedar tree was cut down and poached from a provincial park on southern Vancouver Island, a situation that could have been avoided if park rangers were able to monitor more remote sites, she said.

Source: http://www.castanet.net/news/Kelowna/169611/Where-are-the-rangers

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.pdf icon May 30, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Gas Tax Community Works Funding
The Regional Board has received a report outlining the use of Gas Tax Community Works Funds in the electoral areas over the past nine years. The Regional District has used these funds for various projects without having to seek additional funding from taxpayers. From 2006 to 2015 the Central Okanagan West Electoral Area has received more than $2.6-million through the funding program of which over $1.6-million has been spent, another $174,723 is committed to projects and $1.3-million remains in reserve for future projects. During the same period Central Okanagan East has received almost $1.2-million in Gas Tax funding with $622,157 has been spent, another $643,233 is committed and $146,934 is in reserve for future projects.

Financial Plan Amendment Bylaw
The Regional Board has adopted amendments to the 2016-2020 Financial Plan Bylaw. The changes reflect adjusted use of Community Works Gas Tax funds and additional project cost details for the Trepanier and Westshore water systems, Ellison and Joe Rich Fire Departments and Eastside Parks.

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.pdf icon May 30, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 Gas Tax Community Works Fund Usage - For Information

.pdf icon Item 7.2 2016 Community Works Fund Project Approval

.pdf icon Item 7.3 RDCO 2016-2020 Financial Plan Amendment Bylaw

*Note* click links above for entire content

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.pdf icon May 30, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

7. NEW BUSINESS
7.1 Gas Tax Community Works Fund Usage - For Information (All Directors - Unweighted Vote - LGA 208.1)
Staff report dated May 24, 2016 outlined the details of the Community Works Fund usage, including what funds have previously been committed and the eligible project categories.
#125/16 OPHUS/CARSON
THAT the Regional Board receive for information the Background report on Gas Tax Community Works Funds Usage.
CARRIED Unanimously

7.2 2016 Community Works Fund Project Approval (All Directors - Unweighted Vote - LGA 208.1)
Staff report dated May 20, 2016 outlined the projects identified for Community Works Fund for Central Okanagan West and Central Okanagan East Electoral Areas.
Discussion ensued regarding deferring Board consideration of the report. As requested, staff outlined the background of the proposed upgrades to the Westshore Water System Reservoir Project and whether there are projects at risk for delay?
Director Dehart left the meeting at 8:22 p.m.
#126/16 CARSON/HANSON
THAT agenda Items 7.2 and 7.3 be POSTPONED until the June 9th Regional Board meeting to allow further time for Director Carson to consider the projects identified.
DEFEATED (In support: BAKER, FORTIN, CARSON, HANSON)
#127/16 BASRAN/STACK
THAT the Regional Board approve the use of $1,309,693 of Gas Tax - Community Works Funds to complete the proposed projects listed in the Appendix 1 project plan dated May 20, 2016, and as reflected in the RDCO 2016-2020 5-Year Financial Plan.
CARRIED Unanimously
Director Dehart returned at 8:25 p.m.

7.3 RDCO 2016-2020 Financial Plan Amendment Bylaw, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote – LGA 210.1)
Staff report outlined the financial plan amendments with regard to capital projects and Gas Tax Community Works Funding approved usage, and the provincial reimbursement to Ellison Fire Department’s response to the Joe Rich Fire in 2015.
Staff answered questions on the water supply project in Joe Rich and the increase in costs associated with the Westshore Water System Reservoir Project.
#128/16 BAKER/OPHUS
THAT Regional District of Central Okanagan 2016-2020 Financial Plan Amendment Bylaw be given first, second and third readings and adopted.
CARRIED (Carson opposed)

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.pdf icon May 12, 2016 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

7. PARK SERVICES

7.1 Goats Peak Regional Park Management Plan (presented by Eric Lees and John Kirbyson, Lees & Associates, Landscape Architects and Planners)

Staff report dated May 3, 2016 outlined the Regional District purchased in September 2014, 52.0 hectare waterfront property located at 2990 Seclusion Bay Road in West Kelowna which is now known as Goats Peak Regional Park. The intent of the Goats Peak Regional Park Management Plan is to provide direction on park development and management for the next 20 years. The Plan identifies the overall vision and 14 goals for future park management under the follow four key categories: passive recreation, conservation, interpretation and education, and stewardship and partnerships.
Lees & Associates were contracted to develop the Plan and were in attendance to review the draft plan including: project overview, key findings and ecological context; vision; concept (construction of the phases will be over 20 years), passive recreation (recommendation is for mountain bikes restricted to Big Sage Trail, all other trails only for walking/hiking); conservation; interpretation and education; stewardship and partnerships; park operations; implementation summary (estimate $75,000 over the next 5-years to 'hit the baseline' recommendations). Over the next 20 years approximately $800,000 in funding is projected. The Plan is not a direction to spend but a framework for budgeting and building and managing the park.

Questions:
• What activities are considered low impact - walking/hiking. High impact would be mountain biking. The park does not lend itself to sport fields.
• Educational opportunities with Westbank First Nation (cultural management plan and how to protect and preserve pictograph sites).
• Critical to protect the sensitive areas within the park. Vandalism in some area of the beach access has occurred in the past.
• Staff will continue to work with West Kelowna for access connections in the comprehensive development plan area.
• Will there be trails accessible to mobility challenged individuals. Due to topography Goats Peak is not a park easily accessible for mobility challenged people. The Community Recreation Initiative Society receives funding from
the RDCO and offers accessibility opportunities in parks.

FINDLATER/BAKER
THAT the Governance and Services Committee recommends the Regional Board approve the Goats Peak Regional Park Management Plan dated April 2016.

CARRIED Unanimously

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.pdf icon May 12, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Lease Agreement and MOU Renewed
The Regional Board has renewed a Memorandum of Understanding (MOU) and a lease agreement with the University of British Columbia. The MOU runs through June 2018 and recognizes the partnership between the Regional District Parks Services department and the UBCO Faculty of Creative and Critical Studies for a portion of Woodhaven Nature Conservancy Regional Park to continue the successful Artist-in-Residence program. The partnership benefits the Faculty’s academic programming while enhancing the delivery of Parks Services public education and nature awareness programs through UBCO hosted public events.

Westshore Bandstand - Picnic Shelter
The Regional Board has approved utilizing $101,500 from the Canada – BC Gas Tax Community Works Fund for installation of a multi-use bandstand-picnic shelter in Westshore Estates Community Park. It’s hoped that the structure, landscaping, native plant garden and electrical connections can be completed in time for the North Westside Communities Association Canada Day celebration.

Park Management Plan Adopted
The Regional Board has adopted a Management Plan for Goats Peak Regional Park. The plan will help guide the Regional District over the next 20 years as it develops and manages the 52-hectare waterfront Regional Park located in West Kelowna. The plan was developed with input from stakeholders and residents and is designed to preserve the area’s significant ecosystem and cultural values, while providing opportunities for passive recreation, interpretation and connections to surrounding parks, linear trails and communities.

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.pdf icon May 12, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.1 UBC/RDCO MOU & Lease Agreement Renewal

.pdf icon Item 5.3 UBCM Community Works Fund Project Approval - Westshore Estates Community Park Picnic Shelter Project

.pdf icon Item 9.3 Goats Peak Management Plan Approval

*Note* click links above for entire content

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.pdf icon May 12, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

5. PARK SERVICES

5.1 UBC/RDCO MOU & Lease Agreement Renewal - Renewal of a 3-Year Memorandum of Understanding and Lease Agreement with UBC for use of a portion of the Woodhaven Nature Conservancy Regional Park for an Artist-in-Residence Program (All Directors - Weighted Vote - LGA 210.2)
Staff report dated May 2, 2016 outlined the Memorandum of Understanding and Lease Agreement renewal for UBC to use a portion of the Woodhaven Nature Conservancy Regional Park for a 3-year period.
Director Basran arrived at 10:56 a.m.
#105/16 BAKER/STACK
THAT the Regional Board approve the Memorandum of Understanding and Lease Agreement with the University of British Columbia and authorize its signing officers to execute the documents for the delivery of an Artist-in- Residence program over a portion of Woodhaven Nature Conservancy Regional Park.
CARRIED Unanimously

5.3 UBCM Community Works Fund Project Approval - Westshore Estates Community Park Picnic Shelter Project (All Directors - Unweighted Vote - LGA 208.1)
Staff report dated April 27, 2016 outlined a program request for funding from the UBCM Community Works Fund for the construction of a picnic shelter and associated works at Westshore Community Park in Central Okanagan West Electoral Area. Director Carson clarified that the project is a band stand not a picnic shelter and that there are further plans to build a picnic shelter in the future.
#107/16 CARSON/BAKER
THAT the Regional Board approve the allocation of $101,500 of Community Works Funding for the Westshore Estates Community Park Band Stand Project.
CARRIED Unanimously

9.3 Goats Peak Regional Park Management Plan Approval (All Directors - Unweighted Vote - LGA 208.1)
#112/16 OPHUS/FORTIN
THAT the Governance and Services Committee recommends the Regional Board approve the Goats Peak Regional Park Management Plan dated April 2016.
CARRIED Unanimously

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.pdf icon April 14, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Emergency Program Act Response
The Regional Board has approved submitting a response to the Provincial Government as part of the public consultation on the Emergency Management BC Discussion Paper. Regional Emergency Program staff have reviewed the document and provided comments regarding possible changes to modernize and clarify responsibilities in the Emergency Program Act.

Regional Growth Context Statement
The Regional Board has approved a proposed Regional Context Statement from the City of Kelowna. The statement, to be included in the City of Kelowna Official Community Plan is required under Provincial legislation and links the municipal Official Community Plan (OCP) to the Regional Growth Strategy by showing how the OCP supports and aligns with the goals and strategies of the Regional Growth Strategy.

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.pdf icon April 14, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.2 Ministry of Transportation and Infrastructure Approval of funding for Bellevue Creek Intake and Dike Improvements

.pdf icon Item 6.2 City of Kelowna - Regional Context Statement

.pdf icon item 7.1 Rise & Report from Governance & Services Meeting - April 14, 2016 Emergency Program Act Consultation (don't see any agenda for this)

*Note* Please click links above for content

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.pdf icon April 14, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

5.2 Ministry of Transportation and Infrastructure - Approval of funding for Bellevue Creek Intake and Dike Improvements [All Directors - Unweighted Vote - 208(1)]
SIEBEN/FINDLATER
THAT the March 30, 2016 letter from the Ministry of Transportation and Infrastructure confirming approval of $200,000 in funding for the Bellevue Creek Intake and Dike Improvements be received for information.
CARRIED Unanimously

6.2 City of Kelowna - Regional Context Statement - [All Directors - Unweighted Vote - 208(1)]
Staff report dated April 5, 2016 provided an overview of the requirement for municipalities to provide a regional context statement to reflect the RDCO Regional Growth Strategy Bylaw No. 1336.
FINDLATER/BAKER
THAT the Regional Board accept the City of Kelowna's proposed Regional
Context Statement in their Official Community Plan Amendment Bylaw No.
11205.
CARRIED Unanimously

7. NEW BUSINESS
7.1 Rise & Report from Governance & Services Meeting - April 14, 2016
7.1.1 Emergency Program Act Consultation RDCO's Submission of the 'Response to Prepared and Resilient EMBC Discussion Paper' [All Directors - Unweighted Vote - 208(1)]
FINDLATER/BASRAN
THAT the Regional Board approve the RDCO's submission of the 'Response to Prepared and Resilient EMBC Discussion Paper' to the Province of British Columbia in response to their invitation to participate in consultation and engagement on the Emergency Program Act, subject to the following:
Add to Section #3:
‘explore broader definition of first nations which may include self-government, and band council’
CARRIED Unanimously

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.pdf icon March 10, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Regional Trails Service Program Deferred
The Regional Board has agreed to defer further consideration of a proposed Regional Trails Program service. The Central Okanagan Trails Alliance representing 15 non-profit recreational trail organizations, asked the Regional Board to consider establishing a formal service that would see the Regional District coordinate and manage an extensive network of trails throughout the region. The Board says at this time, there isn’t the financial resources or staff capacity to undertake the feasibility of the proposal. It encourages the organizations to look for alternative funding and partnerships for recreational trail development in the Central Okanagan.

KLO Sportsfield Lease Agreement
The Regional Board has agreed to renew the lease agreement with the City of Kelowna for the KLO Sportsfields for another three years. The site is next to the RDCO administration office on KLO Road and the City maintains the fields as part of its recreational programming.

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.pdf icon March 10, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon item 6.1 Proposed Regional Trails Service

.pdf icon item 7.2 KLO Sportsfield Lease Renewal

.pdf icon item 7.3 Proposed Flood Protection Project Presentation

*Note* Below is only a snippet, please click link above for entire content

6. PARKS SERVICES

6.1 Proposed Regional Trails Service (All Directors - Unweighted Vote - LGA 208.1)

Staff report dated March 1, 2016 outlined background information regarding a proposed regional trails service program. The Governance & Services Committee had received a delegation by the Central Okanagan Trails Alliance (COTA) on November 12, 2015. The Board subsequently authorized staff to develop a more detailed work program associated with investigating
establishment of a new service.
At this time, staff has determined that there is insufficient organizational and financial capacity to support establishing a new regional trails program. Staff is encouraging the non-profit recreational trails community to seek out alternative funding and partnerships for recreational trail development.

FINDLATER/BAKER
THAT the Regional Board approve deferring consideration of a new Regional Trails Service Program at this time.

CARRIED Unanimously

================

7.2 KLO Sportsfield Lease Renewal

2. The length of the term of this extension shall be from the first day of April, 2016, for three (3) years, up to and including March 31, 2019.

3. The City shall pay to the Regional District during the term of this Lease extension rent of one dollar ($1) / year the receipt of which is hereby acknowledged.

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Click this Windows Media Audio icon for help with audio files March 10, 2016 audio of RDCO Board meeting only about item 6.1 Proposed Regional Trails Service - .wma (2.03 MB)

Click this Windows Media Audio icon for help with audio files March 10, 2016 audio of RDCO Board meeting only about item 7.2 KLO Sportsfield Lease Renewal - .wma (777 KB)

Click this Windows Media Audio icon for help with audio files March 10, 2016 audio of RDCO Board meeting only about flooding being added to the agenda - .wma (402 KB)

Click this Windows Media Audio icon for help with audio files March 10, 2016 audio of RDCO Board meeting only about flooding - .wma (211 KB)

.pdf icon March 10, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

6. PARKS SERVICES
6.1 Proposed Regional Trails Service (All Directors - Unweighted Vote - LGA 208.1)
Staff report dated March 1, 2016 outlined background information regarding a proposed regional trails service program. The Governance & Services Committee had received a delegation by the Central Okanagan Trails Alliance (COTA) on November 12, 2015. The Board subsequently authorized staff to develop a more detailed work program associated with investigating establishment of a new service.
At this time, staff has determined that there is insufficient organizational and financial capacity to support establishing a new regional trails program. Staff is encouraging the non-profit recreational trails community to seek out alternative funding and partnerships for recreational trail development.
FINDLATER/BAKER
THAT the Regional Board approve deferring consideration of a new Regional Trails Service Program at this time.
CARRIED Unanimously

7.2 KLO Sportsfield Lease Renewal (All Directors - Unweighted Vote - LGA 208.1)
SIEBEN/OPHUS
THAT the Board approve renewing the KLO Sportsfields lease agreement with the City of Kelowna for a three (3) year term, effective April 1,2016 to March 31, 2019, with a Right of First Refusal to the City of Kelowna for the subsequent renewal of the lease.
CARRIED Unanimously

7.3 Rise & Report - March 10th Governance & Services Committee meeting Province of BC Flood Protection Grant - Woodhaven Nature Conservancy Regional Park
FORTIN/SIEBEN
THAT the Regional Board approves the 2016 Regional Parks program General Capital Fund Budget be amended to include an additional $300,000 in capital expense - contingent on receipt of the provincial funding - to complete a flood
protection project on Bellevue Creek located within Woodhaven Nature Conservancy Regional Park;
AND FURTHER THAT revenue to offset the above noted capital expenditure will be secured through receipt of a $200,000 Province of BC Flood Protection Grant and the allocation of $100,000 from the Regional Parks Capital Facilities Reserve Fund.
CARRIED Unanimously

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.mp3 file icon - click here for help with audio March 10, 2016 audio of entire RDCO Board meeting - .mp3 (47.5 MB)

Click this Windows Media Audio icon for help with audio files March 10, 2016 audio of RDCO Board meeting only about item 6.1 Proposed Regional Trails Service - .wma (2.03 MB)

Click this Windows Media Audio icon for help with audio files March 10, 2016 audio of RDCO Board meeting only about item 7.2 KLO Sportsfield Lease Renewal - .wma (777 KB)

Click this Windows Media Audio icon for help with audio files March 10, 2016 audio of RDCO Board meeting only about flooding being added to the agenda - .wma (402 KB)

Click this Windows Media Audio icon for help with audio files March 10, 2016 audio of RDCO Board meeting only about flooding - .wma (211 KB)

Blue Divider Line

.pdf icon February 25, 2016 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 3.1 Regional Grant In Aid Review
.pdf icon Item 3.2 2016 2020 Financial Plan Review Budget Presentation
.pdf icon Item 3.2 2016 2020 Financial Plan Review Preliminary Information
.pdf icon Item 3.2A Summary Highlights Report
.pdf icon Item 3.2B Budget Piechart And Information Tab 6 Pg 1 To 4
.pdf icon Item 3.2C Budgets Summary Tab 6 Pg 5 To 14
.pdf icon Item 3.2D Tax Requisitions And Rates Tab 7 Pg 1 To 17
.pdf icon Item 3.2F Community Services Engineering Tab 8 Pg 1 To 34
.pdf icon Item 3.2G Community Services Waste Management Tab 8 Pg 35 To 42
.pdf icon Item 3.2H Community Services Planning Tab 8 Pg 43 To 46
.pdf icon Item 3.2I Community Services Fire Protection Tab 8 Pg 47 To 65
.pdf icon Item 3.2J Community Services Police Services Tab 8 Pg 66 To 73
.pdf icon Item 3.2K Community Services Inspections Tab 8 Pg 74 To 77
.pdf icon Item 3.2Ii Proposed Regional Parks 2016 2020 Budget Highlights And Additional 2016 Project Investment Options
.pdf icon Item 3.2L Parks Services Tab 8 Pg 78 To 90
.pdf icon Item 3.2M Finance And Administration Tab 8 Pg 91 To 121
.pdf icon Item 3.2N Corporate Services Tab 8 Pg 122 To 141
.pdf icon Item 3.2O Corporate Services Bylaw Enforcement Tab 8 Pg 142 To 153
.pdf icon Item 3.2P Economic Development Commission Tab 8 Pg 154 To 155
.pdf icon Item 3.2Q Regional Board Tab 8 Pg 156 To 165

*Note* This is only a snippet, please click link above for entire content

Item 3.2O Corporate Services Bylaw Enforcement Tab 8 Pg 142 To 153
RDCO Dog Control 2015 Actual and 2016 Preliminary Budget

RDCO Dog Control 2015 Actual and 2016 Preliminary Budget
click image for a larger copy

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.mp3 file icon - click here for help with audio February 25, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (33.9 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about Item 3.1 Regional Grant In Aid Review - .wma (9.23 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about the budget - .wma (41.5 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about Parks Delegate and Budget - .wma (19.5 MB)

It is too difficult to find each of the above items in the audio, so not going to break up all the audio of this meeting, its all in the three links above, but below are clips out of the audio above.

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about the water systems - .wma (6.59 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about not moving the hydro pole on Killiney Beach - .wma (1.32 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about withdrawing from Electoral Area Fire Prevention - .wma (246 KB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about an increase in taxes to pay for Electoral Area Planning - .wma (428 KB)

.pdf icon February 25, 2016 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes of the RDCO Governance and Services Committee meetings are not usually posted to RDCO's website until after the following meeting which would be March 10th, 2016.  If the minutes are not posted here yet, you can check RDCO's website to see if they are posted there yet.  If you want a copy of the minutes before then, contact RDCO who will have a copy of the minutes at their office within 7 days after you request a copy of the minutes.  This is in accordance to Local Government Act Procedure Bylaws and Enforcement section 794 (5) and Community Charter Other records to which public access must be provided section 97 (2).

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.mp3 file icon - click here for help with audio February 25, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (33.9 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about Item 3.1 Regional Grant In Aid Review - .wma (9.23 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about the budget - .wma (41.5 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about Parks Delegate and Budget - .wma (19.5 MB)

It is too difficult to find each of the above items in the audio, so not going to break up all the audio of this meeting, its all in the three links above, but below are clips out of the audio above.

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about the water systems - .wma (6.59 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about not moving the hydro pole on Killiney Beach - .wma (1.32 MB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about withdrawing from Electoral Area Fire Prevention - .wma (246 KB)

Click this Windows Media Audio icon for help with audio files February 25, 2015 audio of RDCO Governance and Services Committee meeting only about an increase in taxes to pay for Electoral Area Planning - .wma (428 KB)

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.pdf icon February 11, 2016 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 5.2 Central Okanagan Land Trust

*Note* Below is just a snippet, please click links above for entire content

Introduction
Similar to 2014, this year was filled with activities as wide-ranging as a major fundraising event, attendance at the RDCO's Kokanee Festival, grant writing, and site tours for prospective projects. The combined result of this work is a regional land trust with a strengthened financial position, stronger connections to the community, and a rising awareness of the value of COLT to funding opportunities that are not open to local government. The following headings identify some of the work undertaken on behalf of improvement to local biodiversity and the ultimate benefit of us all.

1. Financial
The financial dimensions of COLT's work this year were largely in two areas, both of which
help us meet our mandate, support our partner local governments, and strengthen regional biodiversity. First, our grant writing work has secured roughly $600,000 of funding and other support toward projects we have in partnership with either the Regional District Central Okanagan and the City of Kelowna.  Second, in addition to the Hobson Family Fund announcement of their second installment of $25,000, and the 25th Anniversary event provided us with an opportunity to announce two other funding contributions. First, Cynthia Hunter, one of the original signators to the COLT's incorporation as a registered society, came forward with an endowment in the amount of $20,000 registered with the Central Okanagan Foundation. This brings COLT's endowed funds to more than $200,000. Second, Todd Cashin, with the group Trout Unlimited, announced a $5000 challenge donation to the Mission Creek Restoration Initiative - the challenge went out to the OCEOLA Fish and Game Club, Peachland Sportsman's Association, and the Kelowna Fish and Game Club - one of those challenges has already been met in the amount of $5000.

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.mp3 file icon - click here for help with audio February 11, 2016 audio of entire RDCO Governance and Services Committee meeting - .mp3 (243 MB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Governance and Services Committee meeting only about Item 5.2 Central Okanagan Land Trust - .wma (7.28 MB)

.pdf icon February 11, 2016 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes of RDCO Governance and Services Committee meetings are not usually posted to RDCO's website until after being adopted at the following meeting which would be February 25th, 2016.  If the minutes are not posted here yet, you can check RDCO's website to see if they are posted there yet.  If you want a copy of the minutes before then, contact RDCO who will have a copy of the minutes at their office within 7 days after you request a copy of the minutes.  This is in accordance to Local Government Act Procedure Bylaws and Enforcement section 794 (5) and Community Charter Other records to which public access must be provided section 97 (2).

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.mp3 file icon - click here for help with audio February 11, 2016 audio of entire RDCO Governance and Services Committee meeting - .mp3 (243 MB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Governance and Services Committee meeting only about Item 5.2 Central Okanagan Land Trust - .wma (7.28 MB)

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.pdf icon January 25, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Proposed Regional Trails Program

The Regional Board received a proposal from the Central Okanagan Trails Alliance, which represents 15 non-profit recreational trail organizations in the region. The group has proposed that the Regional District consider coordinating and managing the extensive trail network throughout the region in order to further the potential for increased destination and recreational trail tourism. The Regional Board has directed Parks Services staff to prepare a report outlining the proposed scope of work and projected costs of a feasibility study for a Regional Trails Program.

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.mp3 file icon - click here for help with audio January 25, 2016 audio of entire RDCO Board meeting - .mp3 (230 MB)

Click this Windows Media Audio icon for help with audio files January 25, 2016 audio of RDCO Board meeting only about Item 6.1 Proposed Regional Trails Service Program - .wma (8.41 MB)

.pdf icon January 25, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 Proposed Regional Trails Service Program

*Note* Below is only a snippet, please click link above for entire content

SUBJECT: Proposed Regional Trails Service Program

Purpose: To bring forward the recommendation from the Governance & Services Committee with regard to the proposed regional trails service program.

Executive Summary:
The attached report was presented at the November 12, 2015 Governance & Services Committee meeting and the following resolution was adopted:

THAT the Governance and Services Committee receive for information the proposed regional trails
service program - Central Okanagan Trails Alliance;
AND FURTHER THAT the Governance and Services Committee recommend that the Regional Board direct RDCO Parks staff to prepare a report that will outline a proposed scope of work and projected costs associated with undertaking a Regional Trails Service Program feasibility study for Board consideration as part of the 2016 Parks Department work plan.
CARRIED Unanimously
The proposed regional trails service program report and recommendation is brought forward for Regional Board consideration.

RECOMMENDATION:
THAT the Regional Board direct RDCO Parks staff to prepare a report that will outline a proposed scope of work and projected costs associated with undertaking a Regional Trails Service Program feasibility study for Board consideration as part of the 2016 Parks Department work plan.

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.mp3 file icon - click here for help with audio January 25, 2016 audio of entire RDCO Board meeting - .mp3 (230 MB)

Click this Windows Media Audio icon for help with audio files January 25, 2016 audio of RDCO Board meeting only about Item 6.1 Proposed Regional Trails Service Program - .wma (8.41 MB)

.pdf icon January 25, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

6. PARKS SERVICES

6.1 Rise & Report - November 12, 2015 Governance & Services Committee Meeting - Proposed Regional Trails Service Program (All Directors Weighted Vote)

The Governance & Services Committee at its November 12th meeting received a delegation from the Central Okanagan Trails Alliance (COTA) regarding a proposed regional trails project. The purpose of COTA is to bring together a coordinated effort to standardize, maintain and fund a vast recreational trail network in the Central Okanagan. A request has been made for the RDCO to become involved in a program which could support the establishment of a new regional trails service program.
Discussion ensued:
- Staff report to include scope of project, program costs, how it would be funded.
Would this be a new service? Is there an option to expand the service into the current regional parks service? This needs to be considered.
It could be a stand-alone service for trails only. It was not nominated to be added into the regional parks service with a tax impact.
This may be duplicating what municipalities are already doing.
The service would be in collaboration with COTA.
What is the budget impact? Staff noted the $68,500 feasibility fund would be required to determine the full extent of the service.
The staff report being recommended is only to bring information forward on potential costs and possible options.
How does the provincial Recreational Sites & Trails BC fit into this service? Is
this a download of a provincial service?
How will this be funded and what options are available? It is estimated the service would cost around $0.5mil.
Some of the trails are not within the Central Okanagan. How will the service be managed for trails outside the region?
Staff are looking to present a report back to the Board within 4-6 weeks.
BAKER/OPHUS
THAT the Regional Board direct RDCO Parks staff to prepare a report that will outline a proposed scope of work and projected costs associated with undertaking a Regional Trails Service Program feasibility study for Board consideration as part of the 2016 Parks Department work plan.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio January 25, 2016 audio of entire RDCO Board meeting - .mp3 (230 MB)

Click this Windows Media Audio icon for help with audio files January 25, 2016 audio of RDCO Board meeting only about Item 6.1 Proposed Regional Trails Service Program - .wma (8.41 MB)

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.pdf icon January 14, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Age-friendly Recreational Access Project

The Regional Board has received a letter from the Union of BC Municipalities (UBCM) advising a grant has been approved under the 2016 Age-friendly Community Planning and Projects program. The $20,000 grant will be used to manage and promote hiking and walking opportunities for all residents in the Regional Park system.

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.mp3 file icon - click here for help with audio January 14, 2016 audio of entire RDCO Board meeting - .mp3 (415 MB)

Click this Windows Media Audio icon for help with audio files January 14, 2016 audio of RDCO Board meeting only about Item 5.1 Union Of BC Municipalities 2016 Age Friendly Community Planning And Projects Program Grant - .wma (258 KB)

Click this Windows Media Audio icon for help with audio files January 14, 2016 audio of RDCO Board meeting only about Item 6.1 Crown Foreshore License Of Occupation Renewals - .wma (5.29 MB)

Click this Windows Media Audio icon for help with audio files January 14, 2016 audio of RDCO Board meeting only about Item 6.1 Crown Foreshore License Of Occupation Renewals second motion - .wma (241 KB)

.pdf icon January 14, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.1 Union Of BC Municipalities 2016 Age Friendly Community Planning And Projects Program Grant

.pdf icon Item 6.1 Crown Foreshore License Of Occupation Renewals

*Note* Below is only a snippet, please click link above for entire content

Item 5.1 Union Of BC Municipalities 2016 Age Friendly Community Planning And Projects Program Grant

Dear Chair and Board,

Thank you for submitting an application for the 2016 Age-friendly Community Planning & Projects grant program funded through the Seniors' Housing & Support Initiative.

I am pleased to inform you that the Evaluation Committee has approved funding for your project, Regional Park Age-friendly Recreational Access Project, in the amount of $20,000.00.

A cheque in the amount of $14,000.00 will follow shortly under separate cover. This amount represents 70 percent of the total approved grant. The remaining 30 percent will be available after a satisfactory final report and financial summary has been submitted to UBCM.

The Ministry of Health has provided funding for this program and the general Terms & Conditions for this grant are attached. In addition, in order to satisfy the terms of the contribution agreement, we have the
following requirements:
(1) The funding is to be used solely for the purpose of the above named project and for the expenses itemized in the budget that was approved as part of your application;
(2) All project activities must be completed within 12 months and no later than December 31, 2016; .
(3) The final report form is required to be submitted to UBCM within 30 days of project completion and no later than January 27, 2017;
(4) Any unused funds must be returned to UBCM within 30 days following the project end date.

We would like to encourage all grant recipients to utilize the age-friendly guides as part of their projects. Becoming an Age-friendly Community; Local Government Guide, the Global Age-Friendly Cities Guide and Age-Friendly

================

Item 6.1 Crown Foreshore License Of Occupation Renewals

Purpose:
The purpose of this report is to seek Regional Board approval to renew the foreshore licence of occupation for Bertram Creek, Gellatly Nut Farm, and Kalamoir Regional Parks and Lakeshore Road Community Park for a term of 30 years.

Executive Summary:
The Province of British Columbia is in the process of renewing the foreshore licence of occupation for Bertram Creek, Gellatly Nut Farm, and Kalamoir Regional Parks and Lakeshore Road Community Park, licence 341938. Instead of the standard 10 year renewal the Province is offering a 30 year renewal licence and requires a resolution of support from the Regional Board. The foreshore licence of occupation for these parks is required to operate the swim areas along the foreshore of the parks and for placing swim protection measures such as swim buoys within the swim area. In anticipation that several other existing RDCO park foreshore licences of occupation will be offered for either a 10 or 30 year term, staff have recommended that the RDCO Board support all future licence renewals for any similarly offered extended terms.

RECOMMENDATION:
THAT the Regional Board approves the renewal of Licence of Occupation # 341938 for a 30 Year Licence of Occupation from the Province of BC for Lakeshore Road Community Park, Bertram Creek, Gellatly Nut Farm, and Kalamoir Regional Parks.

AND FURTHER THAT the Regional Board approves the renewal of any existing Licence of Occupation tenures for park purposes for either a 10 year or 30 year term as nominated by the Province of BC.

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.mp3 file icon - click here for help with audio January 14, 2016 audio of entire RDCO Board meeting - .mp3 (415 MB)

Click this Windows Media Audio icon for help with audio files January 14, 2016 audio of RDCO Board meeting only about Item 5.1 Union Of BC Municipalities 2016 Age Friendly Community Planning And Projects Program Grant - .wma (258 KB)

Click this Windows Media Audio icon for help with audio files January 14, 2016 audio of RDCO Board meeting only about Item 6.1 Crown Foreshore License Of Occupation Renewals - .wma (5.29 MB)

Click this Windows Media Audio icon for help with audio files January 14, 2016 audio of RDCO Board meeting only about Item 6.1 Crown Foreshore License Of Occupation Renewals second motion - .wma (241 KB)

.pdf icon January 14, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

5. CORRESPONDENCE

5.1 Union of BC Municipalities - 2016 Age-Friendly Community Planning & Projects Program - Grant Approved (All Directors - Unweighted Vote)

SIEBEN/STACK
THAT the Union of BC Municipalities correspondence of December 7,2015 regarding approval of the 2016 Age-Friendly Community Planning & Projects Program Grant Application - Regional Park Age-friendly Recreational Access Project in the amount of $20,000 be received for information.

CARRIED Unanimously

=================

6. PARKS SERVICES

6.1 Crown Foreshore Licence of Occupation Renewal - Multiple Parks (All Directors - Weighted Vote)

Staff report dated January 6, 2016 outlined the Licence of Occupation renewals for Lakeshore Road Community Park, Bertram Creek and Gellatly Nut Farm and Kalamoir Regional Parks.

It was noted that in anticipation of other existing RDCO park foreshore licence renewals for either 10 or 30 year terms, Board support is sought for any similarly offered extended terms. Provincial staff have suggested that Board approval be
sought for all renewals that are coming up (19 Crown tenures) for example, 8 are due in 2016-2017, and 3 in 2017-2018. Staff outlined the various parks in Crown tenure. Staff noted that a stand-alone report will be brought forward for Mission
Creek Regional Park as discussions continue with Westbank First Nation on renewal of a Licence of Occupation.

It was noted that the Kalamoir Park tenure does not run the full length of the park but is divided into three pockets along the foreshore of the park. The question was raised whether the RDCO could seek tenure for the full length of the Crown
land foreshore? Staff noted that the key swim areas are protected through a foreshore license with the federal government. The RDCO has limited management authority on the foreshore.

DEJONG/SIEBEN
THAT the Regional Board approves the renewal of Licence of Occupation #341938 for a 30-year Licence of Occupation from the Province of BC for Lakeshore Road Community Park, and Bertram Creek, Gellatly Nut Farm and Kalamoir Regional Parks;
AND FURTHER THAT the Regional Board approves the renewal of any existing Licence of Occupation tenures for park purposes for either a 10-year or 30-year term as nominated by the Province of BC.

CARRIED Unanimously

FINDLATER/STACK
THAT staff seek an extended License of Occupation over the complete foreshore with the Province for Kalamoir Regional Park.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio January 14, 2016 audio of entire RDCO Board meeting - .mp3 (415 MB)

Click this Windows Media Audio icon for help with audio files January 14, 2016 audio of RDCO Board meeting only about Item 5.1 Union Of BC Municipalities 2016 Age Friendly Community Planning And Projects Program Grant - .wma (258 KB)

Click this Windows Media Audio icon for help with audio files January 14, 2016 audio of RDCO Board meeting only about Item 6.1 Crown Foreshore License Of Occupation Renewals - .wma (5.29 MB)

Click this Windows Media Audio icon for help with audio files January 14, 2016 audio of RDCO Board meeting only about Item 6.1 Crown Foreshore License Of Occupation Renewals second motion - .wma (241 KB)

Blue Divider Line

.pdf icon November 23, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

July – September Program & Service Update

The Regional Board has received an update on program and service accomplishments during the third quarter of the year. These include receipt of a Small Communities Fund grant of $1.9-million for upgrades to the Killiney Beach water system; the creation of two new composting instructional videos by the Regional Waste Reduction Office; two national awards for the Economic Development Commission; a clean GST audit report and the start of preparations for the 2016 budget process. Potential deficits have been identified and staff is working to mitigate in the areas of Electoral Area Planning, Economic Development and the Dietrich/Trepanier water system. The Regional District provided staff along with other local government partners during three activations of the Emergency Operations Centre for the Joe Rich/Huckleberry fire, the Bear Creek fire and the Shelter Cove/Westside Road wildfire. After nine months, the Dog Control service has 20,700 licensed dogs (19,815 from Jan. - Sept. 2014). In Planning, Service Agreements for Fringe Area Planning have been endorsed between the Regional District and four member municipalities. In Parks Services, three draft management plans are being developed; a new Cottonwoods pedestrian bridge has been installed over Mission Creek and a community consultation survey was conducted on possible infrastructure upgrades for the Fintry Community Park – Lake Access #3.

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.mp3 file icon - click here for help with audio November 23, 2015 audio of entire RDCO Board meeting - .mp3 (172 MB)

Click this Windows Media Audio icon for help with audio files November 23, 2015 audio of RDCO Board meeting only about Item 8.1 Third Quarter Work Plan And Budget Variance Report - .wma (5.30 MB)

.pdf icon November 23, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 Third Quarter Work Plan And Budget Variance Report

*Note* Below is only a snippet of the subjects, please click link above for entire content. 

Purpose: To provide the Board with third quarter year-to-date information pertaining to the 2015 work plan and budget variance report.

Executive Summary:
We are pleased to present the 3rd Quarter Work Plan and Budget Variance Report to September 30th, 2015. You will notice a new graphic system in this report that uses traffic light icons to indicate the work plan / budget variance status for each service provided by the RDCO:

Red Light - indicates work plan and/or budget targets not met
Yellow Light - indicates potential or minor variances expected
Green Light - indicates work plan and budget targets are tracking well and are expected to be met

As of September 30th all work plans and service revenues / expenses are within anticipated budget parameters, with the following exceptions:

Function Description Deficit
1. 111 - Electoral Area Planning • Potential deficit due to unanticipated $? leqal expenses
2. 120 - Economic Development • New Economic Development Officer $25,000 and new programming
3. 306 - Trepanier Bench Water • Potential deficit anticipated due to $? unexpected operational costs

RECOMMENDATION:
THAT the Board receive this report for information.

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.mp3 file icon - click here for help with audio November 23, 2015 audio of entire RDCO Board meeting - .mp3 (172 MB)

Click this Windows Media Audio icon for help with audio files November 23, 2015 audio of RDCO Board meeting only about Item 8.1 Third Quarter Work Plan And Budget Variance Report - .wma (5.30 MB)

.pdf icon November 23, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

8. FINANCIAL & ADMINISTRATIVE SERVICES

8.1 2015 - 3rd Quarter Work Plan and Budget Variance Report (All Directors Unweighted Vote)

Staff report dated November 17, 2015 outlined the 3rd quarter work plan and budget variance to September 30, 2015.

The Administrator reviewed the report. Three exceptions were highlighted:
• Potential deficit in legal expenses for electoral area planning due to unforeseen legal expenses;
• Projected deficit for Economic Development Commission - due to a reduction in revenue and staff benefit payout. It was noted that when end of employment occurs funds for vacation, sick time are paid out and are not budgeted in the current budget.
• Unexpected operating expenses for maintenance at the Trepanier Bench Water system.

The question was raised how deficits covered.
o If expenses for the service are higher than revenue at the end of the year, it may require additional taxation in the next year to cover a deficit.
o As legal expenses for dog control are higher than anticipated, how will this be covered? It is anticipated the additional revenue for licensing, and reduction of expenditure will cover the deficit. The question was raised if a legal reserve for dog control should be established. Staff noted this can be reviewed at budget.
o How will a deficit in legal fees in electoral area planning be covered? Currently this will be borne by the entire Board as all partners participate in electoral area planning?

BASRAN/DEHART
THAT the 2015 3rd Quarter Work Plan and Budget Variance report be received for information.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio November 23, 2015 audio of entire RDCO Board meeting - .mp3 (172 MB)

Click this Windows Media Audio icon for help with audio files November 23, 2015 audio of RDCO Board meeting only about Item 8.1 Third Quarter Work Plan And Budget Variance Report - .wma (5.30 MB)

Blue Divider Line

.pdf icon November 12, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 5.2 Central Okanagan Trails Alliance Proposed Regional Trails Service Program

.pdf icon Item 6.1 Mission Creek Greenway Mission Creek Restoration Initiative Update

*Note* Below is just a snippet, please click links above for entire content

Item 5.2 Central Okanagan Trails Alliance Proposed Regional Trails Service Program
Purpose:
The purpose of this report is to introduce and provide information about the Central Okanagan Trails Alliance (COTA) as well as seek RDCO Board consideration to approve the allocation of RDCO Parks Department staff resources for the preparation of a project proposal & 2016 work program which could support the establishment of a new Regional Trails Service Program in the Central Okanagan.

Executive Summary:
The Central Okanagan Trails Alliance (COTA) is a non-profit umbrella organization consisting of a collection of 15 non-profit recreational trail oriented organizations in the Central Okanagan.
The purpose of COTA is to bring together a coordinated effort to standardize, maintain and fund the vast network of recreational trail networks in the Central Okanagan for the benefit of residents and visitors to the area. It is COTA's belief that with support and coordinated efforts in the management of the trail network in the Central Okanagan that the Central Okanagan can be a world class location for recreational trail users and a destination for visitors in support of the tourism industry in our communities.
RECOMMENDATION:
THAT the Governance and Services Committee receive the "Proposed Regional Trails Service Program - Central Okanagan Trails Alliance" report dated Nov. 4, 2015 for information.
CONSIDERATION OF FURTHER RECOMMENDATION:
AND FURTHER THAT the Governance and Services Committee recommend that the Regional Board direct RDCO Parks staff to prepare a report that will outline a proposed scope of work and projected costs associated with undertaking a Regional Trails Service Program feasibility study for Board consideration as part of the 2016 Parks Department work program.

Item 6.1 Mission Creek Greenway Mission Creek Restoration Initiative Update
Purpose:
To provide an update on the collaborative works being coordinated by the Mission Creek Restoration Initiative (MCRI) within Mission Creek Greenway Regional Park.

Executive Summary:
The Mission Creek Restoration Initiative (MCRI) is a multi-phase, multi-stakeholder partnership formed officially in 2008 to restore natural functions to the lower sections of Mission Creek. The MCRI have recently been successful in securing up to $249,000 from the Recreational Fisheries Conservation Partnership Program (RFCCP). The RFCCP grant funding was supported by the Central Okanagan Land Trust (COLT) and is intended for improvements to fish habitat, expand biodiversity, improve flood protection and inspire/support community stewardship. As a result of this funding, all detailed designs, procurement and regulatory approvals have been obtained to proceed with resetting the Mission Creek dike along the south bank of Mission Creek upstream of the Mission Sports fields.
The dike setback is designed to meet the desired outcomes of the MCRI as a first initial step towards improving the fish and biodiversity habitats of Mission Creek. The works were scheduled to commence the week beginning October 19th and the Mission Creek Greenway along the south bank between Casorso and Gordon drive will be closed to the public until the
project completes in March 2016.

RECOMMENDATION:
THAT the Mission Creek Greenway - Mission Creek Restoration Initiative Project report be received for information.

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.mp3 file icon - click here for help with audio November 12, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (448 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 5.2 Central Okanagan Trails Alliance Proposed Regional Trails Service Program - .wma (25.5 MB)

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Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Mission Creek Greenway Mission Creek Restoration Initiative Update - .wma (5.27 MB)

.pdf icon November 12, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5.2 Jay Darby & Ken Wiklund, Central Okanagan Trails Alliance (COTA) re:

Proposed Regional Trails Service Program
M. Kopp introduced representatives from the Central Okanagan Trails Alliance.
COTA is a non-profit umbrella organization consisting of a collection of fifteen nonprofit recreational trail oriented organizations in the Central Okanagan. Their purpose is to bring together a coordinated effort to standardize, maintain and fund the vast network of recreational trail networks.
Staff report dated November 4th outlined the proposal for a regional trail service program. COTA's master plan was highlighted. This is a brand new service being proposed. Staff noted that other regional districts have undertaken similar work.
The question being proposed is whether the Board would like staff to explore options and work with COTA to establish a new trail program service.

Jay Darby addressed the Board:
• Need to coordinate all the trail users - motorized, non-motorized.
• Mission Statement: To improve the Central Okanagan trail networks for the benefits of residents and visitors.
• Members: Alpine Club of Canada, Back Country Horsemen of BC, Central Okanagan Naturalists Club, Central Okanagan Outdoors Club, Okanagan Trail Riders Association, Friends of the South Slopes, Walk Around Lake Country, Kelowna Nordic and Telemark Ski Clubs, Gellatly Bay Trails & Parks Society, Kelowna & District Fish and Game Club, Mountain Bikers of the Central Okanagan, and pending Kelowna Snowmobile Club and West Kelowna Trail Crew.
• The current trail network was highlighted.
• General goals include: development of a smartphone app, improved trail signs, increase tourism, improve trails to meet current trail building standards for use and sustainability
• Funding mechanism was outlined.

Discussion:
• Staff outlined the mechanism for funding a new service: a program feasibility study would be necessary. Voter assent would be required either through a referendum or Alternative Approval Process.
• Would other regional districts be involved? There is an informal network of user groups between the regional districts in the valley. Interest but nothing formalized.
• Every trail network is not included in the current group but willing to work with any group.
• This is a 'far reaching' proposal - if it was funded as a regional program ($500,000), there would be a large basis of volunteers and tourism involved.
• The main goal is to receive secured funding to hirer contractors, leverage for grant funding provincially and federally, increase volunteer involvements and seek private donations.
• A trails coordinator position would be part of the Regional District service.
• Provincial legislation rules (Section 56/57) apply to Crown land trails.
• Province controls license of occupations.
• A service establishment bylaw would be required, and each partner would need to sign on and agree to be involved in the service.

Some partners may not wish to participate in the service. Should there be sunset clause when establishing new services?
• Could this program be funded under the existing regional parks service budget by reallocating funds? Yes, it could be if the Board chose to fund the program this way.
• How much of an overlap is there in the trail network and the current RDCO regional parks? Many trails are outside the Regional District boundaries. The Province would need to be involved (Section 57 designation).
• RDCO has a feasibility study fund which could be used to fund a study which would be required to address many of the issues raised with delivery of a new service.

SIEBEN/STACK
THAT the Governance and Services Committee receive for information the proposed regional trails service program - Central Okanagan Trails Alliance;
AND FURTHER THAT the Governance and Services Committee recommend that the Regional Board direct RDCO Parks staff to prepare a report that will outline a proposed scope of work and projected costs associated with undertaking a Regional Trails Service Program feasibility study for Board consideration as part of the 2016 Parks Department work plan.

CARRIED Unanimously

===============

6. Parks Services

6.1 Mission Creek Greenway - Mission Creek Restoration Initiative Project Update (Todd Cashin, Manager of Suburban and Urban Planning - City of Kelowna)

Staff report dated October 19, 2015 outlined the Mission Creek Restoration Initiative Project update. The partnership was officially formed in 2008 comprised of the Central Okanagan Land Trust, City of Kelowna, Fisheries and Oceans Canada, Friends of Mission Creek, BC Ministry of Environment, Okanagan Nation Alliance, Westbank First Nation and the Regional District. At the end of 2015, the group was successful in grant funding up to $249,000 which will be used to complete the first phase of the dike setbacks. The project began in the fall and is to be completed by the end of March 2016. The section to be completed is between the Mission Sports Fields and WFN lands along the south side of Mission Creek. Todd Cashin provided an overview of the project scope and current work being completed.

BAKER/FORTIN
THAT the Governance and Services Committee receive for information the update on the Mission Creek Restoration Initiative Project.

CARRIED Unanimously

-------------------------------

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.pdf icon November 12, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 5.1 Four Service Area Boundary Amendments Central Okanagan East or about Director Wayne Carson in regards to work at Lower Fintry for a park because it was a Director Item.

-------------------------------

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.pdf icon November 12, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.1 Four Service Area Boundary Amendments Central Okanagan East

*Note* Below is only a snippet, please click link above for entire content. 

RECOMMENDATION:
THAT the following bylaws be repealed:
:> Regional District of Central Okanagan Electoral Area "I" Local Transit Service Area Establishment Amending Bylaw No. 1358, 2015
:> Regional District of Central Okanagan Ellison Fire Protection Local Service Establishment Amending Bylaw No. 1359, 2015
:> Regional District of Central Okanagan Ellison Community Parks Specified Area Establishment Amending Bylaw No. 1360, 2015
:> Regional District of Central Okanagan Electoral Area 'I' Ellison Heritage Community Centre Local Service Area Establishment Amending Bylaw No. 1361, 2015

AND FURTHER THAT the following bylaws be given 1st, 2nd and 3rd readings:
:> Regional District of Central Okanagan Electoral Area "I" Local Transit Service Area Establishment Amending Bylaw No. 1367, 2015
:> Regional District of Central Okanagan Ellison Fire Protection Local Service Establishment Amending Bylaw No. 1368, 2015
:> Regional District of Central Okanagan Electoral Area 'I' Ellison Heritage Community Centre Local Service Area Establishment Amending Bylaw No. 1369, 2015

Background:
The service areas are located in the community of Ellison, directly east of and abutting, the boundary of the City of Kelowna. The mapping revisions are minor, three areas on the map are pre-empted by City of Kelowna boundary expansions and a fourth by an in-fill subdivision that was bisected by a service area boundary line.
The amendment bylaws will not affect or change the purpose, intent, fees and charges, or level of service that are currently in effect for any of the services and are purely a matter of housekeeping.

-------------------------------

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.pdf icon November 12, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

5. BUSINESS ARISING

5.1 Service Area Boundary Amendments - Central Okanagan East Electoral Area (All Directors - Unweighted Vote)

a) Regional District of Central Okanagan Electoral Area "I" Local Transit Service Area Establishment Amending Bylaw No. 1358, 2015, REPEAL (All Directors - Unweighted Vote)

b) Regional District of Central Okanagan Ellison Fire Protection Local Service Establishment Amending Bylaw No. 1359, 2015 REPEAL (All Directors Unweighted Vote)

c) Regional District of Central Okanagan Ellison Community Parks Specified Area Establishment Amending Bylaw No. 1360, 2015 REPEAL (All Directors - Unweighted Vote)

d) Regional District of Central Okanagan Electoral Area 'I' Ellison Heritage Community Centre Local Service Area Establishment Amending Bylaw No. 1361, 2015 REPEAL (All Directors - Unweighted Vote)

HANSON/SIEBEN
THAT
• Regional District of Central Okanagan Electoral Area "I" Local Transit Service Area Establishment Amending Bylaw No. 1358, 2015 be repealed;
• Regional District of Central Okanagan Ellison Fire Protection Local Service Establishment Amending Bylaw No. 1359, 2015 be repealed;
• Regional District of Central Okanagan Ellison Community Parks Specified Area Establishment Amending Bylaw No. 1360; 2015 be repealed;
• Regional District of Central Okanagan Electoral Area 'I' Ellison Heritage Community Centre Local Service Area Establishment Amending Bylaw No. 1361, 2015 be repealed.
CARRIED Unanimously

e) Regional District of Central Okanagan Electoral Area "I" Local Transit Service Area Establishment Amending Bylaw No. 1367, 1st, 2nd and 3rd readings (All Directors - Unweighted Vote)
f) Regional District of Central Okanagan Ellison Fire Protection Local Service Establishment Amending Bylaw No. 1368 1st, 2nd and 3rd readings (All Directors - Unweighted Vote)
g) Regional District of Central Okanagan Ellison Community Parks Specified Area Establishment Amending Bylaw No. 1369 1st, 2nd and 3rd readings (All Directors - Unweighted Vote)

HANSON/SIEBEN
THAT:
• Regional District of Central Okanagan Electoral Area "I" Local Transit Service Area Establishment Amending Bylaw No. 1367 be given first, second and third readings and forwarded to the Inspector for approval;
• Regional District of Central Okanagan Ellison Fire Protection Local Service Establishment Amending Bylaw No. 1368 be given first, second and third readings and forwarded to the Inspector for approval;
• Regional District of Central Okanagan Electoral Area 'I' Ellison Heritage Community Centre Local Service Area Establishment Amending Bylaw No. 1369 be given first, second and third readings and forwarded to the Inspector for approval:

CARRIED Unanimously

==============

9. DIRECTOR ITEMS (information items)

• Chair Given acknowledged the loss of Chief Bylaw Enforcement Officer, Rhoda Mueller. Her amazing leadership in the services she delivered to the Regional District will be missed.
• Director Hanson requested a meeting to review services the electoral area director wishes to opt out of. The Director is to set a meeting with the CAO to discuss.
• Director Carson raised a concern regarding works being done at Site 3 Fintry Park. The Director is to set a meeting with the CAO to discuss.

-------------------------------

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.pdf icon October 26, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 8.3 City Of Kelowna License Of Occupation Mission Creek Regional Park Bus Stops

-------------------------------

.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

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.pdf icon October 26, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.2 Frontcounter BC Referral Application Crown Land Purchase (LaCasa)

.pdf icon Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion

.pdf icon Item 8.1 RDCO UBCM Age Friendly Community Planning And Project Grant

.pdf icon Item 8.2 Strategic Wildfire Prevention Initiative Support For Projects

.pdf icon Item 8.3 City Of Kelowna License Of Occupation Mission Creek Regional Park Bus Stops

*Note* Below is only a snippet, please click links above for entire content.   

Item 6.2 Frontcounter BC Referral Application Crown Land Purchase
Purpose:
To consider a FrontCounter BC referral application to permit the purchase of three Crown land parcels (Term: indefinite).
Executive Summary:
The applicant proposes to purchase three parcels of Crown land currently under tenure. The purchase of the Crown land parcels is of great concern to a number of agencies and RDCO staff as La Casa development users have been accessing the adjacent Fintry Provincial Park and Protected Area with ATVs; La Casa has not proven stewardship of the adjacent environmentally sensitive lands.
RECOMMENDATION:
THAT FrontCounter referral application to permit the purchase of three Crown land parcels (Blocks B, C & D) adjacent to the La Casa resort development, south of Fintry (CL-15-10) for the Owners of Strata Plan KAS2428 (La Casa) not be supported.

 

Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion
Capital Projects - funded by Electoral Area Central Okanagan West Gas Tax Funds, transfers to capital and reserves.
• Fintry Community Parks - Park Infrastructure Installation (table, swim float) boat launch area markers, etc.) (Carry Forward from 2015) $15.2k
• Killiney Beach Park - Park Improvements (swim float, picnic table) dog swim beach trial area, etc.) (Carry Forward from 2015) $15.2k
• Westshore Estates Community Park - Park Improvements (Gazebo/Band Shelter, Landscaping of Natural Area, etc.) $76.1k
• Killiney Beach Park - Access Road Improvements $76.2k
• Wilson's Landing - Proposed Community Boat Launch $60.9k
111 -- Electoral Area Planning:
New Planning Services Agreements take effect on January 1, 2016. Of note: 4 member municipalities paid for full participation in Electoral Area Planning in 2015. This arrangement will change to partial participation over the next 5 years with a substantial reduction to the amount requisitioned from each municipality for each of the 5 years. This will result in a significant tax increase to Electoral Area residents in 2016. This has been conveyed to the Board during preparation and endorsement of the Planning Services Agreements'

  2015 2016 Estimate
Kelowna 299,256 151,334
Peachland 11,994 2,744
Lake Country 27,141 4,082
West Kelowna 68,083 33,578
EA COW* 8,544 177,538
EA COE* 7,680 53,422
Total 422,698 422,698
*Note:
3,390 Parcels in EA COW, 2,921 Unfringed.
1,879 Parcels in EA COE 2 Unfringed.

- Review and update of the Rural Westside OCP: Estimated cost of $30,000 - $40,000
- Legal: Increase budget beyond current $30,000. Estimate to be determined.
- Capital: Vehicle purchase (use Equip. Replacement Reserves) $30k

171 - Okanagan Regional Library:
The method used by ORL for calculating population used in the proration of the requisition is expected to be adjusted, resulting in an estimated reduction to the electoral areas of $20k or slightly more.

 

Item 8.2 Strategic Wildfire Prevention Initiative Support For Projects
Purpose:
To comply with the requirements of the UBCM Strategic Wildfire Prevention Initiative (SWPI) application process by providing a Board resolution when submitting the application indicating support for the proposed activities and willingness to provide overall grant management.

Executive Summary:
The Strategic wildfire Prevention Initiative is a funding program administered by UBCM that supports communities to mitigate risk from wildfire in the wildland urban interface. The current SWPI program provides 90% of funding for operational treatments.
Parks Services has submitted two applications for wildfire fuel reduction treatments in regional parks for the October 2015 intake. The Mill Creek application requests grant funding of $64,638.00 for treatment of 7.56 ha. The Black Mountain / Sntsk'il'nten application requests grant funding of $73,305.00 for treatment of 5.43 ha.

RECOMMENDATION:
THAT the Regional Board support the October 2015 UBCM Strategic Wildfire Prevention Initiative applications for funding of operational fuel management treatments in Mill Creek and Black Mountain I Sntsk'il'nten Regional Parks including planned activities and overall grant management for these forest fuel reduction treatments;
AND FURTHER THAT the Regional Board continues to support future RDCO applications to the UBCM Strategic Wildfire Prevention Initiative which include planned activities and overall grant management for both forest fuel reduction prescriptions and onsite operational fuel treatments in Regional Parks in accordance with the 2015-2019 Financial Plan.

 

Item 8.3 City Of Kelowna License Of Occupation Mission Creek Regional Park Bus Stops
City of Kelowna Licence of Occupation - Mission Creek Regional Park Bus Stops

Purpose:
The purpose of this report is to seek approval from the Regional Board to provide a 5 Year Licence of Occupation to the City of Kelowna to permit the construction and operation of 2 Transit Stops/Shelters over a 71.7m2 and 44.4m2 portion of Mission Creek Regional Park along Springfield Road for a 5 year term.

Executive Summary:
The City of Kelowna wishes to construct and operate 2 enhanced Transit Stops/Shelters along Springfield Road at Mission Creek Regional Park. In order to do so, they require encroaching into Mission Creek Regional Park and have requested to enter into a 5 Year Licence of Occupation to permit the construction and operation of the Transit Stops/Shelters. The Licence of Occupation would cover 71.7m2 at Springfield and Leckie Roads, and 44.4m2 at Ziprick and Springfield Roads in Mission Creek Regional Park, and be renewable on a 5 year cycle. The proposed improvements directly support improved transit access to Mission Creek Regional Park and are mutually beneficial to both parties.

RECOMMENDATION:
THAT the Regional Board approves providing a 5-Year Licence of Occupation to the City of Kelowna for the construction and operation of 2 Transit/Shelters over a 71.7m2 and 44.4m2 portion of Mission Creek Regional Park along Springfield Road for a 5-Year term.

-------------------------------

.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

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.pdf icon October 26, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

6.2 Report regarding a FrontCounter BC referral application to purchase three parcels of land currently under tenure for private driveway, utility corridor, waste transfer site, and park purposes on Crown land in the vicinity of La Casa Lakeside Cottage Resort (CL-15-10) Central Okanagan West Electoral Area WITHDRAWN from the agenda

3. ADOPTION OF THE AGENDA

BAKER/BASRAN
THAT the agenda be adopted as amended.

CARRIED Unanimously

================

6.2 Report regarding a FrontCounter BC referral application to purchase three parcels of land currently under tenure for private driveway, utility corridor, waste transfer site, and park purposes on Crown land in the vicinity of La Casa Lakeside Cottage Resort (CL-15-10) Central Okanagan West Electoral Area (All Directors - Unweighted Vote)

WITHDRAWN FROM THE AGENDA AT THE REQUEST OF LA CASA STRATA

======================

7.6 2016 - 2020 Financial Plan Request Items for Preliminary Discussion - For Information Only (All Directors - Unweighted Vote)

Staff report dated October 13, 2015 provided a preview of significant items and estimates for possible inclusion in the 2016-2020 Financial Plan. This is provided at this time for information and further direction, if required.
Staff is aiming for little to no requisition increases in the 2016 budget. This will be balanced with building reserves and sustainable asset management. Of note, most capital projects are funded through reserves.

The review of the fire prevention service will come forward Nov 12th

Regional Parks - there is a proposed increase in the number of operating projects. The whole picture needs to be looked at when surpluses or deficits are calculated. Putting dollars in reserves last year had a tax impact. There are staff increases proposed.

Okanagan Regional Library - projected cost reductions. The Library Board is reviewing percentage increases for electoral areas and WFN. A Board decision is likely in November. Their proposal is to use the population figures for the RDCO, not BC Statistics which are shown to be unfair.

BASRAN/DEHART
THAT the update on the 2016-2020 Financial Plan request items be received for information.

CARRIED Unanimously

====================

8. PARKS SERVICES

8.1 2016 UBCM Age-friendly Community Planning & Project Grant (All Directors - Weighted Vote)

Staff report dated October 19, 2015 outlined the UBCM Age-friendly Community Planning & Project grant. To continue to improve information to the public including improvement to signage for users to find and navigate the regional parks, staff are recommending support for an application for $20,000 to the Union of BC Municipalities (UBCM).

OPHUS/SIEBEN
THAT the Regional Board approves staff to complete and submit a grant application to the 2016 UBCM Age-friendly Community Planning & Project Grant Program for $20,000 of funding towards the completion of a Regional park Age-friendly
Recreational Access Project.

CARRIED Unanimously

==================

8.2 Strategic Wildfire Prevention Initiative - Support for Projects (All Directors Weighted Vote)

Staff report dated October 19, 2015 outlined the UBCM Strategic Wildfire Prevention Initiative grant applications for funding of operational fuel management treatments in Mill Creek and Black Mountain/Sntsk'i1'nten Regional Parks.

The question was raised whether grant funds can be applied to community parks such as Killiney Beach Park. It was noted that UBCM would likely not support funding for small community parks. Of note, staff worked with WFN when they were doing fire mitigation work on adjacent lands in Westshore. There is no government grant funding for private lands. Staff will continue to review operational needs in the community parks.

OPHUS/BAKER
THAT the Regional Board support the October 2015 UBCM Strategic Wildfire Prevention Initiative applications for funding of operational fuel management treatments in Mill Creek and Black Mountain/Sntsk'il'nten Regional Parks including planned activities and overall grant management for these forest fuel reduction treatments;
AND FURTHER THAT the Regional Board continues to support future RDCO applications to the UBCM Strategic Wildfire Prevention Initiative which include planned activities and overall grant management for both forest fuel reduction
prescriptions and onsite operational fuel treatments in regional parks in accordance with the 2015-2019 Financial Plan.

CARRIED Unanimously

====================

8.3 City of Kelowna Licence of Occupation - Mission Creek Regional Park Bus Stops (All Directors - Weighted Vote)

Staff report dated September 28, 2015 outlined the request from the City of Kelowna for approval of a five-year Licence of Occupation to permit the construction and operation of two transit stops/shelters at Mission Creek Regional Park along Springfield Road.

BAKER/STACK
THAT the Regional Board approves providing a 5-Year Licence of Occupation to the City of Kelowna for the construction and operation of two transit/shelters over a 71.7m2 and 44.4m2 portion of Mission Creek Regional Park along Springfield Road for a 5-Year term.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

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Blue Divider Line

.pdf icon August 24, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 6.1C Ellison Community Parks Specified Area Establishment Amending Bylaw No 1360 2015

-------------------------------

.mp3 file icon - click here for help with audio August 24, 2015 audio of entire RDCO Board meeting - .mp3 (101 MB)

Click this Windows Media Audio icon for help with audio files August 24, 2015 audio of RDCO Board meeting only about Item 6.1C Ellison Community Parks Specified Area Establishment Amending Bylaw No 1360 2015 - .wma (191 KB)

.pdf icon August 24, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1C Ellison Community Parks Specified Area Establishment Amending Bylaw No 1360 2015

*Note* Below is only a snippet, please click link above for entire content

Being a bylaw to amend the "Ellison Community Parks Specified Area Establishment Bylaw No. 194, 1980"
WHEREAS the Regional Board of the Regional District of Central Okanagan established by Bylaw No. 194 cited as the "Ellison Community Parks Specified Area Establishment By-law No. 194, 1980" for the purpose of operating and maintaining the Scotty Heights Community Park.
AND WHEREAS the Regional Board deems it necessary to amend the boundary of the said service area to exclude the following parcels, resulting from City of Kelowna expansions:
Lot B, DL 144&120 and Sec 24 TP 23 ODYD, Plan KAP51562;
Strata Lots 1 to 99, DL 144&120 and Sec 24 TP 23 ODYD, Strata Plan KAS1411;
Lot B, District Lot 123 ODYD Plan EPP41714;
As identified on Schedule "N' attached hereto;
AND WHEREAS the Director of the Central Okanagan East Electoral Area has consented in writing to the adoption of this Bylaw;

-------------------------------

.mp3 file icon - click here for help with audio August 24, 2015 audio of entire RDCO Board meeting - .mp3 (101 MB)

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.pdf icon August 24, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

6. UNFINISHED BUSINESS

6.1 Service Area Boundary Amendments - Central Okanagan East Electoral Area

a) Regional District of Central Okanagan Electoral Area "I" Local Transit Service Area Establishment Amending Bylaw No. 1358, 2015, Adoption (All Directors - Unweighted Vote)
HANSON/CARSON
THAT Regional District of Central Okanagan Electoral Area "I" Local Transit Service Area Establishment Amending Bylaw No. 1358, 2015 be adopted this 24th day of August 2015.
CARRIED Unanimously

b) Regional District of Central Okanagan Ellison Fire Protection Local Service Establishment Amending Bylaw No. 1359,2015 Adoption (All Directors Unweighted Vote)
HANSON/BAKER
THAT Regional District of Central Okanagan Ellison Fire Protection Local Service Establishment Amending Bylaw No. 1359, 2015 be adopted this 24th day of August 2015.
CARRIED Unanimously

c) Regional District of Central Okanagan Ellison Community Parks Specified Area Establishment Amending Bylaw No. 1360, 2015 Adoption (All Directors - Unweighted Vote)
HANSON/CARSON
THAT Regional District of Central Okanagan Ellison Community Parks Specified Area Establishment Amending Bylaw No. 1360, 2015 be adopted this 24th day of August 2015.
CARRIED Unanimously

d) Regional District of Central Okanagan Electoral Area 'I' Ellison Heritage Community Centre Local Service Area Establishment Amending Bylaw No. 1361, 2015 Adoption (All Directors - Unweighted Vote)
HANSON/CARSON
THAT Regional District of Central Okanagan Electoral Area 'I' Ellison Heritage Community Centre Local Service Area Establishment Amending Bylaw No. 1361, 2015 be adopted this 24th day of August 2015.
CARRIED Unanimously

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.mp3 file icon - click here for help with audio August 24, 2015 audio of entire RDCO Board meeting - .mp3 (101 MB)

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.pdf icon July 27, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

These were Director Items, so there are no Highlights about this.

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Click this Windows Media Audio icon for help with audio files July 27, 2015 audio of RDCO Board meeting only about Director Item - Director Carson mentioning that he is still waiting for a site plan for the Sugar Loaf transfer station promised a couple meetings ago, a house with no permit on Hodges, and he has been waiting for a report on the houseboat problem, the power pole in the middle of Killiney Beach problem, and about the burned house on Pinecrest - .wma (1.28 MB)

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.pdf icon July 27, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon These were Director Items, so there is no Agenda about this.

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Click this Windows Media Audio icon for help with audio files July 27, 2015 audio of RDCO Board meeting only about Director Item - Director Carson mentioning that he is still waiting for a site plan for the Sugar Loaf transfer station promised a couple meetings ago, a house with no permit on Hodges, and he has been waiting for a report on the houseboat problem, the power pole in the middle of Killiney Beach problem, and about the burned house on Pinecrest - .wma (1.28 MB)

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.pdf icon July 27, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

9. DIRECTOR ITEMS

a) Director Carson asked when staff will be responding to the issue of houseboats moored along the shores of Central Okanagan West. Staff is working on a report to bring to the Board. He also raised other electoral area questions regarding specific properties and was asked to speak to the CAO. The question was raised what the protocol is for electoral area directors to bring issues forward at a Board meeting. The CAO will meet with Director Carson to review the issues he has raised.

b) Director Baker noted that there has been vandalism at the safe harbour in Lake Country. Staff is repairing the damage - it is sad that irresponsible citizens damage public property at a cost to all taxpayers.

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.pdf icon July 27, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

January - June Program and Service Update

The Regional Board has received an update on program and service accomplishments during the first half of the year. Among the key highlights: the successful negotiation and ratification of a new five year collective agreement with CUPE Local 338 RDCO unit; RDCO staff went on the road holding five well-attended Information Open Houses in several neighbourhoods of the two electoral areas to answer questions about programs and services; launching of the new RDCO website with improved site search capabilities and adoption of the 2015-2019 Financial Plan. In addition, the Board was told that paid-on-call firefighter recruitment is up at all four RDCO fire departments and the Crime Prevention Coordinator has helped organize new Block Watch programs for Joe Rich and several neighbourhoods in West Kelowna. At mid-year, the Dog Control service has 19,756 licensed dogs (11,409 in June 2014) with almost 3,200 new licenses issued. The convenient online licensing program has brought in increased revenue as more dog owners go online to purchase their dog license. In Parks Services, electrical service was installed for Westshore Estates Community Park and three management plans are in the early stages of development for Woodhaven Nature Conservancy, Black Mountain/Sntsk‘il’ntən and Goats Peak regional parks.

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.pdf icon July 27, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 2015 Work Plan And Budget Variance Report

.pdf icon Item 6.1 Dog Control Statistics - Year-to-Date June 30, 2015

*Note* Below is only a snippet, please click link above for entire content

Westside Community Parks
• The power installation for Westshore Estates Community Park was completed in late Q2 in time for the North Westside Communities Association Canada Day Celebration. The new power for the park will provide users who book the park
with power, power to irrigation controls, and provide space for future expansion of power use into the park.

Eastside Community Parks
• Joe Rich Community Hall Washroom Upgrades are expected to be completed by September. Contractor selection is currently underway.

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.pdf icon July 27, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

6. FINANCE & ADMINISTRATIVE SERVICES

6.1 2015 - 1st & 2nd Quarter Work Plan & Budget Variance Report (All Directors - Unweighted Vote)

Staff report dated July 23, 2015 outlined the first and second quarter work plan and year-to-date budget variances for each service. It should be noted that revenues will be low as some other recoveries and revenues have not been recognized or received at this point in the year. The 3rd quarter report will more accurately reflect revenues.

Of note, year-to-date dog control statistics provided show an increase in dog licensing: 19,756 licenses have been issued to June 30lh (19,815 to December 2014) and, less dogs are being impounded without a license. Two court cases, for three dangerous dogs, in the 2nd quarter have increased legal fees, It is anticipated increased revenue and decrease in other expenses will offset the increased legal fees.  Business licenses and building permits are higher than expected.

SIEBEN/GRAY
THAT the 2015 - 1st & 2nd Quarter Work Plan & Budget Variance Report be received for information;
AND FURTHER THAT the Dog Control Statistics, year-to-date June 30, 2015 be received for information.

CARRIED Unanimously

-------------------------------

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.pdf icon July 16, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

License of Occupation Modification
The Regional Board has authorized completion of a Modification Agreement with the Province to amend the License of Occupation for Rose Valley Regional Park. The new agreement will remove almost half a hectare of land from the current 230-hectares under tenure for the regional park. The land that is being removed will be used to provide an access from Bear Creek Road for a private property parcel on the north-east corner of the regional park.

Regional Growth Strategy Context Statement
The Regional Board has approved a proposed Regional Context Statement from the District of Lake Country. The statement, to be included in the District of Lake Country Official Community Plan is required under Provincial legislation. A Regional Context Statement links the Official Community Plan (OCP) of a municipality to the Regional Growth Strategy and shows how the OCP supports and aligns with the goals and strategies set out in the Regional Growth Strategy.

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.pdf icon July 16, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.2 District Of Lake Country Regional Context Statement Official Community Plan Amendment Bylaw No 927 2015

.pdf icon Item 8.1 Rose Valley Regional Park License Of Occupation Modification Agreement

.pdf icon Item 9.1 Security Issuing Bylaws Lake Country And Kelowna

.pdf icon Item 9.2 2015 2019 Financial Plan Amending Bylaw No 1365 2015

*Note* Below is only a snippet, please click links above for entire content

Item 7.2 District Of Lake Country Regional Context Statement Official Community Plan Amendment Bylaw No 927 2015

SUBJECT: District of Lake Country - Regional Context Statement (RDCO File: 8430-02) Official Community Plan Amendment Bylaw No. 927, 2015

Purpose:
To incorporate an updated Regional Context Statement in the District of Lake Country's Official Community Plan Bylaw No. 750, 2010, to reflect the Regional District of Central Okanagan Regional Growth Strategy Bylaw No. 1336, 2013.

Executive Summary:
All member municipalities are required to adopt a Regional Context Statement (RGS) in their Official Community Plans (OCP) withintwD years of the adoption of the Regional District of Central Okanagan Regional Growth Strategy Bylaw No. 1336, 2013 (RGS). Prior to a municipal council adopting a RCS, the Regional Board must pass a resolution accepting the RCS. To date, there are no concerns from member municipalities or affected Regional District departments regarding District of Lake Country's proposed RCS.

RECOMMENDATION:
THAT the Regional Board accepts the District of Lake Country's proposed Regional Context Statement (Official Community Plan Amendment Bylaw No. 927, 2015).

===============

Item 8.1 Rose Valley Regional Park License Of Occupation Modification Agreement

Purpose:
To seek Regional Board approval to execute and complete a Province of BC Modification Agreement to amend the Licence of Occupation for Rose Valley Regional Park, Licence #343500.

Executive Summary:
The Regional District has a ten (10) year licence of occupation, Licence Number 343500, for regional park purposes (Rose Valley) over parts of District Lots 4183, 1979, 4090 and 1119.  The current term of the Licence of Occupation commenced on April 7, 2006 and is scheduled to expire on April 7, 2016. The Regional District has received a Modification Agreement from the Province to amend the current tenure area of the Licence of Occupation to exclude 0.4599 hectares of land from the northwest corner of District Lot 4183.

RECOMMENDATION:
THAT the Regional Board approves the completion of a Province of BC Modification Agreement dated May 27, 2015, to amend the Licence of Occupation, Licence number 343500, for Rose Valley Regional Park subject to the receipt of a revised modification agreement with the corrected tenure area.

===============

Item 9.1 Security Issuing Bylaws Lake Country And Kelowna

Purpose: To approve 3 security issuing bylaws for borrowing on behalf of Lake Country and Kelowna.

Executive Summary:
Approval of three (3) security issuing bylaws is required in order for the RDCO to proceed with borrowing the funds from the Municipal Finance Authority in the Fall Issue on behalf of the Municipalities.

RDCO SI Bylaw 1362: The District of Lake Country Council has approved borrowing of $2,615,000.00 for the Okanagan Rail Corridor via Loan Authorization Bylaw 906, and a Council Resolution dated June 24th, 2015.

RDCO SI Bylaw 1363: The City of Kelowna Council has approved borrowing of $42,384,000.00 for the Police Services Building via Loan Authorization Bylaw 10900, and a Council Resolution dated June 30th, 2015.

RDCO SI Bylaw 1364: The City of Kelowna Council has approved borrowing of $15,000,000.00 for the Expansion of current Library parkade, and construction of the Memorial parkade via Loan Authorization Bylaw 10742, and a Council Resolution dated June 30, 2015.

===============

Item 9.2 2015 2019 Financial Plan Amending Bylaw No 1365 2015

SUBJECT: Budget Bylaw Amendment

Purpose:
To amend the Regional District of Central Okanagan 2015 - 2019 Financial Plan Bylaw No. 1356, 2015 via amending bylaw 1365.

Executive Summary:
Amendments to the 5 year Financial Plan have been proposed as follows:
199 - Vehicle Operations: To increase the capital amount from $7,500 to $13,000 for software that best meets the RDCO's needs, funded from reserves.
111 - Electoral Area Planning: To reflect a $10,000 OBWB grant received and related costs of $10,000 for the Joe Rich Creek Restoration Monitoring Program.
123 - Joe Rich Community Hall: Unforseen legal expenses of $4,000 relating to contract administration have been incurred which were not budgeted. To offset these costs, the planned $4,000 transfer to reserves has been removed to avoid a deficit.
142 - Regional Parks: Included $3.4 million for land acquisition strategy in 2016.
046 - Dog Control: Reduced HVAC/Air Conditioning capital project from $25,375 to $7,000, and increased Pound Improvement Project from $0 to $18,375 for security, cameras, and other needs.

RECOMMENDATION:
THAT the Regional District of Central Okanagan 2015 - 2019 Financial Plan Amending Bylaw 1365, 2015 be given 1st, 2nd, 3rd reading and adopted.

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.pdf icon July 16, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

7.2 District of lake Country Regional Context Statement Official Community Plan Amendment Bylaw No. 927,2015 (All Directors - Unweighted Vote)

Staff report dated JUly 8, 2015 outlined that all member municipalities are required to adopt a Regional Context Statement in their Official Community Plans within two years of the adoption of the RDCO Regional Growth Strategy Bylaw.

BAKER/FINDLATER
THAT the Regional Board accepts the District of Lake Country's proposed Regional Context Statement (Lake Country Official Community Plan Amendment Bylaw No. 927,2015).

CARRIED Unanimously

===

8. PARKS SERVICES

8.1 Rose Valley Regional Park - Licence of Occupation Modification Agreement (All Directors - Unweighted Vote)

Staff report dated July 9, 2015 outlined the 10 Year License of Occupation for regional park purposes of Rose Valley Regional Park. The current term is due to expire April 2016. The Regional District has received a Modification Agreement from the Province to amend the current tenure area to exclude 0.4599 hectares from the Northwest corner of District Lot. 4183. Knights Gate Properties Ltd. applied to the Province for a Section 80 Roadway over the District Lot.

The Regional Board previously adopted a resolution at its September 25, 2013 (#186/13) meeting of non-support issuance of a Section 80 Roadway but supported the issuance of a temporary use permit to provide personal and private access to the existing Lot 4, District Lot 3871 through Rose Valley Regional Park.

OPHUS/FINDLATER
THAT the Regional Board approves the completion of a Province of BC Modification Agreement dated May 27,2015 to amend the Licence of Occupation, Licence Number 343500, for Rose Valley Regional Park subject to the receipt of a revised modification agreement with the corrected tenure area.

CARRIED Unanimously

===

9. FINANCE SERVICES

9.1 Security Issuing Bylaws - Lake Country and Kelowna
a) Regional District of Central Okanagan Security Issuing Bylaw No. 1362, 2015, 1st, 2nd and 3rd readings and Adoption (All Directors Weighted Vote) - Lake Country

STACK/BAKER
THAT Regional District of Central Okanagan Security Issuing Bylaw No. 1362, 2015 be given first, second and third readings and adopted this 16th day of July 2015.

CARRIED Unanimously

b) Regional District of Central Okanagan Security Issuing Bylaw No. 1363, 2015, 1st, 2nd and 3rd readings and Adoption (All Directors Weighted Vote) - Kelowna

STACK/BAKER
THAT Regional District of Central Okanagan Security Issuing Bylaw No. 1363,2015 be given first, second and third readings and adopted this 16th day of July 2015.

CARRIED Unanimously

c) Regional District of Central Okanagan Security Issuing Bylaw No. 1364, 2015, 1st, 2nd and 3rd readings and Adoption (All Directors Weighted Vote) - Kelowna

STACK/BAKER
THAT Regional District of Central Okanagan Security Issuing Bylaw No. 1364, 2015 be given first, second and third readings and adopted this 16th day of July 2015.

CARRIED Unanimously

====

9.2 Regional District of Central Okanagan 2015 - 2019 Financial Plan Amending Bylaw No. 1365, 2015 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)

FORTIN/OPHUS
THAT Regional District of Central Okanagan 2015 - 2019 Financial Plan Amending Bylaw No. 1365, 2015 be given first, second and third readings and adopted this 16th day of July 2015.

CARRIED Unanimously

===

Nothing was mentioned in the minutes about legal fees for the North Westside Road Communities Association

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.pdf icon June 22, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Electoral Area Grant-in-Aid

The Regional Board has approved the following Grant-in-Aid for the Central Okanagan East Electoral Area:

Ellison Parks and Recreation Society - $3,000 for community newsletter and BBQ

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.pdf icon June 22, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 Central Okanagan East Electoral Area Grant In Aid

*Note* This is only a snippet, please click link above for entire content

Purpose:
Request for a Central Okanagan East Electoral Area Grant in Aid.

Executive Summary:
Director Hanson has had a request from the Ellison Parks & Rec Society for an electoral area grant in aid for their community newsletter. She has agreed to fund $250 from the Central Okanagan East Electoral Area budget.

RECOMMENDATION:
THAT a Central Okanagan East Electoral Area grant in aid of $250 be allocated to the Ellison Parks & Rec Society for their community newsletter.

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.pdf icon June 22, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

7. NEW BUSINESS

7.1 Central Okanagan East Electoral Area Grant In Aid (All Directors Unweighted Vote)

Director Hanson noted the report dated June 16, 2015 was in error: the grant is for $2,500 for the community newsletter and a further $500 grant for a Scotty Creek Neighbourhood Community event, for a total of $3,000 to the Ellison Parks & Recreation Society.

HANSON/OPHUS
THAT a Central Okanagan East Electoral Area grant in aid of $3000 be allocated to the Ellison Parks & Recreation Society for their community newsletter ($2,500) and a Scotty Creek Neighbourhood community BBQ ($500).

CARRIED Unanimously

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.pdf icon June 11, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Provincial Park Expansion Plan Supported
The Regional Board conditionally supports to a Ministry of Environment proposal to expand Okanagan Mountain Provincial Park. BC Parks wants approval from the BC Government to add 264-hectares of Crown land along the south slopes to the existing Provincial Park. The land is located between Johns Family Nature Conservancy Regional Park and the existing Provincial Park and was designated in 2013 for public recreational use. The expanded Provincial Park will provide additional public recreational opportunities and ecosystem and trail connections while preserving sensitive lands and protecting species at risk. The Regional Board support is conditional on the Province collaborating with the Westbank First Nation on this expansion proposal.

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.pdf icon June 11, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.2 BC Parks Referral Application Expansion Of Okanagan Mountain Provincial Park

*Note* This is only a snippet, please click link above for entire content

Purpose:
To consider a Ministry of Environment (BC Parks) referral application requesting approval to add 264 ha (652.4 acres) of Crown land to Okanagan Mountain Provincial Park (Term: permanent).

Executive Summary:
The Crown land located between Okanagan Mountain Provincial Park and Johns Family Nature Conservancy Regional Park has been of long-term interest to the Regional District for recreational park purposes. This addition will strengthen partnerships, enhance public recreational amenities, establish ecosystem and trail connectivity between parks, and protect
sensitive ecosystems and valuable' habitat for species at risk. The proposal is in keeping with the RDCO South Slopes Official Community Plan Bylaw No. 1304 (OCP), Regional Growth Strategy Bylaw No. 1336, and Strategic Plan: Vision 2020.

RECOMMENDATION:
THAT Ministry of Environment (BC Parks) referral application for the purpose of adding 264 ha Crown land to Okanagan Mountain Provincial Park (permanent term) in the vicinity of Johns Family Nature Conservancy Regional Park and the City of Kelowna (CL-15-07) be supported.

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.pdf icon June 11, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

5.2 Report regarding a Referral Application from BC Parks for the expansion of Okanagan Mountain Provincial Park west of Johns Family Nature Conservancy Regional Park and south of the City of Kelowna (CL-15-07) Central Okanagan East Electoral Area (All Directors - Unweighted Vote)

Staff report dated June 3, 2015 outlined the referral application from the Ministry of Environment (BC Parks) requesting approval to permanently add 264 ha (652.4 acres) of Crown land to Okanagan Mountain Provincial Park. This addition will strengthen partnerships, enhance public recreational amenities, establish ecosystem and trail connectivity between parks, and protect sensitive ecosystems and valuable habitat for species at risk.
In discussion, the question was raised whether the Province consulted with Westbank First Nation (WFN). It is important to the Board that WFN be consulted on applications such as this. Staff noted normally WFN receives a referral as well as many other agencies. The Regional District has previously asked the Province (FrontCounter BC) to provide a list of all referral agencies.

HANSON/STACK
THAT Ministry of Environment (BC Parks) referral application for the purpose of adding 264 ha Crown land to Okanagan Mountain Provincial Park (permanent term) in the vicinity of the Johns Family Nature Conservancy Regional Park and the City of Kelowna (CL-15-07) be supported;
AND FURTHER THAT the support be conditional upon ensuring the Ministry consults with Westbank First Nation on the referral application.

CARRIED Unanimously

BAKER/GRAY
THAT staff be directed to request the Province (FrontCounter BC) on all future referral applications provide the regional District with a list of agencies that are being consulted.

CARRIED Unanimously

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.pdf icon April 27, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Shannon Lake Regional Park Dock

The Regional Board has approved signing a 30 year License of Occupation with the Province so that an accessible floating dock can be installed in Shannon Lake. The Freshwater Fisheries Society of BC, Habitat Conservation Trust Fund and Province donated the $15,000 structure that will provide access from the shoreline in Shannon Lake Regional Park. The Regional Board supported the dock donation last year as a way of enhancing the fishing experience and the Go Fish program. The T-shaped dock will extend 48 feet into the lake with a 32 foot long gangway at the end. It’s expected to be installed over the next few months.

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.mp3 file icon - click here for help with audio April 27, 2015 audio of entire RDCO Board meeting - .mp3 (23 MB)

Click this Windows Media Audio icon for help with audio files April 27, 2015 audio of RDCO Board meeting only about Item 7.1 Shannon Lake Regional Park License Of Occupation For Community Dock - .wma (2.75 MB)

.pdf icon April 27, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 Shannon Lake Regional Park License Of Occupation For Community Dock

*Note* Below is only a snippet, please click link above for entire content

SUBJECT: Shannon Lake Regional Park - Licence of Occupation for Community Dock

Purpose:
To seek Regional Board approval to enter into a Licence of Occupation with the Province for a 30 year term over a 0.04 hectare area (20m x 20m) of foreshore at Shannon Lake for a recreational community dock at Shannon Lake Regional Park.

Executive Summary:
The Regional District and our partners in the Go Fish Program have been providing fishing opportunities for children and the public at Shannon Lake Regional Park since 2007. To further the program and provide more accessible access for individuals with physical challenges, the Freshwater Fisheries Society of BC (FFSBC) has donated a floating fishing dock for installation
at Shannon Lake. The Regional District in support of this gift submitted a Crown land tenure application on January 22, 2015 to secure a 0.04 hectare area of Shannon Lake foreshore for the proposed dock.

RECOMMENDATION:
THAT the Regional Board approve entering into a Licence of Occupation with the Province of BC for a 30 year term over all that unsurveyed Crown foreshore being part of the bed of Shannon Lake and fronting on Lot 109, District Lot 2599, Osoyoos Division Yale District, Plan 27602, containing 0.04 hectares more or less, for the purposes of a recreational community dock.

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.mp3 file icon - click here for help with audio April 27, 2015 audio of entire RDCO Board meeting - .mp3 (23 MB)

Click this Windows Media Audio icon for help with audio files April 27, 2015 audio of RDCO Board meeting only about Item 7.1 Shannon Lake Regional Park License Of Occupation For Community Dock - .wma (2.75 MB)

.pdf icon April 27, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

7. PARKS SERVICES

7.1 Shannon Lake Regional Park - Licence of Occupation for Community Dock (All Directors - Unweighted Vote)

Staff report dated April 20, 2015 outlined the requirement to enter into a Licence of Occupation with the Province for the foreshore at Shannon Lake for a recreational community dock at Shannon Lake Regional Park. The dock will further assist the 'Go Fish Program' and provide more accessible access for individuals with physical challenges. The Freshwater Fisheries Society of BC has donated the floating dock.

STACK/FINDLATER
THAT the Regional Board approve entering into a Licence of Occupation with the Province of B.C. for a 30-year term over all that unsurveyed Crown foreshore being part of the bed of Shannon Lake and fronting on Lot 109, District Lot 2599, Osoyoos
Division Yale District, Plan 27602, containing 0.04 hectares more or less, for the purposes of a recreational community dock.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio April 27, 2015 audio of entire RDCO Board meeting - .mp3 (23 MB)

Click this Windows Media Audio icon for help with audio files April 27, 2015 audio of RDCO Board meeting only about Item 7.1 Shannon Lake Regional Park License Of Occupation For Community Dock - .wma (2.75 MB)

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.pdf icon April 27, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

This was a correction to the March 23, 2015 Minutes Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects, so there was nothing mentioned in the Highlights about this correction regarding the amounts should be higher for COW.

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.mp3 file icon - click here for help with audio April 27, 2015 audio of entire RDCO Board meeting - .mp3 (23 MB)

Click this Windows Media Audio icon for help with audio files April 27, 2015 audio of RDCO Board meeting only about correction to Minutes about Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects - .wma (2.08 MB)

.pdf icon April 27, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon This was a correction to the March 23, 2015 Minutes Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects, so there was nothing mentioned in the Agenda about this correction regarding the amounts should be higher for COW.

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.mp3 file icon - click here for help with audio April 27, 2015 audio of entire RDCO Board meeting - .mp3 (23 MB)

Click this Windows Media Audio icon for help with audio files April 27, 2015 audio of RDCO Board meeting only about correction to Minutes about Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects - .wma (2.08 MB)

.pdf icon April 27, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

THAT the Regular Board meeting minutes of March 23, 2015 be adopted as amended;

Pg. 2 - 6.2, second paragraph change 'fire protection services' to 'fire prevention services'

Pg, 9 - 9.1, first paragraph change '$233,907 for Central Okanagan West' to $233,907 for Central Okanagan East'.
AND THAT the Special Board meeting minutes of March 27,2015 be adopted;
AND FURTHER THAT the Public Hearing minutes be received.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio April 27, 2015 audio of entire RDCO Board meeting - .mp3 (23 MB)

Click this Windows Media Audio icon for help with audio files April 27, 2015 audio of RDCO Board meeting only about correction to Minutes about Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects - .wma (2.08 MB)

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.pdf icon March 23, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Proposed Community Works Fund Projects

The Regional Board has approved a proposal to use more than $460,000 of Federal Gas Tax Community Works Funds to complete a variety of infrastructure projects in the Electoral Areas reducing the need to fund through taxation. A total of $226,950 will be spent on upgrades to Central Okanagan East parks, community halls and two fire departments while $233,907 will be used in Central Okanagan West for proposed projects on three water systems, two fire departments and several parks in the electoral area.

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.mp3 file icon - click here for help with audio March 23, 2015 audio of entire RDCO Board meeting - .mp3 (19.5 MB)

Click this Windows Media Audio icon for help with audio files March 23, 2015 audio of RDCO Board meeting only about Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects - .wma (4.24 MB)

.pdf icon March 23, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects

*Note* Below is only a snippet, please click link above for entire content

SUBJECT: Proposed 2015 Gas Tax - Community Works Fund Projects

Purpose:
To seek authorization from the Board to utilize the Gas Tax - Community Works Funds.

Executive Summary:
Federal Gas Tax Funds are provided to local governments across Canada to assist in funding local infrastructure needs. Project eligibility categories have been expanded in 2014. Projects described in the attached proposal are eligible for funding through the Gas Tax - Community Works Fund providing important infrastructure improvements for electoral area residents.
The funding requests for the Gas Tax - Community Works Fund for the proposed projects in both the East and West Electoral Areas are as follows:
• $226,950 for Central Okanagan West
• $233,907 for Central Okanagan East
The current uncommitted and estimated 2015 Funding for Gas Tax - Community Works Funds available for new projects for the East and West Electoral Areas are as follows:
• $1,050,213 for Central Okanagan West
• $336,685 for Central Okanagan East

RECOMMENDATION:
THAT the Regional Board authorize the use of $460,857 of Gas Tax - Community Works Funds to complete the proposed projects listed in the attached project plan and as reflected in the 5 Year, 2015-2019 Financial Plan.

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CENTRAL OKANAGAN WEST ELECTORAL AREA GAS TAX - COMMUNITY WORKS FUND PROPOSED PROJECTS

1) North Westside Fire Department (Community Services) Page 4
• Construct a washroom in the existing Fire Hall 102 to include sink, shower and water closet to meet WorkSafe and Interior Health requirement.
o Estimated cost - $30,000
• Facility Assessment of both Fire Halls. This would ensure infrastructure asset management.
o Estimated cost - $3,500
• Total Estimated 2015 Project Cost North Westside Fire $33,500

2) Wilson's Landing Fire Department (Community Services)
• LED Lighting upgrades to embrace energy efficiency.
o Estimated cost - $5,000
• Replace current hot water tank with an on demand system. This will be energy efficient cost effect.
o Estimated cost - $4,000
• Facility Assessment of the Fire Hall. This would ensure infrastructure asset management.
o Estimated cost - $1,500
• Total Estimated 2015 Project Cost Wilson's Landing Fire $10,500

3) Killiney Beach Water System (Community Services)
• Design and engineering for system improvements including pipe improvements, reservoir expansion, and new pressure reducing valve station.
• Total Estimated 2015 Project Cost Killiney Beach Water $50,000

4) Trepanier Water System (Community Services)
• New water filtration equipment. This equipment is important at maintaining good drinking water quality.
• Total Estimated 2015 Project Cost Trepanier Water $2,500

5) Westshore Water System (Community Services)
• Design and Engineering of new upper reservoir. The existing upper reservoir has reached its life expectancy and presents a risk to water quality and service reliability:
• Total Estimated 2015 Project Cost Westshore Water $50,000

6) West Electoral Area - Lifecycle Planning (Community Services)
• Central Okanagan West Electoral Areas share in the purchase of software for tracking and assessing facilities and infrastructure lifecycle planning.
• Total Estimated 2015 Project Cost Lifecycle Planning $1,850

7) Fintry Community Parks (Parks Services)
• Park infrastructure upgrades and installations (tables, benches, swimming floats, etc.).
• Total Estimated 2015 Project Cost Fintry Parks $30,000

8) Westshore Estates Community Park (Parks Services)
• Park electrical service installation.
o Estimated cost - $20,000
• Park infrastructure upgrades and installations (water fountain, picnic tables, etc.).
o Estimated cost - $12,000
• Total Estimated 2015 Project Cost Westshore Park $32,000

9) Killiney Beach Park (Parks Services)
• Park infrastructure upgrades and installations (picnic tables, benches, swimming floats, etc.).
• Total Estimated 2015 Project Cost Killiney Park $15,000

10) Westside Community Park (Parks Services)
• Facility assessment of parks infrastructure.
• Total Estimated 2015 Project Cost Westside Parks $1,600

Total Westside Electoral Area Proposed Gas Tax Project Cost $226,950

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.mp3 file icon - click here for help with audio March 23, 2015 audio of entire RDCO Board meeting - .mp3 (19.5 MB)

Click this Windows Media Audio icon for help with audio files March 23, 2015 audio of RDCO Board meeting only about Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects - .wma (4.24 MB)

.pdf icon March 23, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

9. PARKS SERVICES

9.1 Proposed 2015 Gas Tax Community Works Fund Projects (All Directors Unweighted Vote)

Staff report dated March 11, 2015 outlined the proposal to Gas Tax-Community Works Fund for proposed projects in the electoral areas: $226,950 for Central Okanagan West and $233,907 for Central Okanagan East.

The question was raised what renovation is planned for the Ellison Heritage Community Hall? Staff is working with the Ellison Parks & Recreation Society to look at upgrades to the lower level. What is the process to develop the list of priorities--are these the most urgently needed projects? Staff went through the priority list and discussed with the electoral area directors. Water systems have been discussed and will continue to be in the future. What is a facility assessment? It includes an asset inventory of all infrastructure the RDCO owns, a portion of the work is apportioned to the electoral areas for the assets in their areas. Finance noted this is a condition assessment inventory.

HANSON/FORTIN
THAT the Regional Board authorize the use of $460,857 of Gas Tax - Community Works Funds to complete the proposed projects listed in the project plan, dated March 11,2015 and as reflected in the 5-Year, 2015-2019 Financial Plan.

CARRIED Unanimously

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.pdf icon April 27, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

THAT the Regular Board meeting minutes of March 23, 2015 be adopted as amended;

Pg. 2 - 6.2, second paragraph change 'fire protection services' to 'fire prevention services'

Pg, 9 - 9.1, first paragraph change '$233,907 for Central Okanagan West' to $233,907 for Central Okanagan East'.
AND THAT the Special Board meeting minutes of March 27,2015 be adopted;
AND FURTHER THAT the Public Hearing minutes be received.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio March 23, 2015 audio of entire RDCO Board meeting - .mp3 (19.5 MB)

Click this Windows Media Audio icon for help with audio files March 23, 2015 audio of RDCO Board meeting only about Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects - .wma (4.24 MB)

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.pdf icon March 12, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 5.1 Okanagan Collaborative Conservation Program Biodiversity Conservation Strategy Update
.pdf icon Item 5.2 Woodhaven Eco Cultural Centre Annual Report
.pdf icon Item 6.1 Okanagan Regional Library Population Numbers For Electoral Area Levy
.pdf icon Item 6.2 Technical Rescue Service Proposal District Of West Kelowna
.pdf icon Item 6.3 Draft 2015 Budget And 2015 2019 Financial Plan
.pdf icon Item 6.3A Budget Piechart And Budgets Summary
.pdf icon Item 6.3B Tax Requisitions And Rates
.pdf icon Item 6.3C Community Services Engineering
.pdf icon Item 6.3D Community Services Waste Management
.pdf icon Item 6.3E Community Services Planning
.pdf icon Item 6.3F Community Services Fire Protection
.pdf icon Item 6.3G Community Services Policing Services
.pdf icon Item 6.3H Community Services Inspections
.pdf icon Item 6.3I Parks Services
.pdf icon Item 6.3J Finance And Administration
.pdf icon Item 6.3K Corporate Services Administration
.pdf icon Item 6.3L Corporate Services Bylaw Enforcement
.pdf icon Item 6.3M Economic Development Commission
.pdf icon Item 6.3N Regional Board

.pdf icon Item 6.4 Quarterly Program Measures Report (no longer missing from RDCO's website)

*Note* below is only a snippet from the documents at the links above*

Item 6.4 Quarterly Program Measures Report

Parks Services
Initiatives: Updates on various initiatives and projects are on pages 97 -102.

121 - Ellison Heritage Community Hall (Pages 103): Surplus of $21,634 resulted from under expenditures in grounds maintenance, bUilding repairs, electricity and natural gas. Updated Operational Agreement is under review by the Ellison Parks & Recreation Society (EPRS). Phase I of the Ellison Heritage Community Centre Infrastructure Assessment and Lifecycle Plan was deferred to 2015. Capital Expenditures for 2014 were for a natural gas retrofit for the HVAC system completed using Community Works Gas Tax Funds, and a security system access upgrade.

123 - Joe Rich Community Hall (pages 105): Surplus of $488 is attributable to lower than anticipated costs for electricity and legal fees. Joe Rich Community Hall Operating Agreement with the Joe Rich Ratepayers and Tenants Society (JRRATS) was renewed for a five year term. Phase 1 of the Joe Rich Community Hall Infrastructure Assessment and Lifecycle Plan was deferred to 2015.

126 - Killiney Community Hall (Pages 107): Small deficit of $109 resulted from higher than anticipated salaries distribution. 2014 Operations and Capital funding were paid in full to the North Westside Communities Association. Completion of new property tenancy agreement for Community Hall was deferred until 2015.

142 - Regional Parks (Page 108): Surplus of $499,601 is due to under expenditures in Forest Health, contract services, payroll, park maintenance, planning, property negotiation, interpretation and various operating costs. Unanticipated revenues from grant monies, donations and rentals also contributed to the surplus.

The 40th Anniversary of the Regional Parks service was officially on October 25th and the Environmental Education Centre for the Okanagan (EECO) also celebrate its 20 year anniversary on October 19th, 2014. Parks Service Review analysis was conducted in October and was brought before the Board. The Review focused on four key areas for the Board to prioritize.
The Regional Trails to Health Project grant received from the Ministry of Community, Sport and Cultural Development helped to fund more than six kilometers of trail upgrades that are completed. UBCM Grant funding reporting for Strategic Wildfire Prevention Initiatives was completed. Grant monies will offset expenses for wildfire treatments in Scenic Canyon, Stephen's Coyote Ridge, and Coldham Regional Parks. UBCM grant monies were also received for Black Mountain Regional Park Fuel Prescription and Fuel Management Prescription grant approvals were received for Mill Creek Regional Park, and Glen Canyon Regional Park. The Infrastructure Assessment and Lifecycle Plan was deferred to 2015.

2015 National Trails Infrastructure Program Grant Funding Agreement saw the Board authorize a grant funding contract with the National Trails Coalition in support of proposed 2015 trail capital improvement project at the Johns Family Nature Conservancy Regional Park.
Trail Design Standards and specifications were completed to assist staff in preparation of procurement documents for trail related construction works.

Regional Parkland Acquisition Project: announcements completed included Goat's Peak, and Black Mountain Sntsk'il'nten.

Trails to Health funded trail and infrastructure upgrades in the lower portion of Glen Canyon Regional Park. A five year Joint Park Management Contract with the District of West Kelowna was approved to manage the municipality's parkland as a portion of Glen Canyon Regional Park. The Gellatly Bay Trails and Parks Society also completed construction of two sections of boardwalk in the Park. 2880 Scharf Road, purchased in 2013, was subdivided and a parcel sold for $390,000. A Statutory Right-of-Way remains to access the park.

Goats Peak Regional Park site restoration contract was awarded to Interior Land Reclamation. Johns Family Nature Conservancy Regional Park: over 320 hectares of land donated by Nancy and Alfred Johns to the Central Okanagan Land Trust (COLT) was amalgamated with existing Cedar Mountain regional Parks Lands into a new Nature Conservancy in 2013. COLT contributed $10,000 to the Park Management Plan adopted October 9, 2014.

Mission Creek Greenway (MCG): Grasslands Viewpoint construction was completed at the 12.5km location in conjunction with the Friends of Mission Creek. MCG Phase 3a tender was cancelled upon submission exceeding allocated budget value, project will continue in 2015 with re-tendering on new specifications. The Cottonwoods Bridge Deck Upgrade project was deferred to 2015.

Okanagan Centre Safe Harbour North Pier reconstruction project is complete. Due to higher than anticipated costs for Phase 4, a pedestrian walkway on top of the north breakwater, Capital Budget Amending Bylaw was adopted October 9th

Other 2014 Capital Projects were for Rose Valley Regional park trail, trailhead and parking lot improvements; Trepanier Creek Greenway trail way finding improvements; Woodhaven Nature Conservancy Regional Park RFP Management Plan development is underway; and, fleet changes with two new trucks and a tractor front deck mower purchased.

143 - Westside Community Parks (Page 114): Surplus of $30,287 was due to a lower than anticipated transfer to capital and under expenditures for park maintenance, salaries, and planning. 2014 Capital Expenditures were for post and rail fencing for Fintry Delta Community Park. Westshore Estates Community Park sport field fencing was deferred to 2015.

144 - Eastside Community Parks (page 117): Surplus of $7,489 due to lower than expected contract services and payroll costs. Parks Facility operator and community volunteers maintained the ice and provided recreational access to the new Joe Rich Sport Rink from December to March. 2014 Capital Expenditures were for the Bobcat T190 Skid Steer Loader to be used in the Joe Rich Sports Rink.

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Item 6.4 Quarterly Program Measures Report

Six significant Park announcements were made: expansion of the Mission Creek Greenway and Scenic Canyon; creation of two new Regional Parks - Goat's Peak and the largest ever acquisition tenure for Black Mountain / Sntsk'il'ntan in a partnership with Westbank First Nation; expansion and acquisition for Glen Canyon Regional Park and trail expansions for Mission Creek Greenway and Scenic Canyon Regional Parks. Media attention was also received for the Open Houses and an online survey related to development of a Management Plan for Johns Family Nature Conservancy Regional Park and a proposed Floating Dock for Shannon Lake Regional Park.

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Annual Report on the Woodhaven Eco Culture Centre, 969 Raymer Road, Kelowna, November 1 2013- September 2014
Submitted to the Regional District of the Central Okanagan, September 22, 2014

In reference to the MOU established between UBC Okanagan and The Regional District of the Central Okanagan, this report provides an outline of the activities undertaken by UBCO's Faculty of Creative and Critical Studies (FCCS) for the past year, the first of our agreement.
The objectives laid out in the MOU are as follows:

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.mp3 file icon - click here for help with audio March 12, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (37.3 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 5.2 Woodhaven Eco Cultural Centre Annual Report - .wma (9.97 MB)

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.pdf icon March 12, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

*Note* Below is just a snippet, please click link above for entire content

6.4 Quarterly Measures Report - Year-Ended December 31, 2014

Staff report dated March 6, 2015 reported on the summary of 2014 activities for each individual service as set out in the 2014-2018 Financial Plan. The highlights for the year are not inclusive-there are too many items to be covered for each
service. Multi-year comparative statistics by service/program are available in the full report.

OPHUS/HANSON
THAT the Year End December 31,2014 Quarterly Program Measures report be received for information.

CARRIED Unanimously

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5.2 UBC-Okanagan - Nancy Holmes, UBC-O Faculty of Creative and Critical Studies re: Update Woodhaven Regional Park Partnership - Woodhaven Eco Culture Centre
The annual report on the Woodhaven Eco Culture Centre partnership with UBC Okanagan was provided. An MOU was established between UBC-Okanagan and the Regional District for this program. Nancy Holmes outlined the activities
undertaken for the past year including:
• Pilot project until June 2016
• Woodhaven Regional Park (Raymer Road in Kelowna) is where the project is undertaken
• In May 2014 events around ecology and art began (from May to August)
• Research section of eco-culture
• Unique program in BC, wonderful opportunity for students, local and visiting artists.
• In 2015, woodshed readings (Canada Council grant), indigenous art intensive program, creative writing classes for the public and students at UBC-O, development of a garden (edible plants).
• Need to integrate culture as part of nature.

Discussion:
- Do you work with the School District? Yes, UBC-O has a Memorandum of Understanding with Dorothea Walker Elementary School to host classes there. In the summer work with the Creative Artist Alliance - performance groups with kids
around the natural world.
- Access to this area of the park is restricted at times. Special events are held for the public.
- Woodhaven Park is a public park, open seasonally. This facility (an 8-acre parcel) is restricted to the public as resident artists live on the property. The RDCO has a lease agreement with UBC-O.

SIEBEN/BAKER
THAT the presentation by Nancy Holmes, UBC-O Faculty of Creative and Critical Studies, regarding the Woodhaven Regional Park Partnership - Woodhaven Eco Culture Centre be received for information.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio March 12, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (37.3 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 5.2 Woodhaven Eco Cultural Centre Annual Report - .wma (9.97 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3 Draft 2015 Budget And 2015 2019 Financial Plan - .wma (17.4 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.4 Quarterly Program Measures Report being added to the agenda - .wma (279 KB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.4 Quarterly Program Measures Report - .wma (208 KB)

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.pdf icon February 25, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Agenda Presentation
.pdf icon Item 3.1 Summary Highlights Report
.pdf icon Item 3.1A Budget Piechart And Information
.pdf icon Item 3.1B Budgets Summary
.pdf icon Item 3.1C Tax Requisitions And Rates
.pdf icon Item 3.1D Community Services Engineering
.pdf icon Item 3.1E Community Services Waste Management
.pdf icon Item 3.1F Community Services Planning
.pdf icon Item 3.1G Community Services Fire Protection
.pdf icon Item 3.1H Community Services Police Services
.pdf icon Item 3.1I Community Services Inspections
.pdf icon Item 3.1J Parks Services
.pdf icon Item 3.1K Finance And Administration
.pdf icon Item 3.1L Corporate Services
.pdf icon Item 3.1M Corporate Services Bylaw Enforcement
.pdf icon Item 3.1N Economic Development Commission
.pdf icon Item 3.1O Regional Board
.pdf icon Item 3.2 Proposed Regional Parks Capital Facilities Reserve Allocation 2015-2019

*Note* This is only a snippet, please click link above for entire content

Central Okanagan West Tax Requisition Comparison 2015 to 2014

2015 RDCO Tax Requisition - Total per average house

RDCO 2015 Preliminary Budget Pie Chart

RDCO 2015 Dog Control Budget
click for a larger copy

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.mp3 file icon - click here for help with audio February 25, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (33.9 MB)

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It is too hard to find each of these sections in the audio so not going to break up the audio of this meeting, its all in that one link above.

.pdf icon February 25, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

3. Finance & Administrative Services

3.1 2015-2019 Financial Plan Review

M. Rilkoff introduced the budget process to the Committee. This is a draft budgeta working document where direction can be provided to staff for the next budget meeting scheduled for March 12. The final budget must be approved at the March
27th Board meeting.

==========

*Note* Below is only a snippet, please click link above for entire content

Staff outlined the following information included in the preliminary budget:
• The impact for the municipalities for fringe area planning is not included in the budget at this point, only the electoral areas costs are included.
• BCAA average assessment is based on a house valued at $474,000.
• Staffing: Full-time Equivalent (FTE) comparisons noted. The decrease in staff of 9.640 is mainly due to the reduction in 911 service move to E-COMM. Lowest staffing levels since 2007/2008.
• Administrative Overhead rates reviewed.
- Two types of administrative overhead ie: Admin and Engineering. There are 3 levels: full, partial or minimal. Admin Overhead costs include: Corporate Services, Financial Services, HR Services and Information Services.

Engineering Overhead.
- Increase includes:
o Increase to reserves
o Full staffing for fleet and finance FTE approved in 2014
- Pure operating expenses recovered through a percentage recovery on all services.
- Comparison overhead rates were presented as follows:
o RDCO rates - Admin -14.70%,9.8%,4.90%, Engineering - 4.0%
o District of West Kelowna - 18%
o District of Peachland - 15%
o City of Kelowna - varies 10% - 15%
o District of Lake Country - 10% plus tax for general administrative costs
- What determines which service receives which rate? Staff noted, if its staff doing the work the service receives the highest rate; contract services receive second level; lowest level is where there is a minor amount of staff time (ie: grant in aid).
- What is the right amount of administration costs? Is this the right size for the organization? What is the right number of FTE to operate the organization?
This is a discussion that may need to occur in the future? The Administrator noted that this is an agenda discussion at a future strategic priority session.
• RDCO sources of revenue were highlighted:
o tax requisitions
o other revenues- bylaw fees, negotiated sale of services,
o grants
o municipal debt repayments
• RDCO does not collect taxes directly as municipalities do. All services are separate. Cannot combine or inter-mingle services. Each service is paid by a different combination of taxpayers. Regional Districts do not have just one tax rate. Surpluses stay within that service.
• In 2015, staff is proposing to set aside $763,248 of surpluses into Operating Reserves in 19 services. There is also a proposal to set aside an additional $100-$200k for a park operating reserves.

Increases to all budgets were highlighted:
• Budgets are not automatically increased with the cost of living
• Estimated Collective Agreement increases in payroll
• Payroll overhead: 0.25% for increases to extended health benefits, MSP, WorkSafe, CPP and EI limits
• Utilities increase 3%
• Administrative Overhead
Capital projects and their funding sources are listed in the capital fund budget for each function. Major capital items over $200,000 were highlighted:
o Westshore Water System - $209,000
o Joe Rich Fire Department - $415,000
o 911 - E-COMM Upgrades - $225,000
o Regional Parks - development and equipment $1.24mil
o Westside Wastewater Treatment Plant - $987,000

Staff reviewed the 2015 budget impacts for each service--if the tax impact has stayed relatively the same for a service it was not mentioned.

Community Services - Planning
111 - Electoral Area Planning - fringe area planning decisions have yet to be made. Should municipalities opt in to fringe area planning in full, the costs would be as follows. Fringe area planning considerations are currently being reviewed by all partners for final decision prior to budget approval.

Community Services - Protection
019 - Electoral Area Fire Prevention - Electoral Area directors are discussing whether the service review will proceed in 2015 as previously scheduled. It is budgeted at $50K. There is interest to review the service at the staff level versus hiring a consultant.
021 - Ellison Fire Department
COE Electoral Area director has requested an increase to this budget--further information to be provided at the March 12 meeting. Reserve levels are important for future capital purchases. Service areas small but tax impact is great.
022 - Joe Rich Fire Department
COE Electoral Area director has requested an increase to this budget--further information to be provided at the March 12 meeting. Reserve levels are important for future purchases. Service areas small but tax impact is great.
029 - Brent Road Fire Protection
Service is contracted to Peachland. Increase to average home is due to the fire loss of one home in the area. Large impact to other homeowners as service area is very small.
030 - Regional Rescue
Requisition increase of $131k. Increased operating costs, plus $25k for a Central Okanagan Search & Rescue truck. Transfer to reserves has been increased and it is recommended that the amount double next year. Vehicle replacement has been pushed out to 2018 due to low reserve levels. Dispatch portion of service is outstanding. Staff noted it is anticipated to have negotiations completed within the next 3 months, full implementation in 2015. In 2015, there is enough in the budget to stay within the current model or proceed to a new model.

Community Services - Policing
031 - 911 Service (transferred to E-COMM) over time confident recovered costs through the partnership. E-COMM will be upgrading technology (texting should occur in 2015).
Community Services - Inspection
044 - Building Inspection & Other Bylaw Enforcement
Increase in staffing and costs of building inspection to increase service level as permits and revenues are higher. A small tax requisition remains.
Parks Services
142 - Regional Parks - Tax requisition increase overall of $7k. There was agreement to continue the grant of $39,000 to the Friends of Fintry. This grant provides funding for the Society's Executive Director. Discussion ensued regarding the need to set operating reserves aside.

FINDLATER/BAKER
THAT the next version of the draft 2015-2019 RDCO Financial Plan show $200,000 set aside into an operating reserve in the 142 - Regional Parks budget.

CARRIED Unanimously

===

Proposed Regional Parks Capital Facilities Reserve Allocation 2015-2019

Staff report dated February 18, 2015 outlined a proposed regional parks capital facilities reserve allocation for 2015-2019. In 2005, the Regional Board initiated a Regional Parks Legacy Acquisition Program. Since that time the program has
secured over 2,300 acres of new regional parkland. In 2014, concerns were raised about purchasing park land without making allowances for ample access to the lands by the public once they were acquired. A provisional budget has been
drafted with these concerns in mind. There is approximately $3.3mil in the Parks Acquisition Reserve Funds. The 2015 provisional budget maintains this funding level over the next five years and is limited to land acquisition only. In order to pay down debt servicing costs and focus on developing the current inventory of land over the next five years it is proposed the current $0.09/$1,000 of assessment funding allocated to the capital facilities reserve and capital/land debt servicing.

Staff provided a review of the regional parks acquisition program and setting the development of its current inventory of regional parks lands as a priority.
There is a need to focus on development of the parkland already purchased.
A capital facilities reserve does not tie the board in its funding allocation-the funds can be used to purchase lands, development of land, or operating. It was noted that the current debt is a 5-year debt and will be paid by 2019.

The Committee requested staff provide an update of the acquisition plan with the new Board at a future In Camera meeting.

STACK/OPHUS
THAT the Governance & Services Committee recommend the allocation of $.09 / $1,000 of assessment funding to the Capital Facilities Reserve and Capital/Land debt servicing line items in the 2015 - 2019 Five-Year Financial Plan.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio February 25, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (33.9 MB)

Blue Divider Line

Rail trail hits a roadblock
Castanet.net - by Richard Rolke - Vernon Morning Star - Feb 25, 2015

Officials are scrambling to keep a high-profile land purchase on the rails.

A multi-jurisdictional effort to acquire the 47.5-kilometre Canadian National rail corridor hit a setback Monday when 960 names were received by the District of Lake Country opposing borrowing $2.6 million for its section of track.

“I’m disappointed,” said Mayor James Baker.

The district had sought public assent to borrow the funds through an alternate approval process. Under legislation, if 10 per cent of voters (931) sign a petition in opposition, borrowing is blocked.

Lake Country council met Tuesday to discuss the matter.

“We’ll see what kind of options we want to pursue,” said Baker.

“I will ask council to seek an extension (of the purchase timeline) from CN so we can put forward a referendum.”

The deadline for the agreement to be concluded is April 1.

The outcome of the council meeting occurred after press deadline, but the earliest a referendum could be held in Lake Country is late spring.

“The deal is still worth pursuing,” said Baker, adding that there was a lot of misinformation provided by the organizers of the anti-rail campaign.

“Far greater than 50 per cent (of residents) is in favour.”

Besides Lake Country, the other jurisdictions involved in the proposed purchase for $22 million are Kelowna and the Regional District of North Okanagan.

RDNO’s $1.9 million would come from reserves.

“There is pretty broad community support to keep the corridor in public hands,” said Bob Fleming, an RDNO director.

However, Fleming admits the process is currently on hold.

“The next step is to see what Lake Country does. Even if they hold a referendum, their share is in doubt.”

The Okanagan Rail Trail Initiative has been pushing for the abandoned rail line to be purchased and turned into a recreational corridor.

“A referendum would be the best way to go to allow for an informed community discussion,” said Brad Clements, Okanagan Rail Trail Initiative spokesperson.

The results of the alternate approval process are being welcomed by Lake Country resident Roger Bailey, who had been vocal in his opposition to borrowing funds.

“I guess that’s a message to council that when they want to do something they have to be a little more communicative,” said Bailey. “I went to the open houses with respect to the process and that was the first time the public was invited to be a part of it and it wasn’t for any input, it was just to tell us what they were doing. I didn’t like that. They have grandiose plans for the future that never seem to take into account the locals.”

Blue Divider Line

.pdf icon February 12, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 6.2 Mission Creek Restoration Initiative Update

.pdf icon Item 7.1 Friends Of Mission Creek Capital Project Funding Support

*Note* This is only a snippet, please click link above for entire content

Item 6.2 Mission Creek Restoration Initiative Update

Purpose: To provide an update on the collaborative works being coordinated by the Mission Creek Restoration Initiative (MCRI).

=====

Item 7.1 Friends Of Mission Creek Capital Project Funding Support

Purpose:
The purpose of this report is to acknowledge and receive the Friends of Mission Creek letter acknowledging their funding support towards the 2015 Friends of Mission Creek sponsored Regional Park capital projects.

Executive Summary:
The Friends of Mission Creek are a key partner of the Regional District and our community, they have fundraised more than $2.8 million dollars, assisted in the negotiation and securement of 162 ha (400 acres) of land, provided a conduit for the communities voice, advocate and provide education, and provide guidance towards the completion and on-going operation of 16.5 kilometres of the Mission Creek Greenway.

In 2015, the Friends of Mission Creek in partnership wish to continue this tradition by making progress towards their quest in reaching the falls of Mission Creek along Phase 3, nearly 22km upstream of phase 2 by funding the completion of the first 2.5km section of Phase 3 from KLO Creek to Hydraulic Creek, known as Phase 3a. In addition, they are funding additional trail upgrades at the 12.5km mark, and interpretation panel upgrades. In total, the Friends of Mission Creek have agreed to fund these 2015 initiatives to the amount of $299,699.

RECOMMENDATION:
THAT the Governance and Services Committee receives the Friends of Mission Creek letter dated January 23, 2015 indicating their funding support towards the identified 2015 Friends of Mission Creek sponsored Regional Park capital projects.

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.mp3 file icon - click here for help with audio February 12, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (85.5 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.2 Mission Creek Restoration Initiative Update - .wma (6.53 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 7.1 Friends Of Mission Creek Capital Project Funding Support - .wma (3.13 MB)

.pdf icon February 12, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6.2 Mission Creek Restoration Initiative Update - presentation by Todd Cashin, City of Kelowna

Staff report dated February 3, 2015 outlined the background of the Mission Creek Restoration Initiative.

Todd Cashin, City of Kelowna, Subdivision, Agriculture & Environment Services Manager provided an update of the Mission Creek Restoration Initiative. The Initiative is a multi-phase, multi-stakeholder partnership formed in 2008 to restore natural functions to the lower section of Mission Creek. The goal is to restore fish and wildlife stocks and habitat, conserve and expand biodiversity and species at risk, improve flood protection and to promote community stewardship.

FORTIN/SIEBEN
THAT the Governance and Services Committee receive for information the staff report dated February 3, 2015 and the presentation on the Mission Creek Restoration Initiative.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio February 12, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (85.5 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.2 Mission Creek Restoration Initiative Update - .wma (6.53 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 7.1 Friends Of Mission Creek Capital Project Funding Support - .wma (3.13 MB)

Blue Divider Line

.pdf icon January 16, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 5.1 Central Okanagan Land Trust Year End Report

*Note* This is only a snippet, please click link above for entire content

Project Evaluation Tool
New land acquisition and conservation covenant projects are best assessed through a combined qualitative and quantitative framework, and this year COLT undertook to formalize that paperwork through the expertise of its Board members. Going forward, this evaluation tool will be an important step in the assessment process. (see attached sample)

Munson Pond
COLT worked closely with the City of Kelowna on the framing of a new Conservation Covenant to be established in conjunction with Munson Pond. In support of this work, COLT has applied for a grant for which local government is not eligible (EcoAction - Environment Canada $75,000)

Mission Creek Restoration Initiative
One of the RDCO's showpiece parks is the Mission Creek Greenway, and in 2014 COLT worked closely with MCRI partners to submit two major grant applications for which local government is not eligible - RBD Blue Water Project ($100,000) and Recreational Fisheries Conservation Partnership Program ($250,000).

Site Tours
COLT maintains a stewardship responsibility on more than ten properties within the boundaries of the RDCO. Board members undertake important site inspections routines on all of these properties both in order to meet Canada-wide Land Trust Standards and to support our local government partners in their efforts to monitor regional parkland health.

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.mp3 file icon - click here for help with audio January 16, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 ( MB)

Click this Windows Media Audio icon for help with audio files January 16, 2015 audio of RDCO Governance and Services Committee meeting only about Item 5.1 Central Okanagan Land Trust Year End Report - .wma (11 MB)

.pdf icon January 16, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Delegation:

5.1 Wayne Wilson, Executive Director - Central Okanagan Land Trust (COLT) re: Year End Report
Murray Kopp introduced COLT Executive Director, Wayne Wilson, and President Kurt Zander, to the committee.
• Annual update on the work completed was provided. Key activities over the year were highlighted.
• Mission Statement: To protect land for wildlife and parks so biodiversity and natural features are preserved for future generations.
• Funding grants received: Alpine Club of Canada; Dept of Fisheries and Oceans; RBC Dominion Securities (Blue Water, MCRI); Central Okanagan Foundation. Canada Help. It was noted that COLT is able to apply for grants that are not available to local governments.
• Community Profile and Communications: new website and Facebook page up and running. Brochures and newsletters in hard copy as well as electronic.
• Community Program: Robert Hobson Retirement and Fundraiser. Kokanee Festival.
• Further investment in community profile throughout the year through media releases.
• In 2015, Central Okanagan Foundation and COLT will be making community presentations to talk to people about thinking about the future and the environment. First presentation is with the Kelowna Rotary Club.
• Local government liaison: RDCO: Johns Family management plan and communications/media; Robert Lake-UBCO liaison (hold covenant on Robert Lake). In 2015, looking at rolling out the management plan for the Johns Property; Mission Creek Restoration project.
• 25th birthday this year and will be working on projects around this anniversary.

The question was raised with COLT works with the Okanagan Nation Alliance regarding cultural properties? It was. noted that most 'land trusts' deal with natural landscapes, not cultural properties. They have the capacity to deal with cultural
properties but currently COLT only deals with natural landscapes. Okanagan Nation Alliance is involved in the Mission Creek Restoration Project. Cultural component is important in all lands.
Does COLT work with the Nature's Trust of BC. Their mandate deals with preserving natural landscapes from a provincial scale. They are not a granting agency. COLT would partner with them if it is in their interest (ie: Rose Valley pond).

FORTIN/BASRAN
THAT the Governance and Services Committee receive for information the year-end report from the Central Okanagan Land Trust.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio January 16, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 ( MB)

Click this Windows Media Audio icon for help with audio files January 16, 2015 audio of RDCO Governance and Services Committee meeting only about Item 5.1 Central Okanagan Land Trust Year End Report - .wma (11 MB)

Blue Divider Line

.pdf icon December 8, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the Highlights about Item 6.3 Regionally Significant Project Grant Funds or about Item 8.1 National Trails Infrastructure Program Grant

Nor were there anything mentioned in the Highlights about Item 7.1 First Quarter 2015 Capital Spending or about Item 7.2 Third Quarter Purchasing Commitments

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.mp3 file icon - click here for help with audio December 8, 2014 audio of entire RDCO Board meeting - .mp3 (13.9 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 6.3 Regionally Significant Project Grant Funds - .wma (2.42 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 8.1 National Trails Infrastructure Program Grant Funding - .wma (2.62 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 7.1 First Quarter 2015 Capital Spending - .wma (2.60 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 7.2 Third Quarter Purchasing Commitments - .wma (416 KB)

.pdf icon December 8, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.3 Regionally Significant Project Grant Funds

.pdf icon Item 8.1 National Trails Infrastructure Program Grant Funding

.pdf icon Item 7.1 First Quarter 2015 Capital Spending

.pdf icon Item 7.2 Third Quarter Purchasing Commitments

*Note* Below is only a snippet, please click links above for entire content.

SUBJECT: Regionally Significant Project Funds
Prepared by: Marilyn Rilkoff, Director of Finance and Administration

Purpose:
The City of Kelowna is requesting a change in scope for the Rails with Trails Phase 2 project identified in the Regional Active Transportation Master Plan and Phasing Strategy. The scope change would enable the use of $220,000 in surplus funds remaining from the City of Kelowna's allocation of Regionally Significant Project funds to the Rails with Trails project to include the construction and installation of wayfinding signage.

Executive Summary:
As part of the Regionally Significant Project approvals, in August 2011 and on July 12, 2012 the Board approved a total of $2,247,315 for regional active transportation improvements.

A Regional Active Transportation Master Plan and Phasing Strategy was developed and agreed upon by the partners. Funds were allocated to each local government partner on the basis of the 2011 Census populations. The City of Kelowna administers the total project funds in accordance with an agreement with UBCM.

The City of Kelowna has provided the attached report with regard to amendments to the scope of the Rails with Trails Phase 2 project identified in the Master Plan, and is seeking regional approval to utilize the surplus in their share of the funds towards wayfinding signage. The City of Kelowna's share of the $2,247,315 is $1,489,917, as per the June 28, 2012 report attached.

RECOMMENDATION:
THAT the Regional Board approve a change in the scope of the Rails with Trails Phase 2 Project (Schedule B of the Agreement between UBCM and the City of Kelowna-Regionally Significant Project Grant Funds) to include the construction and installation of wayfinding signage.

===============

SUBJECT: 2015 National Trails Infrastructure Program Grant Funding Agreement

Purpose:
To seek the Regional Board's authority to enter into a grant funding agreement which would provide the RDCO with $61,000 in grant funding from the Government of Canada's National Trails Infrastructure Program.

Executive Summary:
The Regional District Parks Services Department routinely seeks external funding opportunities to assist with Regional Park trail improvements to encourage residents to get active in parks.

On June 26th, 2014 the Government of Canada announced a $10M National Trails Infrastructure Program grant funding opportunity for undertaking recreational trail improvements. The RDCO submitted an application to the National Trails Coalition (NTC) in August 2014 seeking support for a $142,000 trail improvement project at Johns Family Nature Conservancy Regional Park.

The NTC recently contacted RDCO staff and identified that the RDCO has been successful in securing $61,000 in grant funding. The grant program now requires that the RDCO enter into a funding agreement to release the funds in support of this project for completion in 2015.

The RDCO 2014 - 2018 Five Year Financial Plan has identified a total of $743,500 in capital infrastructure project investments and specifically allocated $109,000 toward trail infrastructure projects in priority regional park locations for 2015. RDCO staff recommend that the RDCO Board support the allocation of $69,000 from 2015 trail infrastructure related capital funding allocations in support of this project.

RECOMMENDATION:
THAT the Board authorize it's signing officers to enter into a grant funding contract with the National Trails Coalition with a grant value of $61,000 in support of a proposed 2015 trail capital improvement project at Johns Family Nature Conservancy Regional Park for a project with a total estimated value of $142,000;
AND FURTHER THAT the RDCO Board of Directors approve completion the above capital project through the proposed allocation of $69,000 in the 2015 Regional Parks Service Program capital fund in addition to a commitment of $12,000 of in-kind service program resource funding in support of the grant.

=====================

SUBJECT: Board Approval for 1Q 2015 Capital Project Spend
Prepared by: Andy Brennan, Purchasing Manager

Purpose:
To seek the Regional Board's approval for staff to issue RFPs/Tenders and make Capital Expenditure commitments in 1Q 2015 (ahead of the 2015 Budget Approval) for the projects outlined in the report, which are to be included in the 2015-2020 Capital Plan.

Executive Summary:
In January 2014, staff requested the Board approve some expenditure on Capital Projects to occur in in the first quarter of 2014 (before 2014 budget approval in late March). These projects were already in the 5-year Capital Plan approved by the Board. In providing that approval, it was agreed by the Board, that this request would be made each year in the fall, for expenditure in 1Q of the following year, via Board Resolution #19/14:
"THAT staff be directed to review further the draft Q1 purchasing commitments and expenditure policy to include consideration by the Board in the last quarter of the year, for the projects identified for early expenditure during the first quarter of the following year."

In accordance with this, staff are now making a request for Capital Project expenditure in 1Q 2015 for the projects detailed. In this report, such projects are listed under 2 categories for clarity.

RECOMMENDATION #1:
THAT the Regional Board approves, ahead of the 2015 budget approval, the capital projects listed under Category 2 (outlined in the December 1,2014 staff report) for commitment/expenditure in 1Q 2015.

RECOMMENDATION #2:
THAT the Regional Board receives for information, the report on projects listed in the December 1, 2014 staff report, in Category 1 which were budgeted in 2014 and will be continuing into 2015.


click image for a larger copy

$91,628 for WWTP HVAC Upgrade & North Westside Fire HVAC Upgrade

 


click image for a larger copy

================

SUBJECT: Information Report- Purchase Commitments >$100,000 during 3Q 2014

Purpose:
As per section 4.6 of the Purchasing Policy approved on February 9th, 2012, a written information report of all purchase commitments exceeding $100,000 shall be provided to the Board every quarter.

RECOMMENDATION:
THAT the Regional Board, as per section 4.6 of the RDCO Purchasing Policy, receive for information the report on the purchase commitments which exceeded $100,000 made during the third quarter, ending September 30, 2014.

BACKGROUND:
Those purchase commitments exceeding $100,000 made during 3Q 2014 were as follows:


click image for a larger copy

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.mp3 file icon - click here for help with audio December 8, 2014 audio of entire RDCO Board meeting - .mp3 (13.9 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 6.3 Regionally Significant Project Grant Funds - .wma (2.42 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 8.1 National Trails Infrastructure Program Grant Funding - .wma (2.62 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 7.1 First Quarter 2015 Capital Spending - .wma (2.60 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 7.2 Third Quarter Purchasing Commitments - .wma (416 KB)

.pdf icon December 8, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

6.3 Regionally Significant Project Grant Funds - Change in Scope of the Rails with Trails Phase 2 Project (City of Kelowna) (All Directors Unweighted Vote)

Staff report dated December 2,2014 outlined a proposed change in scope for the Rails with Trails Phase 2 project identified in the Regional Active Transportation Master Plan and Phasing Strategy within the City of Kelowna.
The scope change would enable Kelowna to use surplus dollars in the Regionally Significant Project funds totalling $220,000 to construct and install wayfinding signage in Kelowna. Ron Westlake was in attendance and noted that cycling organizations have lobbied for this signage. Other communities in BC, including TransLink, are using standard signage.

BAKER/OPHUS
THAT the Regional Board approve a change in the scope of the Rails with Trails Phase 2 Project (Schedule B of the Agreement between UBCM and the City of Kelowna-Regionally Significant Project Grant Funds) to include the construction and installation of wayfinding signage.

CARRIED Unanimously

======================

8. PARKS SERVICES

8.1 2015 National Trails Infrastructure Program Grant Funding Agreement (All Directors - Weighted Vote)

Staff report dated December 3, 2014 outlined the opportunity to enter into a grant funding agreement for $61,000 with the Government of Canada's National Trails Infrastructure Program in support of a proposed 2015 trail capital improvement project at the Johns Family Nature Conservancy Regional Park.
The project estimated value is $142,000, The allocation from the 2015 regional parks program capital fund is $69,000 and an additional commitment of $12,000 in-kind service.

SIEBEN/BAKER
THAT the Regional Board authorize its signing officers to enter into a grant funding contract with the National Trails Coalition with a grant value of $61,000 in support of a proposed 2015 trail capital improvement project at Johns Family Nature Conservancy Regional Park for a project with a total estimated value of $142,000;
AND FURTHER THAT the Regional Board approve completion of the above capital project through the proposed allocation of $69,000 in the 2015 Regional Parks Service Program capital fund in addition to a commitment of $12,000 of in-kind service
program resource funding in support of the grant.

CARRIED Unanimously

======================

7. FINANCE & ADMINISTRATIVE SERVICES

7.1 First Quarter 2015 Capital Project Spend (All Directors)

Staff report dated December 1, 2014 outlined the Board's policy that staff bring forward a report on expenditure on capital projects to occur in the first quarter of 2015 which are in the 5-year capital plan. Projects were approved in 2014, the
5-year plan with expenditures to be completed in 2015.

BAKER/BASRAN (All Directors - Weighted Vote)
THAT the Regional Board approves, ahead of the 2015 budget approval, the capital projects listed under Category 2 (outlined in the December 1,2014 staff report) for commitment/expenditure in 1Q 2015.
CARRIED Unanimously

FORTIN/GRAY(All Directors - Unweighted Vote)
THAT the Regional Board receives for information, the report on projects listed in the December 1,2014 staff report, in Category 1 which were budgeted in 2014 and will be continuing into 2015.

CARRIED Unanimously

==============

7.2 Purchase Commitments >$100,000 during 3Q 2014 (All Directors- Unweighted Vote)

Staff report dated December 3,2014 outlined the purchase commitments exceeding $100,000 in the third quarter for 2014.

OPHUS/BAKER
THAT the Regional Board, as per section 4.6 of the RDCO Purchasing Policy, receive for information the report on the purchase commitments which exceeded $100,000 made during the third quarter ending September 30, 2014.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio December 8, 2014 audio of entire RDCO Board meeting - .mp3 (13.9 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 6.3 Regionally Significant Project Grant Funds - .wma (2.42 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 8.1 National Trails Infrastructure Program Grant Funding - .wma (2.62 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 7.1 First Quarter 2015 Capital Spending - .wma (2.60 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 7.2 Third Quarter Purchasing Commitments - .wma (416 KB)

Blue Divider Line

.pdf icon November 13, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Regional Parks Service Review

The Regional Board has endorsed a report regarding the review of the Regional Parks service. The service review was conducted over the past year and looked at how the RDCO Regional Parks programs are delivered including exploration of cost savings and efficiency options, opportunities for partnerships with local governments and short and long term capital requirements. Meetings will be held at least twice a year with municipal parks partners to continue discussions and exploration of potential synergies. A review is also underway to update the Regional Parks Regulatory Bylaw.

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.mp3 file icon - click here for help with audio November 13, 2014 audio of entire RDCO Board meeting - .mp3 (15.9 MB)

Click this Windows Media Audio icon for help with audio files November 13, 2014 audio of RDCO Board meeting only about Item 7.1A Regional Parks Service Review - .wma (194 KB)

.pdf icon November 13, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1A Regional Parks Service Review

*Note* This is only a snippet, please click link above for entire content.

On July 28th, 2014 the Board adopted the following resolution:

#133/14
"THAT the Board approve the 2014 Regional Parks Service Review Problem Statement and Process contained in the July 11, 2014 report to complete the service review."

The Board minutes also recorded the following:
"Four categories of the review (problem statement) were highlighted:
• Cost benefit analysis related to increased external park operations and resource management service contracts;
• Options for the RDCO-local government partnerships in relation to potential shared regional park & RDCO facility uses (ie: KLO office and grounds lease space, DLC park & ride facility at the Reiswig-Beasley park locations, etc)
• Evaluation of current and future park assets and infrastructure needs and estimate anticipated costs over the next 10 years; and
• Review and update the existing regional parks regulatory bylaw.

It was felt that staff can undertake the work required on the review instead of hiring an external consultant. Staff will draft a service review document and report back to the Board. "
With this mandate in mind staff developed a framework approach, reviewed the department structure, analysed all of the Parks programs, met with all of the stakeholders, and revamped the Capital Land Acquisition and Infrastructure Programs with a new focus of park development versus land acquisition.

The Board may recall that the Regional Parks Department implemented a restructuring plan earlier this year that reallocated resources to specific geographic areas, program types and seasonal conditions that resulted in greater efficiencies. That said the new structure of the department was re-evaluated with the Board's new direction and the outcomes of our meetings with the member Municipalities in mind.

(continued at the link above)

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.mp3 file icon - click here for help with audio November 13, 2014 audio of entire RDCO Board meeting - .mp3 (15.9 MB)

Click this Windows Media Audio icon for help with audio files November 13, 2014 audio of RDCO Board meeting only about Item 7.1A Regional Parks Service Review - .wma (194 KB)

.pdf icon November 13, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

7. COMMITTEE RECOMMENDATIONS

7.1 Rise & Report - Governance & Services Committee meeting of November 13, 2014

a) Regional Parks Service Review (All Directors - Unweighted Vote)

OPHUS/BAKER
THAT the Regional Board receives and endorse the 2014 Regional Parks Service Review Report.
AND FURTHER THAT staff be directed to continue ongoing discussions (at least semi-annually) with partner municipal staff to look for efficiencies in operations and purchasing.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio November 13, 2014 audio of entire RDCO Board meeting - .mp3 (15.9 MB)

Click this Windows Media Audio icon for help with audio files November 13, 2014 audio of RDCO Board meeting only about Item 7.1A Regional Parks Service Review - .wma (194 KB)

Blue Divider Line

.pdf icon October 27, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 6.3 3rd Quarter Workplan And Budget Variance Report.  Also nothing was mentioned in the Highlights about Director Item - Hobson saying he hiked up Black Mountain 3 times new because this was a Director Item and Director Items are not usually found in the Highlights.

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.mp3 file icon - click here for help with audio October 27, 2014 audio of entire RDCO Board meeting - .mp3 (11.3 MB)

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.pdf icon October 27, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

6.3 3rd Quarter Work Plan and Budget Variance Report (All Directors - Unweighted Vote)

Staff report dated October 21, 2014 outlined the 3rd quarter work plan/budget variances to September 30,2014. The Board had previously requested a higher level quarterly measures report. The detailed year-end report with statistics will be presented in the New Year as part of the 2015 budget process.

Staff reviewed the report presented. A year-to-date budget variance chart was provided for each service. Any 'red-flag' areas of concern were highlighted. It was noted that variances in revenue and expenses are due to 2014 expenses
yet to be paid or revenue not yet received.

BAKER/EDGSON
THAT the Regional Board receive the 3rd Quarter Work Plan and Budget Variance Report for information.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio October 27, 2014 audio of entire RDCO Board meeting - .mp3 (11.3 MB)

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.pdf icon October 9, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 6.1 Johns Family Nature Conservancy Regional Park Management Plan

*Note* This is only a snippet, please click link above for entire content

SUBJECT: Planning for Ecological Connectivity in the RDCO. Presentation by Dr. Lael Parrott, Director of the Okanagan Institute for Biodiversity, Resilience, and Ecosystem Services (BRAES) at UBC-Okanagan.

Purpose: To provide an update on the collaborative works being undertaken by UBC Okanagan and RDCO on ecological connectivity.

Executive Summary:
Ecological connectivity or a connected network of ecosystems is important to support ecosystem functions and the movement of species. It is also an important component in the continued provision of ecosystem services like clean air and water and contributes to the unique Central Okanagan lifestyle and environment. Planning for ecosystem connectivity starts with the identification of existing green spaces, natural areas and potential linkages but must also take land use into account. The Okanagan Region Biodiversity Conservation Strategy identified priority connectivity corridors and this mapping together with the land use information from the Regional Growth Strategy update, has led to a partnership with UBC-Okanagan to further refine ecological connectivity.

RECOMMENDATION:
THAT this Report and the presentation on Planning for Ecological Connectivity in the RDCO be received for information.

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.mp3 file icon - click here for help with audio October 9, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (22.4 MB)

Click this Windows Media Audio icon for help with audio files October 9, 2014 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Johns Family Nature Conservancy Regional Park Management Plan - .wma (17.2 MB)

.pdf icon October 9, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Regional Parks Services

6.1 Johns Family Nature Conservancy Regional Park Management Plan (Presentation by Juliet Anderton Consulting Inc. and Mary Ann Olson-Russello of Ecoscape Consultants Ltd.)

Staff report dated September 29, 2014 outlined the background of this regional park. The Central Okanagan Land Trust has leased the lands to the Regional District in 2012 for inclusion with the RDCO's regional park system. The Board directed staff to complete a management plan for the park.

Juliet Anderton presented the draft management plan for the park noting:
• In final stages of the process;
• Highlights of the management plan including the background of the land donation to the Central Okanagan Land Trust (total park area of 406 hectares combined with Cedar Mountain Park);
• Plan objectives reviewed: wildlife and habitat conservation, recreational activities and trails, community partnerships, investment in park infrastructure;
• Vision highlighted: protection of natural areas, wildlife corridors within the parkland, carefully manage and monitor, model for public natural area stewardship, activities that are in harmony with the ecological integrity and long term sustainability of the area's natural systems;
• A review of the park zones and design was highlighted;
• Partnership with the Alpine Club of Canada for Cedar Mountain climbing area, and schools and educational groups;
• A 10-year capital and operational and maintenance cost estimates were outlined.

In discussion, the question was raised how much work needs to be done before the public can enter the trails? The plan is to keep some of the trees that are hazardous, burnt out from the Okanagan Mountain Park Fire in 2003 but it is recommended that an assessment be done prior to public access.

It was noted that a fair amount of natural regrowth is happening. Seeding of grasses has been done. Conifers are represented throughout the area. In the years ahead it will look very different - a grown coniferous forest. The main public
access trail will require work to get it ready for public access--necessary cleanup will be required (over 400 loads of wood has been previously removed from the area impacted by the 2003 fire).

What does permit access mean versus public access? How will the public be educated if they can't go there? Permitted access is not to hold the public back, but to put a process in place so the RDCO can monitor the southern area to
determine who is using it and for what purpose. This is consistent with the land donation and COLT's requirements for a higher level of attention to be paid to the natural areas. There will be a higher level of code of conduct in this area.

The majority of the financial investment will be in the southern area where full public access is available. Is there adequate budget available to communicate the purposes of the park? Staff noted that funds have been directed to this over the ten year plan. The climbing access groups have climbed in the area for many years and will continue to do so. A partnership is being developed to assist with maintaining safety issues - a steward of the climbing area. In public meetings there was support for restricted access to areas of the parkland. A concern noted it that budgets need to be effectively set to complete the work required going forward.

BAKER/OPHUS
THAT the Governance and Services Committee recommends that the Regional Board receives and adopts the Johns Family Nature Conservancy Regional Park Management Plan dated September 2014.

CARRIED

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.pdf icon October 9, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Park Management Plan Adopted

The Regional Board has adopted a Management Plan for the Johns Family Nature Conservancy Regional Park. The plan will help guide the Regional District over the next ten years as it develops and manages the 406-hectare Regional Park while preserving the area along the south slopes as a nature conservancy. That’s in keeping with the wishes of the estate of Alfred and Nancy Johns, who bequeathed 324-hectares of land to the Central Okanagan Land Trust. These lands have been leased to the Regional District to manage through a partnership agreement with COLT.

Okanagan Centre Harbour Walkway

The Regional Board has approved amending the 2014-2018 Financial Plan to add an additional $58,710 from the Regional Parks Capital Reserve Fund to pay for the higher than expected costs associated with installing a walkway at the Okanagan Centre Safe Harbour Regional Park North Breakwater. Construction of the 56-meter walkway will involve installing six aluminum gangways. Burton Marine Pile Driving Inc. submitted a bid to build the walkway this fall at a cost of $158,000.

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.mp3 file icon - click here for help with audio October 9, 2014 audio of entire RDCO Board meeting - .mp3 (8.38 MB)

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.pdf icon October 9, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 Okanagan Centre Safe Harbour Regional Park Walkway Construction Request For Budget Amendment

.pdf icon Item 8.1 2014 2018 Financial Plan Amending Bylaw No 1351

.pdf icon Item 10.1 Johns Family Nature Conservancy Regional Park Management Plan

*Note* This is only a snippet, please click link above for entire content

SUBJECT: Okanagan Centre Harbour Regional Park Walkway Construction (Phase 4) Request for Budget Amendment

Purpose:
To seek approval from the Regional Board to allocate $58,710 from the Regional Parks Capital Reserve Fund, to pay for higher than expected costs associated with the Okanagan Centre Harbour Regional Park North Breakwater project.

Executive Summary:
Phase 4 of the Okanagan Centre Harbour Regional Park North Breakwater project was tendered on September 10, 2014 to construct a 62.6 meter breakwater walkway, consisting of six aluminum gangways plus an optional seventh gangway extending to the end of the breakwater. One bid submission was received from Burton Marine Pile Driving Inc. for a total
value of $158,000.00, excluding GST, to construct gangways # 1 to 6. Gangway #7 was identified as an optional extra for $30,200 and is not being considered due to cost overruns.

The bid price received for gangways # 1 to 6 exceeds our budgeted estimate and an additional $58,710 is required to complete Phase 4 of this project. As market conditions are not expected to improve in the next 12 months, it is recommended that we proceed with this project and use Regional Parks Capital Reserve Funds to pay for the higher than expected costs.

RECOMMENDATION:
THAT the Regional Board approves the allocation of $58,710 from the Regional Parks Capital Reserve Fund to pay for higher than expected costs associated with Phase 4 of the Okanagan Centre Harbour Regional Park North Breakwater Project;
AND THAT the 2014 - 2018 Financial Plan be amended accordingly.

=============

SUBJECT: Budget Amendment Requested for 142 - Regional Parks

Purpose:
Parks Services has made a request to amend the 2014 - 2018 Financial Plan Bylaw for the 2014 Regional Parks Capital Budget The request was to increase the costs for Okanagan Centre North Pier Reconstruction project by $58,710 (from $477,387 in total to $536,097) with the additional amount being funded from capital facility reserves.

Executive Summary:
In accordance with the report being presented by Parks Services at the October 9th Board meeting, the Financial Plan amendment has been presented for approval by the Board.

RECOMMENDATION:
THAT the Regional District of Central Okanagan 2014 - 2018 Financial Plan Amending Bylaw 13XX, 2014 be given 1st, 2nd, 3rd reading and adopted.

==============

Purpose:
The purpose of this report is to seek adoption of the Johns Family Nature Conservancy Regional Park Management Plan by the Governance and Services Committee and Regional Board. The adoption of the plan will provide the Regional District guidance and direction on future capital infrastructure investments and operation of the park.

Executive Summary:
In 2011 Alfred Johns passed away and along with the wishes of his sister Nancy Johns, who passed away in 2002, bequeathed 800 acres (324 hectares) to the Central Okanagan Land Trust (COLT). COLT subsequently leased these lands to the Regional District in 2012 for inclusion with the RDCO's regional park system. In accordance with Alfred and Nancy Johns wishes and the RDCO - COLT lease agreement, the Johns Family donated lands were to be managed as a nature conservancy within the RDCO's regional park classification system and the RDCO Board further acknowledged that the donated lands would be incorporated with the former Cedar Mountain Regional Park lands to form a larger 1003 acres (406 hectares) regional park. The 2014 Johns Family Nature Conservancy Regional Park Management Plan will provide guidance and direction for the development and management of the park over the next 10 years.

RECOMMENDATION:
THAT the Governance and Services Committee recommends that the Regional Board receives and adopts the Johns Family Nature Conservancy Regional Park Management Plan dated September 2014.

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.mp3 file icon - click here for help with audio October 9, 2014 audio of entire RDCO Board meeting - .mp3 (8.38 MB)

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.pdf icon October 9, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

7. PARKS SERVICES

7.1 Okanagan Centre Harbour Regional Park Walkway Construction (Phase 4) - Request for Budget Amendment (All Directors - Weighted Vote)

Staff report dated October 2, 2014 outlined the higher than expected cost associated with Phase 4 of the Okanagan Centre Harbour Regional Park North Breakwater project. $58,710 is required to construct gangway #1 to 6. Gangway #7 was identified as an optional extra for $30,200 but is not being considered due to cost overruns.

It was noted there is $153,000 in capital reserves so there is capacity to complete the work. The permit to build has been issued to the RDCO and the contract must be completed by January 2015. Only one supplier bid on the project, the same contractor as has completed the previous work. Staff noted that $60,000 budgeted in 2014 for consulting which has not been spent will be allocated into capital reserves in 2015.

BAKER/EDGSON
THAT the Regional Board approves the allocation of $58,710 from the Regional Parks Capital Reserve Fund to pay for higher than expected costs associated with Phase 4 of the Okanagan Centre Harbour Regional Park North Breakwater Project;
AND THAT the 2014-2018 Financial Plan be amended accordingly.

CARRIED Unanimously

================

8. ADMINISTRATIVE & FINANCIAL SERVICES

8.1 Regional District of Central Okanagan 2014-2018 Financial Plan Amending Bylaw No. 1351, 2014, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)

BAKER/OPHUS
THAT Regional District of Central Okanagan 2014-2018 Financial Plan Amending Bylaw No. 1351,2014 be given first, second and third readings and adopted this 9th day of October 2014.

CARRIED Unanimously

================

10. COMMITTEE RECOMMENDATIONS

10.1 Rise & Report - Governance & Services Committee meeting of October 9, 2014

a) Johns Family Nature Conservancy Regional Park Management Plan (All Directors - Unweighted Vote)

BASRAN/OPHUS
THAT the Regional Board receives and adopts the Johns Family Nature Conservancy Regional Park Management Plan dated September 2014.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio October 9, 2014 audio of entire RDCO Board meeting - .mp3 (8.38 MB)

Click this Windows Media Audio icon for help with audio files October 9, 2014 audio of RDCO Board meeting only about Chair Hobson mentioning the John's Family Conservancy - .wma (147 KB)

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Trail Expansions Planned for Two Regional Parks

A well utilized recreational corridor is in for some future expansion as a result of two announcements from the Regional District of Central Okanagan.

With funding from the Friends of Mission Creek Society work will begin soon on extending the Mission Creek Greenway Regional Park trail upstream beyond the present end in Scenic Canyon Regional Park. The Society is providing $223,000 for a small pedestrian bridge over KLO Creek, sections of crib steps and over two kilometers of new and upgraded trails on the east side of KLO Creek. Work on the trail that will lead to a destination site (picnic/rest/swimming) along Mission Creek is scheduled to begin this fall. View Map

Regional District Vice Chair Gail Given says, “We’re extremely grateful to have such a dedicated group of volunteers in the Friends of Mission Creek that have been working for many, many years to preserve, upgrade and improve this well used recreational corridor. Their vision and fundraising since in the 1990’s has resulted in a more than 16.5-kilometer trail that’s used year round by pedestrians and runners, cyclists and horse riders from across the region. We’re excited that this new trail work will extend the Greenway even further upstream.” Given adds, “this is the first step in a future Greenway connection to Mission Creek Falls.”

In the past, the Friends of Mission Creek have financially supported upgrading of the Grasslands section of the Mission Creek Greenway and creation of a picnic area that leads to the park ovens located along Phase two of the recreational trail.

The second announcement is that a five year sub-lease agreement has been reached between the Regional District and a private landowner for access to lands along KLO Creek for future connection to the Mission Creek Greenway. The access will connect the existing trail from McCulloch Road, upstream to Myra-Bellevue Provincial Park. View Map

Vice Chair Given says, “This connection will assist our Regional Parks in building a new partnership with another non-profit organization, the Friends of the South Slopes, which along with the Friends of Mission Creek have a goal of connecting the Greenway to Myra-Bellevue Provincial Park and beyond to the Kettle Valley Rail corridor.”

In 2008, the Regional Board unanimously agreed to establish a special tax requisition over five years to build the Parks Legacy Fund in order to leverage the purchase and protection of important properties for the Regional Park system. Since that time, along with funding from the Park Land Reserve Fund, $22.7-million in property purchases have been made. Along with land donations and Crown tenure agreements valued at $11.5-million, over 920 additional hectares (2,300-acres) of land has been added to the Regional Park system worth over $33.4-million.

2014 is the 40th anniversary of the Central Okanagan Regional Park system. Since it began in the fall of 1974 and with the purchase of the almost four-hectare Kaloya Regional Park in Lake Country in early 1975, it’s grown to protect more than 1,900-hectares of land in 31 Regional Parks.

(October 2, 2014)

Source:  RDCO What's New

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Glen Canyon Regional Park Expansion and Enhancements

A new property purchase and two key partnerships will enhance the trail network in Glen Canyon Regional Park.

A 1.59-hectare (3.9-acre) property at 2240 Scharf Road in West Kelowna was purchased for $132,000 and will allow completion of trail through the upper section of Glen Canyon Regional Park. When complete, the continuous trail will run along the west side of Powers Creek, upstream from Highway 97 to Smith Creek Road. View Map

Funding for the property acquisition comes from the Regional Parks Legacy and Park Land Reserve funds.

As well, work is underway on upgrading upstream trails, installation of staircases and improvements to the trailhead and parking area located just off Gellatly Road south. This work, with a cost of $167,000 is being funded through the BC Community Recreation Initiative Trails to Health Program and is possible with the recent approval of a Joint Management and Regulation Agreement between the Regional District and District of West Kelowna. This partnership has the Regional District upgrading trails and managing parkland that was donated by the Canyon Ridge development to the District of West Kelowna, as a part of Glen Canyon Regional Park.

The Regional District also celebrates the long-standing partnership it has had with the Gellatly Bay Trails and Parks Society. Over the past number of years, it’s worked with the Society volunteers to support ongoing trail enhancements in various areas of West Kelowna and more recently saw the Society assist with the installation of a pedestrian bridge over Powers Creek. This links the trails on both sides of the creek with a property on Brown Road that was purchased by the Regional District and added last year to Glen Canyon Regional Park. View Map

Regional Board Chair Robert Hobson says, “These important and ongoing partnerships with West Kelowna and the Gellatly Bay Trails and Parks Society, show how much we can accomplish. By working together, we can create even more recreational opportunities for the benefit of all Central Okanagan residents.”

Work on the new Gellatly Road trailhead and parking area and upstream trail improvements is underway and should be complete by the end of October.

In 2008, the Regional Board unanimously agreed to establish a special tax requisition over five years to build the Parks Legacy Fund in order to leverage the purchase and protection of important properties for the Regional Park system. Since that time, along with funding from the Park Land Reserve Fund, $21.7-million in property purchases have been made. Along with land donations and Crown tenure agreements valued at $11.5-million, over 900 additional hectares (2,300-acres) of land has been added to the Regional Park system worth over $33.4-million.

2014 is the 40th anniversary of the Central Okanagan Regional Park system. Since it began in the fall of 1974 and with the purchase of the almost four-hectare Kaloya Regional Park in Lake Country in early 1975, it’s grown to protect more than 1,900-hectares of land in 31 Regional Parks.

(October 1, 2014)

Source: RDCO What's New

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.pdf icon September 29, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Director Item - Director Stack mentioning a tour he had of Black Mountain, because it was a Director Item

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Click this Windows Media Audio icon for help with audio files September 29, 2014 audio of RDCO Board meeting only about Director Item - Director Stack mentioning a tour he had of Black Mountain - .wma (414 KB)

.pdf icon September 29, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Nothing was mentioned in the Agenda about Director Item - Director Stack mentioning a tour he had of Black Mountain, because it was a Director Item.

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Largest Ever Regional Park Purchase Announced

It’s an ecological gem; a unique, geological landmark that towers over Kelowna’s eastern boundary. Now it is protected.

Black Mountain/Sntsk‘il’ntən Regional Park has officially been announced at a ceremony with Regional District Chair Robert Hobson, Westbank First Nation Chief Robert Louie and the Honourable Steve Thomson, BC Minister of Forests, Lands and Natural Resource Operations.

The creation of the 510-hectare (1,260-acres) Regional Park comes with $7-million in funding from the Regional Parks Legacy and Park Land Reserve funds, a $2.3-million donation through the Federal Government Ecological Gift Program and a co-tenure/management agreement between the Regional District and Westbank First Nation for a License of Occupation on 121.5-hectares (300-acres) of Crown Land, with a sponsorship value of $1,024,350.

This 31st Regional Park includes the purchase of 259-hectares (640-acres) of private land; the donation of 129.5-hectares (320-acres) of land through the Ecological Gifts Program and the joint Crown Land tenure with Westbank First Nation. The new park will be co-managed by the Regional District and Westbank First Nation.

Regional Board Chair Robert Hobson says, “The unique geological formation of Black Mountain is often the first thing many people see when they arrive by road or by air. It offers spectacular views but more importantly, preserves and protects a critically valuable dry grassland ecosystem, that’s under-represented and increasingly threatened and disappearing from the Okanagan valley landscape. This area supports a rich and diverse wildlife population, of which many species are endangered or threatened.”

He adds, “I’m extremely pleased that the Westbank First Nation is partnering with the Regional District in the tenure and management of important Crown Land parcels that are a key part of the new regional park. As well, on behalf of the Regional Board I thank the Ministry of Forests, Lands and Natural Resource Operations for approving our tenure agreement and seeing the value in the creation of Black Mountain/ Sntsk‘il’ntən Regional Park.”

The inclusion of the syilx/Okanagan word Sntsk‘il’ntən (sinch-KEEL-en-tin) in the Black Mountain park name is fitting as it translates to “the place where arrowheads/flint rock is found”. The property has additional First Nations cultural significance as there is quite an array of plants and medicines found in the area.

“Anytime an area within our traditional territory is protected, we are pleased,” says WFN Chief Robert Louie. “Lythics found in the area demonstrate it was a significant gathering place for our ancestors to make the necessary survival tools and, we can assume, it was a vantage point from which the valley below could be scoped out for wildlife and intruders."

“The provision of the Crown land grant to this new regional park is just one example of how Crown land can be used for the greater good of the community. It is also wonderful that the regional district and Westbank First Nation are able to partner on managing this park for the benefit of residents and tourists,” says Steve Thomson, Minister of Forests, Lands and Natural Resource Operations.

The new park will remain closed to the public while a management plan is created and trails and signage are developed that will ensure education and awareness and the protection of the sensitive grassland environment.

In 2008, the Regional Board unanimously agreed to establish a special tax requisition over five years to build the Parks Legacy Fund in order to leverage the purchase and protection of important properties for the Regional Park system. Since that time, along with funding from the Park Land Reserve Fund, $22.1-million in property purchases have been made. Along with land donations and Crown tenure agreements valued at $11.3-million, almost 900 additional hectares (2,200-acres) of land has been added to the Regional Park system worth over $33.4-million. Parkland Acquisitions

2014 is the 40th anniversary of the Central Okanagan Regional Park system. Since it began in the fall of 1974 and with the purchase of the almost four-hectare Kaloya Regional Park in Lake Country in early 1975, it’s grown to protect more than 1,900-hectares of land in 31 Regional Parks.

(September 23, 2014)

Source: RDCO Whats New

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Newest Regional Park now the largest in Central Okanagan
AM1150 - Posted on 9/19/2014 - by Craig Power

Park boundaries of the newly acquired Black Mountain/Sntsk’il’nten Regional Park


Image: Contributed, RDCO

There's a brand new regional park within the Regional District of Central Okanagan, and it's the largest one ever.

The 510-hectare Black Mountain/Sntsk'il'nt?n (sinch-keel-en-tin) park has cultural significance to our local First Nations.

"Anytime an area within our traditional territory is protected, we are pleased," says WFN Chief Robert Louie. "Lythics found in the area demonstrate it was a significant gathering place for our ancestors to make the necessary survival tools and, we can assume, it was a vantage point from which the valley below could be scoped out for wildlife and intruders."

Funding to purchase the land came in at $$7 million dollars from the Regional Parks Fund with an additional $2.3 million dollars from the Federal Government.

Black Mountain/Sntsk'il'nt?n (sinch-keel-en-tin) park will be co-managed by the Regional District and Westbank First Nation.

"The provision of the Crown land grant to this new regional park is just one example of how Crown land can be used for the greater good of the community. It is also wonderful that the regional district and Westbank First Nation are able to partner on managing this park for the benefit of residents and tourists," says Steve Thomson, Minister of Forests, Lands and Natural Resource Operations.

The park will remain closed as officials come up with a plan to manage the park, develop trails and and install proper signage.

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.pdf icon September 11, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 6.1 Quarterly Program Measures Report

*Note* This is only a snippet, please click link above for entire content

Parks Services

121 - Ellison Heritage Community Hall
A new operational agreement has been drafted and is ready for review and completion. Energy
improvements were completed at the Ellison Heritage Community hall by converting to a natural gas
furnace and water heater. Lower greenhouse gas emissions will result from the project financed through
Community Works - Gas Tax Funds. Upgrades to the infrastructure to accept natural gas scheduled for
the fall.

123 - Joe Rich Community Hall
A new five year Operation and maintenance agreement with the Joe Rich Ratepayers and Tenants
Society was approved by the Regional Board. The renewed agreement continues to see the Society
managing hall operation and maintenance, including capital requirements.

126 - Killiney Community Hall
RDCO Senior staff initiated a review of the current lease agreement terms and conditions associated with NWCA Community Hall building tenancy on RDCO lands. Options associated with a potential renewal of the RDCO - NWCA lease agreement will be targeted for presentation to the RDCO Board prior to Q4.

142 - Regional Parks
Regional Trails to Health Project $200,000 grant received from the Ministry of Community, Sport and Cultural Development to help fund more than six kilometres of trail upgrades in four Regional Parks: Mission Creek, Rose Valley, Glen Canyon and Trepanier Creek Greenway. Regional Parks Biophysical Inventories Phase 5 final staff review and approval has been completed. Ecoscape Environmental Consultants will be completing the works for a contract cost of $21,500. Regional Parkland Acquisition Project: Priority property negotiations were nearing completion at June 30, 2014. Property acquired in 2013 for a Glen Canyon Regional Park extension was subdivided and the surplus property sale was completed in May 2014.

Strategic Wildfire Prevention Initiative: Operational treatments are completed in Coldham, Stephen's Coyote Ridge and Scenic Canyon Regional Parks. Strategic Wildfire Prevention funding in the amount of $23,835 has been received to conduct wildfire prevention treatment on Black Knight Mountain.

The long term property management plan for Johns Family Nature Conservancy Regional Park is in its final stages. Two Open Houses were held to collect input from residents and neighbours of the park.

Mission Creek Park Grasslands Viewpoint is complete. Construction of the Viewpoint was awarded to Cabin Forestry Services for a contract cost of $27,500. Gabion baskets purchased for $12,270 were modified for Viewpoint seating, interpretive pedestals, benches and landscaping have been installed as part of the project. The Viewpoint is being funded through the Friends of Mission Creek. The agreement between the RD and the City of Kelowna has been renewed for an additional five years for the management and operation of Mission Creek Greenway Regional Park.

Okanagan Centre Safe Harbour: North Pier Breakwater contract awarded to Burton Marine Pile Driving Inc. is complete for the breakwater demolition and reconstruction. Section 9 Water Act approval was received from the Province for the public walkway extending along approximately 50% of the new breakwater structure. Federal Government Community Infrastructure Program grant monies of $150,000 were awarded for the North Breakwater reconstruction.

The Freshwater Fisheries Society of BC, the Habitat Conservation Trust Fund and the Province of BC has offered a $20,000 donation for the installation of a floating dock at Shannon Lake Regional Park. An Open House was held on June 24, 2014, for the proposed 48 foot main dock with guardrails and 32 foot long connecting walkway.

To June 30, 2014, sections of the Mission Creek Greenway were closed for dike integrity vegetation maintenance. Controlled burning was also completed to dispose of fire hazards fuels in Stephens Coyote Ridge, Coldham, Rose Valley, Glen Canyon and Scenic Canyon Regional Parks. Springfield Durnin Rd Access was closed to Mission Creek Regional Park for three weeks in April due to the intersection undergoing safety and operational improvements by the City of Kelowna.
Rising spring runoff water levels forced the closure of two underpasses along the Mission Creek Greenway on May 17 and June 13. Creek levels and flows stabilized to reopen the underpasses May 27 and June 19 respectively. Lakeshore Rd construction upgrade is ongoing to November and has eliminated access to the Mission Creek Greenway from Lakeshore Rd. Mount Boucherie Regional Park Access closed July 16, 2014, as a result of the ongoing firefighting efforts on Mount Boucherie.

Regional Parks held a 'Move for Health Tracks Walk' May 7, 2014, with funds provided by BC Recreation and Parks Association for participation in the Move for Health Week program.

Staff resources review completed with the implementation of departmental reorganization put into effect in June 2014. The Parks Service Review process was initiated and a report is to be presented to the Board in the fall.

================

Corporate Services:
002 - Administration
Strategic Community Investment Funds of $79,415 were received. SCIF funds continue to minimize tax rate increases by supporting and offsetting general corporate services administrative costs, and administrative projects which have included Strategic Planning, ortho photo updates, service reviews, service agreement reviews, energy efficiencies, building improvements and working toward meeting economic and climate change targets.
Fringe Area Planning, Ellison Transit Service and Parks Service reviews are underway. Air Quality review will also be completed as part of the implementation of a regular service review 5 year cycle.
RESOC continues to review the Regional Rescue Service. Final approval of Amendments to Westbank First Nation (WFN) Agreements for inclusion in Crime Prevention, Economic Development Commission and Air Quality Program services are under consideration by WFN. RCMP Community Policing Office leased space in Administrative offices main floor effective spring 2014. Reporting to the Director of Community Services, the Fleet and Facilities Manager position was filled effective
September 8, 2014.

=================

Board

001S - Board Sub-Program Corporate Communications

Early 2014 was an extraordinary season where air quality and venting permitted open burning. The RD issued 48 news releases to advise of open burning of fire hazard debris collected in fuel modification projects this winter in four regional parks. This high level of public awareness for fuel reduction projects resulted in few calls to fire dispatch and no calls from residents complaining of detrimental effects from burning. Media attention in the second quarter focused on news releases encouraging flood preparations for waterfront property owners, closures of underpasses along the Mission Creek Greenway and two water quality advisories affecting two RDCO water systems due to higher than acceptable turbidity as a result of the spring runoff. Media attention was also received for the Open Houses and an online survey related to development of a Management Plan for Johns Family Nature Conservancy Regional Park and a proposed Floating Dock for Shannon Lake Regional Park.

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.mp3 file icon - click here for help with audio September 11, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (11.1 MB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (3.44 MB)

.pdf icon September 11, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Quarterly Program Measures Report, Year-To-Date June 30, 2014

Staff report dated September 4,2014 outlined the program measures to June 30, 2014. A summary of the highlights was presented. It was noted that staff continue to review the quarterly information presented to ensure the Committee is well
informed on the regional services and issues arising.

CONDON/EDGSON
THAT the Quarterly Program Measures Report, year-to-date June 30,2014 be received for information.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio September 11, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (11.1 MB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (3.44 MB)

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.pdf icon September 11, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Director Item - Walter Gray about the new Goats Peak Park, because this was a Director Item.

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.mp3 file icon - click here for help with audio September 11, 2014 audio of entire RDCO Board meeting - .mp3 (10.1 MB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Board meeting only about Director Item - Walter Gray about the new Goats Peak Park - .wma (2.11 MB)

.pdf icon September 11, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Nothing was mentioned in the Agenda about Director Item - Walter Gray about the new Goats Peak Park, because this was a Director Item.

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.mp3 file icon - click here for help with audio September 11, 2014 audio of entire RDCO Board meeting - .mp3 (10.1 MB)

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Regional Park Protects Significant Area of Goat's Peak

The protection of a sizable portion of environmentally important Okanagan Lake waterfront is ensured with creation of Goat’s Peak Regional Park.

The Regional District of Central Okanagan purchased a 52-hectare (128-acre) property along the West Kelowna shoreline to establish the new regional Park. The property includes almost 900-meters (2,955-feet) of waterfront, which has extremely high spawning habitat value for Okanagan Lake kokanee salmon.

The $5-million purchase comes from contributions of local governments to the Regional Parks Legacy and Park Land Reserve Funds.

Regional Board Chair Robert Hobson says, “For many years, residents and various community groups have called on local governments to protect the important waterfront and upland ecosystem of the Goat’s Peak area. Today through the two Regional Park funds, on behalf of all Central Okanagan residents, I’m pleased to announce that we’re delivering with the creation of Goat’s Peak Regional Park saving this land for the enjoyment of future generations.” View RDCO Youtube Channel Video

Hobson adds, “The purchase of this property for the new regional park fills a significant gap in the Okanagan Trail 2000 vision for a continuous recreational trail between the Bennett Bridge and Peachland. It, along with the existing Kalamoir and Gellatly Nut Farm Regional Parks remain in their natural state which helps to preserve accessible areas along the Okanagan Lake shoreline for the enjoyment of all Central Okanagan residents.”

He says, “The new Goat’s Peak Regional Park is close to existing and potential residential areas and is critical to preserving the long term sustainability and character of the Okanagan Valley. It has high ecological conservation value and supports a low-impact recreational/interpretive potential in order to protect the natural landscape.”

The new park will remain closed until at least next summer as the Regional District prepares a management plan and develops trails and signage.

In 2008, the Regional Board unanimously agreed to establish a special tax requisition over five years to build the Parks Legacy Fund in order to leverage the purchase and protection of important properties for the Regional Park system. Hobson adds, “With today’s announcement, $14.2-million in property purchases have been funded, adding more than 91-hectares (225-acres) to the Regional Park system.

2014 is the 40th anniversary of the Central Okanagan Regional Park system. Since it began in the fall of 1974 and with the purchase of the almost four-hectare Kaloya Regional Park in Lake Country in early 1975, it’s grown to protect more than 1,400-hectares of land in 30 Regional Parks.

(September 10, 2014)

Source: RDCO Whats New

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.pdf icon August 25, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Joint Park Management Contract
The Regional Board has approved an agreement with the District of West Kelowna for the Regional District to manage the municipality’s parkland as a portion of Glen Canyon Regional Park. As part of the five year agreement, the Regional Parks service will construct a trailhead and parking area at Gellatly Road with a trail developed through the municipal parkland that was acquired by West Kelowna in 2012 below Canyon Ridge Estates. This agreement and subsequent improvements will enhance the visitor experience from the lower portion of Glen Canyon through the existing Regional Park. The District of West Kelowna Council has also approved the agreement.

Regional Park Fishing Dock Donation
The Regional Board has approved a donation of an accessible floating dock for Shannon Lake Regional Park. The $15,000 donation comes from the Freshwater Fisheries Society of BC, the Province of BC and the Habitat Conservation Trust Foundation and includes installation of the new dock. Community, stakeholder and partner agencies provided their support for the proposed dock in order to enhance the fishing experience and support expanded Regional Parks programming. The Regional District will now apply to the Provincial Government for required approvals to allow installation of the dock.

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.mp3 file icon - click here for help with audio August 25, 2014 audio of entire RDCO Board meeting - .mp3 (14.1 MB)

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.pdf icon August 25, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 9.1 Glen Canyon Regional Park

.pdf icon Item 9.2 Shannon Lake Regional Park Dock Donation

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.mp3 file icon - click here for help with audio August 25, 2014 audio of entire RDCO Board meeting - .mp3 (14.1 MB)

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.pdf icon August 25, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

9. PARKS SERVICES

9.1 Glen Canyon Regional Park (All Directors - Weighted Vote)

Staff report dated August 15, 2014 outlined a partnership with the District of West Kelowna for a joint management and regulation agreement for part of the Glen Canyon Regional Park. West Kelowna will continue to be the 'fee simple' owners of the land, but through the agreement the Regional District will be given the authority to construction a trailhead and parking area at Gellatly Road, as well as construct a new section of trail.

FINDLATER/EDGSON
THAT the Regional Board approve entering into a new Glen Canyon Regional Park Management & Regulation Agreement on Lot 'A', Plan EPP18628 lands with the District of West Kelowna for a term of five (5) years commencing upon the date of
execution of the Agreement.

CARRIED Unanimously

========================================

9.2 Shannon Lake Regional Park Dock Donation (All Directors - Unweighted Vote)

Staff report dated August 14, 2014 outlined the proposal for the Freshwater Fisheries Society of BC donation for an accessible dock at Shannon Lake Regional Park. The dock installation and future accessible trail improvements will benefit the community and the Go Fish Program in the future. Staff reviewed the public consultation process carried out by the Regional District and the safety concerns regarding access after-hours.

FINDLATER/BAKER
THAT the Regional Board approve acceptance of the fifteen thousand dollar ($15,000) donation for an accessible floating dock, including installation at Shannon Lake Regional Park from Freshwater Fisheries Society of BC and their partners Province of BC and Habitat Conservation Trust Foundation;

AND FURTHER THAT the Regional Board approve Parks Services staff submitting a Water Act Section 9 Notification and a land tenure application to the Province of BC for the dock at Shannon Lake Regional Park.

CARRIED Unanimously

================

12. DIRECTOR ITEMS

d) Friends of Fintry - Director Baker noted the Friends of Fintry are hosting a tail-gate trunk sale - Sat. September 13. It is a fund raiser for the manor house and barns at Fintry Park. Directors were encouraged to attend.

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.mp3 file icon - click here for help with audio August 25, 2014 audio of entire RDCO Board meeting - .mp3 (14.1 MB)

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.pdf icon July 28, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Regional Parks Service Review

The Regional Board has approved an outline and process for a review of the Regional Parks service. An analysis will be conducted by October at which time recommendations on program improvements will be presented for Board consideration.

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.pdf icon July 28, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

10. PARKS SERVICES

10.1 2014 Regional Parks Service Review (All Directors - Unweighted Vote) Staff report dated July 11, 2014 outlined the proposal to review the regional parks service.

Director Edgson left the meeting at 8:25 p.m.

Four categories of the review (problem statement) were highlighted:
• Cost benefit analysis related to increased external park operations and resource management service contracts;
• Options for the RDCO-local government partnerships in relation to potential shared regional park & RDCO facility uses (ie: KLO office and grounds lease space, DLC park & ride facility at the Reiswig-Beasley park locations, etc.)
• Evaluation of current and future park assets and infrastructure needs and estimate anticipated costs over the next 10 years; and
• Review and update the existing regional parks regulatory bylaw.

It was felt that staff can undertake the work required on the review instead of hiring an external consultant. Staff will draft a service review document and report back to the Board.

FINDLATER/GIVEN
THAT the Board approve the 2014 Regional Parks Service Review Problem
Statement and Process contained in the July 11, 2014 report to complete the service review.

CARRIED Unanimously

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.pdf icon June 12, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 5.1 Friends Of Fintry Update

.pdf icon Item 5.2 Fintry Provincial Park Management Plan

.pdf icon Item 6.1 Biodiversity Conservation Strategy For The Okanagan

.pdf icon Item 7.1 Johns Family Nature Conservancy Regional Park Management Plan Update

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.mp3 file icon - click here for help with audio June 12, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (26.6 MB)

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.pdf icon June 12, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Delegation:

5.1 Dan Bruce - Friends of Fintry - Update on Development of Collections and Public Programs

Dan Bruce provided an update on Fintry Park and invited the Board members to visit the site to see what has been achieved over the last 16 years. It was suggested that Mr. Bruce provide the dates for park events and Board members can determine what works best for them individually.

• The Friends of Fintry are looking at ways to increase educational efforts and public visitation to the Park.
• The financial support provided by the RDCO is very much appreciated.
The question was raised if there are any plans for farming/agriculture at the site?
This has been reviewed in the past--there are issues regarding the fact it is part of a provincial park. At the moment any plans are in abeyance. There are plans to restore the ornamental gardens that once surrounded the Manor House.

It has been almost 30 years since the regional heritage inventory identified the Manor House as a heritage building. It is good to see the preservation being done at the Park. The Board was reminded that the Regional District, in combination with the Province, contributed $2mil for the Fintry Provincial Park. RDCO continues to work with Friends of Fintry. In 1998, the Province developed a management plan for the park.
BC Parks Day is July 13. Sept. 14 is the date for the Fall Fair.

BAKER/STACK
THAT the update on Fintry Park collections and public programs be received for information.

CARRIED

======================

Staff provided a review of the 'business relationship' with BC Parks and Friends of Fintry.

5.2 Mark Weston, BC Parks - Update on 2014 Capital Projects and Relationship with Friends of Fintry

The current 3-year plan development plan was reviewed. All the development outlined on map is within the master plan. Currently there are two campsites--23 campsites and 27 campsites (build out the campsites in 50 unit pods as required).

BC Parks is ready to expand the campground for the next 50 site pods and is currently working with the Okanagan Indian Band to identify any archeological sites. No work is done in July/August timeline due to the full usage of the park.

Provincial staff will work building in the site in the spring - ready to open April 2016.

Regarding structures at the park - the next phase is to take services to the packing house when camping is expanded. In the 5-year plan upgrades to the packing house have been done to stabilize the house. Future plans include the concept of
an operating store, as well as upgrades to boating function expansion. No commercial marina is written in the plan - short term stay use is planned in the 5 - 10 year plan. There are no plans for fuel sales as part of the provincial Master Plan. In regards to the possibility of amending the Plan to add commercial fuel sales, the process for a management plan amendment is a public process. Staff were not sure what the timeline is for amendments to the Plan. The Province has
allocated $25,000 to complete the upgrades to the Manor House. This is scheduled for November 2015. It was noted that the Province consults with OKIB in the operational side of parks maintenance - archeological values at the site,
First Nation Cultural Education Outreach discussions are ongoing with the Band, and exploring further opportunities at the site.

BAKER/ZIMMERMANN
THAT the update by BC Parks on the 2014 capital projects for Fintry Park and the relationship with Friends of Fintry be received for information.

CARRIED Unanimously

=======================

6. Community Services

6.1 Report on the Biodiversity Conservation Strategy for the Okanagan Okanagan Collaborative Conservation Program (Carol Luttmer)

Carol Luttmer provided an update on the Biodiversity Strategy:
• Collaborative process by OCCP and the South Okanagan Similkameen Conservation Program. Strategy initiated in 2011.
• Partnership with 37 partners - RDCO is one partner
• Partners share common goals: protecting species at risk
• Strategy covers all three regional districts in the Okanagan, supported by funders and all partners.
• Recommended actions for each strategic direction for local and provincial governments.
• Case studies identified within the RDCO: Identification of regional habitat corridors (working with UBC-O); parks acquisition planning pilot project; Lake Country connectivity during rezoning; Mission Creek Corridor riparian corridor; projects in the agricultural sector.
• Document is in final editing at the moment: will be available to the public in the near future. Next step is to share the information; finalize the action plan; finalize measurements; and coordinate implementation with partners.
• Engaging the province.
• Funding is secured with various partners for the next year.

BAKER/BASRAN
THAT the update by the Okanagan Collaborative Conservation Program (Carol Luttmer) on the Biodiversity Conservation Strategy for the Okanagan Region be received for information.

CARRIED Unanimously

=======================

7. Regional Parks

7.1 Update on the management plan for the Johns Family Nature Conservancy Regional Park

Staff provided an update on the management plan for the Johns Family Nature Conservancy Regional Park. Highlights included:
• Ecoscape and Outland Design were contracted to develop a 10year management plan. Juliet Anderton addressed the Board highlighting the team's work to prepare a 1O-year plan.
• Phase 1 included: workshop with interested organizations, an open house, public questionnaire, and presentation to the Central Okanagan Land Trust.
• Phase 2 included: confirm draft vision, goals and recommendations with stakeholders, articulate direction for focus
areas: park management zones, actions to protect environmental values, trail concept and public uses, managing prohibited uses, operational requirements, and park improvements.
• Phase 3 - include final presentations to the Central Okanagan Land Trust and the Regional Board in the fall 2014.
The committee was reminded that the land was donated to the Central Okanagan Land Trust as a conservation park. RDCO has an agreement to manage the park. Cedar Mountain Park is opened to the public but the remainder of the land is not open to the public at this time.

DEJONG/EDGSON
THAT the update on the management plan for the Johns Family Nature Conservancy Regional Park be received for information.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio June 12, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (26.6 MB)

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.pdf icon June 12, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

8. DIRECTOR ITEMS

Director Gray noted that in regards to the CN Rail corridor there is public support to keep the rail line as a public transportation corridor between Kelowna and North Okanagan. The various local governments in the region are reviewing options. A portion of the right-of-way goes through the Okanagan Indian Band lands and that land will revert to the Band.

It was noted that the right-of-way was partially purchased and partially granted to Northern Pacific, the Province took it over and paid to develop the railway and the Federal government paid to lay the track. CN Rail believes the line belongs to them.

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.pdf icon April 28, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Short-term Borrowing Approved

The Regional Board has approved a resolution to allow short-term borrowing from the Municipal Finance Authority of no more than $10,770,035 in order to fund and service debt payments for the Regional Parks Land Acquisition Strategy program. Repayment will be made over the next five years in accordance with the current Five Year Financial Plan.

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.pdf icon April 28, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 Short Term Borrowing Resolution For Regional Park Land Acquisitions

*Note* This is only a snippet, please click link above for entire content.

RECOMMENDATION:

THAT a total amount not to exceed $10,770,035.00 (Ten million seven hundred and seventy thousand thirty five dollars) as approved in RDCO 2014 - 2018 Financial Plan Bylaw 1347, be borrowed from the Municipal Finance Authority for a maximum of 5 (five) years under section 819 of the Local Government Act for the Regional Parks Land Acquisition Project. Repayment
of the principal portions of debt will be made annually at a minimum, in accordance with the current 5 year financial plan. Interest will be paid monthly as required by MFA.

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.pdf icon April 28, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

7. FINANCE & ADMINISTRATIVE SERVICES

7.1 Short Term Borrowing Resolution for Regional Park Land Acquisitions (All Directors - Weighted Vote)

EDGSON/OPHUS
THAT a total amount not to exceed $10,770,035 (Ten Million Seven Hundred and Seventy Thousand Thirty Five Dollars) as approved in the RDCO 2014-2018 Financial Plan Bylaw No. 1347 be borrowed from the Municipal Finance Authority (MFA) for a maximum of 5 (five) years under section 819 of the Local Government Act for the Regional Parks Land Acquisition Project. Repayment of the principal portions of debt will be made annually at a minimum, in accordance with the current 5-Year Financial Plan. Interest will be paid monthly as required by MFA.

CARRIED Unanimously

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Planning the future of a Regional Park

This is as ground floor and as grassroots as it gets. If you’d like to help create a plan to manage one of the newest Regional Parks, then here’s your chance.

The Regional District of Central Okanagan has launched the public process that will help develop a long-term management plan for Johns Family Nature Conservancy Regional Park.

Last year the RDCO and Central Okanagan Land Trust (COLT) announced their partnership in protecting 323-hectares of land donated to COLT from the estate of Alfred and Nancy Johns, protecting it as an undeveloped park for wildlife. These lands along the south slopes were combined with the almost 80-hectares of Cedar Mountain Regional Park just off Chute Lake Road for the new Johns Family Nature Conservancy Regional Park.

RDCO Communications Officer Bruce Smith says, “Now we’re starting the process to develop a Management Plan for this park. In respecting the wishes of the Johns family, the plan will help set the goals and standards under which the Regional District will operate, manage and steward the habitat values of these ecologically significant lands while providing educational and recreational outdoor experiences. The management plan will set out shorter term management and policies as well as creating a vision for the park ten years down the road. We’re looking to create a sustainable balance between habitat and wildlife protection and access to the lands.”

Development of the Johns Family Nature Conservancy Regional Park Management Plan involves extensive input and participation from stakeholders along with opportunities for all residents and neighbours to become involved. “Online surveys and Information Open Houses” Smith says, “are some of the ways we hope to involve residents from across the Central Okanagan.”

Throughout the development of the management plan information can be found at regionaldistrict.com/parksmanagementplans. It’s anticipated a draft plan will be presented early this fall for consideration of the Regional Board.

(updated April 9, 2014)

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.pdf icon March 13, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Mission Creek Greenway Regional Park

The Regional Board has approved renewing an agreement between the Regional District and City of Kelowna for Regional District management and operation of Mission Creek Greenway Regional Park. The agreement will run for five years. In addition, the Regional Board supports allowing staff to submit an application to the Province, to reassign two Provincial Crown Land License of Occupation tenures associated with the Greenway that are held by the City to the Regional District. The agreement and tenure reassignment application also requires the approval of Kelowna Council.

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.pdf icon March 13, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

7. PARKS SERVICES

7.1 Mission Creek Greenway Regional Park - Management & Regulation Contract (All Directors - Weighted Vote)

Staff report dated February 6, 2014 outlined the renewal agreement with the City of Kelowna for the Mission Creek Greenway Park Management which includes the addition of lands for future Phase 3 of the Greenway. The agreement has
been in place since 1999 and has been updated with new phases of the Greenway. Renewal of the agreement includes lands that were previously not included along Phase 1 and 2.

STACK/GIVEN
THAT the Regional Board approve renewing the Mission Creek Greenway Management and Regulation Agreement with the City of Kelowna for a term of five (5) years commencing upon the date of execution of this agreement;

AND FURTHER THAT the Regional Board authorizes staff to complete the reassignment of the two License of Occupation tenures associated with the Mission Creek Greenway from the City of Kelowna to the RDCO.

CARRIED Unanimously

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.pdf icon February 13, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5.2 Wayne Wilson, Executive Director - Central Okanagan Land Trust re: Update on partnership

Wayne Wilson provided an update to the Board on the Central Okanagan Land Trust year-end report 2013.

The mission statement for COLT was highlighted 'To protect land for wildlife and parks so biodiversity and natural features are preserved for future generations'.

2013 goals were reviewed: funding, community profile and communications, community program, capacity building (stakeholder liaison), and local government liaison (Johns family; Mission Creek restoration initiative; Robert Lake-UBCO
liaison; and parks department landscape liaison).

2014 goals were highlighted: Johns Family management plan, Mission Creek restoration initiative, RDCO parks department (land acquisition, capital fund sourcing, planning fund sourcing); administration goals (capacity building-strategic plan, communications, stakeholder liaison, fundraising plan, project evaluation criteria).

Most Land Trusts work on an individual basis. Central Okanagan wants to focus more on municipal priorities and working with various property owners ensuring lands are preserved.

The Land Trust is transitioning to take a stronger leadership role to protect lands for the future, Many property owners only want to work with the Land Trust not local government. The Land Trust can then partner with local government to protect
lands as is being done with the Johns property.
What acreage do you own in the Valley? Over 800 acres in the Central Okanagan, and have covenants on about 75 acres, The audited value is over $8mil, All this information is readily available on their website, How accessible is the land to the
public? The Land Trust works with local government on accessibility ie: Mission Creek Greenway, The Johns property is more of a conservation park, therefore somewhat limited public access, What is the Land Trusts role in the Mission Restoration project? This group has no capacity to raise funds, The Land Trust has capacity to raise funds, issue tax receipts and then work with local governments on projects to develop and maintain.
What is financial capacity to manage larger properties? How do you manage going forward? Managing properties themselves-this Land Trust works with local government to manage the properties, In terms of own operation, a fundraising
plan will roll out in the near future-six endowment funds in place now, open fund as well.

STACK/ZIMMERMANN
THAT the Central Okanagan Land Trust update be received for information.

CARRIED

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.mp3 file icon - click here for help with audio February 13, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (28.1 MB)

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.pdf icon February 13, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Strategic Wildfire Prevention Applications

The Regional Board has adopted a resolution supporting applications for funding under the Strategic Wildfire Prevention Initiative programs. The Union of BC Municipalities administers funds under this Provincial Government program to support community initiatives to mitigate interface wildfire risks. The Regional District plans to apply for funding to conduct wildfire fuel treatment on a 5.43-hectare portion of Crown Land surrounding communication infrastructure on Black Knight Mountain and to develop a fuel prescription plan for Mill Creek Regional Park. Since inception of the wildfire prevention initiative the Regional District has received in excess of $1-million for preparation of various wildfire plans, fuel management prescriptions and treatments in many Regional Parks.

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.pdf icon February 13, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

6. PARKS SERVICES

6.1 Strategic Wildfire Prevention Initiative, Support for Projects (All Directors Unweighted Vote)

OPHUS/EDGSON
THAT the Regional Board support the UBCM Strategic Wildfire Prevention Initiative application for funding of operational fuel management treatments on Black Knight Mountain Crown lands including planned activities and overall grant management for the prescribed operational fuel treatments;

AND THAT the Regional Board support the UBCM Strategic Wildfire Prevention Initiative applications for fuel management prescription funding and subsequent operational fuel management treatment funding at Mill Creek Regional Park including
planned activities and overall grant management for both forest fuel reduction prescriptions and onsite operational fuel treatments.

CARRIED Unanimously

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.pdf icon January 16, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Delegation:

5.1 Community Recreation Initiatives Society - Dawn Widdifield, Executive Director re: RDCO Regional parks 2013 Adaptive Adventure Program Highlights

Community Recreation Initiatives Society is contracted through the Regional Parks Service to provide adaptive programs for disabled citizens within the Central Okanagan. Dawn Widdifield addressed the Committee providing an update on 2013 program highlights including:
• Eric Rampone, program coordinator, was introduced.
• The Society has two full-time staff year-round, volunteers and practicum students in the summer.
• Programs were reviewed: adaptive adventures program is tied to the RDCO program (hiking, cycling and kayaking); others include adaptive wilderness adventures.
• Number of trips in 2013 has grown to over 1039 participants.
• The organization is growing and developing new programs with a greater amount of participants going forward.
• Goals for 2014 include: increased fund development and increase in marketing and brand awareness.

GIVEN/BAKER
THAT the Community Recreation Initiatives Society Update be received for information.

CARRIED Unanimously

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.pdf icon December 9, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Wildfire Prevention Initiative
The Regional Board has received a letter from the Union of BC Municipalities (UBCM) which has approved a successful grant application. The UBCM will provide a grant of $134,004.60 to fund 90% of the cost of providing wildfire hazard reduction treatment to approximately 20-hectares within Stephen’s Coyote Ridge Regional Park. It’s hoped this work will get underway in early 2014.

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.pdf icon December 9, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

.pdf icon December 9, 2013 Regional District of Central Okanagan Statutory Board Meeting Minutes

6. CORRESPONDENCE

6.1 UBCM re: Approval of Operational Fuel Treatment (Stephen's Coyote Ridge Park) Strategic Wildfire Prevention Initiative (for information only) (All Directors - Unweighted Vote)

GIVEN/EDGSON
THAT the November 21, 2013 letter from UBCM confirming approval of $134,004 for an operational fuel treatment grant for Stephen's Coyote Ridge Park be received.

CARRIED

===============

9. FINANCIAL & ADMINISTRATIVE SERVICES

9.2 2014 - 2018 Financial Plan Request Items For Discussion (for information only) (All Directors - Unweighted Vote)

Staff report dated December 9, 2013 outlined high level impacts to the 2014 - 2018 Financial Plan including an increase to regional parks land acquisition of 3.5 cents; summary of staffing gaps; impacts of service reviews still to be determined (fringe area planning costs allocation, dog control implementation plan, 911 service provision, regional rescue); and carry-over projects. It was noted staff are trying to keep the increase to operating budgets under the CPI.

The information is presented for information only to provide the Board with a sense of what is going into the budget process. The Board will be reviewing the preliminary budget in early February, with adoption of the budget on March 28th.

During discussion questions were raised for further review:
-Regional Parks Maintenance - When is the service review which was not completed last year going to be done? Concern was expressed regarding the transition from summer students to seasonal workers. Staff to bring the rationale forward on this option including costs.
-Alarm fees, when was the last time they were increased? Staff to review the budget and consideration for increased fees.
-Waste reduction management - With the new management contract--MMBC Collection Financial Incentives--are there going to be staff reductions? Staff noted no as we are contractor and will be doing more than in the past.
MMBC will be paying us to run the program (across three functions-waste management, recycling and curb-side).
-Have staff considered contracting out fleet management? This has been considered in the past.

BAKER/GRAY
THAT the update on the 2014-2018 Financial Plan request for items be received for information.

CARRIED

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.pdf icon November 14, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 2013 2017 Financial Plan Amending Bylaw No 1338

*Note* This is only a snippet, please click links for entire content

142 - Regional Parks Capital Budget - 2013: Reallocation of $123,600 from Mission Creek Regional Park Cottonwood Bridge to Okanagan Centre Harbour Regional Park North Breakwater as per Sept 23, 2013 Board Report. The Cottonwoods Bridge would be completed from the 2014 budget allocation.

10. Pages 55 & 56 "142 - Regional Parks" is deleted in its entirety and replaced with the attached pages 55 & 56 "142 - Regional Parks - Amended" to reflect changes in the 2013 and 2014 Capital Fund Budget.

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.pdf icon November 14, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

8. FINANCE & ADMINISTRATIVE SERVICES

8.1 RDCO 2013-2017 Financial Plan Amending Bylaw No. 1338, 2013, 1st, 2nd and 3rd reading and Adoption (All Directors - Weighted Vote)

Staff report dated November 7, 2013 outlined the amendments to the 2013-2017 Financial Plan. Note correction to report: 305 - Sunset Ranch Water System: $15,000 System Improvements in 2013, and $6,000 in 2014.

OPHUS/EDGSON
THAT Regional District of Central Okanagan 2013-2017 Financial Plan Amending Bylaw No. 1338, 2013 be given first, second and third readings and adopted this 14th day of November 2013.

CARRIED

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.pdf icon October 10, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Lease Agreement and MOU Approved

The Regional Board has approved a Memorandum of Understanding (MOU) and a lease agreement with the University of British Columbia Okanagan Faculty of Critical and Creative Studies. The MOU creates a two year trial partnership between the Regional District Parks Services department and the Faculty for a portion of Woodhaven Nature Conservancy Regional Park to implement an Artist-in-Residence program. It’s hoped this program will benefit both the Faculty’s academic programming while enhancing the delivery of Parks Services public education and nature awareness programs through the successful Eco Art initiative. Buildings on one of the newly acquired parcels added to Woodhaven Nature Conservancy Regional Park will be used during this partnership for the Artist-in-Residence program.

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.pdf icon October 10, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

8. PARKS SERVICES

8.1 UBC/RDCO Memorandum of Understanding and Lease Agreement Woodhaven Nature Conservancy Regional Park (All Directors Unweighted Vote)

Staff report dated September 26, 2013 outlined the Memorandum of Understanding between the RDCO and the University of British Columbia Faculty of Critical and Creative Studies regarding a partnership for an Artist-in-Residence program.

BAKER/GIVEN
THAT the Regional Board approve a Memorandum of Understanding (MOU) between the Regional District and the University of British Columbia (UBC) Faculty of Critical and Creative Studies forming a partnership in developing an Artist-in-Residence
Program, and authorize the Board Chair and Corporate Officer to execute the MOU on its behalf;

AND FURTHER THAT the Regional Board approve the Lease Agreement with UBC over a specific portion of land and buildings located in Woodhaven Nature Conservancy Regional Park as shown on Schedule A of the Lease and authorize the Board Chair and Corporate Officer to execute the Lease agreement on its behalf.

CARRIED

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.pdf icon September 23, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

No Land Swap at Fintry Provincial Park

The Regional Board will not pursue further discussions with BC Parks regarding the possibility of a land swap within Fintry Provincial Park to facilitate possible operation of a historical working farm. Regional Parks staff has heard from both BC Parks and the Friends of Fintry Society that they would rather investigate heritage and recreational opportunities as possible revenue streams for the park and that the idea of a working farm is not feasible. Some area residents also objected to the idea of a working farm so close to the camping areas of the Provincial Park.

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.pdf icon September 23, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 9.1 Directors Item Response Fintry Provincial Park

.pdf icon Item 9.2 Rose Valley Regional Park Section 80 Roadway Application

*Note* This is only a snippet, please click links above for entire content

Mr. Robert Hobson, Chair
Central Okanagan Regional District
1450 KLO Road
Kelowna, B.C. VIW 3Z4
July 22, 2013

Dear Mr. Chair/Board Members:

Re: Fintry Provincial Park Land Swap for Agricultural Purposes

Board Highlights from the July 18th Meeting stated in part: "The Regional Board has adopted a resolution to approach the Provincial Government to initiate discussions regarding a possible land swap within Fintry Provincial park. In 1995, in an agreement with the Province, the Regional District contributed $2 million to purchase a 129.5 hectare property above Westside Road which is included as part of the Provincial Park. The Regional Board has asked staff to begin talking with the Province to see if that property could be exchanged for a lowland field property within the park in order to explore a possible agricultural use that would be in keeping with the history of the former Dun-waters Estate."

We (North Westside Ratepayers Association) immediately sent some initial emails asking basic questions but they were not answered. The NWRA is requesting the following information.

1) .Is this 129.5 hectare parcel the "Fintry Protected Area?"
2) How many hectares could you possibly trade for this 129.5 hectares? The low field area is quite small particularly if you take into account the private property and the camping area which frankly could be expanded. Would thi.s be a 129.5 hectare trade for say 10 or 20 hectares?
3) What would it cost to keep a farm going on the Delta? You would need farm hands, machinery, etc. etc. Who would do the health testing and what would that cost be? Would it interfere with the drinking water supply? Fintry is a delta afterall.
4. Is this motion even valid? There was no documentation nor was this item even on the Agenda. We understand that it was a "Directors' Item" but has far too many ramifications to be dealt with so lightly. We feel this issue needs to be given far more forethought and analysis before it is discussed with anyone.

I do not need to remind each of you that Fintry is one of the largest and most used parks in Western Canada. People come to Fintry to boat, swim, hike and yes to take in the history. I believe that is presently being accomplished.

The idea of dairy cattle is benevolent however what would you do with the manure, flies and even mosquitoes particularly if irrigation is needed.

Mosquitoes are already problematic at Fintry Park. Of course there is also the odor associated with farming particularly in the stifling heat.

From the audio I get the sense that this "agriculturism" of Fintry park has already been discussed with politicians, bureaucrats and even UBCM We are asking the Board to revisit this item as an Agenda Item with supporting documentation and that it be given more forethought before beginning even initial discussions with anyone political. We also wish to remind all Regional Directors that this 129.5 hectare property (presumed to be Fintry Protected Area) needs to remain under the stewardship of the RDCO for its intended purpose.

The NWRA has sent this letter to each of you as it appears initial discussions have already taken place by some Board members and we feel we need to act expeditiously.

Yours truly
Diane Baldwin (for) Board
NORTH WESTSIDE RATEPAYERS ASSOCIATION

cc Mary Jane Drouin
    Ron Fralick

====================

Conclusion:
It appears that after considerable study on the matter, both BC Parks and the Friends of Fintry would like to move in a different direction when pursuing possible revenue streams for Fintry Provincial Park, such as heritage and recreational opportunities. Furthermore, the immediate neighbourhood does not appear to be supportive of agricultural pursuits on the Fintry Delta.

Finally, BC Parks has previously communicated to the Friends of Fintry that the proposed agricultural venture is inconsistent with Park legislation and management objectives, thus deeming it unlikely to receive approval for a protected area boundary adjustment. In light of these facts, it is recommended that no further discussion be initiated regarding a possible land swap within Fintry Provincial Park.

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.pdf icon September 23, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

9. REGIONAL PARKS

9.1 RDCO/Province of BC Land Swap in Support of a Friends of Fintry AgriTourism Venture at Fintry Provincial Park (All Directors - Unweighted Vote)

Further to the July 18, 2013 Board meeting staff were directed to initiate discussions with the Province for consideration of a land swap within the Fintry Provincial Park including whether the Regional District's park component could be exchanged for the lowland field property for the purpose of reintroduction of active agriculture farming on the land.

Staff report dated September 11th outlined the background of an agreement with BC Parks, and the contribution of $2mil to purchase a portion of 129.5 hectare property above Westside Road (Fintry Provincial Park). Under the agreement the parcel is operated and managed by BC Parks as part of Fintry Provincial Park. It was noted the RDCO has no direct relationship in the ongoing annual operation and management of the Park. Further, BC Parks has previously stated that an incubator farm or other such agri-tourism venture is inconsistent with management direction for the Park as well as park legislation. BC Parks and the Friends of Fintry, after considerable study on the matter, would like to move in a different direction when pursuing possible revenue streams for the Park, such as heritage and recreational opportunities. Further, the immediate
neighbourhood (North Westside Ratepayers Association) is not supportive of agricultural pursuits on the Fintry Delta and BC Parks has previously communicated to the Friends of Fintry that the proposed agricultural venture is inconsistent with management objectives and legislation.

In discussion, it was questioned whether more could be accomplished for visitors and those living in the area and if there is a role the RDCO would have in terms of operation of the park? Staff noted that RDCO entered into an agreement and a covenant on the property--that BC manages the park. RDCO staff has been invited at an administrative level to work with BC Parks and
Friends of Fintry. The Heritage Development Plan (2013) agreed to by the BC Parks and the Friends of Fintry has been agreed to. Staff will circulated the Plan to the Board for their information. It was noted that the RDCO funds the Friends of Fintry in an annual contribution for staffing and welcome Friends of Fintry welcome to come to the Board if they have further discussions on funding proposals.

EDGSON/GIVEN
THAT the Regional Board NOT pursue further discussions with BC Parks in regards to a possible land swap between the RDCO and Province of BC for lands currently identified as Fintry Provincial Park.
And further that RDCO supports the 2013 Heritage Development Plan (2013) agreed to by BC Parks and the Friends of Fintry.

CARRIED

===============

9.2 Rose Valley Regional Park - Knights Gate Properties Ltd. - Crown Land Application for Section 80 Roadway for Access to Lot 4, DL3871, ODYD Plan 17835 (All Directors - Unweighted Vote)

Staff report dated September 11th outlined a FrontCounter BC referral application for a roadway under Section 80 of the Land Act for a road to be built through a portion of District Lot 4183 comprising of a portion of Rose Valley Regional Park to provide private access to lands owned by Knights Gate Properties Ltd. (Lot 4, DL 3871, ODYD - Plan 17835). The application states the road is to be built to the Subdivision and Servicing Standards Bylaw as prescribed by the District of West Kelowna.
Staff outlined the RDCO's policy does not support the exclusion of regional parkland for the purposes of private use such as road access. RDCO's License to Occupy expires in 2016 and wants to ensure the lease is extended or preferably is replaced by a Crown grant. Functional access for this property is off Bear Creek Road not off Westside Road. Access is located in the NE corner of the Park. In spite of RDCO concerns, the Province has provided 3 permits to the applicant to access their property (not supported in 2003, access given in 2005, extended to 2007, term added to 2009-since 2009 the applicant has not applied for a permit until now).

It was noted that a 2-lot subdivision is currently feasible within the existing zoning. It is not known what the long term plan is for the property but land approval is within the authority of the District of West Kelowna.

Staff noted that while the Board has never supported previous applications for Crown land tenure or Development Permits for road construction at this location, the Board may choose to support the issuance by the Province for a Temporary Use Permit. This permit would be for the existing dirt access road with no improvements with an expiration determined by the Crown. It has been the desire of the Regional District to have a longer term tenure agreement with the Province for Rose Valley Regional Park and the Regional District continues to request support of a longer term tenure agreement.

EDGSON/BAKER
THAT the Regional Board does NOT support issuance of a Section 80 Roadway associated with Forests, Lands and Natural Resource Operations (FLNRO) Application #3410661 (proponent - Knights Gate Properties Ltd.) and would further only consider support to establish a Section 80 Land Act road dedication over Crown land in conjunction with the property owner meeting all requirements associated with a future subdivision of Lot 4, DL 3871, ODYD - Plan 17835 to the satisfaction of all requirements as set out by the District of West Kelowna;
AND THAT in conjunction with the current FLNRO Application #3410661, the Regional Board supports issuance of a Temporary Use Permit to provide personal & private access to the existing Lot 4, DL 3871, ODYD - Plan 17835 through Rose Valley Regional Park;
AND FURTHER THAT in conjunction with providing support for the issuance of a Temporary Use Permit, the Regional Board continue to request that the Province of BC support and issue a longer term tenure agreement for all the Crown land properties which currently form part of the Rose Valley Regional Park.

CARRIED (Ophus opposed)

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.pdf icon September 23, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Adjusted Park Project Funding Allocation

The Regional Board has approved adding previously approved funding from one Regional Park project to another. As a result of circumstances beyond its control, the Regional Parks Department is unable to complete $123,600 worth of budgeted work to remove, reconstruct and replace the Cottonwood Bridge over Mission Creek this year. Instead, the Board supports contributing that money, along with $150,000 from the Federal Government Community Infrastructure Program to replacing sections of the North Breakwater at Okanagan Centre Safe Harbour Regional Park. The Board also supports allocating $123,600 in its 2014 budget to complete the bridge upgrade project next year.

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.pdf icon September 23, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 9.3 Regional Park Capital Budget Reallocation

*Note* This is only a snippet, please click links above for entire content

RECOMMENDATION:
THAT the Regional Board approve the reallocation of $123,600 from the 2013 Parks Services Regional Park Capital Funding from the Mission Creek Regional Park Cottonwood Bridge (Mindy Tran) Upgrade project to the Okanagan Centre Harbour Regional Park North Breakwater project;
AND FURTHER THAT the RDCO Board support a 2014 budget allocation of $123,600 to complete the proposed restoration of the Cottonwood Bridge in compliance with the RDCO's current contract with Boxwood Forest Products;
Purpose: To request approval for reallocation of capital funds as identified in the Regional District of Central Okanagan 2013 -2017 Financial Plan Bylaw No. 1324.

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.pdf icon September 23, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

9.3 Regional Park Capital Budget Reallocation - Okanagan Centre Harbour Regional Park North Breakwater Construction (All Directors - Unweighted Vote)

Staff report dated September 23rd requests approval for the reallocation of capital funds identified in the 2013-2017 Financial Plan Bylaw No. 1324 from the Mission Creek Regional Park Cottonwood Bridge upgrade project to the Okanagan Centre Harbour Regional Park North Breakwater project.

It was noted that the Regional District will continue to work on grant applications for this project, including SIDIT and SIBAC.

BAKER/HANSON
THAT the Regional Board approve the reallocation of $123,600 from the 2013 Parks Services Regional Park Capital Funding from the Mission Creek Regional Park Cottonwoods Bridge (Mindy Tran) Upgrade project to the Okanagan Centre Harbour
Regional Park North Breakwater project;
AND FURTHER THAT the Regional Board support a 2014 budget allocation of $123,600 to complete the proposed restoration of the Cottonwood Bridge in compliance with the RDCO's current contract with Boxwood Forest Products;

CARRIED

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.pdf icon September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 6.1 Quarterly Program Measures Report

*Note* This is only a snippet, please click link above for entire content

Regional Parkland Acquisition Project: Priority properties of interest identified and negotiations are underway. Agreements secured in 30% of properties identified in the 2013 acquisition capital budget. Acquisition announcements completed in 2013 for Woodhaven on March 22; Johns Family Nature Conservancy on April 10; Mission Creek Greenway on April 23; Glen Canyon on May 16. Glen Canyon Regional Park: 3910 Brown Road purchased for $1.18-million to extend park boundaries by 13.86 ha. This property will remain closed to the public until spring 2014 as the connecting trail will be designed and built during 2013. Johns Family Nature Conservancy Regional Park: over 320 ha of land was donated by Nancy and Alfred Johns through the Central Okanagan Land Trust (COLT). The new park created by this land donation amalgamates the existing Cedar Mountain Regional Park lands into the new Nature Conservancy. The market value of these lands is estimated at more than $7.8-million. Mission Creek Greenway: The Greenway Loop became official due to the purchase of a 2.7 ha property and registration of a legal Statutory Right-of-Way for the 450m of trail along the south dyke of Mission Creek. A letter of access from Westbank First Nation makes the 2.5km public loop complete. The property was purchased through Regional Parks Legacy Fund and Habitat Conservation Trust Fund. This project was in partnership with the Mission Creek Restoration Initiative. Of the 116 ha of private land from Tolko Industries Tree Farm License 49 approved to be removed by the Ministry of Forests, Lands and Natural Resource Operations, 30 ha in the vicinity of Traders Cove, is planned to be donated to the RDCO as parkland. Woodhaven Nature Conservancy Regional Park: 969 & 979 Raymer Road now extend park boundaries by 21.2 ha. A total of $6.9-million was used from the Regional Parks Legacy Fund to acquire the two properties in the south Mission area of Kelowna.

Rose Valley Regional Park:
the final 30 piles of debris collected on 50 ha of the park during the 2012 fuel modification project were burned away early
2013. Knights Gate Properties is seeking formal withdrawal of land from the park to support future road access to service a proposed subdivision of land off Westside Rd.

126 - Killiney Beach Community Hall
An operational and capital funding agreement was approved by the RDCO Board on May 28, 2012. Agreement implemented for a two year term between RDCO and North Westside Communities Association (NWCA). Contract is for RDCO to provide funds to support the operation of the facility. 2013 Operations and Capital funding of $10,460 and $7,350 respectively have been paid in full to the NWCA. Completion of new property tenancy agreement for Community Hall deferred until quarter three of
2013.

143 - Westside Community Parks
Westshore Estates Community Park: 2012 Community Grant funding of $80,000 received for an expansion to the park's amenities. Phase 2 soccer field goal area fencing is currently underway. Ball diamond and sports field project turf establishment contract awarded to Marc Langis. The water system upgrade project is proceeding. The April to October 2013 Westside Parks Operational Maintenance Contract was awarded to Su Casa Sustainable Landscaping Ltd for $14,300.

144 - Eastside Community Parks
Joe Rich Community Hall Recreation Upgrades: In 2012, grant funding in the amount of $224,000 was received from the Ministry of Community, Sport and Cultural Development to help fund Sport Rink upgrades including resurfacing of the sport box and board replacements for all season use of the sports facility. Significant scope change was requested by JRRATS early in 2013 prior to issuance of tender. Upon discussion with Provincial grant administrator and further review of the design and scope change options, it was agreed to proceed with the original 2012 design.

Fleet Changes to June 30, 2013: $10,170 generated from the sale of: 1994 Ford F250, 1996 John Deere 410B and 1978 M-Ferg tractor. Two Nissan Frontiers added to the Parks fleet for $49,815. To June 30, 2013 there were 108 incidents of vandalism for a total cost of $6,821. Vandalism at the EECO on May 25, 2013, put two RDCO vehicles out of service for one week. This is an increase from June 30, 2012, with 53 incidents costing $2,650. Due to the warm spring weather 15 Regional District parks, usually closed from Nov. 1 to the end of March, were able to open early for the Easter holiday weekend. There are 13 Regional Parks open year round. There will be two versions of the Parks Guide in 2013. The Summer-Fall edition was published in May and is currently available online. Registration opened June 6 for Summer Nature Day Camps that will be held at Mission Creek and Bertram Creek Regional Parks during July and August. 'Family Fun Zones' were added to the Parks Program for 2013.

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.mp3 file icon - click here for help with audio September 12, 2013 audio of entire RDCO Governance and Services Committee meeting - .mp3 (28.2 MB)

Click this Windows Media Audio icon for help with audio files September 12, 2013 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (22.3 MB)

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.pdf icon September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Finance & Administrative Services

6.1 Quarterly Program Measures Report - Year-to-date June 30, 2013

The quarterly measures report, year-to-date June 30, 2013, Executive Summary was presented for information. Staff highlighted areas of note including:
• At the end of June budgets are on track. Budget revision will come forward in regards to capital costs.
• Restructuring of staff has occurred - existing and new staff.
• Trepanier Fire - paid on call reimbursement has been received from Ministry of Forests. Surplus has been reflected in revenues. The past practice is to top up paid on call wages to $30 for incident and budget remainder into reserves. Reimbursement is reflective of what other fire departments are paid for response. The question was raised whether it sets a precedent to reimburse paid-on-call at this rate? The question was raised whether the Board need to approve a policy change or is this administrative in nature? Staff noted this is within the existing budget. Need to be consistent across other communities, staff to confirm that it is consistent in the region.

OPHUS/ZIMMERMANN
THAT staff provide a report to the Board on the policy for reimbursement of paid on call emergency response for fires such as the Trepanier Fire, confirming the practice for reimbursement is consistent in the region.

CARRIED

====================

• June Springs and Lakeshore Road - RDCO no longer issuing burn permits.
It was unclear as to why burning permits would no longer be issued to property owners in June Springs and Lakeshore Road as they are within the RDCO boundaries. There is an agreement for the City of Kelowna Fire Department to respond to fires in these two areas.

HANSON/EDGSON
THAT staff confirm whether burning permits are being issued to property owners in June Springs and Lakeshore Fire District areas.

CARRIED

=================

Parks - Cottonwoods bridge delayed to 2014, funds will be redirected to the Okanagan Centre Harbor upgrade.
There was a general discussion on why the level of detail in the quarterly measures report is being provided to a Board committee. This level of detail is important but should be provided to the COA for review of each department. The information directed to the Board should be high level only, related to strategic direction and overall goals of the RDCO, what progress has been made on key objectives, what emerging issues are, early heads up on key issue and whether it would impact next years' planning, and any budget variances. As well, it would be worthwhile to focus the board's update on the three service levels: electoral, sub-regional and regional services. The detailed report is of operational in nature and should be directed to the departments and the CAO. Staff will restructure the quarterly measures report (executive summary) for the Governance & Services Committee in future updates.

BAKER/EDGSON
THAT the quarterly measures report, Executive Summary, year-to-date June 30, 2012 be received for information.

CARRIED

=================

Director Items

Director Gray noted that there is a 'trunk sale' at Fintry Regional Park this Sunday for those interested. He further noted that correspondence has been received regarding the 'feral cat' issue the Okanagan Humane Society volunteers are dealing with in Lake Country and beyond. It was noted that the RDCO provides funding through the regional grant in aid process for a spay and neuter program to the Humane Society.

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.pdf icon September 12, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Proposed National Park Reserve Resolution

The Regional Board has added its voice to those from several other jurisdictions requesting the Provincial Government return to discussions with the Federal Government and Okanagan Nation Alliance in a process to establish a National Park Reserve in the South Okanagan-Similkameen. In 2010, a Federal-Provincial study indicated a national park reserve is feasible and it’s believed that it would provide many economic, employment and tourism benefits.

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.pdf icon September 12, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

5. CORRESPONDENCE

5.1 South Okanagan-Similkameen National Park Network re: Proposed National Park Reserve - for information and request for resolution of support (All Directors - Unweighted Vote)

The South Okanagan-Similkameen National Park Network's letter of September 4, 2013 regarding the proposed national park reserve in the OkanaganSimilkameen outlined a request for a resolution of support that the Province reengage in the federal-provincial national park reserve establishment process. It was noted the Regional Board in 2008 previously discussed the prospect of a national park and at that time requested that the RDCO be informed of the public process involved as the project moves forward. In 2010, a feasibility study was completed whether a national park reserve is feasible. The Province
withdrew from the federal-provincial discussions stating there was not enough support for the park at that time. At this time, various levels of government and organizations are being asked to support a resolution for the Province to reengage in discussions with the federal government.

Director Baker left at 10:40 a.m.

FINDLATER/GIVEN
THAT the Regional Board of the Regional District of Central Okanagan supports the Province of BC re-engaging with the Government of Canada and Okanagan Nation Alliance in the formal national park reserve establishment process for a national park reserve in the Okanagan-Similkameen;
AND FURTHER THAT the Regional District be consulted during the national park reserve establishment process.

CARRIED

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Fuel Modification Continues in Rose Valley Regional Park

Over the coming months a small fuel modification project will continue in a section of Rose Valley Regional Park.

During the past year, as crews have been available, the BC Wildfire Management Branch has been working in a two-hectare portion of the park off Bowes and Pettman Roads. Crews are brushing, thinning and removing fire hazard trees and ladder fuels as part of a multi-year fuel modification project on a ten hectare section of the park above Bear Creek Road. View Map

While BC Wildfire Management Branch crews are working in this area of Rose Valley Regional Park, visitors should be aware that some trails may be temporarily closed. For their safety and that of the workers, please stay out of any closed area.

Collected wood debris will be piled for disposal when open burning is allowed and when both air quality and venting conditions are favourable. This work has received approval by West Kelowna Fire Rescue and will be conducted in accordance with Regional District Air Quality and Open Burning regulations.

Prior to any decision to proceed with burning on a particular day, local fire authorities and media will be advised.

For more information visit the Regional District Parks Services webpage regionaldistrict.com/parks, email parks@cord.bc.ca or call 250-469-6232.

(September 12, 2013)

Source:  RDCO's Whats New

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.pdf icon July 18, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Fintry Provincial Park

The Regional Board has adopted resolution to approach the Provincial Government to initiate discussions regarding a possible land swap within Fintry Provincial Park. In 1995, in an agreement with the Province, the Regional District contributed $2-million to purchase a 129.5-hectare property above Westside Road which is included as part of the Provincial Park. The Regional Board has asked staff to begin talking with the Province to see if that property could be exchanged for a lowland field property within the park in order to explore a possible agricultural use that would be in keeping with the history of the former Dun-waters Estate.

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.pdf icon July 18, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Fintry Provincial Park Agriculture was a Director Item so there are no documents in the Agenda

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.pdf icon July 18, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

8.2 Fintry Fair

Director Baker noted that the Fintry Fair was held last Sunday. It was noted that many volunteers are aging and that there is a need for 'other' revenue streams for the Friends of Fintry Society. More emphasis of Regional District ownership is needed, and getting it back to a working farm which has been discussed in the past. It would be difficult for this to occur in the upper portion of the park and it was questioned whether discussions should be raised with the Province for consideration of this and a possible land swap.

Discussion occurred regarding whether it is time to approach the Province to initiate discussions regarding a possible land swap within Fintry Provincial Park.
The Regional District had an agreement with the Province, and contributed $2million, to purchase a 129.5-hectare property above Westside Road which is included as part of the Provincial Park.

It was questioned whether the time is right to begin talking with the Province and to see if that property could be exchanged for a lowland field property within the park in order to explore a possible agricultural use that would be in keeping with the history of the former Dun-waters Estate. It was noted that there will be many issues for consideration by the Board, including costs, but that the concept is worth exploring.

BAKER/ZIMMERMANN
THAT the Regional Board direct staff to initiate discussions with the Province for consideration of a land swap within the Fintry Provincial Park including whether the Regional District's park component could be exchanged for the lowland field property
for the purpose of reintroduction of active agriculture farming on the land.

CARRIED

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.pdf icon June 24, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

This was a director item so there is no Highlights about Shannon Lake Park Accessibility

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.pdf icon June 24, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon This was a director item so there is no agenda about Shannon Lake Park Accessibility

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.pdf icon June 24, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

11. DIRECTOR ITEMS

a) Shannon Lake Regional Park
Director Findlater noted that concern has been raised by a resident regarding accessibility at Shannon Lake Regional Park ie: tree roots on the trail and a dock for accessibility to the pond. It was noted that a dock had been considered in the past but was not supported by area residents.

FINDLATER/BAKER
THAT staff be directed to review accessibility risks on the trail at Shannon Lake Regional Park, and review whether a dock is warranted and affordable in the regional parks budget plans.

CARRIED

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.pdf icon April 11, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

9. DIRECTOR ITEMS

9.3 Chair Hobson noted that the Municipal Finance Authority (MFA) held the annual Forum and AGM last week at which time he was re-elected as a Trustee. Robin Stringer, CAO will attend the Board's next meeting to provide a review of what the MFA does for local government.

Staff was congratulated on the announcement for the Johns property and working to coordinate a last minute venue due to the weather conditions. The 800 acre property connects with Okanagan Mountain Parkland and will create a nature conservancy park. The property won't be open to the public for a couple of years as staff work to develop the park for public use.

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.pdf icon April 11, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

9. DIRECTOR ITEMS

9.2 Director Baker noted that the North Okanagan Regional District's director for Area B is looking at a possibility of a trail designation from Vernon to the Central Okanagan. Lake Country will be reviewing trail possibilities when the section of Hwy 97 closes. Acquiring right-of-way on CP rail transportation corridor will be an issue. The question was raised whether this would be a transportation initiative within the region.

BAKER/GIVEN
THAT staff be directed to discuss with the District of Lake Country the issue raised by the North Okanagan Regional District regarding the possibility of a trail designation from Vernon to the Central Okanagan, and provide a report to a future Governance & Services Committee on implications to regional parks policies, including whether this request should be directed to the Sustainable Transportation Partnership of the Central Okanagan.

CARRIED

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.pdf icon April 11, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Delegations:

5.1 Susan Latimer & Carolina Restrepo-Tamayo, Okanagan Collaborative Conservation Program (OCCP) Coordinator re: Status of the Biodiversity Conservation Strategy

A review of the Biodiversity strategy for the Okanagan region was highlighted. The program is a partnership of organizations and institutions with shared goals including: maintaining regional biodiversity, protecting species at risk, maintaining ecological connectivity throughout the Okanagan Basin, and balancing regional growth with conservation. The 34 partners in the program include municipalities throughout the valley, Okanagan Basin Water Board, South Okanagan Similkameen Conservation Program, North Okanagan Naturalists' Club, etc.

Results of the project: why is biodiversity is important: clean air, clean water, healthy food, quality of life, and scenic beauty.

The program was supported by the Board in 2010 and began its activities in 2011.

RDCO has provided $10,000 in funding for the program in 2011-2012, and 2012-2013, as well as in-kind office support.

Susan Latimer, project manager, addressed the committee reviewing the purpose of the strategy: why, where, who and how.

The program is similar to the methodology of the program in RDOS. Currently in phase 2 of the strategy with a draft document being developed in 2012-2013, and a final document in 2014.

Expected results include: science analysis and decision support tools (maps and statistical summaries); general recommendations; case studies using mapping; guidance on maintaining landscape connectivity; and implementation and monitoring framework including public and stakeholder engagement.

Director Zimmermann arrived at 8:55 a.m.

Discussion included:
-All mapping and steps have been forwarded to local government partner staff. Methodology document not yet finalized.
-It was noted on parkland only protects 16% of lands
-The information will be utilized in the update of the aggregate and demand study, as well as the Regional Growth Strategy.
-Will there be a relationship between ALR lands. Staff is working with the agricultural community to engage the sector to use this information in farm planning.
-Information will help us tell a better story with partnership groups like Nature's Trust, Nature Conservancy, etc.

BASRAN/BAKER
THAT the Okanagan Collaborative Conservation Program (OCCP) presentation on the status of the biodiversity conservation strategy be received for information.

CARRIED

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.pdf icon March 14, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

7. NEW BUSINESS

7.1 KLO Ball Field Renewal of Lease with the City of Kelowna (All Directors Unweighted Vote)

Staff report dated February 18, 2013 outlined the current agreement in place to lease the ball fields located on KLO next to the RDCO administrative building.

GRAY/ZIMMERMANN
THAT the Regional Board approve renewing the KLO Ball Field Lease Agreement with the City of Kelowna for a three (3) year term with a right of first refusal to the City of Kelowna.

CARRIED

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.pdf icon January 17, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5.2 Central Okanagan Land Trust 2013-2015 Funding Support (Delegation Wayne Wilson, Executive Director)

Wayne Wilson, Executive Director of the Central Okanagan Land Trust addressed the Committee with a request for funding support for 2013-2015.
• Mission statement is to protect land for wildlife and parks so bio-diversity and natural features are preserved for future generations.
• Request for $15,000 for three years in support of COLT operations (25% of their annual budget) with annual report to the Board on programs and progress.
• Land Trusts are a long established and practical vehicle for securing park lands and nature reserves on behalf of the community,
• COLT - established in 1990. To date, 800+ acres preserved, 5 covenant properties (total 80 acres)
• Scope of work reviewed - land donation, conservation covenants, endowment funds, grants acquisition, formal education liaison, public programming and Land Trust partnerships
• Administrative plan and programs 2013-2015 highlighted
• Direct benefits of the partnership were reviewed.

Discussion:
- What is the composition of the Board? Volunteer board made up of nine members. Widely held membership groups including naturalist and historic societies.
- Cultural landscapes are not part of the plan at this time:
- Communication plan includes meeting with all partners in the region. Local government managers, MLAs, MPs. West Kelowna Council interested in hearing from the Trust.
- What are the obstacles? Variable approach to work together in partnership.  Doing things differently internally. COLT has been a quiet, silent partner for decades. Needs to be more visible in the community.
- COLT, request is for support as a line item in the Parks budget for the next three years.
- RDCO supports other groups ie: Friends of, Fintry, Community Recreation Society
as a contractual agreement, and various grants in aid the Board supports. Staff will need to review their budget priorities and determine if there is opportunity to reduce funding elsewhere.
- Opportunity to grow partnership between the two organizations and the lands which have been donated to the Trust now and in the future.
- Lands donated will always remain in the Trust.

GIVEN/OPHUS
THAT the presentation by Wayne Wilson, Executive Director of the Central Okanagan Land Trust regarding funding support for 2013-2015 be received;
AND FURTHER THAT the Regional Board agrees in principle to the COLT proposal for $15,000 in annual funding for 2013-2015 and directs that the funding request be considered in the 2013 budget discussions.

CARRIED

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.pdf icon January 17, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Parks Services

5.1 Gellatly Nut Farm Regional Park - Tree Inventory and Heritage Orchard Management Plan (Delegation - Mark Brown, B.A. Blackwell & Associates) Staff report dated January 7, 2013 outlined the Tree Canada TD Green Streets Program grant which funded the Gellatly Nut Farm Regional Park Tree Inventory and Heritage Orchard Management Plan project.

Director Basran arrived at 8:37 a.m.

Mark Brown of B.A. Blackwell & Associates provided and overview of the project.
• All trees were inventoried and GPS data completed.
• Research included finding the 'Gellatly Collection' across Canada
• Re-established an old partnership with the Hamilton Botanical Gardens and new partnership with University of Notre Dame in the US who is interested in doing DNA testing on the trees.
• Probably Canada's most important genetic germplasm collection.
• History is showing that the older varieties are much more resistant to pests and to climate change.
• Conservation of the living museum - identify, replicate, regenerate, promote and donate.
• Creating and promoting heritage orchard arboretum.
• Key messaging: arboretum is a high priority; various people, organizations are interested in partnerships.

Discussion:
- Consultants may be needed to assist in the project going forward (protecting branding, names). Trademarking and branding, royalties (may need legal assistance).
- Is there any opportunity for revenue generation? Yes, there is potential.
- Where are we with recognizing the park as a Heritage Park? Directed on the most recent discussions - cultural landscapes. Previously the Regional District was informed the Park does not have national merit in National Monument and Historical Board's opinion.

STACK/BAKER
THAT the Governance & Services Committee recommends that the Regional Board receive the Gellatly Nut Farm Regional Park - Tree Inventory and Heritage Orchard Management Plan;
AND THAT staff be directed to prepare an implementation plan, including funding requirements and timing schedule for recommendation to the Regional Board by June 13, 2013.

CARRIED

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.pdf icon January 17, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Heritage Orchard Management Plan
The Regional Board has received the Gellatly Nut Farm Regional Park Tree Inventory and Heritage Orchard Management Plan. The comprehensive document outlines key recommendations for preserving and managing the cultural landscape, genetic significance of heritage trees and operations and management practises for the historic nut farm orchard. The plan was developed with funds from the Parks Services budget and a $15,000 grant from the Tree Canada TD Green Streets program.

Land Trust Funding Request Considered
The Regional Board has given approval in principle to a funding request from the Central Okanagan Land Trust. The Board will consider providing $15,000 a year over the next three years to support the organization, which has a long-standing partnership with the Regional District for securing and preserving additional lands for parks and nature reserves as legacies for all Central Okanagan residents. The request will be considered during formal budget discussions in February and March.

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.pdf icon January 17, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1a Gellatly Nut Farm Regional Park - Tree Inventory And Heritage Orchard Management Plan

.pdf icon Item 7.1b Central Okanagan Land Trust Funding Support Presentation

*Note* This is only a snippet of Item 7.1b Central Okanagan Land Trust Funding Support Presentation, please click link above for entire content

Mission
'To protect land for wildlife and parks so bio-diversity and natural features are preserved for future generations.'

Funding Request - RDCO
• RDCO request (2012) for business case scenario and rationale
• 2013 request for $15,000/yr for three years in support of COLT operations (approx. 25% of annual budget)
• Annual Report to RDCO staff and Board on programs and progress (with Audit)
• Cumulative report in 2015 identifying value to RDCO

Land Trusts
• 32 Land Trusts across British Columbia
• More than 1 Million acres preserved in B.C.
• 100,000 members, volunteers, donors, sponsors in B.C. land trusts
• Provincial and National Standards in place
• Ample demonstration that Land Trust are a long established and practical vehicle for securing park lands and nature reserves on behalf of the community

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.mp3 file icon - click here for help with audio January 17, 2013 audio of entire RDCO Board meeting - .mp3 (11.7 MB)

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.pdf icon January 17, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

7. COMMITTEE RECOMMENDATIONS

7.1 Rise and Report - Governance & Services Committee meeting of January 17, 2013

a) Gellatly Nut Farm Regional Park - Tree Inventory and Heritage Orchard Management Plan (All Directors - Unweighted Vote)

Further to discussions at the Governance & Services Committee, the issue of Gellatly Nut Farm Regional Park being designated as a federal heritage site was raised. The Regional District in the past has tried in vain to have this established and the question was raised whether itwould be appropriate to try once again in consideration of the heritage nature of the tree inventory.

BAKER/OPHUS
THAT the Regional Board receive the Gellatly Nut Farm Regional Park - Tree Inventory and Heritage Orchard Management Plan;

AND THAT staff be directed to prepare an implementation plan, including funding requirements and timing schedule for recommendation to the Regional Board by June 13, 2013.

AND FURTHER THAT staff be directed to further investigate the status of the heritage monument designation and report back to the Board at a future meeting.

CARRIED

===============

7. COMMITTEE RECOMMENDATIONS

7.1 Rise and Report - Governance & Services Committee meeting of January 17, 2013

b) Central Okanagan Land Trust 2013-2015 Funding Support (Delegation - Wayne Wilson, Executive Director)
Staff noted that there are various options that can be considered in adding this funding into the Regional Parks budget for 2013-2015.

GIVEN/OPHUS
THAT the presentation by Wayne Wilson, Executive Director of the Central Okanagan Land Trust (COLT) regarding funding support for 2013-2015 be received;
AND FURTHER THAT the Regional Board agrees in principle to the COLT proposal for $15,000 in annual funding for 2013-2015 and directs that the funding request be considered in the 2013 budget discussions.

CARRIED

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.pdf icon November 8, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the Highlights about - Regional Parks/Westside Parks - total projects not changed, funds moved to other projects - Board approval has previously been given to the projects.

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.mp3 file icon - click here for help with audio November 8, 2012 audio of entire RDCO Board meeting - .mp3 (32.4 MB)

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.pdf icon November 8, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

7. FINANCE & ADMINISTRATIVE SERVICES

7.1 2012-2016 Financial Plan Amendment Bylaw No. 1314,2012, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)

Staff provided an overview to the Board on the budget amendments required for the 2012 Financial Plan, including:
- Trepanier Bench transfer from Community Works Fund Gas Tax Reserve
- Wastewater Treatment Plant - amendment covers HST which is not recoverable, and administrative costs, capital costs which was missed in the initial budget. Biosolids work moved forward. DCC costs less than anticipated.
-Killiney Community Hall - RDCO does not own the hall so cannot include capital costs - transfer to the contractor for capital (housekeeping)
- Regional Parks/Westside Parks - total projects not changed, funds moved to other projects - Board approval has previously been given to the projects

CONDON/BASRAN
THAT Regional District of Central Okanagan 2012-2016 Financial Plan Amendment Bylaw No. 1314,2012 be given first, second and third readings and adopted this 8th day of November 2012.

CARRIED

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.mp3 file icon - click here for help with audio November 8, 2012 audio of entire RDCO Board meeting - .mp3 (32.4 MB)

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.pdf icon November 8, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Finance & Administrative Services

6.1 Quarterly Program Measures Report (Year-to-Date - September 30, 2012)
Staff report dated November 1, 2012 outlined the program measures report year to- date September 30, 2012. Staff highlighted the executive summary comments.

- Corporate Services
o Recruitment process for new CAO has begun

- Waste Reduction
o Launch of paper reduction program
o Commercial waste quantities reduced by 2.8%
o Curbside collection radio frequency identification system
  • 1331 non-compliant customers identified and contacted, only 52 reoffenders
o Recycling - market downturn, budget effect

- Environmental Services
o Falcon Ridge Water - exploratory drilling for a new well
o Trepanier Bench Water - fire effects - 110 risk evident
o Leak Detection program for Westshore Water resulted in 43% reduction, and at Killiney Beach 20% of m3 pumped
o RDCO lift stations/collector systems - all pumps being investigated for deterioration
o Killiney Beach Water - reduction to scope of upgrade
o Reduced clerical staff by 0.5 FTE
o WWTP - Stage 3 design work completed.

- Information Systems
o MOU Lake Country has yet to sign the agreement. Concern regarding 2013 impact to partners if Lake Country does not sign on.

- Development Services
o School site acquisition
o Inspection Services - staff reduction
o Dog Control- review report received in October. Implementation plan will be coming forward for Board consideration.
o Noxious insect control - low complaint numbers.

- Protective Services
o Trepanier Fire
o Black Mountain grass fire
o Wilsons Land Volunteer Fire Department - volunteer fire chief leaving

- Regional Rescue
o 4 total EOC activations, 27 ESS activations
o Operation exercise - Sept 13
o Review of service is under way

- Parks Services
o Parkland acquisitions - 3 properties closed
o Mission Creek - upgrade to playground
o Trepanier Creek Greenway fire
o Bear closures
o Interpretation programs 8% increase in participants

- Crime Stoppers
o Vehicle donated to the program
o Sponsorship packages being developed
o Tips provided lead to info on two major homicides

- EDC
o Recruitment of United Airlines flights into Kelowna
o Export development - increased interest from China

- Purchasing
With the hiring of a purchasing manager, total quantifiable savings to date are $201,902, including risk reduction to RDCO, time savings for managers and staff and stronger contracts.
It was noted that the full report is in the Board's Reader file.

Discussion
-It was noted that West Kelowna is interested in receiving further information on the RFID program and staff will update Council in the future.
-West Kelowna will look at trunk lines in the near future. It's a low priority for them.
-School site acquisition - approved by the Province, developers will be required to pay a fee in the future.
-Information provided to Kelowna for review of boundary extension.
-What are the financial implications of reduced recycling and reduced income is there a way to offset costs? Staff is focusing on reduction programs (paper free program) paying less processing costs when it ends up in the recycling bins - it's the only thing that can be done to offset costs. Material is not being returned to the landfill. There is no shutdown for recyclables. The material that is recycled here is sent to relatively local markets (not China) plastics go to the Lower Mainland, paper to Washington. We can stockpile if required but there is no ability for reduced transportation costs as we use local markets. Where does the money go for electronics? The Electronics Stewardship of BC - they run the program, collecting, marketing, hauling, processing and they fund depot operations.

BAKER/EDGSON
THAT the Quarterly Program Measures report year-to-date September 30, 2012 be received for information.

CARRIED

===============

6.2 Briefing on 2013-2017 Financial Plan & Overview of the Process

Staff report dated October 30, 2012 outlined general impacts to consider during the 2013-2017 Financial Plan discussions. Full reporting will be completed through the budgeting process beginning in February. General impacts for 2013 were highlighted as a heads-up for the budgeting process.

BAKER/CONDON
THAT the 2013-2017 Financial Plan overview be received for information.

CARRIED

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.mp3 file icon - click here for help with audio November 8, 2012 audio of entire RDCO Governance and Services Committee meeting - .mp3 (49.6 MB)

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.pdf icon October 22, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

2. ADDITION OF LATE ITEMS

10.1 Westshore Estates Community Parks Phase 2 Capital Budget Reallocation

===============================

10. PARKS SERVICES

10.1 Westshore Estates Community Park Phase 2 Capital Budget Reallocation

Staff report dated October 22, 2012 noted that $80,000 in Provincial government funding has been allocated to the completion of the Westshore Estates Community Park sports field installation project. As the Fintry Boat Launch project was completed under budget, staff are requesting the excess funds of $23,474 be transferred to the Westshore project in order for it to be
completed.

EDGSON/OPHUS
THAT the Regional Board authorize the reallocation of $23,474 in 2012 Westshore Community Parks s.ervice program capital project funding from the completed Fintry Boat Launch Project to the Westshore Community Park Phase 2 Upgrade Project.

CARRIED

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Westside park upgrades set to begin
Castanet.net - by Grant Scott - Story: 79366 - Aug 20, 2012

Work crews will descend on the Westshore Estates Community Park on Tuesday as the Regional District of Central Okanagan begins expanding the community sports-field adjacent to the subdivision off the north end of Westside Road.

Upgrades to Westshore Community Park will begin on Tuesday.

The project will begin with tree removal and rough grading of the expanded sports-field area, however the park will remain open to the public during construction.

Along with the tree removal and grading and seeding, the sports-field project also includes the building of fencing, goal posts and backstops for a 5,000 square meter natural turf soccer and slo-pitch playing field.

Funding for this project is provided by the Regional District and through a grant from the Ministry of Community, Sport and Cultural Development Community Recreation program.

Firewood from the tree removal portion of this work will be available free of charge for residents and community members at two locations on either end of the park, near Bluebird Drive and Westshore Drive.

The Regional District thanks community members for their patience and cooperation during the construction.

For more information visit the Regional District website, contact Parks Services at 250-469-6232 or email parks "at" cord.bc.ca.

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.pdf icon August 20, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the Highlights about purchasing commitments for Okanagan Centre Harbour South Breakwater, North Westside Fire Pumper Trucks, Hardy Falls Bridge Replacement, or Diesel Generator sets for Upper Fintry community water system.

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.pdf icon August 20, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

7. FINANCE AND ADMINISTRATIVE SERVICES

7.1 Information Report - Purchase Commitments > $100,000 During Second Quarter 2012 (All Directors - Unweighted Vote)

Staff report dated July 30, 2012 outlined the budgeted purchase commitments exceeding $100,000 of the RDCO during the second quarter ending June 30, 2012.

EDGSON/CONDON
THAT the Regional Board, as per section 4.6 of the RDCO Purchasing Policy, receive for information the report on the purchase commitments which exceeded $100,000 made during the second quarter ending June 30, 2012.

CARRIED

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.pdf icon June 14, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Parks Services

6.1 Mission Creek Regional Park Playground Capital Upgrade - Project Update (for information only)

Staff report dated June 14, 2012 provide a project update of the Mission Creek Regional Park playground upgrade. As part of the 2012 budget, the Board approved $150,000 in funding towards the playground upgrade, in addition funding of $19,000 from the Tire Stewardship BC has been granted. In addition, the Orchard City Lions Club has expressed interest in making a financial contribution to the project upgrade.
Staff will finalize the design details with a tender process to begin in July and construction to commence in early September.

EDGSON/BASRAN
THAT the Governance and Services Committee receive for information the Mission Creek Regional Park Playground Capital Upgrade update.

CARRIED

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.pdf icon May 28, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Hardy Falls Bridge Replacement Contract

The Regional Board has awarded a contract for demolition and replacement of seven pedestrian bridges in Hardy Falls Regional Park. The bid of $137,200 submitted by Boxwood Forest Products and Services Limited provides the best overall value to the Regional District of the seven proposals received that met all of the project’s mandatory criteria. All work will be completed between the June 1st and July 31st fisheries window for work in and around Peachland/Deep Creek which runs through the park to Okanagan Lake. The Regional Board approved reallocating $34,200 from a previously approved and budgeted Mission Creek Regional Park bridge project to cover the higher than expected costs associated with the project in Hardy Falls Regional Park.

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.pdf icon May 28, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

9. PARKS SERVICES

9.1 Reallocation of Funds and Award of Contract - Hardy Falls Regional Park Bridge Replacement (All Directors - Weighted Vote)

Staff report dated May 18, 2012 outlined the Request for Proposal process of the Hardy Falls Regional Park bridge replacement. Nine proposals were received, seven of which met the mandatory criteria stated in the RFP. Due to various aspects of the work proposed including a challenging site access and specific geographical and time constraints, RFP bid proposals received were highly than expected ($103,000 budgeted in 2012). Staff have identified that the bridge replacements at Hardy Falls is a higher priority than the Cottonwoods Bridge replacement project Mission Creek Regional Park and therefore recommend reallocating $34,200 in funds from this project in order to complete the work in 2012.
It was noted that the timeline for installation of the bridges is very short, but the contractor has noted that the timeline can be met.

FIELDING/FINDLATER
THAT the Regional Board authorize the reallocation of $34,200 in 2012 capital project funding from the proposed Mission Creek Regional Park Cottonwoods Bridge (Mindy Tran) upgrade project to the Antlers Beach / Hardy Falls Bridge Replacement Project;
AND FURTHER THAT the Regional Board approves the award of contract for the Hardy Falls Bridge Replacement Project to Boxwood Forest Products and Services Ltd for a project value of $137,200.00 (inclusive of HST).

CARRIED

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Trail danger
Castanet.net - by Jennifer Zielinski - Story: 72713 - Mar 31, 2012

Burnt trees and dead fall meet trail hikers

Update: The Canyon Loop Trail in Bear Creek Provincial Park will reopen for the Easter weekend.

There may not be a risk of a fire as the sign claims, but the warning remains the same, do not enter.

BC Parks has left a "Fire Danger Extreme: Trail closed" sign at the entrance of Canyon Loop Trail in Bear Creek Provincial Park, not because there is a chance a forest fire will ignite, but due to hazards caused by last year's blaze.

Mark Weston the area supervisor for BC Parks says although the sign has not been updated the trail is still closed for maintenance.

Burnt trail support to be replaced

"They did a danger tree assessment late last fall, which is the first step we take in opening things up. But when we did a walk around of the trail with the operator we noticed some chain link fencing and retaining walls that need repair."

Winter weather stalled concrete work on the chain link fencing, which delayed the park from opening. Weston says the park is set to open for April 1, but warns the area is not to be entered until then.

"The chain link fencing is set up in some of the viewing areas, so there is a hazard there. That is why we are maintaining the closure until that is sorted out. The danger tree risk has been taken care of, but there are these other slight risks as well. We just need to make sure the facilities are up to standard before we open things back up."

Weston says damage to the trail was minimal after the fire, considering where the blaze took place and the dry conditions.

"Just a few sections of retaining wall and a bit of the chain link fence (were damaged). The whole stairway was protected by the fire department when they arrived on scene."

According to Weston BC Parks recognizes the trail is a popular hiking destination and crews are working hard to reopen the park as soon as possible. BC Parks will advertise when the trail reopens on their website.
 

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.pdf icon March 8, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes of the Governance and Services Committee meetings are not usually published to RDCO's website until after they have been adopted at the following meeting April 12, 2012.  If the minutes are not posted here yet, you can check RDCO's website to see if they are published there yet.

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.pdf icon February 17, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 1 Budget Presentation.pdf

.pdf icon Item 1a Budget Piechart.pdf

.pdf icon Item 1b Budget Summaries.pdf

.pdf icon Item 1c Tax Requisitions and Rates.pdf

.pdf icon Item 2 Financial Plan Contents.pdf

.pdf icon Item 2a Environmental Services - Engineering.pdf

.pdf icon Item 2b Environmental Services - Waste Management.pdf

.pdf icon Item 3a Development Services - Planning.pdf

.pdf icon Item 3b Development Services - Protection Services.pdf

.pdf icon Item 3c Development Services - Inspection Services.pdf

.pdf icon Item 4 Parks Services.pdf

.pdf icon Item 5 Finance and Administration.pdf

.pdf icon Item 6 Corporate Services.pdf

.pdf icon Item 6a Corporate Services - Policing Liaison Services.pdf

.pdf icon Item 7 Economic Development Commission.pdf

.pdf icon Item 8 Regional Board.pdf

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.pdf icon February 17, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

*Note* This is only a snippet, please click link above for entire content.

2.3 2012 Budget Review

Marilyn Rilkoff began a review of the 2012 budget. The question was raised regarding FTE's (full-time equivalents) and whether the cost is applied to the department they report to or the service. FTE costs are allocated to individual services. If you participate in a service you pay a portion of FTE.

Regional Parks
-Decrease in administration overhead
-On track for making purchases for land acquisitions
-Mission Creek Playground report - project identified in 2011, but has been removed from 2012 budget. There is a grant that could be used in 2012. Net impact to consider proposed upgrade is a $150,000 allocation. $2.06 increase for an average home. The playground is highly used but the equipment is dated.
-Do comments come back from public they don't like the playground? No, other than it is dated. Is there a safety issue - risk management issue? No. This is more around aging infrastructure. This is a phased approach--staff would like to
see more in the area, which would be at a higher cost.
-Should be part of a longer plan on upgrading recreation facilities. A plan is in place and has been identified in the five year plan.
-Are there any other projects that could be modified to reflect a phased approach to the Mission Creek playground. No.
-Is it possible to get more partnership money from community groups as well?
Staff will continue to look at those options.

Director Basran returned to the meeting at 11:35 a.m.

#GS24/12 ZIMMERMANN/OPHUS
THAT staff include the upgrade to the Mission Creek playground in the 2012 budget.

CARRIED

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.pdf icon February 9, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes of the Regional District of Central Okanagan Governance and Services Committee Meetings are not usually available until after being adopted at the following meeting.  If the minutes are not published here yet, you can check RDCO's website to see if they are published there yet.

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Westshore park focus of grant
By Staff Writer - Vernon Morning Star - January 18, 2012

Funds are being sought for a park in the North Westside Road area.

The Regional District of Central Okanagan board will submit an application to the provincial government for potential grant funding for the new Westshore Estates Community Park.

If received, the $80,000 provincial grant would go towards phase two recreational and amenity improvements for the $100,000 project.

The RDCO board is also pursuing a second grant worth $200,000 to implement a regional Trails to Health project.

The total cost of the trails initiative is $250,000.

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.pdf icon January 12, 2012 Highlights of the Regional District of Central Okanagan Board Meeting

Parks-Recreation Grant Applications

The Regional Board has approved submitting three applications to the Provincial Government for potential grant funding. The applications seek a total of $504,000 in Community Recreation Program funding from the Ministry of Community, Sport and Cultural Development. If approved, one grant of $224,000 would go toward an upgrade to the outdoor sports rink at the Joe Rick Community Hall (total project cost $280,000); a second grant worth $200,000 would be used to implement a Regional Trails to Health project (total cost $250,000) and a third grant of $80,000 would help fund phase 2 recreational and amenity improvements to the new Westshore Estates Community Park which serves north Westside Road residents (total cost $100,000).

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.pdf icon January 12, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 Community Recreation Program Grant Applications.pdf

*Note* This is only a snippet, please click link above for entire content

Agenda No: 1.1
Mtg Date: Jan 12, 2012

Regional Board Report

To: Regional Board
FROM: Risti Lesperance, Community Relations Liaison, Parks Services
Murray Kopp, Director Parks Services
DATE: January 4th, 2012
SUBJECT: Ministry of Community, Sport and Cultural Development Community Recreation Program Grant Applications for Joe Rich Community Sport Rink Upgrade;
Westshore Estates Community Park Phase 2; and Regional Trails to Health Project

RECOMMENDATION #1
THAT the Regional Board approve proceeding with the proposed Joe Rich Community Sport Rink Upgrade in conjunction with the submission of an application to the Ministry of Community, Sport and Cultural Development Community Recreation Program requesting a grant valued at $224,000 to assist in completing a project with a total value of $280,000.

RECOMMENDATION #2
THAT the Regional Board approve proceeding with Westshore Estates Community Park Phase 2 capital upgrade project in conjunction with the submission of an application to the Ministry of Community, Sport and Cultural Development Community Recreation Program requesting a grant valued at $80,000 to assist in completing a project with a total value of $100,000.

RECOMMENDATION #3
THAT the Regional Board approve proceeding with the proposed Regional Trails to Health Project in conjunction with the submission of an application to the Ministry of Community, Sport and Cultural Development Community Recreation Program requesting a grant valued at $200,000 to assist in completing a project with a total value of $250,000.

This is for your information and consideration.

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.pdf icon January 12, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

7. PARKS SERVICES

7.1 Ministry of Community Sport and Cultural Development - Community Recreation Program Grant Applications: (All Directors - Unweighted Vote)

Regional Parks has made three grant applications to the Ministry of Community, Sport and Cultural Development's recreation program. Staff report dated January 4, 2012 outlined the three proposed projects for the Joe Rich community sport rink upgrade, Westshore Estates Community Park and Regional Trails to Health Project.

It was noted that projects are subject to approval of the grants-the grant funding is an 80/20% split. The alternative is to scale back the projects if grants are not received. The projects are being budgeted in 2012.

a) Joe Rich Community Sport Rink Upgrade

It was noted that this service was only established in the last six years. Reserves need to be established for the service to ensure continuing upgrades of equipment.

EDGSON/BAKER
THAT the Regional Board approve proceeding with the proposed Joe Rich Community Sport Rink Upgrade in conjunction with the submission of an application to the Ministry of Community, Sport and Cultural Development Community Recreation
Program requesting a grant valued at $224,000 to assist in completing a project with a total value of $280,000.

CARRIED

b) Westshore Estates Community Park Phase 2

EDGSON/FIELDING
THAT the Regional Board approve proceeding with Westshore Estates Community Park Phase 2 capital upgrade project in conjunction with the submission of an application to the Ministry of Community, Sport and Cultural Development Community
Recreation Program requesting a grant valued at $80,000 to assist in completing a project with a total value of $100,000.

CARRIED

c) Regional Trails to Health Project
What can be done for $50,000 if funds are not received? Not much, but that is all the parks budget can afford at this time, It is not known if we will know the grant response in time for budget discussions.

HANSON/FINDLATER
THAT the Regional Board approve proceeding with the proposed Regional Trails to Health Project in conjunction with the submission of an application to the Ministry of Community, Sport and Cultural Development Community Recreation Program
requesting a grant valued at $200,000 to assist in completing a project with a total value of $250,000.

CARRIED

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.pdf icon November 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 10.1 Quarterly Program Measures Report.pdf

Parks Services:

Initiatives: Updates on various initiatives and projects are on pages 97 - 100.

121 - Ellison Heritage Community Centre (Page 101): Flooring replacement contract awarded to Valley Hardwood Flooring. Installation begins fourth quarter, 2011. Updated Operational Agreement, including a community recreation needs assessment, is proposed to be extended into 2012. The current contract expired in 2007 but contains a lease agreement extension clause enabling the centre to function within the terms of the contract on a month to month basis.

123 - Joe Rich Community Hall (Page 103): Further to discussions regarding renewal of the RDCO / JRRATS Joe Rich Community Hall Operational Agreement, RDCO staff assisted the Society in providing service area resident mailing information to support completion of a community questionnaire to assemble data on future programming preferences and current levels of satisfaction in the community hall. Proposed to be extended into 2012, the current contains a lease agreement extension clause enabling the centre to function within the terms on a month to month basis. HVAC rebate received from FortisBC in the amount of $700. Volunteers performed garden repairs and maintenance. Total of 318 volunteer hours have been recorded to date.

142 - Regional Parks (Page 105): The Regional Parks Infrastructure Assessment and Lifecycle Plan draft is initiated and capital asset assessment and replacement needs are under consideration. The Regional Parks Legacy Project property negotiations have advanced due to staff involvement in appraisals / discussions. Field work has been completed and final reports are being prepared for Phase II of the Sensitive Ecosystems and Biophysical Inventories of five Regional Parks. Pavilion Wood Stain treatment completed at Bertram Creek Regional Park. Fuel Management Prescription Plan for Rose Valley Regional Park is complete. Operational planning commenced. Trepanier Creek Greenway Trail reconstruction Phase I to gain Crown Lands complete for trail connection from Clements Ave to the Highway 97 Connector Overpass. Development Permit is in process for the Lebanon Creek Greenway Parking Lot & Trail Construction. UBCO will be conducting genetic research over the next two years in the spring and summer months on the Western Painted Turtle in Regional Parks such as Stephens Coyote Ridge, Mission Creek and Rose Valley. The Okanagan Centre Safe Harbour Boat Launch opened temporarily on Sept.30th after closing to the public on Sept. 14th while crews demolished and removed the entire breakwater structure. The park is anticipated to be closed again from Oct. 11th to Oct. 21st while the new viewing/recreational pier and courtesy dock are installed. Burton Marine Pile Driving & Marine Services has been awarded the contract works. Consultation with District of Lake Country is ongoing for North Pier Works. Mission Creek Regional Park spawning channel trail was enhanced via a new trail staircase and slope restoration project. The Loop trail around the spawning channel in Mission Creek Park reopened Sept. 30th after being closed the previous week because of increased bear activity in the adjacent spawning channel. Mill Creek Regional Park was closed from Aug. 23rd until Aug. 31st due to the Glenmore Ellison Improvement District removing sediments from the area above the park waterfalls in advance of the fish spawning season. Scheduling adjustments and additional summer students supported visitor experiences as discovered through patron comments and media coverage that reflected an appreciation of increased staff. EECO & Park events were very well attended and included Summer Nature Camps, Canada Parks Day, Kalamoir Breakfast, Kokanee Salmonfest at Mission Creek Park and Hardy Falls, and the Gellatly Nut Farm Harvest Festival. Updated 2011 Operational Procedure was implemented in September which clarifies staff duties and safe working procedures when encountering wildlife. A new internal wildlife reporting system was also put into practice to record wildlife activity in Regional Parks, to assist in ensuring public safety. Bear Proof In-Ground Garbage Receptacles have been supplemented with above ground bear proof containers. Gellatly Nut Farm Society donated $9,600 to purchase of picnic tables for the Regional Park. Sale of 1997 Ford Escort, 2001 Mazda pickup, beach cleaner and 1989 dump truck generated $13,600 in capital fund revenues. Air Curtain Burner has been listed on BC Auction and BC Bid several times but reserve bid has not been met. Parks Dept is currently exploring a commission sale option through the BC Distributor of Air Curtain brand products. John Deere Gator was stolen from parks yard first week October 2011.

143 - Westside Community Parks (Page 109): Consultants and contractors have been hired and regulatory requirements are near completion for the Bear Creek Boat Launch. While waiting the Environmental Development Permit, contracts have been finalized and works are scheduled to commence in the fourth quarter for the pier &wharf salvage, boat launch demolition and site restoration. Killiney Beach Community Park Safe Harbour demolition is complete and the Swim Area Markers are installed. The Board has given three readings to a proposed bylaw that would establish a service area to fund the operation and capital requirements of the Killiney Beach Community Hall. C.O.W. Electoral Area potential service area voters will be asked if in favour of the bylaw during the November 19th election. Parks worked with the North Westside Communities Association on the new bylaw in preparation of the referendum. Boat launch upgrades at Fintry Delta Community Park Boat Launch are finished. Installation of a Comfort Station at Westshore Estates Community Park is complete.

144- Eastside Community Parks (Page 112): Scotty Creek Playground Maintenance Agreement project with School District No. 23 will be deferred to 2012 due to project assignment adjustments which effected availability of senior staff resources.

Board:

001S - Board Sub-Program Corporate Communications (Page 166): A new online e-mail alert/notification program was launched for RDCO water system customers during the quarter and a second edition of the RDCO "Water Talk" newsletter was sent to more than 800 current water users and 300 property owners affected by the new water system that will service the Upper Fintry, Shalal Rd and Valley of the Sun subdivisions. Preparations and news releases were undertaken in September for the November local government election. Community and stakeholder contacts were made during the quarter providing updates on construction plans at Okanagan Centre Safe Harbour Regional Park and regarding the ongoing Westside Landfill Closure process. Draft of the Social Media Policy has been distributed to Managers for consideration and review. Determination of the best method of managing social media content with a view to roll out during 2012 is underway. With assistance from District of West Kelowna and City of Kelowna Communications staff, seven news releases were utilized by the Regional Emergency Program during the course of the Bear Creek wildfire in Sept. Two news releases were issued instituting and lifting a campfire ban and one news release provided information regarding Disaster Financial Assistance program funding for property owners sustaining damage from the extraordinary August 11th rainstorm. Excellent media coverage was provided for the Regional Parks numerous events and programs.

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.mp3 file icon - click here for help with audio November 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 ( MB)

Click this Windows Media Audio icon for help with audio files November 10, 2011 audio of RDCO Governance and Services Committee meeting only about Item 10.1 Quarterly Program Measures Report - .wma ( MB)

.pdf icon November 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

 

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.mp3 file icon - click here for help with audio November 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 ( MB)

Click this Windows Media Audio icon for help with audio files November 10, 2011 audio of RDCO Governance and Services Committee meeting only about Item 10.1 Quarterly Program Measures Report - .wma ( MB)

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.pdf icon October 13, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Ticket Bylaw Fine Changes

The Regional Board has approved amendments affecting the fees and fines structure in the Regional District Ticket Information Utilization Bylaw. The changes are the result of a review of the fines and fees structure of the Regional District and other local governments throughout the Central Okanagan and around the Province. Among the changes: fines for all infractions of the Sign Bylaw rise $50 to $100; fines under the Smoke Control Bylaw are elevated from $100 to $150 and fines under both the Animal and Noise Control bylaws are structured to include increasing penalties for a second and subsequent
infractions. As well, new ticketing offences have been added for relevant sections of the RDCO Building, Zoning, Subdivision and Development Servicing bylaws as well as for the Ellison and Rural Westside Official Community Plan bylaws and the Joe Rich Rural Land Use Bylaw.

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Board meeting - .mp3 (144 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Item 6.1 Amendment to Ticket Information Utilization Bylaw about fines in RDCO Parks - .wma (2.49 MB)

.pdf icon October 13, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 Amendments to Ticket Information Utilization Bylaw.pdf

*Note* Below is only a snippet, please click link above for entire contents.

Agenda No: 6.1
Mtg Date: October 13, 2011

DEVELOPMENT SERVICES DEPARTMENT REPORT For the Regional Board October 13, 2011

TO: Chair & Members of the Regional Board
FROM: Rhoda Mueller, Chief Bylaw Enforcement Officer
DATE: October 5, 2011
SUBJECT: Amendments to Ticket Information Utilization Bylaw No. 435, 1990

RECOMMENDATION:
THAT Regional District of Central Okanagan Ticket Information Utilization Amendment Bylaw No. 1299 be given three readings and adopted.

BACKGROUND:
A review of housekeeping issues of the Regional District of Central Okanagan (RDCO) Ticket Information Utilization Bylaw No. 435 is one of the initiatives of the Inspections Section of Development Services.

Staff compared the current RDCO ticket fine amounts with those of the City of Kelowna, Penticton, Vernon and the Capital Regional District. The following changes are being recommended:

- Fees for the Sign Bylaw were elevated from $50 to $100 for all fines.
- Fees for the Smoke Control Bylaw were elevated from $100 to $150 for each fine.
- The Animal and Noise Control bylaw ticket fees are now structured to include an increase in fines for the second and subsequent offences.
- Four ticket fines of the two Parks bylaws that deal with dogs were elevated to $100 to match the fees of the Dog Control bylaw.
- The ticket fine for graffiti, under the Unsightly Premises bylaw was increased from $100 to $250 because the elevated fees of other Municipalities stood out at $250 and $1000.
- New ticket offences were added for sections of the Building, Zoning, Joe Rich Rural Land Use, Subdivision and Development Servicing, Ellison Official Community Plan and Rural Westside Official Community Plan bylaws. And, new ticket offence schedules No. 23 to 28 have been added for bylaws were there are currently none.

These changes will ensure that ticket bylaws match regulatory bylaws. Having ticket fines for bylaw sections that prohibit or regulate, will assist enforcement because instead of having to file a Long Form Information and Summons in Provincial Court, a ticket can be served and the choice to dispute is up to the person charged.

Respectfully submitted,

Rhoda Mueller, Chief Bylaw Enforcement Officer

Dan Plamondon, Director of Development Services

RDCO Parks Fines - Schedule 21 Bylaw 1299, 2011
click for a larger copy

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Board meeting - .mp3 (144 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Item 6.1 Amendment to Ticket Information Utilization Bylaw about fines in RDCO Parks - .wma (2.49 MB)

.pdf icon October 13, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

6. DEVELOPMENT SERVICES

Bylaw Enforcement
6.1 Regional District of Central Okanagan Ticket Information Utilization Amendment Bylaw No. 1299, 2011, 1st, 2nd and 3rd readings and Adoption (All Directors-Unweighted Vote)

Staff report dated October 5, 2011 provided background for amendments to the RDCO Ticket Information Utilization Bylaw. The question was raised why weeds ticketing could not fall under the ticket adjudication program. Staff noted that with limited resources there would be additional expenses to run the program at the Regional District, that there are not many weed tickets written and when they are they are complex situations.

BAKER/EDGSON
THAT the Regional District of Central Okanagan Ticket Information Utilization Amendment Bylaw No. 1299, 2011 be given first, second and third readings and adopted this 13th day of October 2011.

CARRIED

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Board meeting - .mp3 (144 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Item 6.1 Amendment to Ticket Information Utilization Bylaw about fines in RDCO Parks - .wma (2.49 MB)

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.pdf icon August 22, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

There was nothing mentioned in the Highlights or Agenda about Parks Post Cards.

12. OTHER BUSINESS

12.1 Director Items

c) Regional Parks Postcards
Staff were asked to provide an explanation of what the regional parks postcards are all about.

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.mp3 file icon - click here for help with audio August 22, 2011 audio of entire RDCO Board meeting - .mp3 (307 MB)

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.pdf icon July 14, 2011 Regional District of Central Okanagan Special Board Meeting Agenda

.pdf icon Nothing was mentioned in the Agenda about Fintry Park Fair, because it was a Director Item

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.mp3 file icon - click here for help with audio July 14, 2011 audio of entire RDCO Board meeting - .mp3 (13.0 MB)

Click this Windows Media Audio icon for help with audio files July 14, 2011 audio of RDCO Board meeting only about Fintry Provincial Park Fair - .wma (299 KB)

.pdf icon July 14, 2011 Regional District of Central Okanagan Special Board Meeting Minutes

Minutes are not usually posted to RDCO's website until after the following meeting which would be July 25th, 2011.  If the minutes are not posted here yet, you can check RDCO's website to see if they are published there yet.

.mp3 file icon - click here for help with audio July 14, 2011 audio of entire RDCO Board meeting - .mp3 (13.0 MB)

Click this Windows Media Audio icon for help with audio files July 14, 2011 audio of RDCO Board meeting only about Fintry Provincial Park Fair - .wma (299 KB)

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.pdf icon June 27, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Fintry Provincial Park's 100th Anniversary (founding of Parks Canada)

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.mp3 file icon - click here for help with audio June 27, 2011 audio of entire RDCO Board meeting - .mp3 (208 MB)

Click this Windows Media Audio icon for help with audio files June 27, 2011 audio of RDCO Board meeting only about Fintry Provincial Park 100th Anniversary - .wma (812 KB)

.pdf icon June 27, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Nothing was mentioned in the Agenda about Fintry Provincial Park 100th Anniversary (founding of Parks Canada)

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.mp3 file icon - click here for help with audio June 27, 2011 audio of entire RDCO Board meeting - .mp3 (208 MB)

Click this Windows Media Audio icon for help with audio files June 27, 2011 audio of RDCO Board meeting only about Fintry Provincial Park 100th Anniversary - .wma (812 KB)

.pdf icon June 27, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

12. OTHER BUSINESS

12.1 Director Items

g) Friends of Fintry - Edwardian Fair July 16 - 8:30-4:00 p.m.

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.mp3 file icon - click here for help with audio June 27, 2011 audio of entire RDCO Board meeting - .mp3 (208 MB)

Click this Windows Media Audio icon for help with audio files June 27, 2011 audio of RDCO Board meeting only about Fintry Provincial Park 100th Anniversary - .wma (812 KB)

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.pdf icon June 9, 2011 Regional District of Central Okanagan Governance and Services Committee Minutes

7.3 RDCO Parks Service 2011 Major Program Initiatives Update

Staff report dated June 1, 2011 outlined the regional parks capital projects for the Committee's information.

SHEPHERD/EDGSON
THAT the June 1, 2011 report on the Parks Services 2011 Major Program Initiatives be received for information.

CARRIED

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.mp3 file icon - click here for help with audio June 9, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (283 MB)

Click this Windows Media Audio icon for help with audio files June 9, 2011 audio of RDCO Board meeting only about Mission Creek Watershed - .wma (6.65 MB)

Click this Windows Media Audio icon for help with audio files June 9, 2011 audio of RDCO Board meeting only about Friends of Mission Creek Strategic Plan - .wma (7.49 MB)

Click this Windows Media Audio icon for help with audio files June 9, 2011 audio of RDCO Board meeting only about Regional Parks Major Program Initiatives Update - .wma (839 KB)

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.pdf icon March 10, 2011 Regional District of Central Okanagan Governance and Services Committee Agenda

.pdf icon Item 3.1 New Official Community Plans Update.pdf

.pdf icon Item 4.1 Woodhaven Regional Park UBCO Eco Art Project Update.pdf

5. Finance & Administrative Services

5.1 Quarterly Measures Report - Year-to-date December 31, 2010

b) Review - Parks Services [as directed by the Regional Board] (M. Kopp)

.mp3 file icon - click here for help with audio March 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (537 MB or over 3 hours 55 mins)

Windows Media File Icon March 10, 2011 audio of RDCO Governance and Services Committee meeting only about Murray Koop talking about Parks - .wma (6.42 MB)

.pdf icon Item 5.2 Budget Introduction.pdf

.pdf icon Item 5.4.1 b-i NewStaffing-Admin.pdf

.pdf icon Item 5.4.1bii New Staffing -RegParks.pdf

.pdf icon Item 5.4.1c Engineering FTE Increase.pdf

.pdf icon Item 5.4.3 Regional Grant-in-Aid Allocation.pdf

.pdf icon Item 5.4.4 a - Budget Summary.pdf

.pdf icon Item 5.4.4 b - Tax Requisitions and Rates.pdf

.pdf icon Item 5.4.4 ciii-ProgramBudget-Planning.pdf

.pdf icon Item 5.4.4 cii-ProgramBudget-SWM.pdf

.pdf icon Item 5.4.4 ci-ProgramBudget - Engineering.pdf

.pdf icon Item 5.4.4 c-iv-ProgramBudget-Fire Protection.pdf

.pdf icon Item 5.4.4 c-ix-ProgramBudget-EDC.pdf

.pdf icon Item 5.4.4 c-viii-ProgramBudget-PolicingServices.pdf

.pdf icon Item 5.4.4 c-vii-ProgramBudget-Administration.pdf

.pdf icon Item 5.4.4 c-vi-ProgramBudget-Finance.pdf

.pdf icon Item 5.4.4 c-v-ProgramBudget-Inspection.pdf

.pdf icon Item 5.4.4 c-v-ProgramBudget-Parks.pdf

.mp3 file icon - click here for help with audio March 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (537 MB or over 3 hours 55 mins)

Windows Media File Icon March 10, 2011 audio of RDCO Governance and Services Committee meeting only about Westside Parks - .wma (894 KB)

Westside Park (Killiney Beach Park) $55,000 deferred.

Windows Media File Icon March 10, 2011 audio of RDCO Governance and Services Committee meeting more about Parks - .wma (2.35 KB)

.pdf icon Item 5.4.4 c-x-ProgramBudget-RegionalBoard.pdf

.pdf icon March 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes are usually not available until after the following meeting when they are adopted.  If the minutes are not posted here yet, you can check the Regional Districts website.

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.pdf icon February 10, 2011 Highlights of the Regional District of Central Okanagan Regional Board Meeting

There was nothing mentioned in the Highlights about the Governance and Services Committee Meeting

7. COMMITTEE RECOMMENDATIONS

7.1 Rise and Report - Governance & Services Committee meeting of February 10, 2011

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.mp3 file icon - click here for help with audio February 10, 2011 audio of entire RDCO Board meeting .mp3 (15 MB)

Click this Windows Media Audio icon for help with audio files February 10, 2011 audio of RDCO Board meeting only about the budget - .wma (3.04 MB)

.pdf icon February 10, 2011 Regional District of Central Okanagan Regional Board Meeting Agenda

7. COMMITTEE RECOMMENDATIONS

7.1 Rise and Report - Governance & Services Committee meeting of February 10, 2011

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.mp3 file icon - click here for help with audio February 10, 2011 audio of entire RDCO Board meeting .mp3 (15 MB)

Click this Windows Media Audio icon for help with audio files February 10, 2011 audio of RDCO Board meeting only about the budget - .wma (3.04 MB)

.pdf icon February 10, 2011 Regional District of Central Okanagan Special Board Meeting Minutes

Board Minutes

c) The Board rose and reported further on the following resolutions from the February 10, 2011 Governance and Services Committee. By consensus it was agreed to adopt one resolution.
SHEPHERD/HODGE

Regional Parks

THAT staff be directed to update the Governance and Services Committee on regional parks issues on a quarterly basis.

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.pdf icon December 13, 2010 Regional District of Central Okanagan Highlights of the Regular Board Meeting

Nothing mentioned in the highlights of the Board meeting about Lake Okanagan Park dedication

.pdf icon December 13, 2010 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 11.1 Park Dedication Proposal - Westside Road.pdf

Agenda No.  11.1-
Meeting Date: Dec.13th,2010
TO: Regional Board
FROM: Sandy Mah, Parks Planner
DATE: December 1,2010
SUBJECT: Subdivision Application #10/5531 - Park Dedication Proposal

Regional Board Report

RECOMMENDATION
THAT the Regional Board approve park dedication requirements in conjunction with subdivision application #10/5531 of Lot A, Plan KAP89299, D.L. 3547, ODYD - Westside Road, be satisfied through a cash in lieu payment;

AND FURTHER THAT if registration of the proposed subdivision is completed within one (1) year of Regional Board approval of the subdivision application park dedication requirement, cash in lieu payment of $50,466 is required;

AND FURTHER THAT if the subdivision registration is completed beyond the above timeframe, a re-evaluation of the park dedication requirements will be required for review by the Regional Board.

This is for your information and consideration.
BACKGROUND:
The applicant, Lake Okanagan Resort (2001) Ltd., has submitted a subdivision application #10/5531 for Lot A, Plan KAP89299, D.L. 3547, ODYD, proposing a four (4) lot subdivision in the C7(f) Commercial Tourism zone on 9.62 ha. The subject property, known as Lake Okanagan Resort, is regulated under the Land Use Contract No. 225 and Land Use Contract Amendment (LUCA) No. 95-44, 1997.

POLICY:
Section 941 of the Local Government Act, which governs park dedication requirements, will apply to this subdivision application. The applicant is required to identify 5% of the total development as parkland or equivalent cash in lieu of parkland.

ANALYSIS:
Parks Services staff has undertaken a review of the Land Use Contract, LUCA No. 95-44, subdivision application area, proposed commercial tourism amenities for Lake Okanagan Resort and existing parks in the vicinity along Westside Road.

Parks Services staff advises the best option to satisfy the 5% park dedication requirement is to take cash in lieu equivalent for 0.481 ha. of parkland.

The 5% cash in lieu equivalent is calculated as follows:

Subdivision Application Area 9.62 ha.
5% Park Dedication Requirement 0.481 ha.
   
2011 Property Value Summary $5,046,629.00
Value per Hectare $ 524,597.60/ha.
Value per Hectare (with servicing cost considerations) $ 104,919.52/ha.
   
5% Cash in Lieu Calculation $ 50,466.00


The negotiated per-hectare value of $1 04,919.52/ha. is based upon the 2011 BC Assessment Authority's property value summary. The 2011 property value is considered to be reflective of the current comparable market values in the area.

CONCLUSION:
Parks Services staff recommends the RDCO Board consider approving the $50,466.00 cash in lieu option for subdivision application #10/5531 of Lot A, Plan KAP89299, D.L. 3547, ODYDWestside Road, in conjunction with the future registration of the subdivision plan with Land Titles.

Respectfully submitted,
Sandy Mah
Parks Planner

Approved for inclusion
Murray Kopp
Director - Parks Services

Attachments:
1) Map of subject property
2) Proposed plan of subdivision
3) Applicant's letter of undertaking

.pdf icon December 13, 2010 Regional District of Central Okanagan Regular Board Meeting Minutes

Director Shepherd declared a conflict of interest in that she owns property at Lake Okanagan Resort and excused herself from the meeting at 7:45 p.m.

11. PARKS SERVICES

11.1 Park Dedication Proposal - Subdivision Application #10/5531 of Lot A, Plan KAP89299, D.L. 3547, ODYD - Westside Road (Lake Okanagan Resort) (Unweighted Vote - All Directors)

Staff report dated December 1, 2010 outlined the park dedication proposal for the application, Lake Okanagan Resort which is proposing a four lot subdivision in the Commercial Tourism zone.

EDGSON/BAKER
THAT the Regional Board approve park dedication requirements in conjunction with subdivision application #10/5531 of Lot A, Plan KAP89299, D.L. 3547, ODYD Westside Road be satisfied through a cash in lieu payment;

AND THAT if registration of the proposed subdivision is completed within one (1) year of Regional Board approval of the subdivision application park dedication requirement, cash in lieu payment of $50,466 is required;

AND FURTHER THAT if the subdivision registration is completed beyond the above timeframe, a re-evaluation of the park dedication requirements will be required for review by the Regional Board.

CARRIED

Director Shepherd returned at 7:46 p.m.

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.mp3 file icon - click here for help with audio December 13, 2010 audio of entire RDCO Board meeting .mp3 (138 MB)

Windows Media File Icon December 13, 2010 audio of RDCO Board meeting only about Lake Okanagan Resort Rezoning and Park Dedication Proposal - .wma (384 KB)

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.pdf icon November 4, 2010 Regional District of Central Okanagan Governance and Services Committee Agenda

.pdf icon Item 4.1 Quarterly Program Measures Report.pdf

* Note - this is only a snippett, please click link for entire contents

Agenda No: 4.1
Mtg Date: Nov 4/10

TO: RDCO Directors and Department Heads
FROM: Donna Adams, Accounting Analyst
Marilyn Rilkoff, Director of Finance and Administration
DATE: October 28, 2010
SUBJECT: Quarterly Program Measures Report, Year to Date September 30,2010

The following are some of the highlights for the year from the Quarterly Report, but are certainly not all inclusive. We do recommend that the report and each program be reviewed, particularly with respect to "Department Initiative Status Reports", the "Summary of Year to Date Results", and Project Updates for the various programs. There are too many items too be covered in this summary, and everyone's level of interest in the various programs and departments varies.

Executive Summary:


Parks Services:
Initiatives: Updates on various initiatives and projects are on pages 95-100.

121 - Ellison Heritage Community Centre (Page 101): Ellison Parks & Recreation Society President
resigned and the executive has been reconfigured. RDCO is working with the new executive to establish a new operational partnership. Third quarter private rentals have generated $8,970 in revenue. Refinishing the floor in the main hall has been deferred to 2011. The Roof Replacement Assessment is complete and the capital works deferred.

123 -Joe Rich Community Hall (Page 103): HVAC System installation is complete. Project was funded by the Community Works Fund.

142 - Regional Parks (Page 105): Community Adjustment Fund - Job Opportunity Program grant of $250,000 secured for regional park forest fuel modification work. Recruitment and training of ten displaced industry workers has been successful. The first phase of the grant forest fuel modification project in Trepanier Valley is complete. An RFP was issued and the contract awarded for the second phase of work to be completed adjacent to Trepanier Creek Greenway Regional Park. Contract awarded to Ecoscape Environmental Consultants for the Sensitive Ecosystems and Biophysical Inventories of nine Regional Parks. Mission Creek Greenway Phase II Trail construction along Pasedena Road is complete. Mission Creek Greenway Phase II Pinch Point tender documents have been finalized. Burton Marine was awarded the contract for the removal of the existing Bertram Creek Dock and the installation of a pedestrian pier. The new recreational fishing / viewing pier has been installed. A Community Relations Liaison I Park Interpreter has been successfully recruited. Effective September 23, the main trail at Hardy Falls Regional Park was closed to the public due to the presence of bears. Gellatly Nut Farm Heritage Barn roof and Pilot House reroof is complete; playground equipment is installed. EECO Centre roof replacement and solar hot water capital projects are finished. Site inspections are complete for the Kalamoir Waterfront Trail Improvement Project construction warranty review. Initiation of Parks garbage collection and washroom maintenance contract has been deferred until 2011. Douglas Fir Tussock Moth Treatment Program, Mountain Pine Beetle Hazard Tree Removal, and the Regional Park Operational Wildfire Protection Plan Project are complete.

143 - Westside Community Parks (Page 108): RDCO is working in collaboration with Westbank First Nation to implement forest fuel treatment project adjacent to Westshore Community Park. Installation of Trepanier Creek Greenway information sign and kiosk completed with UBCM funding. Bear Creek boat launch decommissioning investigation commenced.

144 - Eastside Community Parks (Page 111): Completed implementation of a "Welcome to Joe Rich" highway sign for UBCM Tourism Grant Phase 1. Final reporting for UBCM Tourism Grant Phase 2 for the acquisition and development plans for Hydraulic and Black Mountain are complete.

Board:
001S - Board Sub-Program Corporate Communications (Page 161): The Communications Coordinator provided support to the Emergency Operations Centre Public Information Office for three weeks relating to activations under the Regional Emergency Program for the Seclusion Bay Wildfire, Sailview Bay-Bear Creek Wildfire and the Mill Creek Chemical Spill. Excellent media coverage and advertising of the July opening of the new Westside Residential Waste Disposal and Recycling Centre saw few problems or complaints from the public with the move to a four day a week operation for solid waste disposal. Advertising continued during September to ensure awareness in the community of the four day a week waste disposal centre change. Communications support and assistance was utilized to advise the public of a Boil Water Advisory for customers of the Killiney Beach Water system.

If you have any questions, feedback or comments, drop by, call Marilyn at 250-469-6219,
or e-mail marilyn.rilkoff "at" cord.bc.ca

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.pdf icon Item 4.2 2011-2015 Financial Plan.pdf

* Note - this is only a snippett, please click link for entire contents

Agenda No: 4.2
Mtg Date: Nov 4/10

FINANCIAL SERVICES - GOVERNANCE & SERVICES REPORT

TO: Governance & Services Committee, Department Managers and Coordinators
FROM: Marilyn Rilkoff, Director of Finance and Administration
DATE: November 4,2010
SUBJECT: 2011 - 2015 Financial Plan Request Items for Discussion

Senior staff have met and raised the following list of items for discussion and consideration for the 2011- 2015 Financial Plan.

General Impacts to consider:

Green Vehicles: If we wish to set a policy of purchasing "green or hybrid" vehicles where ever practical, the estimated capital cost for each vehicle is $5k more than a "regular" vehicle.

Regional Parks:
General Revenue Fund Budget (Revenue / Expenses)
• Regional Parks Sensitive Ecosystems and Biophysical Inventories:
Conservation of Species At Risk and Associated Habitat - carryover $50,000 (matching funds for a Habitat Stewardship Program grant application completed in October 2010 General Capital Fund Budget (Revenue / Expenses)
Development Projects: In 2010 the budget was $491,866. In 2011, $142,995 of that budget surplus is estimated to be carried forward for projects budgeted in 2010. New projects for 2011 are budgeted at $340,000. The total for Development Projects is $482,995, broken down as follows:
• Gellatly Nut Farm Regional Park - Orchard Plan & Arboriculture Treatment Project ($15,000 - 2010 Carryover)
• Mission Creek Regional Park - Playground Upgrade ($50,000 - 2010 Carryover)
• Gellatly Nut Farm Regional Park - Gellatly House Restoration ($37,320 2010 Carryover).
• Bertram Creek Regional Park - Pavilion Wood Stain Treatment / Boaters Beach Moorage Buoys / Foreshore Restoration ($40,675 - 2010 Carryover).
• Okanagan Center Regional Park - South Pier Reconstruction and North Pier Demolition / Site Restoration ($125,000)
• Trepanier Creek Greenway Regional Park - Trail Reconstruction ($20,000)
• Lebanon Creek Greenway and Trepanier Creek Greenway Regional Park - Trail Park Public Way Finding Project ($10,000)
• Lebanon Creek Greenway Regional Park - Parking Lot and Trail Construction Project ($30,000)
• Gellatly Nut Farm Regional Park - Gellatly House Restoration ($50,000)
• Mission Creek Regional Park - Playground Reconstruction Project ($105,000)

Capital:
o Regional Park Land Acquisition Project carryover from 2010 $13,020,000 less amounts spent in 2010.
o Carryover chipper purchase from 2010 $35,000

Westside Parks:
General Capital Development: $55k (was $40k in last year's plan. Projects have changed).
• Killiney Beach Community Park - Safe Harbour Demolition / Swim Area Markers ($20,000)
• Westshore Community Park - Comfort Station Installation ($10,000)
• Fintry Community Park - Boat Launch Upgrades ($10,000)
• Bear Creek Boat Launch - Pier & Wharf Salvage, Boat Launch Demolition & Site Restoration ($15,000)

To Estimate Impact on Regional Tax Services:
Because there are so many service areas and combinations of services, there is no one mill rate for an area. The entire draft budget and impacts will be calculated between now and February.

To get an idea of the impact of an item for regional services only (where all members participate), the following increases in requisitions for a service would produce the following impacts based on 2010 assessments (Note: if the items are funded through reserves, there is no impact to the requisition unless the amount transferred to reserves increases in the operating budget):
  $100,000 increase: .0029/ $1000 of assessment or $1.26 on a $450,000 home.
  $500,000 increase: .0143/ $1000 of assessment or $6.44 on a $450,000 home.
  $1,000,000 increase: .0286/$1000 of assessment or $12.87 on $450,000 home.

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Fire Fuel Reduction and Trail Building Crews at work

Ten experienced workers are on the job making several Regional Parks safer by reducing the wildfire threat.

The employees have been hired by the Regional District of Central Okanagan thanks to a $249,590 grant under the Canada/BC Job Opportunities Program. Regional District Chair Robert Hobson says, “This money is instrumental in allowing the Regional District to provide four months of meaningful employment while helping us move forward in acting on reducing identified fire hazards in the Regional Parks Operational Wildfire Protection Plan.”

Regional District Communications Coordinator Bruce Smith says, “These skilled workers will be conducting fuel management work and trail building projects in several Regional Parks through December. The goal is to reduce the risk of wildfires in parks that interface with neighbourhoods such as Glen Canyon Regional Park, Mission Creek Regional Park and Scenic Canyon Regional Park.”

Parks Services Director Murray Kopp adds, “The workers are split into two crews of five and are thinning, pruning and removing hazard trees and other potential fire fuels in key areas of these Regional Parks. These areas were identified as having a high priority in the Regional Parks Operational Wildfire Protection Plan.”

Where possible in easily accessible areas, fuel materials will be chipped and removed from the site. In less accessible areas when conditions permit and in accordance with local bylaws, materials will be burned.

Regional Park visitors are asked to be aware of possible trail closures while the crews are at work. Signs will be posted when an area is closed and for their safety park users are requested to stay out of any closed areas.

(October 15, 2010)

Source - RDCO's What's New

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October 14, 2010 Highlights of the Regional District of Central Okanagan Special Board Meeting

Parks Biophysical Inventory Contract Award

The Regional Board has authorized a consulting services contract for the completion of a biophysical inventory of nine Regional Parks. Ecoscape Environmental Consultants Limited bid of $51,351 including HST was the highest evaluated and lowest bid of four qualified responses to a request for proposals to conduct the work. The biophysical inventories will provide important information in order to update and in some cases create new management plans for Stephens Coyote Ridge, Mill Creek, Shannon Lake, Coldham, Woodhaven Nature Conservancy, Scenic Canyon, Hardy Falls, Traders Cove and Raymer Bay Regional Parks.

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.mp3 file icon - click here for help with audio October 14, 2010 audio of entire RDCO Board meeting .mp3 (58.5 MB)

Windows Media File Icon - click for help with audio October 14, 2010 RDCO Board meeting audio clip only about parks biophysical inventory .wma (965 KB)

October 14, 2010 Regional District of Central Okanagan Special Board Meeting Agenda

Item 6.1 Regional Parks Biophysical Inventory Consulting.pdf

* This is only a snippett, please click link above for entire contents * (4 pages)

ANALYSIS:
In August of 2010, Regional District staff issued a Request for Proposal (RFP) to receive proposals from qualified consultants in performing biophysical inventories at Stephens Coyote, Mill Creek, Shannon Lake, Coldham, Woodhaven, and Scenic Canyon Regional Parks. In total upon closing of the RFP, four proposals were received.

Each proposal was evaluated based on its technical criteria and associated fees as per the Regional Parks Services department standard evaluation format for RFP's. All proponents were technically qualified and the final outcome was determined by the fees proposed by each proponent. The following fee values were received:

Ecoscape Environmental Consultants Ltd. $34,551.00
Ecora Resource Group Ltd. $55,866.72
BA Blackwell and Associates $55,882.00
Golder and Associates Ltd. $63,118.00

As a result of the technical and fee evaluation, Ecoscape Environmental Consultants Ltd. was identified as having the best overall value to the Regional District for completion of the biophysical inventories. In addition and due to available funds in the 2010 budget as a result of this competitive process, the Regional District has requested from Ecoscape Environmental Consultants Ltd. a quote to perform additional biophysical inventories at Hardy Falls, Traders Cove, and Raymer Bay Regional Parks for a grand total of $51,351.00 (inclusive of HST). This request is consistent with standard practice as identified in the RFP, where the Regional District has the rights and option to negotiate with the selected proponent to increase, decrease, or change the scope of work.

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.mp3 file icon - click here for help with audio October 14, 2010 audio of entire RDCO Board meeting .mp3 (58.5 MB)

Windows Media File Icon - click for help with audio October 14, 2010 RDCO Board meeting audio clip only about parks biophysical inventory .wma (965 KB)

October 14, 2010 Regional District of Central Okanagan Special Board Meeting Minutes

6. REGIONAL PARK SERVICES

6.1 Regional Parks Biophysical Inventory Consulting - Award of Contract
(Weighted Vote - All Directors)

Staff report dated October 4, 2010 provided the background information on the Request for Proposal for qualified consultants in performing the biophysical inventories at the following regional parks: Stephens Coyote, Mill Creek, Shannon Lake, Coldham, Woodhaven, and Scenic Canyon. Four proposals were received. All proponents were technically qualified and the final outcome was determined by the fee proposed.

BAKER/EDGSON
THAT the Regional Board authorize the award of the consulting services contract for the completion of biophysical inventories at nine regional parks to Ecoscape Environmental Consultants Ltd. for the project value of $51,351.00 (inclusive of HST).

CARRIED

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.mp3 file icon - click here for help with audio October 14, 2010 audio of entire RDCO Board meeting .mp3 (58.5 MB)

Windows Media File Icon - click for help with audio October 14, 2010 RDCO Board meeting audio clip only about parks biophysical inventory .wma (965 KB)

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August 12, 2010 Regional District of Central Okanagan Governance & Services Committee Agenda

Item 5.1 Quarterly Program Measures Report.pdf

Agenda No: 5.1
Mtg Date: August 12, 2010
TO: RDCO Directors and Department Heads
FROM: Donna Adams, Accounting Analyst; Marilyn Rilkoff, Manager of Finance and Administration
DATE: July 30,2010
SUBJECT: Quarterly Program Measures Report, Year to Date June 30, 2010

*This is only a snippet of the 8 pages*

The following are some of the highlights for the year from the Quarterly Report, but are certainly not all inclusive. We do recommend that the report and each program be reviewed, particularly with respect to "Department Initiative Status Reports", the "Summary of Year to Date Results", and Project Updates for the various programs. There are too many items too be covered in this summary, and everyone's level of interest in the various programs and departments varies.

Executive Summary:

142 - Regional Parks (Page 105): Walk BC BCPRA Grant for $4,000 resulted in the successful Tracks Walking Club program in Mission Creek Regional Park. In March, UBCM contributed $379,425 for Regional Parks Operational Fuel Management Treatments 2009. NRCAN grant of $7,500 awarded for the final Operational Wildfire Protection Plan that has been received by the Regional Board. The Region Wide Community Wildfire Prevention Plan is also finalized and approved by the Regional Board. Community Adjustment Fund ~ Job Opportunity Program grant of $250,000 secured for regional park forest fuel modification work. Habitat Conservation Trust Fund application for support funding to complete sensitive ecosystem inventory of regional parks not awarded. Project is to commence with funding from RDCO. Mission Creek Greenway Scenic Canyon Trail ~ restoration received $42,500 under the Recreational Infrastructure Canada Program to upgrade a portion of the trail by widening, resurfacing and installing wooden stairs to reduce erosion and improve bank stabilization along a steep portion of the trail. Mission Creek Greenway Phase II Pinch Point detailed design and environmental assessment are near completion. Tender documents for the proposed tunnel are being prepared. Mission Creek Greenway Phase II Security Residence Occupancy Permit has been issued. Closure of the Mission Creek Greenway is scheduled for June 1 to approximately October 1 to accommodate the replacement of the Gordon Drive bridge. During May & June, unbudgeted staff resources were allocated to the pesticide applications for the Douglas Fir Tussock Moth organic pesticide treatment project in Trepanier Valley, Coyote Ridge and Upper Ellison areas. Hazard tree removals were completed in six Regional Parks including Mission Creek, Kalamoir, Coldham, Kopje, Glen Canyon, and Gellatly Heritage due to the Mountain Pine Beetle. NRCAN funding granted in the amount of $97,000. Titles to the Gellatly Nut Farm and Gellatly Heritage Regional Parks will remain vested in the name of RDCO. Official opening of the new playground structure at Gellatly Nut Farm Regional Park occurred June 20,2010. A temporary repair has been completed to enable recreational boaters to utilize the popular launch at the Okanagan Centre Safe Harbour prior to the launch structure replacement. Western Screech Owl Stewardship Agreement has been signed by the Ministry of Environment to protect the endangered Western Screech Owl and its habitat within several Regional Parks. The EECO Centre had over 12,500 visitors. The "Hunters in the Sky: Raptors of the Okanagan" exhibit received many comments and many groups toured through the "In the Line of Fire" exhibit. The preschool story time was well attended and the school education program "Owls in the Classroom" was very successful. Spring Break camps included programs on botany and raptors, with maximum enrolment. Success was also met with the "Go Fish", "Tracks Walking" and "Take a Hike" Programs. The website had 3,030 views of the Regional Parks Guide. Fleet changes included the sale of the 1995 John Deere Gator to Dog Control and the purchase of a 2006 Mazda pickup from Dog Control. Three vehicles are scheduled for sale at auction in addition to a trailer and a beach cleaner / sand sifter.

143 - Westside Community Parks (Page 109): UBCM is providing a $2,000 grant for an educational and information kiosk at the trailhead for the Trepanier Greenway. The Regional Board supports a proposed Wildfire Protection Fuel Modification Project by the Okanagan Indian Band as the area surrounding the Westshore subdivision, including the new Westshore Estates Community Park, is considered a high priority for treatment in order to reduce potential fire threats. Meetings completed with North Westside Community Association regarding proposed recreational pier project at Killiney Beach. Preferred solution is to target swim area markers instead of pier project. Operational maintenance contract implemented for Central Okanagan West Community Parks located north and inclusive of Fintry Parks. The Statutory Right-of-Way survey for Jack Creek Linear Trail has been completed.

144 - Eastside Community Parks (Page 112): UBCM Tourism Grant funding of $4,500 targeted for implementation of a "Welcome to Joe Rich" highway sign. Aerial pesticide applications for the Tussock Moth Spray Program were completed over the upper Ellison Area. In collaboration with Ministry of Forests and Range staff, COE community parks are being monitored but not treated for Douglas Fir Tussock Moth or Spruce Budworm due to limited outbreak conditions with direct effect on RDCO parks.

Board:

001S - Board Sub-Program Corporate Communications (Page 162): A successful major Public Communication program was undertaken as RDCO received the Pesticide Use Permit from Ministry of Environment and took over Tussock Moth Spray Program in Trepanier, upper Ellison and Stephen's Coyote Ridge and adjacent private lands as identified by Ministry of Forests and Range. The program involved media, advertising, signage, email, website and special phone information line updates. Extensive advertising and news releases conducted for Dog License and Business License renewals including point of purchase
poster development. Major public information process conducted regarding closure of the Westside Landfill and services offered via the new Residential Waste Disposal and Recycling Centre at the Asquith Road location. Completed design, printing and distribution of 2010 Regional Parks Guide including website version. Works to be done on Regional Parks e-newsletter in co-operation with EDC. Communications were planned with Environmental Services and RDCO contractor Neptune Technology Group regarding the installation of water meters to Killiney Beach and Westshore Water systems customers. Pending approvals for funding, Communications will be involved with public meeting and information process for Central Okanagan
Aggregate Task Force through website information, advertising, news releases and meetings.

.pdf icon August 12, 2010 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Finance and Administrative Services

5.1 Quarterly Program Measures Report - Year-to-date, June 30, 2010 Executive Summary

Staff presented the Quarterly Program Measures report, year-to-date June 30, 2010 Executive Summary which highlighted key areas in the Regional District services.

Questions:
• Dog Control- is that being enforced? Yes, except for the one section in the City of Kelowna.
• What is the T-Card system? An accounting form provided to the Ministry of Forests for tracking equipment and services used by the Regional District.
• Joe Rich Volunteer Fire Department - Medical First Response. Are we being compensated for accidents where the boundaries are in question? We are negotiating a mutual aid agreement with Big White. No costs are being reimbursed at this time. RDCO subsidizes this service. Staff have unsuccessfully tried to recover costs from the trucking companies, ICBC and the province.
• What role does the Province play? They provide ambulance services.
• Is the RDCO covered by insurance for calls outside of our jurisdiction?
Believe that we are, but will confirm.
The Chair noted that this is a provincial problem.

#GS50/10 SHEPHERD/EDGSON
THAT the Quarterly Program Measures Report - year-to-date June 30, 2010 Executive Summary be received;

AND FURTHER THAT Staff bring back a report on the status of the Mutual Aid Agreements with the Kootney Boundary Regional District for Big White;

AND FURTHER THAT Staff confirm the insurance coverage for Medical First Response call outs outside of the RDCO jurisdiction.

CARRIED

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June 10, 2010 Regional District of Central Okanagan Regular Board Meeting Minutes

There being no further business the meeting was adjourned In Camera at 11:10 a.m. Rise and report at 12:27 p.m.

The Regional Board rose from In Camera to report on the following:

b) June 10, 2010 In Camera meeting: Westbank First Nation/RDCO Memorandum of Understanding - Proposed Hydraulic McCulloch) Lake, Trepanier Creek and Black Knight Mountain Regional Parks.

The Board approved completion of the Memorandum of Understanding with Westbank First Nation for the future acquisition and management of Hydraulic (McCulloch) Lake, Trepanier Creek and Black Knight Mountain Regional Parks.

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Crown Land Acquisition and Management Plans

The Regional District is plans to acquire, develop and manage Crown Lands in several areas of the Central Okanagan for future additions to the Regional Park system. Each plan involves public and stakeholder input along with First Nations consultation and will be presented to the Regional Board for consideration.

Black Knight Mountain - The Regional Board has approved preparation of an application to the Integrated Land Management Branch (ILMB) to acquire one, 64-hectare parcel of Crown land for eventual creation of a new Black Knight Mountain Regional Park. This application will be submitted after first coordinating an agreement with the Westbank First Nation. The ILMB application would be supported by the Crown land Acquisition and Management Plan adopted by the Board (Link to Board Report) and any acquisition of Crown land is subject to approval of the 2010-2014 Financial Plan. The Acquisition and Management Plan was created for the Regional District following a public and stakeholder consultation process in order to protect ecologically significant (dry forest and grassland) ecosystems on the identified Crown land in the area of Black Knight Mountain for the possible Regional Park. Map of Areas of Interest

Hydraulic/McCulloch Lake - The Regional Board has approved preparation of an application to the Integrated Land Management Branch (ILMB) to acquire Crown land parcels of approximately 471-hectares for eventual creation of a new Hydraulic Lake Regional Park. This application will be submitted after first coordinating an agreement with the Westbank First Nation. The ILMB application would be supported by the Crown land Acquisition and Management Plan adopted by the Board (Link to Board Report) and any acquisition of Crown land is subject to approval of the 2010-2014 Financial Plan. A consulting team developed the Plan to protect ecologically significant ecosystems on two Crown Land parcels in the area of Hydraulic/McCulloch Lake as a possible Regional Park. Map of Areas of Interest

Trepanier Creek - The Regional Board approved preparation of an application to the Integrated Land Management Branch (ILMB) to acquire approximately 6.5-hectares of Crown land that would be added to the Trepanier Greenway Regional Park in order to complete the recreational corridor link with the existing linear trail in the District of Peachland. The ILMB application would be supported by the Crown land Acquisition and Management Plan adopted by the Board (Link to Board Report) and any acquisition of Crown land is subject to approval of the 2010-2014 Financial Plan. The Acquisition and Management Plan was created for the Regional District following a public and stakeholder consultation process in order to protect ecologically significant ecosystems on Crown land parcels along Trepanier Creek. Map of Area of Interest

Spion Kop - The Regional Board approved preparation of an application to the Integrated Land Management Branch (ILMB) for tenure acquisition of approximately 311-hectares of Crown land for the creation of Spion Kop Regional Park. This application will be submitted after coordinating an agreement with the Okanagan Indian Band. The ILMB application would be supported by the Crown land Acquisition and Management Plan adopted by the Board (Link to Board Report) and any acquisition of Crown land is subject to approval of the 2010-2014 Financial Plan. The Acquisition and Management Plan was created for the Regional District following a public and stakeholder consultation process in order to protect ecologically significant parcels of Crown land in this area of Lake Country between Okanagan and Wood Lakes. Map of Area of Interest

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Urban Forest Health Strategy

At its meeting in March 2007, the Regional Board received an Urban Forest Health Strategy report prepared by B. A. Blackwell and Associates. The document identifies potential threats to the forested areas of the Regional Park system and recommends actions to reduce the impact, deal with the removal of wood waste materials and try to improve the overall health of the urban forest. Link to Urban Forest Health Strategy (5 MB, 181 pages)

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Regional Parks Wildfire Protection Plan

In April 2010, the Regional Board received an Operational Wildfire Protection Plan (OWPP) for the Regional Park system. Blackwell and Associates prepared this plan specifically identifying wildfire risks for each park, setting priorities for those adjacent to urban interface areas and recommending options for managing fire fuel treatments on approximately 768 hectares of land within the Regional Parks. The estimated cost of conducting all fire treatments in the park system is $8 million. As potential funds from other government sources and local governments in the regional district could possibly reach $3.3 million a year for all Central Okanagan Community Wildfire Protection programs, the Board has been asked to consider providing approximately 20% of that toward fuel management and mitigation in Regional Parks. Regional District staff will implement OWPP recommendations in conjunction with the development and approvals in future Parks Services budgets.

Regional Parks Operational Wildfire Protection Plan (93 pages, 2.5 MB)

Maps (49 pages, 10 MB)

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Booze ban in parks a success: wardens
By: ctvbc.ca - May 22, 2010

Wardens at Alberta's Banff National Park say the camp is nearly at capacity this Victoria Day long weekend despite a recently imposed liquor ban, and they haven't had a single noise complaint.

The weekend marks the first time Parks Canada has prohibited alcohol in the park, and coordinator Heidi Perren says it a great success so far.

"We've had a great turnout here considering it's a little bit chilly," Perren said.

"It's not too bad if you dress for it, and our full hook-up section on the RV side is totally full."

Booze was also banned at two national parks in British Columbia: Yoho and Kootenay. Perren says the ban will continue throughout the summer, but only on long weekends.

Doug Selders is camping with his four children this weekend, and welcomes the ban.

"My camping mates don't really drink much, so it's all right," he joked. "It keeps it quiet I guess, and it's good family camping."

Steve Milton, who is camping with his brothers from Sherwood Park, agrees. Milton recalled an experience with out-of-control campers in Jasper National Park who were set up right next to his site.

"We got all the blame for them making the disturbance, it wasn't nice at all." he said.

The rules began on Friday at 7 a.m. and will end on Monday at 12 noon.

With a report from CTV British Columbia's Kari Eyles

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Alliance to protect owl habitat
Kelowna Capital News - By Jason Luciw - May 06, 2010

The endangered Western screech owl has a new alliance working to protect its habitat.

The Central Okanagan Regional District Board voted Thursday morning to enter into a stewardship agreement with B.C. Ministry of Environment to protect owl habitat in a number of riparian areas within local regional parks.

Ministry ecosystem biologist Kirk Safford said regional district staff has been very effective in protecting owl habitat in its parks to date, particularly in Woodhaven Nature Conservatory in the Mission.

However, the stewardship agreement will solidify the regional district’s partnership with the ministry to further protect the owl’s habitat, he said.

“This stewardship agreement formalizes things and we’re looking at steps to proceed in the future, if the regional district does want to look at more restoration work in the future,” said Safford.

Regional district forest health operator Cathy Mackenzie said the stewardship agreement would make efforts to improve owl habitat more efficient and effective.

“It eases the permitting process between us and may also open funding opportunities,” said Mackenzie.

Meanwhile, Safford explained why so much attention is paid to screech owl habitat in regional parks. “The screech owl is a good indicator of riparian health,” he stated.

Safford also noted that it’s important his ministry works with the regional district to protect Western screech habitat in the Central Okanagan because many of its parks happen to cover the riparian areas where the owls like to nest. The bird typically inhabits mature cottonwood trees. Unfortunately, in the past, mature cottonwoods have posed fall hazards in parks and were removed to protect humans, eliminating owl habitat.

However, that began to change after restoration plans were drafted for Woodhaven a few years ago. Trails were designed to steer people away from dangerous cottonwood trees so they could be preserved for owl habitat.

Woodhaven has since been re-opened with modified trail systems and fencing to keep humans out of owl habitat.

Owl habitat has also since been identified in Hardy Falls Regional Park in Peachland, Mission Creek Greenway in Kelowna and Glen Canyon Regional Park in West Kelowna, where some habitat conservation has also been done to date.

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.pdf icon April 26, 2010 Highlights of the Regional District of Central Okanagan Regional Board Meeting

Regional Parks Ownership

The Regional Board has agreed to maintain ownership of two regional parks located within the District of West Kelowna. Titles to the Gellatly Nut Farm Regional Park and Gellatly Heritage Regional Park will remain vested in the name of the Regional District of Central Okanagan. The District of West Kelowna Council requested the Board consider transferring ownership of the parks to the municipality in light of partial contributions made toward the properties by ratepayers residing within the former Westside Electoral Area and now within the new municipal boundary.

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.pdf icon April 26, 2010 Regional District of Central Okanagan Regional Board Meeting Agenda

.pdf icon Item 6.8 Zoning Amendment Bylaw No. 871-204.pdf

3.7. AMENDING the zoning on District Lot 2921, ODYD as shown on Schedule 'H' from RU1 Rural 1 to P1 Park and Open Space.


click for larger map
Upper Fintry Park

 

3.8. AMENDING the zoning on part of Road Right of Way within District Lot 686, Plans 15329 and 18481, KDYD as shown on Schedule 'I' from RU1 Rural 1 to P1 Park and Open Space.


click for larger map
Fintry Delta Parks

 

3.9. AMENDING the zoning on That Part of District Lot 4325, ODYD, as shown on Schedule 'J' from RU1 Rural 1 to P1 Park and Open Space.


click for larger map
Westshore Estates Park

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JAN 3, 2010 Now this is just rumour so far, but someone just told us that they were down at Killiney Beach the other day and there is a quote, "huge new dock there now".

RDCO's information regarding Killiney Beach Park

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.pdf icon April 8, 2010 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 3.1 RDCO Community Wildfire Protection Plan.pdf

Plans were developed in consultation with the RDCO and the Regional Fire Chiefs. The project was funded by the RDCO and a supplementary grant from the Union of B.C. Municipalities. As part of the background review process, existing CWPPs for adjacent jurisdictions were reviewed. The approach used to develop the RDCO CWPP was consistent with what is required by UBCM and the Ministry of Forests and Range (MOFR). Municipal stakeholders were consulted prior to developing the recommendations and fuel treatment priorities contained within the RDCO plan.

Recommendation 2: The RDCO website contains comprehensive information about fire preparedness and local fire hall information. During the fire season, links to this information should be made more prominent and current fire bans and fire danger ratings should be displayed on, or prominently linked on, the home page.

Recommendation 4: The Regional District should consider forwarding the results of the wildfire risk assessment to the Okanagan Basin Water Board as information on the wildfire risk within key watersheds. The potential for partnerships to implement mutually beneficial fuel treatments should be considered.

Recommendation 5: The Regional District should consider forwarding the results of the wildfire risk assessment to MOTI, BCTC, BC Hydro and Fortis Be. These organisations should be encouraged to manage their right-of-ways in a condition that is a low fuel hazard and, where possible, a potential fuel break.

Recommendation 7: Specifically within the North Westside Fire Protection Area, it is recommended that:
1) a fire boat be purchased;

2) Superior Tanker Shuttle Service Accreditation be considered for non-hydrant serviced residential areas;
3) dry hydrants and water storage be placed in strategic locations along Westside Road;
4) water main sizes and hydrant spacing be improved where they are inadequate in existing water systems;
5) back-up power supplies be installed for water supply systems;
6) expand water storage capacity in areas not adequately serviced by fire boat or existing water systems;

7) obtain back-up pumps for primary pumps on key distribution systems; and,
8) gated communities or properties provide access keys to the fire department.

Each of these items is important and no single item implemented alone is adequate to mitigate the identified risk.

Recommendation 8: Specifically within the Wilsons Landing Protection Area, it is recommended that: 1) the potential for water storage in strategic locations along Westside Road to be supplied periodically by a fire boat stationed in North Westside be investigated;

2) Superior Tanker Shuttle Service Accreditation be considered;
3) a back-up power supply be purchased for the Fire Hall; and,
4) gated communities or properties provide access keys to the fire department.

Each of these items is important and no single item implemented alone is adequate to mitigate the identified risk.

Recommendation 13: The Regional District should investigate strengthening wildfire protection policy by incorporating, into bylaw, specifications that cover fire flows/water delivery systems, sprinkler requirements, driveway access, building set-backs and building materials that are based on National Fire Protection Association Guidelines. Additional bylaw enforcement resources may be required.

Recommendation 16: Mutual Aid agreements with municipal and regional fire departments should be reviewed and a policy implemented whereby each regional fire department is requested for assistance during significant (multi-agency) and extended interface fire events within the RDCO. This experience and cooperation will strengthen the regional fire department experience and capability, preparing firefighters for periods of multiple and or large catastrophic wildfires such as the Terrace Mountain and Okanagan Mountain Park fires.

Recommendation 17: The Regional District should work with the MOFR and municipal fire departments to develop a Memorandum of Understanding that addresses the Incident Command (Ie) organisational structures established for cross-jurisdictional interface fire events. If not already part of the original IC established to manage a wildfire event, this document should: 1) ensure that the regional fire coordinator has an advisory role; 2) ensure that current information regarding fires in the Region is regularly communicated to the regional fire coordinator; 3) ensure that local Fire Chiefs of threatened or evacuated areas work directly with operations and logistics managers to provide local knowledge and available resources; 4) ensure that local fire departments are preferentially dispatched and actively utilized over external (career or volunteer) resources during interface fires that threaten their own community; 5) detail standard operating procedures for initial attack on fires at the interface; and 6) ensure that official identification tags are issued to volunteer firefighters working on an incident.

Recommendation 18: Consideration should be given to developing a region-wide evacuation plan for interface areas that can be used to communicate information to residents and be provided to the RCMP. Appropriate evacuation routes should be mapped and major evacuation routes should be signed. The plan should identify access concerns for firefighting and evacuation such as one-way in and out access and back-road access routes.

Recommendation 19: Over the long-term, the Regional District should consider working with MOTI to improve access in isolated areas where access is poor for evacuation and fire control (for example, by opening dead end roads, widening cleared road rights-of-way and connecting roads). Residents with driveways not suitable for fire truck access should be
notified and encouraged to make adjustments.
New subdivisions should be developed with multiple access points that are suitable for evacuation and the movement of emergency response equipment. The number of access points and their capacity should be determined during subdivision design and be based on threshold densities of houses and vehicles within the subdivisions. National Fire Protection Association Guidelines should guide access and egress design. Where forested lands abut new subdivisions, consideration should be given to requiring roadways to be placed adjacent to those lands. If forested lands surround the subdivision, ring roads should be part of the subdivision design.

Recommendation 23: The Regional District should consider creating a regional cache of interface firefighting equipment such as fire hoses, portable sprinkler kits, portable pumps and firefighter personal protection equipment (PPE). Hoses, pumps and other equipment should be compatible with MOFR wildland firefighting equipment. This cache would be portable and could be moved to regional fire halls as needed during the fire season. Prior to the creation of such a resource, the existing interface fire equipment in each fire hall should be inventoried and needs assessed.

Recommendation 24: The Regional District should implement a multi-year fuel management program that addresses, as a priority, hazardous fuels on public land within Fire Protection Areas and within 100 metres of structures. Strategic landscape-level fuel break treatments around Fire Protection Areas and built-up areas should occur concurrently. Where possible, agreements should be developed for debris utilization at no cost to the Regional District and, where that is not possible, disposal of debris by air curtain burner or other suitable method should be prescribed. Under currently available funding structures, this fuel treatment program should be funded primarily through UBCM and NRCAN funding sources. Fuel treatment prescriptions and layout should be funded 100% through UBCM. Treatment priorities identified within the CWPP, in many cases, overlap with areas identified for treatment in the RDCO Park Operational Wildfire Protection Plan and consideration should be given to coordinating prescription development and treatments for both programs.

Recommendation 25: The RDCO should consider undertaking an analysis of options for a small-scale biomass operation to deal with wood disposal. Options could include cogeneration, biofuel or bioenergy infrastructure investment. The analysis should compare and contrast air quality and carbon impacts of biomass utilisation options, large wildfires, prescribed burning, air curtain burning, pile burning and other wood disposal methods.

Recommendation 26: The RDCO should consider undertaking an analysis of landscape level fuel breaks in FlamMap. This program models the most likely path fire will travel across the landscape and outputs fuel break locations that will most effectively block these paths. Data derived during this CWPP process can, with relatively little effort, be input into this program. Based on this analysis, fuel break areas should be planned for prescription development. Final fuel break design should follow terrain, fuel type and ideally be anchored to existing breaks such as waterways, roads, non-fuel or deciduous fuels. Where breaks are unroaded, consider developing access for future maintenance and suppression efforts.

Recommendation 28: A number of prioritized treatment areas overlap with BC Parks jurisdiction. The Regional District should work with BC Parks to address fuel hazards in these areas. In particular, the Regional District should request that BC Parks mow the Fintry hay field during the fire season and reduce fuel around camp sites.

Recommendation 29: The Regional District should consider working with BC Transmission Corporation and Fortis BC to ensure that transmission corridors are maintained as fuel breaks and debris management does not create fuel hazards. The Regional District should also consider working with BC Hydro and Fortis BC to ensure that debris management for distribution does not create fuel hazards and to investigate the potential for distribution corridors on the lakeshore being utilized for dry hydrant access.

Recommendation 30: The Regional District should consider working with the Ministry of Transportation and Infrastructure to reduce fuel hazards along major road corridors by removing beetle killed trees and mowing long grasses along roadsides.

Recommendation 33: The community should continue to investigate the potential for working with private land owners to address hazardous fuels on private land. At this point, education programs are a priority. Prior to any treatment development on Crown Land, property ownership must be confirmed and, if necessary, surveyed to prevent trespass.

Recommendation 34: Consideration should be given to developing post-fire rehabilitation plans for interface areas that consider potential water quality impacts, tree hazards, erosion control and reforestation.

Recommendation 35: The Regional District should consider creating a short-term contract position for a Regional Fire Prevention Officer each year in the lead up to and throughout the fire season. This position would involve working cooperatively with the regional fire departments and the regional fire coordinator to implement education programs throughout
the Regional District including school presentations, open houses and community meetings. In addition, this position should coordinate the dissemination of FireSmart and emergency preparedness brochures to residents and local businesses, such as the La Casa market, that cater to visitors.

.pdf icon Item 3.2 RDCO Regional Parks Operational Wildfire Protection Plan.pdf

.pdf icon Item 3.3 RDCO Regional Parks Tussock Moth Forest Treatment Project.pdf

.pdf icon April 8, 2010 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

3. Parks Services

3.1 Delegation: Bruce Blackwell - Blackwell & Associates - RDCO Community Wildfire Protection Plan

Staff report dated March 31, 2010 outlined the background for a community wildfire protection plan. In August 2009 Blackwell & Associates were contracted to complete a region-wide community wildfire protection plan for the Regional District.

The Plan has been completed and provides 38 key recommendations under the broader headings of education and communication, structure protection, emergency response, training and equipment, fuel management and implementation. Staff highlighted the Plan was initiated by the Province post 2003 firestorm and the Filmon report; provincial funding was administered by UBCM; operational treatment