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Sugar Loaf Mountain and Traders Cove Transfer Station

In the Regional District of Central Okanagan (RDCO)

2011 - 2016 Minutes of the Meetings

for North Westside Road Residents

and others in the

Central Okanagan West (COW) Electoral District

Comment Form below

LAST UPDATE March 10, 2017

Click on your refresh button in the top menu, to be sure you see any updates.

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Nothing is waste until it is wasted!

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For more information on tipping fee increases, visit regionaldistrict.com/recycle, or contact the Regional Waste Reduction Office, at 250-469-6250.

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Most times RDCO does not post the Regional Board minutes of the meetings for at least one month after the last Regional Board meeting because RDCO claim they have to approve the minutes first and they do that at the following meeting.  Warning .. sometimes it takes 2 or 3 months for RDCO to post the minutes of the meeting which is not fair to residents, but that is just RDCO for you!  RDCO can't and won't change for nobody!

Highlights of the Regional Board meetings are usually posted the day or so following the Regional Board meetings.

The Board Agenda is usually not posted until the day before the Regional Board meeting.

As of June 28, 2010 the first audio recording of the Regional District Board meetings are posted to the meeting date agenda section on RDCO's website.

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We are starting with a fresh web page here below for 2010,

and here are the archives:

RDCO Garbage Minutes of the Meetings Archive 2008 | 2009 | 2010 | 2011 - present

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CHBC video story end of October 2010 about RDCO taking pictures of people's yard waste carts because people put garbage in them

Garbage spy cams
2:16

They've already have the cameras, now they want the computers to enforce the rules for the waste collection system.

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June 11, 2015 RDCO Board Agenda .pdf icon Item 5.3 License Of Occupation Renewal North Westside Road Transfer Station

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click here for help
with the audio files
Click here to get help on how to listen to the audio files.

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West Kelowna landfill to close
by Kelowna Capital News - Feb 8, 2017

The Regional District of Central Okanagan has prepared a proposed Final Closure Plan for the former Westside Landfill located off Asquith Road in West Kelowna.

The plan outlines the planned cover system, site grading, surface water and landfill gas management along with post-closure monitoring for approximately 25 years. The Plan does not address the temporary Westside Residential Waste Disposal and Recycling Centre or any potential future uses of the former landfill site.

No materials have been buried at the old landfill since July 2010 when it was closed and the residential waste disposal and recycling facility began operating. The landfill closed earlier than anticipated in part to accommodate the existing and developing residential neighbourhoods that are nearby. In the time since, the Regional District and its consultants have been working with the BC Ministry of Environment on the proposed Closure Plan.

You can view the plan and background information.

An Information Open House on the proposed Closure Plan will be held on Mar. 1 from 4 to 8 p.m. at the Westbank Lions Community Centre, 2466 Main Street in West Kelowna.

Information about the proposed plan will be available for interested residents and businesses and staff will be on hand to answer any questions.

Comments about the proposed closure plan are being accepted until Mar. 17and may be submitted: by email or by mail to: Regional District of Central Okanagan, Environmental Services, 1450 KLO Road, Kelowna, BC V1W 3Z4 Attention: Clarke Kruiswyk, Environmental Services Analyst.

All comments will be provided to the Environment Ministry as it considers approval of the closure plan.

Source: http://www.kelownacapnews.com/news/413200233.html

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.pdf icon April 25, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

11. DIRECTOR ITEMS
- Director Carson thanked staff for the recent Westside road clean-up. Volunteers annually do a roadside clean-up and Waste Reduction staff assisted.
- Director Ophus recently attended, on behalf of the RDCO, the Municipal Finance Authority AGM.
- SILGA Convention was held last week in Kelowna. Two elected officials were elected to the SILGA Board: Director Hanson and Kelowna Councillor Charlie Hodge. Next years’ conference will be at Sun Peaks in Kamloops.

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.mp3 file icon - click here for help with audio April 25, 2016 audio of entire RDCO Board meeting - .mp3 (189 MB)

Click this Windows Media Audio icon for help with audio files April 25, 2016 audio of RDCO Board meeting only about Director Carson thanking the Westside Road Clean Up Volunteers - .wma (170 KB)

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Is police presence at landfill a good use of resources?
Kelowna Dailey Courier - April 6, 2016

To the editor:

I went to the Glenmore Landfill on Saturday and couldn’t believe my eyes. I saw three RCMP vehicles and three Kelowna bylaw enforcement vehicles, all to give out fines for loads not being covered.

If that is the biggest crime concern in Kelowna? City council should give serious consideration to where resources are being used before increasing the policing budget.

Personally I would rather see them catching some of the red light runners I see every day.

G. Marshall, Kelowna

Source: http://www.kelownadailycourier.ca/opinion/letters_to_editor/article_1015235a-fb75-11e5-a8b6-73a4a4484c65.html

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.pdf icon February 22, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

2015 Program and Service Update
The Regional Board has received an update on program and service accomplishments during the final quarter of 2015. These include successful Repair Café and old Tire Collection events and the start of fuel modification to reduce the fire hazard in a section of Glen Canyon Regional Park. The Central Okanagan Economic Development Commission’s well attended ‘Business Walk’ focussed on the hospitality and tourism sector. Deficits have been identified and steps are being taken to address the shortfalls in the areas of the Dietrich/Trepanier and Falcon Ridge water systems and the Westside Residential Waste Disposal and Recycling Centre.

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.mp3 file icon - click here for help with audio February 22, 2016 audio of entire RDCO Board meeting - .mp3 (367 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 8.1 2015 Year In Review Surplus Deficits - .wma (10.5 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Director Item - Director Fortin in regards to Solid Waste - .wma (5.04 MB)

.pdf icon February 22, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 2015 Year In Review Surplus Deficits

*Note* Below is only a snippet, please click link above for entire content

Westside Waste Disposal & Recycling Centre Revenue from scrap metal was lower than budgeted. Transport and disposal costs for garbage and yard waste were higher than expected. New fee bylaw passed for 2016.

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.mp3 file icon - click here for help with audio February 22, 2016 audio of entire RDCO Board meeting - .mp3 (367 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 8.1 2015 Year In Review Surplus Deficits - .wma (10.5 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Director Item - Director Fortin in regards to Solid Waste - .wma (5.04 MB)

.pdf icon February 22, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

8. FINANCIAL SERVICES

8.1 2015 Year In Review Surplus Deficits (All Directors – Unweighted Vote)

Staff report dated February 17, 2016 outlined the 2015 surplus-deficits for the various services the Regional District provides. Staff reviewed the report noting that many of the deficits have already been dealt with by the Board. The new water rates will address deficits in the Falconridge and Trepanier Bench Water Systems. It was noted that surplus/deficits must remain within its’ own service.

A video highlighting some of 2015 accomplishments in the various service areas
was shown.

BAKER/STACK
THAT the Board receive for information the 2015 Year In Review financial surplus  deficits report.

CARRIED Unanimously

================

11. DIRECTOR ITEMS (items for information)

Chair Given highlighted that the 2015 Annual Report has been produced. Copies were circulated. It has been posted on the RDCO website.

Director Findlater noted that there have been disabled accessibility issues raised regarding the parking lot at the Shannon Lake Regional Park. Staff will follow-up. In addition, he noted that West Kelowna has received a letter from the Province regarding the Off-Road Vehicle Act. The CAO confirmed the RDCO received the same letter.

Director Carson noted there is a ‘spring fling’ being held at the Killiney Beach Community Hall on March 12.

Director Fortin raised the issue again regarding the possibility of extending the fall yard waste pickup, as well as increasing yard waste pickup once per week. It was noted that residents can purchase additional yard waste carts.

STACK/FINDLATER
THAT staff be directed to review as part of the 2015 Service Review for Solid Waste Management the implications of extending the yard waste season later in the fall, in addition to the possibility of increasing the frequency of yard waste pickup to once per week and report back to the Board.

CARRIED Unanimously

Director Stack asked how Kelowna’s landfill ended up being the only landfill in the region. It was noted that there was a previous landfill site on the Westside but has been closed as capacity was reached (the final closure plan has not yet been approved by the Province). Over the years consideration has been given to possible other sites but there were none feasible and the Kelowna site has extended years of service left in it.

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.mp3 file icon - click here for help with audio February 22, 2016 audio of entire RDCO Board meeting - .mp3 (367 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Item 8.1 2015 Year In Review Surplus Deficits - .wma (10.5 MB)

Click this Windows Media Audio icon for help with audio files February 22, 2016 audio of RDCO Board meeting only about Director Item - Director Fortin in regards to Solid Waste - .wma (5.04 MB)

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New Yard Waste Tip Fees for Westside Residential Waste Disposal and Recycling Centre

Starting April 1st, it will cost you to dispose of yard waste at the Westside Residential Waste Disposal Center on Asquith Road in West Kelowna.

The new volume-based user fees for yard waste have been approved by the Regional District Board and only affect the Westside facility serving residents in West Kelowna, Peachland, Westbank First Nation and the Central Okanagan West Electoral Area. The new yard waste tip fee charge does not apply to the Glenmore landfill in Kelowna or the two transfer stations used by residents along Westside Road.

As of April 1st, a bag of yard waste will have a $1 fee, a 4’ x 8’ vehicle/utility trailer will be charged $5, a larger hauling bed vehicle/trailer will be charged $15 while a vehicle with a tandem axle trailer with yard waste will be charged $20. (Residents can dispose of up to 250 kg of yard waste free of charge until March 31st.)

Regional District Environmental Services Manager Peter Rotheisler says the introduction of a fee for yard waste disposal reflects the increasing cost of managing yard waste at this facility. “The increase is needed to offset budget shortfalls associated with higher than anticipated transportation and disposal charges for rising volumes of yard waste at the Westside facility. This new user-pay model may provide incentive for residents to self- manage their green waste as efficiently as possible: including home composting, grass-cycling, chipping and mulching, or upsizing or applying for additional yard waste carts.”

The volume-based changes will also apply to garbage disposed at the Westside Transfer Station. As of April 1st, a bag of garbage will have a fee of $2.50, a 4’ x 8’ vehicle/utility trailer will be charged $10, a larger hauling bed vehicle/trailer will be charged $30.00, and an extra-large tandem axle trailer $50.00.

For more information on the Westside facility tipping fee increases, visit regionaldistrict.com/recycle, or contact the Regional Waste Reduction Office, at 250.469.6250.

(February 18, 2016)

Source:  RDCO Whats New

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.pdf icon February 11, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Westside Waste Disposal Centre Fees
The Regional Board has adopted an amendment to the Solid Waste Management Regulation Bylaw that introduces user-pay yard waste tipping fees at the Westside Residential Waste Disposal and Recycling Centre. The new yard waste disposal fees are needed to offset budget shortfalls associated with higher than anticipated transportation and disposal charges for rising volumes yard waste. Starting April 1st, volume charges will be introduced for residential customers disposing of yard waste at the facility. A bag of yard waste will have a $1 fee, a 4’ by 8’ utility trailer or vehicle will be charged $5, a larger hauling bed vehicle/trailer will have a $15 fee while a tandem axle trailer with yard waste will be charged $20. Residents and customers of the facility will be advised of the upcoming introduction of yard waste disposal fees through advertising and information provided at the centre.

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.mp3 file icon - click here for help with audio February 11, 2016 audio of entire RDCO Board meeting - .mp3 (243 MB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about CAO Brian Reardon explaining how the vote is suppose to take place and that there is a mistake in the Agenda - .wma (815 KB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about Item 6.1 Westside Waste Disposal And Recycling Centre Financial And Tipping Fee Analysis - .wma (23.0 MB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about Item 6.2 Regional District of Central Okanagan Solid Waste Management Regulation Amendment Bylaw - .wma (915 KB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about Item 7.1 Quarter 4 Purchasing Commitments - .wma (252 KB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about Item 7.2 2015-2019 Financial Plan Amending Bylaw - .wma (3.68 MB)

.pdf icon February 11, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 Westside Waste Disposal And Recycling Centre Financial And Tipping Fee Analysis

.pdf icon Item 6.2 Regional District of Central Okanagan Solid Waste Management Regulation Amendment Bylaw (missing from RDCO's website)

.pdf icon Item 7.1 Quarter 4 Purchasing Commitments

.pdf icon Item 7.2 2015-2019 Financial Plan Amending Bylaw

*Note* Below is only a snippet, please click link above for entire content

SUBJECT: Westside Waste Disposal & Recycling Centre Financial and Tipping Fee Analysis
Purpose: A financial overview of the Westside Waste Disposal and Recycling Centre operation and a review of options for increasing tipping fee revenue.
Executive Summary:
The Westside Transfer Station experienced budget deficits of $51,000 and $62,000 ($42,000 pending budget amendment approval) in the last two years. The causes of the budget deficits relate a number of factors including higher than expected quantities of garbage and yard waste to transport and dispose and poor markets for scrap metal and yard waste. Variable expenses increased from 43% of total expenses in 2012 to 56% of total expenses in 2015 representing an increase of approximately $162,322. However, variable revenue has remained relatively unchanged. In 2015, yard waste resulted in $120,000 in variable expenses and only generated $6 in variable revenue. As a result, staff recommends charging tipping fees on yard waste to generate sufficient revenue to offset the variable costs associated with yard waste and help minimize the risk of future budget deficits.
RECOMMENDATION:
Recommended Motion #1
THAT the Regional Board support the implementation of the Option 2 Tipping Fee Schedule for the Westside Waste Disposal & Recycling Centre effective April 1,2016.
Recommended Motion #2
THAT Regional District of Central Okanagan Solid Waste Management Regulation Amendment Bylaw No. 1383, 2016 be given first, second, and third readings and adopted.
Respectfully Submitted:
Peter Rotheisler
Manager of Environmental Services

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SUBJECT: Information Report- Purchase Commitments >$100,000 during 4Q 2015
Purpose:
As per section 4.6 of the Purchasing Policy approved on February 9th, 2012, a written information report of all purchase commitments exceeding $100,000 shall be provided to the Board every quarter.
Background:
Those purchase commitments exceeding $100,000 made during 4Q 2015 were as follows:
Contract: Residential Garbage, Recyclables and Yard Waste Collection (Ref# A15-258)
Contract Awarded To: OK Environmental Waste Systems Ltd
Contract Value (excl. taxes): $605,000 (estimated total over 3 years)
Competitive Process Followed: 3 year contract extension, as approved by the Regional Board (Nov 12th, 2015 Agenda Item 6.2)
Further details on all RFQ/RFP/lnvitation to Tender processes and awards are available at www.regionaldistrict.com/purchasing
RECOMMENDATION:
THAT the Regional Board, as per section 4.6 of the RDCO Purchasing Policy, receive for information the report on the purchase commitments which exceeded $100,000 made during the fourth quarter, ending December 31st, 2015.
Submitted by:
Andy Brennan, Purchasing Manager

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SUBJECT: Budget Bylaw Amendment
Purpose:
To amend the Regional District of Central Okanagan 2015 - 2019 Financial Plan Bylaw No. 1356, 2015 (original versions attached to report).
Executive Summary:
The Amending Bylaw attached shows the proposed changes to the budget. These amendments relate to the completion of year end and usage of capital and reserve funds. The following functions had operational deficits, and these deficits can be mitigated by reducing the amount of funds that were budgeted to be transferred to reserves.
092 - SWM: Westside Waste Disposal & Recycling Centre:
Community Services to report out on deficit of $61 ,995. In order to mitigate deficit, proposed amendment reduces $20,000 transfer to reserves to $0. This reduces the deficit to $41,995.
022 - Joe Rich Volunteer Fire Department:
Due to the wildfire event, response costs were higher than anticipated and caused a deficit of $26,000. $78,800 was budgeted to be transferred to capital reserves. Amendment increases expenses by $26,000 and reduces transfer to reserves by the same amount. This reduces the deficit to nil. Also transferring $17,800 to capital instead of reserves as a portion of non-qualifying costs relating to water supply projects should be funded through capital and reserves rather than Community Works Funds.
RECOMMENDATION:
THAT the Regional District of Central Okanagan 2015 - 2019 Financiai Plan Amending Bylaw 1XXX, 2015 be given 1st, 2nd, 3rd reading and adopted.
Respectfully Submitted
Marilyn Rilkoff
Director of Financial Services

Background:
Additional information has been received since the Financial Plan bylaw and amendments were adopted. A bylaw amendment is proposed in light of this new information at year end.
092 - SWM: Westside Waste Disposal & Recycling Centre:
Community Services to report out on deficit of $61,995. Due to increase yard waste and tipping fee costs, a deficit was incurred in the function. The partners/participants in the service are billed quarterly on the basis of budget rather than net actual costs. Any surplus or deficit is carried forward to the following budget year and recovered/distributed in the following year. In order to mitigate the year end deficit, proposed amendment reduces $20,000 transfer to reserves to $0. This reduces the deficit to $41,995.
022 - Joe Rich Volunteer Fire Department:
Due to the wildfire event, response costs for firefighters and vehicle costs were higher than anticipated and caused a deficit of $26,000. In order to build reserves for future capital needs, $78,800 was budgeted to be transferred to capital reserves. The budget should be amended to increases expenses by $26,000 for emergency costs and to reduce transfer to reserves by the same amount. This reduces the deficit to nil. Also transferring $17,800 to capital instead of reserves as a portion of non-qualifying costs relating to water supply projects should be funded through capital and reserves rather than Community Works Funds.
Financial Considerations:
Year end deficits should be reduced wherever possible, and these options/solutions are available to mitigate the deficit amounts. The impacts will be reviewed in the 2016 Financial Plan and future reserve and capital transfers will be re-evaluated during the budget process to incorporate the effects on the financial plan.
Attachments:
• Copies of Original Related Budget Pages from Bylaw 1356 for Page 27 and amending bylaw 1379 for Page 38.
• RDCO 2015 - 2019 Financial Plan Amending Bylaw No. 1XXX (Agenda item in Board Package).

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.mp3 file icon - click here for help with audio February 11, 2016 audio of entire RDCO Board meeting - .mp3 (243 MB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about CAO Brian Reardon explaining how the vote is suppose to take place and that there is a mistake in the Agenda - .wma (815 KB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about Item 6.1 Westside Waste Disposal And Recycling Centre Financial And Tipping Fee Analysis - .wma (23.0 MB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about Item 6.2 Regional District of Central Okanagan Solid Waste Management Regulation Amendment Bylaw - .wma (915 KB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about Item 7.1 Quarter 4 Purchasing Commitments - .wma (252 KB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about Item 7.2 2015-2019 Financial Plan Amending Bylaw - .wma (3.68 MB)

.pdf icon February 11, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

3. ADOPTION OF THE AGENDA
The Administrator clarified the voting rule for 6.1 and 6.2 (All Directors Unweighted Vote). Solid Waste Management is a regional function.
BAKER/FINDLATER
THAT the agenda be adopted as amended.
• Change voting for 6.1 and 6.2 as (All Directors - Unweighted Vote)
CARRIED Unanimously

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6. COMMUNITY SERVICES

6.1 Westside Waste Disposal & Recycling Centre Financial and Tipping Fee Analysis (All Directors - Unweighted Vote)
Staff report dated February 3, 2016 outlined the financial and tipping fee analysis for the operation of the Westside Waste Disposal & Recycling Centre. Budget deficits have occurred over the last two years relating to 'a number of factors
including higher than expected quantities of garbage and yard waste to transport and dispose of, as well as poor markets for scrap metal and yard waste.
Staff are proposing increases in fees to avoid further deficits. The fee increases were reviewed.
There are no commercial vehicles permitted on the site. It is only for residential waste. Staff reviewed what material comes to the site which is then transported off site to various locations.
Current tipping fees are the same as the Glenmore Landfill. It's important to note that the Regional District pays for all material transferred off site. There were deficits in 2014 (-$51,000) as well as 2015 (-$62,000). A budget amendment is
being proposed to reduce the deficit using reserves. The reason for the deficit was highlighted including an unexpected increase of 23% in yard waste.
Contributing factors also include closure of Peachland site and new weigh scales at Glenmore Landfill which weighs the trucks more accurately. In addition, fixed values (salary, insurance, electricity, etc.) can be forecasted, but variable values
(transport fees, tipping fees) are challenging to forecast, and fluctuate over short periods of time. Staff reviewed the pressures on future variable expenses.
The options for consideration were reviewed. Staff noted the report was presented to the technical committee which has representation from all municipalities. The changes are to be implemented April 1st. As well, in the future, adjustments may be made to tipping fees upon City of Keiowna completing their review of tipping fees.
Discussion:
• Are there changes in funding from MMBC? They do not contribute to this facility. They are managed at the depot on a different cost centre. Market challenges are not expected to increase.
• Illegal dumping may increase. When staff attends and clean-up illegal dump sites, the cost is paid by everyone.
• Is there consideration to move the transfer station out of a residential area to a more industrial centre? It's not something staff have considered, no complaints are received by customers or nearby residents. Some analysis has been done for adding more transfer stations. '
• Private depots do not accept the same materials accepted at the transfer/landfill stations.
• Cost to dispose of waste is known at the Glenmore Landfill. Variable costs are unknown. Other areas don't have much of an impact-yard waste has an impact to the budget.
• Closure of the Peachland Compost site caused a vocal response from some Peachland residents but transfer of material from Peachland to the Westside site isn't too much further. It has been a challenge for commercial haulers who must now transport to Glenmore Landfill.
• There are no additional charges at the North Westside transfer site. The increases apply only to the Westside transfer station.
• Has consideration been given to extending yard waste pickup particularly in the fall? This may reduce transfer to the station.
BAKER/OPHUS
THAT the Regional Board support the implementation of the Option 2 Tipping Fee Schedule for the Westside Waste Disposal & Recycling Centre effective April 1, 2016.
CARRIED (Opposed: Carson)

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6.2 Regional District of Central Okanagan Solid Waste Management Regulation Amendment Bylaw No. 1383, 1st, 2nd and 3rd readings and Adoption (All Directors - Unweighted Vote)
OPHUS/BAKER
THAT Regional District of Central Okanagan Solid Waste Management Regulation Amendment Bylaw No. 1383 be given first, second and third readings and adopted.
CARRIED (Opposed: Carson)

===============

7. FINANCIAL SERVICES
7.1 Information Report - Purchase Commitments >$100,000 during 4 (All Directors - Weighted Vote)
BAKER/BASRAN
THAT the Regional Board, as per section 4.6 of the RDCO Purchasing Policy, receive for information the report on the purchase commitments which exceeded $100,000 made during the fourth quarter, ending December 31, 2015.
CARRIED Unanimously

================

7.2 Regional District of Central Okanagan 2015 - 2019 Financial Plan Amending Bylaw No. 1384, 1st, 2nd and 3rd reading and Adoption (All Directors Weighted Vote)
Staff report dated January 29, 2016 outlined the amendments to the Financial Plan.
• Solid Waste Management Cost Centre (092) deficit $42,000
• Joe Rich Fire Department wildfire expenses - $26,000 deficit (cost of firefighter response to protect homes which is not covered by Provincial funding)
The question was raised why taxes would not be adjusted for next year instead of using reserves. Staff noted there is a duty to mitigate any deficits at year-end.
Budgets are not over budgeted in the event that there may be a wildfire in an area. Joe Rich is a very small tax base impacted by tax requisitions, and there is a need to budget for future reserves.
BAKER/CONDON
THAT Regional District of Central Okanagan 2015-2019 Financial Plan Amending Bylaw No. 1384 be given first, second and third readings and adopted.
CARRIED Unanimously

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.mp3 file icon - click here for help with audio February 11, 2016 audio of entire RDCO Board meeting - .mp3 (243 MB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about CAO Brian Reardon explaining how the vote is suppose to take place and that there is a mistake in the Agenda - .wma (815 KB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about Item 6.1 Westside Waste Disposal And Recycling Centre Financial And Tipping Fee Analysis - .wma (23.0 MB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about Item 6.2 Regional District of Central Okanagan Solid Waste Management Regulation Amendment Bylaw - .wma (915 KB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about Item 7.1 Quarter 4 Purchasing Commitments - .wma (252 KB)

Click this Windows Media Audio icon for help with audio files February 11, 2016 audio of RDCO Board meeting only about Item 7.2 2015-2019 Financial Plan Amending Bylaw - .wma (3.68 MB)

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.pdf icon January 14, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Service Reviews Supported

The Regional Board has received a number of reports following scheduled reviews of eleven separate services. The Board supports the continued service delivery model for the following regional and sub-regional services: Solid Waste Collection, Crime Stoppers, Crime Prevention, False Alarm Reduction and Victim Services.

Two of the services reviewed that are funded by ratepayers in the two Electoral Areas are supported by the Electoral Area Directors for continued delivery: Business Licensing and Unsightly Premises Bylaw Enforcement. The two Directors support the continued delivery of Okanagan Regional Library Services in the Electoral Areas while staff pursues concerns about using the most accurate and reflective population figures to ensure a fair proration of funding requisitions.

The Electoral Area Directors received the service reviews for Noise Control Bylaw Enforcement, Building Inspection and Electoral Area Fire Prevention and will meet with the Chief Administrative to discuss service delivery options including potential withdrawal from the service.

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.mp3 file icon - click here for help with audio January 14, 2016 audio of entire RDCO Board meeting - .mp3 (415 MB)

Click this Windows Media Audio icon for help with audio files January 14, 2016 audio of RDCO Board meeting only about Item 7.1I Solid Waste Collection Program Service Review - .wma (1.35 MB)

.pdf icon January 14, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1I Solid Waste Collection Program Service Review

*Note* Below is only a snippet, please click link above for entire content

SUBJECT: Solid Waste Collection Program - Service Review
Purpose: To bring forward recommendations from the Governance & Services Committee with regard to the service review for the Solid Waste Collection Program.
Executive Summary:
The attached service review report was presented at the November 12, 2015 Governance & Services Committee meeting and the following resolution was adopted:
THAT the Governance and Services Committee recommend the Board continue to support the current service delivery model for the Solid Waste Collection Program.
CARRIED Unanimously
RECOMMENDATION:
THAT the Regional Board continue to support the current service delivery model for the Solid Waste Collection Program.
Respectfully Submitted:
Brian Reardon
Chief Administrative Officer

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.mp3 file icon - click here for help with audio January 14, 2016 audio of entire RDCO Board meeting - .mp3 (415 MB)

Click this Windows Media Audio icon for help with audio files January 14, 2016 audio of RDCO Board meeting only about Item 7.1I Solid Waste Collection Program Service Review - .wma (1.35 MB)

.pdf icon January 14, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

The Administrator noted that establishment bylaws will be reviewed as there are new sections in the Local Government Act that came into effect January 1, 2016 that may apply to the bylaws.

i) Solid Waste Collection Program (Central Okanagan East & West Electoral Areas - Weighted Vote)
Staff report dated January 4, 2016 outlined the 2015 service review for the electoral area solid waste collection program.

CARSON/HANSON
THAT the Regional Board continue to support the current service delivery model for the electoral area's Solid Waste Collection Program.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio January 14, 2016 audio of entire RDCO Board meeting - .mp3 (415 MB)

Click this Windows Media Audio icon for help with audio files January 14, 2016 audio of RDCO Board meeting only about Item 7.1I Solid Waste Collection Program Service Review - .wma (1.35 MB)

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.pdf icon November 23, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

July – September Program & Service Update

The Regional Board has received an update on program and service accomplishments during the third quarter of the year. These include receipt of a Small Communities Fund grant of $1.9-million for upgrades to the Killiney Beach water system; the creation of two new composting instructional videos by the Regional Waste Reduction Office; two national awards for the Economic Development Commission; a clean GST audit report and the start of preparations for the 2016 budget process. Potential deficits have been identified and staff is working to mitigate in the areas of Electoral Area Planning, Economic Development and the Dietrich/Trepanier water system. The Regional District provided staff along with other local government partners during three activations of the Emergency Operations Centre for the Joe Rich/Huckleberry fire, the Bear Creek fire and the Shelter Cove/Westside Road wildfire. After nine months, the Dog Control service has 20,700 licensed dogs (19,815 from Jan. - Sept. 2014). In Planning, Service Agreements for Fringe Area Planning have been endorsed between the Regional District and four member municipalities. In Parks Services, three draft management plans are being developed; a new Cottonwoods pedestrian bridge has been installed over Mission Creek and a community consultation survey was conducted on possible infrastructure upgrades for the Fintry Community Park – Lake Access #3.

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.mp3 file icon - click here for help with audio November 23, 2015 audio of entire RDCO Board meeting - .mp3 (172 MB)

Click this Windows Media Audio icon for help with audio files November 23, 2015 audio of RDCO Board meeting only about Item 8.1 Third Quarter Work Plan And Budget Variance Report - .wma (5.30 MB)

.pdf icon November 23, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 Third Quarter Work Plan And Budget Variance Report

*Note* Below is only a snippet of the subjects, please click link above for entire content. 

Purpose: To provide the Board with third quarter year-to-date information pertaining to the 2015 work plan and budget variance report.

Executive Summary:
We are pleased to present the 3rd Quarter Work Plan and Budget Variance Report to September 30th, 2015. You will notice a new graphic system in this report that uses traffic light icons to indicate the work plan / budget variance status for each service provided by the RDCO:

Red Light - indicates work plan and/or budget targets not met
Yellow Light - indicates potential or minor variances expected
Green Light - indicates work plan and budget targets are tracking well and are expected to be met

As of September 30th all work plans and service revenues / expenses are within anticipated budget parameters, with the following exceptions:

Function Description Deficit
1. 111 - Electoral Area Planning • Potential deficit due to unanticipated $? leqal expenses
2. 120 - Economic Development • New Economic Development Officer $25,000 and new programming
3. 306 - Trepanier Bench Water • Potential deficit anticipated due to $? unexpected operational costs

RECOMMENDATION:
THAT the Board receive this report for information.

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.mp3 file icon - click here for help with audio November 23, 2015 audio of entire RDCO Board meeting - .mp3 (172 MB)

Click this Windows Media Audio icon for help with audio files November 23, 2015 audio of RDCO Board meeting only about Item 8.1 Third Quarter Work Plan And Budget Variance Report - .wma (5.30 MB)

.pdf icon November 23, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

8. FINANCIAL & ADMINISTRATIVE SERVICES

8.1 2015 - 3rd Quarter Work Plan and Budget Variance Report (All Directors Unweighted Vote)

Staff report dated November 17, 2015 outlined the 3rd quarter work plan and budget variance to September 30, 2015.

The Administrator reviewed the report. Three exceptions were highlighted:
• Potential deficit in legal expenses for electoral area planning due to unforeseen legal expenses;
• Projected deficit for Economic Development Commission - due to a reduction in revenue and staff benefit payout. It was noted that when end of employment occurs funds for vacation, sick time are paid out and are not budgeted in the current budget.
• Unexpected operating expenses for maintenance at the Trepanier Bench Water system.

The question was raised how deficits covered.
o If expenses for the service are higher than revenue at the end of the year, it may require additional taxation in the next year to cover a deficit.
o As legal expenses for dog control are higher than anticipated, how will this be covered? It is anticipated the additional revenue for licensing, and reduction of expenditure will cover the deficit. The question was raised if a legal reserve for dog control should be established. Staff noted this can be reviewed at budget.
o How will a deficit in legal fees in electoral area planning be covered? Currently this will be borne by the entire Board as all partners participate in electoral area planning?

BASRAN/DEHART
THAT the 2015 3rd Quarter Work Plan and Budget Variance report be received for information.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio November 23, 2015 audio of entire RDCO Board meeting - .mp3 (172 MB)

Click this Windows Media Audio icon for help with audio files November 23, 2015 audio of RDCO Board meeting only about Item 8.1 Third Quarter Work Plan And Budget Variance Report - .wma (5.30 MB)

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.pdf icon November 12, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 7.8 Solid Waste Collection Program Service Review

*Note* Below is just a snippet, please click links above for entire content

Purpose: To present a Service Review Report for the Solid Waste Collection Program and confirm if there are any additional issues the Board wishes to have addressed.

Executive Summary:
On January 16, 2014 the Board approved a Service Establishment Bylaw Review Schedule that has every service the Regional District provides reviewed every five (5) years. In 2015 the Solid Waste Collection Program is one of ten services that are subject to review. In preparing this Service Review Report staff reviewed the program's mandate, goals, and activities to confirm we are achieving the Board's objective of providing efficient, cost effective services.
The primary objective of this program is to provide timely and efficient garbage, recycling and yard waste collection services, to reduce waste, increase the longevity of the landfills, contribute to a safe and healthy community, and support environmental protection. This program serves approximately 2,769 households in the Electoral Areas with either curbside pickup (1,629) or transfer station (1,140) service.
This service review concludes that this program is meeting its current mandate and achieving its goals. At this time staff would be pleased to answer any questions the Board may have regarding this report and to ask the Board if it has any other issues they would like followed up on in this review.

RECOMMENDATION:
THAT the Governance and Services Committee recommend the Board continue to support the current service delivery model for the Solid Waste Collection Program.

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.mp3 file icon - click here for help with audio November 12, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (448 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 7.8 Solid Waste Collection Program Service Review - .wma (2.55 MB)

.pdf icon November 12, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

7.8 Solid Waste Collection Program (Central Okanagan East & West Electoral Areas)

Staff report dated November 3, 2015 outlined the solid waste collection program servicing the two electoral areas. The primary objective of the program is to provide timely and efficient garbage, recycling and yard waste collection services to
Central Okanagan East and West Electoral Areas. The program serves approximately 2,769 households with either curbside (1,629) or transfer station (1,140) service. Central Okanagan East is serviced through the curbside program.

Director Carson noted that residents have raised issues about increasing the size of the transfer station. Curbside collection could be considered in the future but is not on the current plan and it is believed the current facility overall meets the needs of the area.

BAKER/FINDLATER
THAT the Governance and Services Committee recommend the Board continue to support the current service delivery model for the Solid Waste Collection Program.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio November 12, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (448 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 7.8 Solid Waste Collection Program Service Review - .wma (2.55 MB)

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.pdf icon November 12, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Solid Waste Bylaw Late Fee Amendment
The Regional Board has adopted an amendment to the Solid Waste Management Regulation Bylaw. It adds a four per cent late payment penalty to encourage customers to keep their accounts up to date.

Curbside Collection Contract Extended
The Regional Board has approved a three year extension to the curbside garbage, recycling and yard waste collection contract for approximately 1,600 households receiving the service in the Central Okanagan East and Central Okanagan West Electoral Areas. The contract with OK Environmental Waste Services maintains the current pricing, terms and conditions through the end of April 2019 with a projected cost of $605,000. Each of the four municipalities has agreed to extend their curbside collection contract for another three years.

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.mp3 file icon - click here for help with audio November 12, 2015 audio of entire RDCO Board meeting - .mp3 (96.4 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.3 Solid Waste Management Regulation Amendment Bylaw No 1377 - .wma (510 KB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 6.2 Curbside Waste Collection Contract 3 Year Extension - .wma (1.77 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 6.2 Curbside Waste Collection Contract 3 Year Extension only about COW Director Wayne Carson asking about how solid waste fees and transfer station fees are calculated.. transfer station and curbside fees were combined in one budget as of 4 years ago  - .wma (812 KB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 6.2 Curbside Waste Collection Contract 3 Year Extension only about Director Findlater asking about voting EVERY BOARD MEMBER VOTES ON THE GARBAGE SERVICE FOR ELECTORAL AREA EAST AND WEST PLUS RDCO CAO REPLY - .wma (326 KB)

.pdf icon November 12, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.3 Solid Waste Management Regulation Amendment Bylaw No 1377

.pdf icon Item 6.2 Curbside Waste Collection Contract 3 Year Extension

*Note* Below is only a snippet, please click links above for entire content. 

Item 5.3 Solid Waste Management Regulation Amendment Bylaw No 1377

Purpose: To amend the Regional District of Central Okanagan Solid Waste Management Regulation Bylaw No. 1253, 2010 to add a late payment penalty.

Executive Summary:
At the Regional Board Meeting held on October 26, 2015 the amendment bylaw was read for the first time. Discussion ensued, and second and third readings and adoption were deferred to the next board meeting, providing Directors with additional time to review and consider the proposed bylaw.
The original board report and the proposed bylaw is attached hereto. The report provides reasoning for adding a late payment penalty to the bylaw.

RECOMMENDATION:
THAT the Regional District of Central Okanagan Solid Waste Management Regulation Amendment Bylaw No. 1377 be given second and third readings and adopted.

=================

Item 6.2 Curbside Waste Collection Contract 3 Year Extension

Purpose: To seek Board approval for a 3 year extension to the curbside collection contract.

Executive Summary:
On March 28, 2008 the Regional Board approved the following resolution:
'THAT the Regional Board award the curbside collection contract to Okanagan Environmental Services for the seven year period beginning March 1, 2009, the cost being $1,194,858 ($170,694 per year or $117.72 per household per year)."

This contract has a three year extension option which staff is recommending we exercise at this time. The proposed contract extension maintains the current unit prices and contract terms & conditions resulting in a projected cost of $605,000 over the next 3 years.
This contract extension complies with our obligations for competitive bidding under the New West Partnership Trade Agreement (formerly TILMA) because this three year extension term option was included in the Request For Proposal for this contract. The three year contract extension will keep the Regional District's curbside collection program aligned with its member municipalities. Contract alignment with our member municipalities is important as it provides the economies of scale required for competitive financial rates and a high level of service.

RECOMMENDATION:
THAT the Board approve a three year extension to the existing curbside waste collection contract with Okanagan Environmental Waste Systems under the existing terms and conditions, from March 1, 2016 to April 30, 2019 at an approximate cost of $605,000.

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.mp3 file icon - click here for help with audio November 12, 2015 audio of entire RDCO Board meeting - .mp3 (96.4 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.3 Solid Waste Management Regulation Amendment Bylaw No 1377 - .wma (510 KB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 6.2 Curbside Waste Collection Contract 3 Year Extension - .wma (1.77 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 6.2 Curbside Waste Collection Contract 3 Year Extension only about COW Director Wayne Carson asking about how solid waste fees and transfer station fees are calculated.. transfer station and curbside fees were combined in one budget as of 4 years ago  - .wma (812 KB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 6.2 Curbside Waste Collection Contract 3 Year Extension only about Director Findlater asking about voting EVERY BOARD MEMBER VOTES ON THE GARBAGE SERVICE FOR ELECTORAL AREA EAST AND WEST PLUS RDCO CAO REPLY - .wma (326 KB)

.pdf icon November 12, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

5.3 RDCO Solid Waste Management Regulation Amendment Bylaw No. 1377, 1st, 2nd and 3rd readings and Adoption (Stakeholder - Weighted Vote Central Okanagan East and West Electoral Area)

HANSON/CARSON
THAT RDCO Solid Waste Management Regulation Amendment Bylaw No. 1377 be given second and third readings and adopted.

CARRIED Unanimously

========

Environmental

6.2 Curbside Waste Collection Contract - 3-Year Extension (All Directors- Weighted Vote)

Staff report dated November 3, 2015 outlined the three-year extension option for the curbside waste collection contract. The contract extension complies with our obligations for competitive bidding under the New West Partnership Trade Agreement (formally TILMA). The extension will keep the program aligned with its member municipalities whom have previously extended their contracts providing economies of scale required for competitive financial rates and a high level of service.

The contract is based on per unit ($117.72 per household) the same rate no matter where the household is located.

BAKER/FINDLATER
THAT the Regional Board approve a three-year extension to the existing curbside waste collection contract with Okanagan Environmental Waste Systems under the existing terms and conditions, from March 1, 2016 to April 30, 2019 at an approximate cost of $605,000.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio November 12, 2015 audio of entire RDCO Board meeting - .mp3 (96.4 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.3 Solid Waste Management Regulation Amendment Bylaw No 1377 - .wma (510 KB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 6.2 Curbside Waste Collection Contract 3 Year Extension - .wma (1.77 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 6.2 Curbside Waste Collection Contract 3 Year Extension only about COW Director Wayne Carson asking about how solid waste fees and transfer station fees are calculated.. transfer station and curbside fees were combined in one budget as of 4 years ago  - .wma (812 KB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 6.2 Curbside Waste Collection Contract 3 Year Extension only about Director Findlater asking about voting EVERY BOARD MEMBER VOTES ON THE GARBAGE SERVICE FOR ELECTORAL AREA EAST AND WEST PLUS RDCO CAO REPLY - .wma (326 KB)

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.pdf icon October 26, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 6.2 Frontcounter BC Referral Application Crown Land Purchase (La Casa)

Proposed Solid Waste Bylaw Amendment
The Regional Board has given first reading to an amendment to the Solid Waste Management Regulation Bylaw. If approved, it would add a four per cent late payment penalty.

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.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.2 Frontcounter BC Referral Application Crown Land Purchase (LaCasa) - .wma (320 KB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.6 RDCO Solid Waste Management Regulation Amendment Bylaw - .wma (2.52 MB)

.pdf icon October 26, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.2 Frontcounter BC Referral Application Crown Land Purchase (La Casa)

.pdf icon Item 6.6 RDCO Solid Waste Management Regulation Amendment Bylaw

*Note* Below is only a snippet, please click links above for entire content. 

Item 6.2 Frontcounter BC Referral Application Crown Land Purchase
Purpose:
To consider a FrontCounter BC referral application to permit the purchase of three Crown land parcels (Term: indefinite).
Executive Summary:
The applicant proposes to purchase three parcels of Crown land currently under tenure. The purchase of the Crown land parcels is of great concern to a number of agencies and RDCO staff as La Casa development users have been accessing the adjacent Fintry Provincial Park and Protected Area with ATVs; La Casa has not proven stewardship of the adjacent environmentally sensitive lands.
RECOMMENDATION:
THAT FrontCounter referral application to permit the purchase of three Crown land parcels (Blocks B, C & D) adjacent to the La Casa resort development, south of Fintry (CL-15-10) for the Owners of Strata Plan KAS2428 (La Casa) not be supported.

 

Item 6.6 RDCO Solid Waste Management Regulation Amendment Bylaw
Purpose: To amend Regional District of Central Okanagan Solid Waste Management Regulation Bylaw No. 1253, 2010 to add a late payment penalty.

Executive Summary:
The addition of a late penalty payment to RDCO Solid Waste Management Regulation Bylaw No. 1253 is necessary to align the RDCO's solid waste management bylaw with the other RDCO utility bylaws including the water systems bylaws and Central Okanagan East sewer bylaw. In order to enforce the late penalty payment it is required within all utility bylaws as all utility fees are included on the same bill.

The purpose of the late payment penalty is to discourage customers from allowing their utility bills from getting into arrears. In 2014 the RDCO had 515 accounts sent to taxes for collection and approximately 750-800 late utility reminders notices were sent out. The proposed late penalty payment charge is in line with other local service providers and is supported by Provincial regulations.

RECOMMENDATION:
THAT the Regional District of Central Okanagan Solid Waste Management Regulation Amendment Bylaw No. 2015 be given first, second, and third readings and adopted.

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.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.2 Frontcounter BC Referral Application Crown Land Purchase (LaCasa) - .wma (320 KB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.6 RDCO Solid Waste Management Regulation Amendment Bylaw - .wma (2.52 MB)

.pdf icon October 26, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

6.2 Report regarding a FrontCounter BC referral application to purchase three parcels of land currently under tenure for private driveway, utility corridor, waste transfer site, and park purposes on Crown land in the vicinity of La Casa Lakeside Cottage Resort (CL-15-10) Central Okanagan West Electoral Area WITHDRAWN from the agenda

3. ADOPTION OF THE AGENDA

BAKER/BASRAN
THAT the agenda be adopted as amended.

CARRIED Unanimously

================

6.2 Report regarding a FrontCounter BC referral application to purchase three parcels of land currently under tenure for private driveway, utility corridor, waste transfer site, and park purposes on Crown land in the vicinity of La Casa Lakeside Cottage Resort (CL-15-10) Central Okanagan West Electoral Area (All Directors - Unweighted Vote)

WITHDRAWN FROM THE AGENDA AT THE REQUEST OF LA CASA STRATA

================

6.6 RDCO Solid Waste Management Regulation Amendment Bylaw No. 1377, 1st reading, 2nd and 3rd readings and Adoption (EA Directors - Weighted Vote)

Staff report dated October 19, 2015 outlined a new regulation for the addition of a late penalty payment. This will align the solid waste management bylaw with other utility bylaw regulations for water and sewer.
In the past late fees have not been charged and bills do not get paid so they get transferred to taxes. This is best practice by other local governments. This rate is consistent with other governments.

CARSON/HANSON
THAT RDCO Solid Waste Management Regulation Amendment Bylaw No. 1377, 2015 be given first reading this 26th day of October 2015.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.2 Frontcounter BC Referral Application Crown Land Purchase (LaCasa) - .wma (320 KB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.6 RDCO Solid Waste Management Regulation Amendment Bylaw - .wma (2.52 MB)

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.pdf icon July 27, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

9. DIRECTOR ITEMS

a) Director Carson asked when staff will be responding to the issue of houseboats moored along the shores of Central Okanagan West. Staff is working on a report to bring to the Board. He also raised other electoral area questions regarding specific properties and was asked to speak to the CAO. The question was raised what the protocol is for electoral area directors to bring issues forward at a Board meeting. The CAO will meet with Director Carson to review the issues he has raised.

b) Director Baker noted that there has been vandalism at the safe harbour in Lake Country. Staff is repairing the damage-it is sad that irresponsible citizens damage public property at a cost to all taxpayers.

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.mp3 file icon - click here for help with audio July 27, 2015 audio of entire RDCO Board meeting - .mp3 (147 MB)

Click this Windows Media Audio icon for help with audio files July 27, 2015 audio of RDCO Board meeting only about Director Item - Director Carson mentioning that he is still waiting for a site plan for the Sugar Loaf transfer station promised a couple meetings ago, a house with no permit on Hodges, and he has been waiting for a report on the houseboat problem, the power pole in the middle of Killiney Beach problem, and about the burned house on Pinecrest - .wma (1.28 MB)

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.pdf icon June 11, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

North Westside Transfer Station
The Regional Board has approved renewing a License of Occupation with the Province for the transfer station site that serves several communities along the north portion of Westside Road. The facility, located off the Whiteman Creek Forest Service Road provides garbage and recycling for about 900 households in the area. The License of Occupation will be for 30 years.

Adjustments for Recycling Depots
The Regional Board has approved a plan to adjust and align the regional recycling depot service. With Multi-Material BC providing printed paper and packaging recycling and six private industry recycling depots now operating in the Central Okanagan, the Regional District will no longer operate the Kirschner Road depot, which is being privately run. In addition later this year the recycling depot located at the Westside Residential Waste Disposal and Recycling Centre off Asquith Road in West Kelowna, will shift from being open seven days a week to a Friday, Saturday, Sunday and Monday operation, similar to the RDCO’s solid waste disposal facility. It’s anticipated this change will take place later this summer after a public notification period. It’s estimated these combined changes will save approximately $160,000 a year.

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.mp3 file icon - click here for help with audio June 11, 2015 audio of entire RDCO Board meeting - .mp3 (148 MB)

Click this Windows Media Audio icon for help with audio files June 11, 2015 audio of RDCO Board meeting only about Item 5.3 License Of Occupation Renewal North Westside Road Transfer Station - .wma (50.4 KB)

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.pdf icon June 11, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.3 License Of Occupation Renewal North Westside Road Transfer Station

.pdf icon Item 5.4 Regional Recycling Depot Service Changes

Item 5.3 License Of Occupation Renewal North Westside Road Transfer Station

*Note* This is only a snippet, please click link above for entire content

RECOMMENDATION:
THAT the Regional Board approves renewing a Licence of Occupation for the term of 30 years from the Province of B.C. over the land described as that part of District Lot 4021, Osoyoos Division of Yale District, containing 0.20 hectares, more or less for the purposes of a waste transfer and recycling depot.

===============

Item 5.4 Regional Recycling Depot Service Changes

*Note* This is only a snippet, please click link above for entire content

RECOMMENDATION:
THAT the Regional Board approve eliminating the RDCO Kirschner Road recycling depot;
AND FURTHER THAT the Board approve reducing the days of operation at the Westside Recycling Depot from a seven day a week operation to a four day per week operation (Friday to Monday).

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.mp3 file icon - click here for help with audio June 11, 2015 audio of entire RDCO Board meeting - .mp3 (148 MB)

Click this Windows Media Audio icon for help with audio files June 11, 2015 audio of RDCO Board meeting only about Item 5.3 License Of Occupation Renewal North Westside Road Transfer Station - .wma (50.4 KB)

Click this Windows Media Audio icon for help with audio files June 11, 2015 audio of RDCO Board meeting only about Item 5.4 Regional Recycling Depot Service Changes - .wma (610 KB)

.pdf icon June 11, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

Environmental

5.3 Licence of Occupation Renewal for the North Westside Road Transfer Station (All Directors - Unweighted Vote)
Staff report dated June 2, 2015 outlined the Regional District's request to renew a Licence of Occupation for the site of the North Westside Transfer Station. The transfer station has been serving the weekly solid waste disposal needs for approximately 900 households in the North Westside Road area for more than two decades. The request is for a 30-year renewal.

BAKER/CARSON
THAT the Regional Board approves renewing a Licence of Occupation for a term of 30 years from the Province of B.C. over the land described as that part of District Lot 4021, Osoyoos Division of Yale District, containing 0.20 hectares, more or less for the purposes of a waste transfer and recycling depot.

CARRIED Unanimously

5.4 Regional Recycling Depot Service Changes (All Directors - Unweighted Vote)
Staff report dated June 2, 2015 outlined that the Regional District operates three recycling depots in the Central Okanagan. Since Multi Material British Columbia's (MMBC) printed paper and packaging program launched in May 2014, at least six new private recycling depots have started up in the Central Okanagan including a recycling depot located at the same site as the Regional District's Kirschner Road recycling depot.
As a result of MMBC establishing six new recycling depots in the Central Okanagan, the Regional District is able to reduce the resources it devotes to recycling depot service while ensuring residents continue to have access to a
high level of service. The recommended reduction in recycling depot service will result in financial savings of approximately $160,000 per year.

STACK/BAKER
THAT the Regional Board approves eliminating the RDCO Kirschner Road recycling depot;
AND FURTHER THAT the Board approve reducing the days of operation at the Westside Recycling Depot from a seven day a week operation to a four day per week operation (Friday to Monday).

CARRIED Unanimously

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.mp3 file icon - click here for help with audio June 11, 2015 audio of entire RDCO Board meeting - .mp3 (148 MB)

Click this Windows Media Audio icon for help with audio files June 11, 2015 audio of RDCO Board meeting only about Item 5.3 License Of Occupation Renewal North Westside Road Transfer Station - .wma (50.4 KB)

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.pdf icon May 25, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Director Item - Hanson - about back country garbage, because Director Items are not usually mentioned in the Highlights.

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.mp3 file icon - click here for help with audio May 25, 2015 audio of entire RDCO Board meeting - .mp3 (17.5 MB)

Click this Windows Media Audio icon for help with audio files May 25, 2015 audio of RDCO Board meeting only about Director Item - Hanson - about back country garbage - .wma (419 KB)

.pdf icon May 25, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Nothing was mentioned in the Agenda about Director Item - Hanson - about back country garbage, because Director Items are not usually mentioned in the Agenda.

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.pdf icon May 25, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

7. DIRECTOR ITEMS

Director Hanson noted that garbage continues to be dumped in the back country from bush parties, to illegal dumping.

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.pdf icon May 25, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 6.1 Purchase Commitments Greater Than 100,000

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.mp3 file icon - click here for help with audio May 25, 2015 audio of entire RDCO Board meeting - .mp3 (17.5 MB)

Click this Windows Media Audio icon for help with audio files May 25, 2015 audio of RDCO Board meeting only about Item 6.1 Purchase Commitments Greater Than 100,000 - .wma (1.49 MB)

.pdf icon May 25, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 Purchase Commitments Greater Than 100,000

*Note* Below is only a snippet, please click link above for entire content

Purpose:
As per section 4.6 of the Purchasing Policy approved on February 9th, 2012, a written information report of all purchase commitments exceeding $100,000 shall be provided to the Board every quarter.

RECOMMENDATION:
THAT the Regional Board, as per section 4.6 of the RDCO Purchasing Policy, receive for information the report on the purchase commitments which exceeded $100,000 made during the first quarter, ending March 31, 2015.

INFORMATION:
Those purchase commitments exceeding $100,000 made during 1Q 2015 were as follows:

Contract Contract Awarded To Contract Value
(excl. taxes)
Competitive Process Followed
Waste Reduction Media: Living Greener
Calendar, Mobile and Website Waste Apps
(5 year contract, Ref# R15-1871)
Municipal
Media
Inc.
$143,625 RFP

Further details on all RFQ/RFP/lnvitation to Tender processes and awards are available at www.regionaldistrict.com/purchasing

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.mp3 file icon - click here for help with audio May 25, 2015 audio of entire RDCO Board meeting - .mp3 (17.5 MB)

Click this Windows Media Audio icon for help with audio files May 25, 2015 audio of RDCO Board meeting only about Item 6.1 Purchase Commitments Greater Than 100,000 - .wma (1.49 MB)

.pdf icon May 25, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

6. FINANCIAL SERVICES

6.1 Information Report - Purchase Commitments> $100,000 during 1Q 2015 (All Directors - Unweighted Vote)

Staff report dated May 19, 2015 outlined the purchase commitments greater than $100,000 during the first quarter.

STACK/FORTIN
THAT the Regional Board, as per section 4.6 of the RDCO Purchasing Policy, receive for information the report on the purchase commitments which exceeded $100,000 made during the first quarter ending, March 31, 2015.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio May 25, 2015 audio of entire RDCO Board meeting - .mp3 (17.5 MB)

Click this Windows Media Audio icon for help with audio files May 25, 2015 audio of RDCO Board meeting only about Item 6.1 Purchase Commitments Greater Than 100,000 - .wma (1.49 MB)

Blue Divider Line

 

.pdf icon March 12, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 5.1 Okanagan Collaborative Conservation Program Biodiversity Conservation Strategy Update
.pdf icon Item 5.2 Woodhaven Eco Cultural Centre Annual Report
.pdf icon Item 6.1 Okanagan Regional Library Population Numbers For Electoral Area Levy
.pdf icon Item 6.2 Technical Rescue Service Proposal District Of West Kelowna
.pdf icon Item 6.3 Draft 2015 Budget And 2015 2019 Financial Plan
.pdf icon Item 6.3A Budget Piechart And Budgets Summary
.pdf icon Item 6.3B Tax Requisitions And Rates
.pdf icon Item 6.3C Community Services Engineering
.pdf icon Item 6.3D Community Services Waste Management
.pdf icon Item 6.3E Community Services Planning
.pdf icon Item 6.3F Community Services Fire Protection
.pdf icon Item 6.3G Community Services Policing Services
.pdf icon Item 6.3H Community Services Inspections
.pdf icon Item 6.3I Parks Services
.pdf icon Item 6.3J Finance And Administration
.pdf icon Item 6.3K Corporate Services Administration
.pdf icon Item 6.3L Corporate Services Bylaw Enforcement
.pdf icon Item 6.3M Economic Development Commission
.pdf icon Item 6.3N Regional Board

.pdf icon Item 6.4 Quarterly Program Measures Report (no longer missing from RDCO's website)

*Note* below are only a snippets from the documents at the links above*

Item 6.4 Quarterly Program Measures Report

Solid Waste Management:
A one year contract for recycling depot and transfer station services with OK Environmental Waste Systems was utilized to monitor impacts related to the recently expanded provincially-regulated recycling program operated by Multi-Materials BC. The new Provincial Recycling Program was launched May 19th This province wide Packaging and Printed Paper program introduces an expansion in the types of materials accepted for recycling.

The three phase strategy for using the curbside collection Radio Frequency Identification System to address offenders identified 3,241 offenders and 550 reoffenders in 2014. There were 2,046 offenders and 272 reoffenders in 2013 and 2,234 offenders and 109 reoffenders in 2012. The Furniture deconstruction project saw 4,854 pieces of furniture deconstructed In 2014, resulting In increased revenue from the sale of scrap metal and reduced garbage tipping fees and transport costs. Recycled mattresses and box springs made up 52% of the deconstructed furniture in the first full year of the program.
Solid Waste Collection and Recycling will be reported under cost centre 094 effective Jan. 1, 2015.

092 - Westside Transfer Station (Page 48): Deficit of $3,164 was due to increased tipping fees and lower than expected costs for contract services. Approximately 700 tonnes of scrap metal and 200 tonnes of drywall were recycled. Service was provided to more than 50,000 users during 2014. In 2014, 2,728 tonnes of garbage, 1975 tonnes of yard waste and 263 tonnes of wood waste were transferred offsite.

093 - Westside Sanitary Landfill (Page 50): Work continued on the Final Closure Plan. Final contouring, vegetation & gas ventilation system works received approximately 5000 cubic meters of suitable cover material to support the final cover and grading plan. A new landfill monitoring contract was executed in 2014 that will save the RDCO more than $15,000 per year as a result of more work being completed by RDCO staff. Engineering work on surface water management and landfill gas
management was also completed.

094 - Solid Waste Management (Page 51): Surplus of $1,158 was due to various under and over expenditures. In 2014, waste collected has increased 13.3% in the construction sector, 6.2% at the Glenmore Landfill, 4.3% in the residential sector and 3% in the commercial sector when compared to 2013. Three types of Composters were available for pre-order from March 1 to March 31 Including a new one-piece backyard composter, the FreeGarden Earth. The number of year-round Hazardous Waste depot users has continued to increase as shown by 6003 users in 2014, 5347 users in 2013, 4341 users in 2012 and 3467 users In 2011. Trunk sales were held In May and September 2014. The 150 spots available were quickly filled for each even!. Held in tandem with a giant Garage Sale hosted by Okanagan College, hundreds of residents attended and purchased reusable items. Developed and initiated a new reuse program "Reuse Cafe". New Multi-Material Management BC (MMBC) revenue received in 2014 offset Solid Waste Program expenses. Recycling campaigns increased significantly in 2014 due to the new Provincial Printed Paper and Packaging recycling program.

095 - Solid Waste Collection (Page 53\: Surplus of $20,322 was due to higher than anticipated garbage collection fees and lowered transfer station hauling charges. Residential garbage quantities have increased 2.8% in 2014. The collection of new recycling materials began, such as Styrofoam and aerosol containers, at the Westside Road depots and the curbside collection program. Almost $40,000 in revenue was generated from Multi-Material British Columbia for collecting recyclables as part of the new Provincial Recycling program. North Westside Bulky Household Items disposal was in effect at the
North Westside Rd Transfer Station from June 25 to July 7, 2014. Special Hazardous Waste Electronics round up was held on July 26,2014, at the North Westside Road Transfer Station.

096 - Recycling Program {page 55): Surplus of $4,452 was due to the transition to the Provincial Recycling Program. Recyclables have decreased by 3.9% for 2014. Almost $50,000 in revenue was generated from Multi-Material British Columbia for collecting recyclables as part of the new Provincial Recycling program. A long-term Recycling Processing contract was terminated. The responsibility for processing recyclables has been permanently transferred to Multi Material British Columbia (MMBC).

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.mp3 file icon - click here for help with audio March 12, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (37.3 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 5.1 Okanagan Collaborative Conservation Program Biodiversity Conservation Strategy Update - .wma (7.11 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 5.2 Woodhaven Eco Cultural Centre Annual Report - .wma (9.97 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Okanagan Regional Library Population Numbers For Electoral Area Levy - .wma (16.7 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.2 Technical Rescue Service Proposal District Of West Kelowna - .wma (8.52 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3 Draft 2015 Budget And 2015 2019 Financial Plan - .wma (17.4 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3A Budget Piechart And Budgets Summary - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3B Tax Requisitions And Rates - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3C Community Services Engineering - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3D Community Services Waste Management - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3E Community Services Planning - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3F Community Services Fire Protection - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3G Community Services Policing Services - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3H Community Services Inspections - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3I Parks Services - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3J Finance And Administration - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3K Corporate Services Administration - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3L Corporate Services Bylaw Enforcement - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3M Economic Development Commission - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3N Regional Board - .wma ( MB)

It is too hard to find each section of the missing links above so not going to break down the audio into sections for this meeting.  All the audio of this meeting are in the links above and below.

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.4 Quarterly Program Measures Report being added to the agenda - .wma (279 KB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.4 Quarterly Program Measures Report - .wma (208 KB)

.pdf icon March 12, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

*Note* Below is just a snippet, please click link above for entire content

6.4 Quarterly Measures Report - Year-Ended December 31, 2014

Staff report dated March 6, 2015 reported on the summary of 2014 activities for each individual service as set out in the 2014-2018 Financial Plan. The highlights for the year are not inclusive-there are too many items to be covered for each
service. Multi-year comparative statistics by service/program are available in the full report.

OPHUS/HANSON
THAT the Year End December 31,2014 Quarterly Program Measures report be received for information.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio March 12, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (37.3 MB)

Blue Divider Line

.pdf icon February 12, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report

=====

Westside Waste Disposal & Recycling Centre

The Regional Board has adopted an amendment to the 2014-2018 Financial Plan to pay for higher than anticipated expenses in operating the Westside Residential Waste Disposal and Recycling Centre. Reserve funds rather than increased service fees will be used to eliminate a deficit of $51,478 in the facility operation. During 2014 it cost more to dispose of an increased tonnage of yard waste that was dropped off by residents along with additional costs associated with drywall recycling.

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.mp3 file icon - click here for help with audio February 12, 2015 audio of entire RDCO Board meeting - .mp3 (85.5 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report - .wma (912 KB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.3 Westside Waste Disposal And Recycling Centre 2014 2018 Financial Plan Amending Bylaw No 1354 2015 - .wma (3.0 MB)

.pdf icon February 12, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report

.pdf icon Item 7.3 Westside Waste Disposal And Recycling Centre 2014 2018 Financial Plan Amending Bylaw No 1354 2015

*Note* Below are only snippets, please click links above for entire content

Purpose:
To provide the Board with fourth quarter year-end information pertaining to the 2014 work plan and budget variance report.

Executive Summary:
Staff are pleased to present the Year End - 4th Quarter Work Plan and Budget Variance Report for 2014, This report indicates that most projects were either complete or substantially complete on or before December 31 '" 2014. At this time, both revenues and expenses are within anticipated budget parameters, with the following exceptions:

RECOMMENDATION:
THAT the Board receive this report for information.

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.mp3 file icon - click here for help with audio February 12, 2015 audio of entire RDCO Board meeting - .mp3 (85.5 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report - .wma (912 KB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.3 Westside Waste Disposal And Recycling Centre 2014 2018 Financial Plan Amending Bylaw No 1354 2015 - .wma (3.0 MB)

.pdf icon February 12, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

6. CORPORATE SERVICES

6.1 2014 - 4th Quarter Work Plan and Budget Variance Report (All Directors Unweighted Vote)

Staff report dated February 4, 2015 outlined the 4th Quarter (year-end) information and budget variance. Revenue and expenses were within anticipated budget levels with the exception of:
• Westside Transfer Station - tipping fees and transportation costs higher than expected
• Trepanier Bench Water - user rates were insufficient to cover operating costs
• RDCO Lift Stations - extra work required for flushing and odor control
• WFN Lift Station - extra work required and will be paid in 2015

BAKER/FINDLATER
THAT the Regional Board receive for information the 2014 - 4th Quarter Work Plan and Budget Variance Report.

CARRIED Unanimously

====================

7.3 Westside Waste Disposal & Recycling Centre - 2014-2018 Financial Plan Amending Bylaw No. 1354,2015, 1st, 2nd and 3rd reading and Adoption (All Directors - Weighted Vote)

Staff report dated February 6, 2015 outlined a budget deficit of $51,478 in 2014 for the Westside Waste Disposal & Recycling Centre. The deficit is primarily due to higher than anticipated costs for yard waste management and drywall
recycling. A portion of these costs were offset by higher than projected tipping fee revenues. Operating reserves will be utilized to cover the deficit.

OPHUS/FINDLATER
THAT 2014 - 2018 Financial Plan Amending Bylaw No. 1354,2015 be given first, second and third readings and adopted this 12th day of February 2015.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio February 12, 2015 audio of entire RDCO Board meeting - .mp3 (85.5 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report - .wma (912 KB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.3 Westside Waste Disposal And Recycling Centre 2014 2018 Financial Plan Amending Bylaw No 1354 2015 - .wma (3.0 MB)

Blue Divider Line

.pdf icon October 27, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.3 3rd Quarter Workplan And Budget Variance Report

*Note* This is only a snippet, please click link above for entire content.

Purpose:
To provide the Board with third quarter year-to-date information pertaining to the 2014 work plan and budget variance report.

Executive Summary:
Staff are pleased to present the 3rd Quarter Work Plan and Budget Variance Report for 2014.

The format of this report is a departure from previous Quarterly Reports and is intended to graphically illustrate that the work plan for each of our services is on schedule and on budget.
Any exceptions to the foregoing are red flagged and explained with a special notation.
This 3rd Quarter Report indicates that projects and work plans are well underway and are generally progressing as planned.

At this point in time, both revenues and expenses are within anticipated budget parameters, with the following exception:
1. Function 306 - Trepanier Bench Water:
User Rate revenues are not expected to meet or exceed expected expenses; year-end projections anticipate a shortfall between $5,500 & $6,000 that will need to be paid in next year's budget.

RECOMMENDATION:
THAT the Board receive this report for information.

Purpose
To provide a third quarter Financial Exception Report on the 2014 work plan, to red-flag any areas of concern, to highlight items of interest and to answer any questions the Board may have.

A year-to-date budget variance chart is provided for each service, accompanied by operational details for selected services.

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.mp3 file icon - click here for help with audio October 27, 2014 audio of entire RDCO Board meeting - .mp3 (11.3 MB)

Click this Windows Media Audio icon for help with audio files October 27, 2014 audio of RDCO Board meeting only about Item 6.3 3rd Quarter Workplan And Budget Variance Report - .wma (13.6 MB)

.pdf icon October 27, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

6.3 3rd Quarter Work Plan and Budget Variance Report (All Directors - Unweighted Vote)

Staff report dated October 21, 2014 outlined the 3rd quarter work plan/budget variances to September 30,2014. The Board had previously requested a higher level quarterly measures report. The detailed year-end report with statistics will be presented in the New Year as part of the 2015 budget process.

Staff reviewed the report presented. A year-to-date budget variance chart was provided for each service. Any 'red-flag' areas of concern were highlighted. It was noted that variances in revenue and expenses are due to 2014 expenses
yet to be paid or revenue not yet received.

BAKER/EDGSON
THAT the Regional Board receive the 3rd Quarter Work Plan and Budget Variance Report for information.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio October 27, 2014 audio of entire RDCO Board meeting - .mp3 (11.3 MB)

Click this Windows Media Audio icon for help with audio files October 27, 2014 audio of RDCO Board meeting only about Item 6.3 3rd Quarter Workplan And Budget Variance Report - .wma (13.6 MB)

Blue Divider Line

.pdf icon September 11, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 6.1 Quarterly Program Measures Report

*Note* This is only a snippet, please click link above for entire content

Solid Waste Management:
A one year contract for recycling depot and transfer station services with OK Environmental Waste Systems will be utilized to monitor impacts related to the recently expanded provincially-regulated recycling program operated by Multi-Materials BC.

092 - Westside Transfer Station
Tonnage transferred offsite to June 30,2014, has increased when compared to June 30, 2013: Wood waste by 12%, Garbage by 6% and Yard waste by 2%. Capital expenditures total $6,300 for improvements to the trailers and onsite trailer bay.

093 - Westside Sanitary Landfill
Ministry of Environment approval in principle was received for the proposed final cover system. Two sources of cover material were identified and suitability analysis of cover material was completed. Engineering work on surface water management and landfill gas management was also completed.

094 - Solid Waste Management
The new Provincial Recycling Program was launched May 19th
• Effectiveness of the program will be evaluated in the third quarter and additional education provided where required. Curbside collection
Radio Frequency Identification System to June 30, 2014, identified 1,415 offenders and 194 reoffenders. This is a 25% and 29% increase respectively from identification of offenders in 2013 to June 30. There were 850 participants in the 2014 Community Clean up. To June 30, 2014, waste collected has increased 18% in the construction sector, 8% at the Glenmore Landfill, 7% in the residential sector and 3% in the commercial sector when compared to June 30, 2013. There were 3,066 household hazardous waste users to June 30, 2014, a 12% increase compared to 2,686 customers at June 30, 2013. Three types of Composters were available for pre-order from March 1 to March 31 including a new one-piece backyard composter, the FreeGarden Earth. The first of the bi-annual Trunk Sales was held on May 24,2014.

095 - Solid Waste Collection
Residential garbage quantities have increased 3% at June 30, 2014 when compared to June 30, 2013.
North Westside Bulky Household Items disposal was in effect at the North Westside Rd Transfer Station from June 25 to July 7, 2014. Special Hazardous Waste - Electronics round up was held on July 26, 2014, at the North Westside Road Transfer Station.

096 - Recycling Program
The new Provincial Recycling Program was launched May 19th. This province wide Packaging and Printed Paper program introduces an expansion in the types of materials accepted for recycling.

Compared to June 30, 2013, recyclables and glass collected from depots have decreased by 1.4% and 26.1% respectively to June 30, 2014. Tonnes of recyclables processed at Metro have increased from 5,665 at June 30,2013, to 6,608 at June 30,2014.

====================

Board
001S - Board Sub-Program Corporate Communications

Information newsletters were produced for the Westside Regional Wastewater Treatment Plant and the Westside Residential Waste Disposal and Recycling Centre. The Water Talk newsletter will be created for distribution with the third quarter utility bills.

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.mp3 file icon - click here for help with audio September 11, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (11.1 MB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (3.44 MB)

.pdf icon September 11, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Quarterly Program Measures Report, Year-To-Date June 30, 2014

Staff report dated September 4,2014 outlined the program measures to June 30, 2014. A summary of the highlights was presented. It was noted that staff continue to review the quarterly information presented to ensure the Committee is well
informed on the regional services and issues arising.

CONDON/EDGSON
THAT the Quarterly Program Measures Report, year-to-date June 30, 2014 be received for information.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio September 11, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (11.1 MB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (3.44 MB)

Blue Divider Line

Grande garbage bins
Castanet.net - by Wayne Moore | Story: 121457 - Aug 22, 2014

The City of Kelowna is having a hard time keeping up with citizens who wish to upgrade to larger garbage collection carts.

According to a report for Monday's council meeting the demand to upgrade from the 120L cart to the 240L version has not levelled off as anticipated.

To date, the city has blown through $80,000 of the $100,000 budgeted for cart replacements in 2014.

In order to keep up with demand and replenish the city's cart inventory, staff are asking council to approve an additional $65,000 be funded from the Solid Waste Reserve.

The cost of purchasing the additional carts will be recouped through annual fees charged to households for the collection carts.

Staff indicated it would review statistical cart information and budget accordingly in future years.

Blue Divider Line

A fed bear is a dead bear
Castanet.net - by Carmen Weld | Story: 118796 - Jul 9, 2014

The BC Conservation Services is pleading with Okanagan residents to remember 'a fed bear is a dead bear.'

Last week Conservation Officer Ken Owens says they were forced to put down a bear in Joe Rich because it was returning, almost daily, to a resident's garbage can.

When they trapped the bear on June 30, they also discovered it had previously been shot.

But Owens says it is important to realize it was not the prior bullet that forced their hand it was the carelessness of neighbours allowing this bear to become garbage-habituated.

“When it comes to black bears, when they get habituated and they get food conditioned, relocation and trans-location does not work,” says Owens. “If can be prevented before though, to not spoil these bears, that's the message that we really have to get out to people.”

In fact this person, who left the garbage out and caused the bear's death was fined under the Wildlife Act. They were issued a Dangerous Wildlife Protection Order, a ticket that can include up to a $575 fine.

“When I go to a home, like this one in Joe Rich, and see that a bear that has been accessing garbage five times over the last two weeks I issue that person a Dangerous Wildlife Protection Order,” says Owens.

Owens says having an attractant accessible to wildlife in a public place, like garbage to a bear, is an offence under the Wildlife Act and conservation officers will hand out fines. “A fed bear is a dead bear,” he repeats again. “When the right things are done, both wildlife and people survive.”

He says when residents get a bear in their backyard they need to understand there is a reason they are there, they need food and you are making it easy.

“A bear's sense of smell is 2,100 times better than ours,” says Owens. “They say a black bear, on average, needs 3,000 calories a day to survive and towards the fall, before hibernation, it can get up to 20,000 calories a day.”

He explains that bird feeders, another common attractant, are popular with bears. One kilogram of bird seed is 4,500 calories, a valuable food source a bear will not forget.

“Bears are very smart, they say their intelligence is that of a 5-year-old child, they do not forget where they obtained a food source,” says Owens.

Conservation even refers to bird feeders and 'bear feeders' in the summer and they recommend that bird feeders are put away from April to November.

Owens says when BC Conservation looks at a whole year of bear complaints, which are typically over 26,000 calls a year, they find there are four main culprits bringing bears into residential areas.

Bears into garbage
Bears into fruit trees
Bears into compost
Bears into bird feeders
The big story to Owens is that so often these situations with bears can be avoided if residents employed good attractive management.

“They get into garbage and get used to it and it is not good for them. There is bottle caps and glass and tin cans and it is harmful to their mouth, their throat and their digestive system. It is not bear food, but it is an easy calorie intake for them,” says Owens.

He also notes that BC Conservation is frustrated by the lack of government assistance in getting our local communities more bear aware.

“To be honest we have a long ways to go,” says Owens. “Kelowna, West Kelowna, Lake Country, Vernon we are just not bear-aware. Many communities are, but we are not.”

He notes that we do not have bear-resistant garbage cans in the Regional District of Central Okanagan nor do we pay for a WildSafe BC Coordinator. Education personnel that Owens says do not cost a lot of money.

“It is so frustrating because the Regional District has provided residents with these garbage cans, and they are not bear-resistant garbage cans,” says Owens who notes there are communities like Port Coquitlam that have added bear-resistant additions to their garbage cans.

RDCO Communications Officer Bruce Smith says a contractor was brought into town that offered residents a way to make their garbage cans bear-resistant, but no one used them.

“When we brought in the containers initially a private contractor offered to retrofit garbage containers for bear-resistance. But they didn't do enough business to warrant continuing and so they left the area,” explains Smith.

He says the RDCO did not consider getting bear resistant containers in the first place and there is no plan in the foreseeable future of the district investing in bear-resistant cans.

At the end of the day Owens say it is each one of us that can save a bears life and protect ourselves from injury. There are 160,000 bears in our province and every year four to five people are injured by them.

For more information check out WildSafeBC and Bear Aware.

Blue Divider Line

Is RDCO frivolously spending $170 per month for summer 2014 to help educate you?

.pdf icon June 23, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Recycling Depot & Transfer Station Contract

The Regional Board has approved a one year contract for recycling depot and transfer station services with OK Environmental Waste Systems. This will allow staff over the next year, to monitor impacts related to the recently expanded provincially-regulated recycling program operated by Multi-Materials BC. In addition, as the company is the current contractor, it provides minimal disruption in service and a saving of approximately $200,000 for the duration of the contract.

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.mp3 file icon - click here for help with audio June 23, 2014 audio of entire RDCO Board meeting - .mp3 (26.1 MB)

Click this Windows Media Audio icon for help with audio files June 23, 2014 audio of RDCO Board meeting only about Item 8.1 Recycling Depot And Transfer Station Sole Source Contract Approval - .wma (4.32 MB)

Click this Windows Media Audio icon for help with audio files June 23, 2014 audio of RDCO Board meeting only about Director Item - Director Hanson worried about illegal dumping - .wma (944 KB)

.pdf icon June 23, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 Recycling Depot And Transfer Station Sole Source Contract Approval

*Note* Below is only a snippet, please click link above for entire content

No changes are being considered for the Traders and NOWESI transfer stations at this time.

OkanaganLakeBC.ca says: In the table of cost changes below, notice that it says a slight increase beside Site Staffing (both sites). RDCO requested extra staffing, to help educate residents on changes it says, ($170 per summer month), despite RDCO telling you in their statement above marked in red (No changes are being considered for the Traders and NOWESI Transfer stations at this time). See page 3 at the link above to verify this.


click image for a larger copy

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.pdf icon June 23, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

8. NEW BUSINESS

8.1 Recycling Depot and Transfer Station Sole Source Contract Approval (All Directors - Weighted Vote)

Staff report dated June 18, 2014 outlined the rationale for a sole source contract approval. The current contract with the recycling depot contractor is set to expire. New depots have opened in the region but as the new MMBC system has just started staff is recommending a one-year contract to allow time to monitor impacts of the new depots in the region and the sustainability of MMBC's system. Various options are being considered ie: Glenmore Landfill depot has changed where recycling is dropped off, potential to reduce hours or closure at depots in the region.

Staff will come back to the Board within a year with recommendations for a longer term plan for recycling throughout the Central Okanagan.

STACK/EDGSON
THAT the Regional Board approves the sole source one-year contract to Okanagan Environmental Waste Systems for recycling depot and transfer station services.

CARRIED Unanimously

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Recycling program expands
Castanet.net - by Bill Everitt | Story: 114887 - May 9, 2014

Starting May 19th, Central Okanagan residents will be able to place NEW items in their curbside recycling cart or drop them off at any of the convenient recycling depots. These changes are part of a new province-wide stewardship program for Packaging and Printed Paper (PPP) and mark the first major expansion in the Central Okanagan recycling program since it was launched many years ago.

Okanagan residents can recycle more items starting May 19
New Items Acceptable as of May 19th 2014 include:

Hot and cold paper drink cups (e.g. coffee cups)
Milk and milk substitute cartons (e.g. milk, soy, rice, almond milk containers, soup and broth “tetra-pak” type containers)
Plastic coated paper packaging (e.g. ice cream cartons, frozen meal boxes)
Aerosol cans, empty (e.g. hairspray, air freshener, wax and furniture polish)
Spiral wound cans (e.g. frozen juice, coffee cans, nuts, chips)
Microwaveable Paper Containers (e.g. single serve soups, paper bowls)

Other New Changes Include:

ˇ Styrofoam recycling (e.g. meat trays, foam cups, egg cartons, electronics packaging) will be accepted at DEPOTS ONLY

ˇ Plastic film (e.g. grocery bags etc.) will become a DEPOT ONLY item and will no longer be accepted in the curbside recycling cart

ˇ Depot users will be required to sort their recycling into more categories starting May 19th. Categories at the depot will be paper, containers, Styrofoam, glass and plastic bags.

Peter Rotheisler, Manager of Environmental Services with the Regional District says, “Compared with some areas of the province, our recycling program has been at the forefront and considered one of the best. It’s going to be even better with the Central Okanagan’s participation in the province-wide Packaging and Printed Paper program. The expansion in the types of materials accepted for recycling means more items will be recycled than ever before, which is also good news for our one remaining landfill.”

Background Information of Packaging and Printed Paper Program in BC

In 2011, the BC government passed a regulation requiring all businesses that supply packaging and printed paper (PPP) to BC residential consumers be responsible for collecting and recycling that material once consumers are finished with it.

As a result, a non-profit organization called Multi Material BC was formed to represent businesses to meet their obligation under the recycling regulation. MMBC, in consultation with stakeholders, including businesses and local governments, developed a stewardship plan to collect and recycle residential packaging and printed paper. MMBC’s stewardship plan was approved by the provincial government in April 2013 and the program will launch on May 19, 2014.

The Regional District of Central Okanagan, City of Kelowna, District of West Kelowna, District of Lake Country and District of Peachland all have signed contracts with MMBC to collect recyclables on behalf of MMBC and in accordance with MMBC requirements.

Vernon and Penticton are also a part of the program.

For further information visit www.regionaldistrict/recyclemore or call the Regional Waste Reduction Office at 250.469.6250.

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.pdf icon May 26, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

This was a Director Item about COE Patty Hanson discussing illegal dumping, so there is nothing mentioned in the Highlights about it.

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.pdf icon May 26, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon This was a Director Item about COE Patty Hanson discussing illegal dumping so there is no Agenda about it.

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.pdf icon May 26, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

9. DIRECTOR ITEMS

a) Illegal Dump Sites

Director Hanson noted that many forested areas in the region are being used as dump sites-illegal campsites, partying, etc. This is a provincial as well as a local issue.

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.pdf icon April 28, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.2 Metro Vancouver Waste Flow Management

*Note* This is only a snippet, please click link above for entire content.

RECOMMENDATION:
THAT The Regional Board respond to Metro Vancouver's request with a neutral position on the issue of Bylaw 280.

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.pdf icon April 28, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

6.2 Metro Vancouver Waste Flow Management (Staff Response to February 12, 2014 letter from Metro Vancouver re: Bylaw 280)

As requested by the Board at its February 24th meeting staff has reviewed the request from Metro Vancouver regarding Bylaw No. 280. There is both opposition and support in Metro Vancouver for this bylaw which is very controversial. As a result staff recommends the Board take a neutral position on the issue. The Central Okanagan has set our own direction.

FINDLATER/GRAY
THAT the Regional District respond to Metro Vancouver's request of February 12, 2014 with a neutral position on the issue of Bylaw 280.

CARRIED Unanimously

=================

10. DIRECTOR ITEMS

f) Central Okanagan Sobering Centre - the question was raised whether Interior Health has operating dollars for a possible sobering centre facility in the Central Okanagan. Staff noted funds are in the Regional Hospital District budget for a possible facility.

GRAY/BAKER
THAT staff be directed to discuss with Interior Health whether operating dollars would be available for a sobering centre in the Central Okanagan.

CARRIED Unanimously

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.pdf icon February 24, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

6.3 Metro Vancouver Letter re: Metro Vancouver Waste Flow Management and the Greater Vancouver Sewerage and Drainage District Recyclable Material Regulatory Bylaw No. 280 (All Directors - Unweighted Vote)

The question was raised if we need to spend any time on this issue? It was agreed to have staff review the letter and report to the Board.

FIELDING/STACK
THAT the February 12, 2014 letter from Metro Vancouver regarding Metro Vancouver Waste Flow Management and the Greater Vancouver Sewerage and Drainage Recyclable Material Regulatory Bylaw No. 280 be received and referred to staff for a report to the Board.

CARRIED Unanimously

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.pdf icon January 16, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.3 Service Establishment Bylaw Review Schedule

*Note* This is only snippets, please click links above for entire content

Purpose:
To provide a schedule for a formal review of all service establishment bylaws on a regular 5 year cycle.

Executive Summary:
The Board has approved a resolution that directs staff to bring forward all service establishment bylaws for regular review on a 5 year cycle. A spreadsheet summarizing all of the regional and sub-regional services provided in the Regional District of Central Okanagan is attached to this report as Schedules "A" and "B" respectively. These spreadsheets indicate what the service is, what bylaws or regulations apply, and when the service was last reviewed. Schedule "e" attached to this report recommends the years in which these services would be reviewed by the Board based on a 5 year cycle. The recommended schedule takes into account all of the service reviews that have been recently conducted as well as trying to group services for review in a logical sequence to evenly distribute the workload as much as possible.

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.pdf icon January 16, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

5.3 Service Establishment Bylaw Review Schedule (All Directors - Unweighted Vote)

Staff report dated January 9,2014 provided a schedule for formal review of all regional service establishment bylaws on a five year cycle. An outline of the services and review targets was presented for consideration.
Of note:
- Why is the STPCO (Sustainable Transportation Partnership in Central Okanagan) not in the schedule? This service is provided by the City of Kelowna it is not an RDCO service (Transportation Demand Management is for the electoral areas only). Air Quality review has been included in 2016 as that is when the STPCO agreement expires.
- Okanagan Library is not a regional service, it has its own Board and issues should be raised at their Board.

BAKER/FIELDING
THAT the Regional Board approve the recommended schedule of service reviews outlined in the January 9, 2014 Service Establishment Bylaw Review Schedule report.

CARRIED Unanimously

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.pdf icon December 9, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

2014 – 2018 Financial Plan Considerations
The Regional Board has received a report outlining possible items for consideration during the review of the 2014-2018 Financial Plan. More specifics on the impacts of these items will be provided at the February 27th budget meeting.

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.pdf icon December 9, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

.pdf icon December 9, 2013 Regional District of Central Okanagan Statutory Board Meeting Minutes

9. FINANCIAL & ADMINISTRATIVE SERVICES

9.2 2014 - 2018 Financial Plan Request Items For Discussion (for information only) (All Directors - Unweighted Vote)

Staff report dated December 9, 2013 outlined high level impacts to the 2014 - 2018 Financial Plan including an increase to regional parks land acquisition of 3.5 cents; summary of staffing gaps; impacts of service reviews still to be determined (fringe area planning costs allocation, dog control implementation plan, 911 service provision, regional rescue); and carry-over projects. It was noted staff are trying to keep the increase to operating budgets under the CPI.

The information is presented for information only to provide the Board with a sense of what is going into the budget process. The Board will be reviewing the preliminary budget in early February, with adoption of the budget on March 28th.

During discussion questions were raised for further review:
-Regional Parks Maintenance - When is the service review which was not completed last year going to be done? Concern was expressed regarding the transition from summer students to seasonal workers. Staff to bring the rationale forward on this option including costs.
-Alarm fees, when was the last time they were increased? Staff to review the budget and consideration for increased fees.
-Waste reduction management - With the new management contract--MMBC Collection Financial Incentives--are there going to be staff reductions? Staff noted no as we are contractor and will be doing more than in the past.
MMBC will be paying us to run the program (across three functions-waste management, recycling and curb-side).
-Have staff considered contracting out fleet management? This has been considered in the past.

BAKER/GRAY
THAT the update on the 2014-2018 Financial Plan request for items be received for information.

CARRIED

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.mp3 file icon - click here for help with audio December 9, 2013 audio of entire RDCO Board meeting - .mp3 (34.6 MB)

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.pdf icon September 23, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

10. DIRECTOR ITEMS

b) UBCM Resolutions - it was noted District of West Kelowna and Kelowna had support for their various resolutions to UBCM.
One of the issues raised at UBCM was the lack of a market to recycle fibreglass (derelict boats are sitting around the province, particularly in the Lower Mainland) and what can be done with them. The question was raised whether our waste reduction staff is aware of any programs.

EDGSON/FIELDING
THAT staff be directed to comment on whether they are aware of a market for recycling fibreglass, particularly in regards to derelict boats.

CARRIED

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.mp3 file icon - click here for help with audio September 23, 2013 audio of entire RDCO Board meeting - .mp3 (30.2 MB)

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Costs of recycling shakeup under fire at UBCM
By Jeff Nagel - Surrey North Delta Leader - September 16, 2013

Allen Langdon defends the planned Multi Material BC recycling system at the Union of B.C. Municipalities convention in Vancouver.
Jeff Nagel / Black Press

B.C. civic leaders on Monday grilled the head of a new industry-led recycling agency over the costs and downsides of the new system set to replace municipally run blue box pick up next spring.

Vancouver Coun. Adriane Carr said she's "gravely concerned" that Multi Material BC's $110-million annual budget to recover packaging and printed paper province-wide is much lower than the $190 million already spent each year in Metro Vancouver alone on recycling services.

"If there are significant cost reductions, you have to ask what are the service reductions," said Carr, who warned it would be "backwards" if cities that have built strong recycling programs now see them shrivel under MMBC.

She and other municipal delegates at the Union of B.C. Municipalities convention pressed MMBC managing director Allen Langdon to increase the prices offered to local cities to act as collectors under the new system.

Langdon said he's willing to talk to concerned cities but gave no sign of sweetening the offers already made.

"There's a limit to what producers can actually sustain," he said, referring to the firms that are responsible for recovering packaging and paper under new provincial regulations.

Nor would he commit to specific targets for reducing the amount of packaging encasing goods sold in B.C.

Langdon said producers will pay their share of the program based on how much packaging they generate, giving them a price signal to reduce their packaging or make it more recyclable.

But Carr said that could still allow producers and retailers to simply pass the extra costs along to consumers through higher prices without actually reducing their environmental footprint.

Many cities refused to sign on by a Monday deadline to act as collectors of recyclables under proposed contracts, either indicating they'll keep running their own systems without MMBC financial aid or else they'll leave the job entirely for MMBC to contract out to private collectors.

But MMBC agreed to let cities take more time and join the program after the scheduled May 19 launch date, setting the stage for more negotiations.

An emergency debate on the issue is slated for Thursday at UBCM.

Costs and concern about service levels have been key challenges, said Port Coquitlam Mayor Greg Moore, adding his city would have to subsidize MMBC by $100,000 a year, while Vancouver pegs its shortfall at more than $5 million.

He said new contractors could adopt disjointed pick up schedules that don't mesh well with garbage and organics collection, confusing residents and reducing participation.

"If they take it over there are so many what if's that could come from it."

Langdon said the new system will be a "significant change" for cities used to controlling recycling service but said many municipalities that sign on will have "most if not all" of their costs covered.

Langdon confirmed, however, that Lower Mainland residents could lose curbside pickup of glass if a new private contractor takes over blue box pickup in their city.

He said new collectors can propose a depot system instead for glass but that MMBC will have the final say.

MMBC wants to reduce contamination of blue box recyclables by keeping glass separate.

Other material that will be accepted only at depots include polystyrene foam and polyethylene film.

Nanaimo Regional District director Julian Fell suggested Metro Vancouver's plan to build a new garbage incinerator will be at odds with MMBC's plans to collect and recycle paper and packaging, unless it ends up being fuel in the new "waste to smoke" plant.

"Our intent is to recycle material," Langdon responded. "At this point there's no plan to use recovery technologies or waste incineration."

An environment ministry spokesman cautioned that Metro's waste plan isn't a "licence to burn garbage" and will be subject to an environmental assessment and other permitting.

MMBC says its recycling program will add 10 new categories of packaging not now accepted in blue boxes and it will be consistent province-wide, making public education easier.

Moore agreed the program has much potential and is too important for cities to abandon.

"If we can achieve this every other province will follow it and we'll have a massive effect across this country. If we do it wrong out of the gate, no one will follow it and it will be a disaster for everyone."

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.pdf icon September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 6.1 Quarterly Program Measures Report

*Note* This is only a snippet, please click link above for entire content

Solid Waste Management:

092 - Westside Transfer Station
Effective January 1, tipping fee increases for garbage and other solid waste materials apply to both residential and commercial customers at the two Central Okanagan facilities; the flat fee for up to 250 kg of garbage increased by $2 from $8.00 in 2012 to $10.00 for 2013. Up to 250 kg of yard waste continues to be accepted free of charge. Promotions and education relating to this increase was completed in the first quarter of 2013. Furniture Deconstruction Project: More than 2000 pieces of furniture, including 467 mattresses and box springs, were deconstructed in the first half of the year. Waste Loading & Hauling contract was awarded to BFI Canada. To June 30, 2013: 1,264 tonnes of garbage, 976 tonnes of yard waste and 109 tonnes of wood waste were transferred offsite. Garbage transferred offsite to June 30, 2012 totaled 1,353 tonnes. The reduction in 2013 is due to the furniture deconstruction project and waste reduction efforts. Battery theft is high at the transfer station.

093 - Westside Sanitary Landfill
Golder Associates 2013 Contracts: Landfill Monitoring; Landfill Grading and Landfill Gas Program Services. Effective 2013, Westside Sanitary Landfill site closure costs will be reflected in the operating budget only. All wells and gas monitoring sites were in compliance to June 30, 2013.

094 - Solid Waste Management
Effective January 1, tipping fee increases for garbage and other solid waste materials apply to both residential and commercial customers at the two Central Okanagan facilities; the flat fee for up to 250 kg of garbage increased by $2 from $8.00 in 2012 to $10.00 for 2013. Up to 250 kg of yard waste continues to be accepted free of charge. Promotion and education relating to this increase was completed in the first quarter of 2013. Compared to June 30, 2012, residential garbage has decreased by 2% and commercial garbage has increased by 1.8% for June 30,2013. New Provincial Collection program for curbside recycling is to be introduced for 2014. Municipalities receive financial incentives for participation in the program while residents notice more paper and packaging materials being accepted for recycling, such as styrofoam and waxed containers. A future report is to be presented to the Board regarding possible expansion of curbside collection in rural electoral areas that rely on transfer stations in order to benefit from the program's financial incentives. Curbside collection Radio Frequency Identification System to June 30 identified 1,067 offenders and 138 reoffenders. Completed Contracts: Waste Audit sorting to Greenstep Solutions; Recycling Depot operations to OK Environmental Waste Systems, Glass Collection & Recycling to Cascades Recycling, Waste Loading & Hauling at the Westside Transfer Station to BFI Canada. Garbage Composition Study: A section of the Glenmore landfill has been selected for the study. The goal of the bi-annual trash composition audit is to find exactly what materials are ending up in the landfill that could potentially be added to the recycling program. Trunk Sale preregistration began April 22 and ended May 23. The 150 spots available were quickly filled for the event that was held in tandem with a giant Garage Sale hosted by Okanagan College. A second Trunk Sale is planned for September 28, 2013. Community Clean up Month began with Starbucks employees joining in the seventh annual 20 Minute Make over. George Elliot Senior Secondary School participated with over 20 classes, 320 students and 12 teachers picking up more than 350 kg of garbage, one of the largest youth mobilization efforts for Community Cleanup Month. Composter Event presales were available March 1 - March 28 with a new online purchase option in addition to mailing or paying in person at RDCO. 90% of the composter sales were paid through this online option. Three composting models were available: Earth Machine, Green Cone Food Digester or the Wormcycler Worm Bin. Composter pickup event held May 4, 2013. Bi-weekly Yard Waste pick up resumed March 1,2013. In 2012, 14,000 tonnes of yard waste was collected at the curb and diverted from the landfill, being turned into Glen Grow, a high quality compost instead.

095 - Solid Waste Collection
North Westside Bulky Household Items disposal was in effect at the North Westside Rd Transfer Station from June 26 to July 8, 2013 for a cost of $20 per truckload or $15 per fridge or freezer. Hazardous waste is not accepted. Curbside collection Radio Frequency Identification System identified 1,067 offenders and 138 reoffenders to June 30,2013.

096 - Recycling Program
Compared to June 30, 2012, recyclables have decreased by 2.5% for June 30,2013. Paper Reduction Program to June 30: booth was hosted at two trade shows and an extensive radio ad campaign to go paper free. Recycling Depot Service contract awarded to OK Environmental Waste Systems.

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.pdf icon September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes of the Regional District of Central Okanagan Governance and Services Committee Meetings are not usually available until after being adopted at the following meeting which would be October 10, 2013.  If the minutes are not published here yet, you can check RDCO's website to see if they are published there yet.

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.pdf icon June 24, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Provincial Expanded Recycling Collection

The Regional Board has accepted the financial incentives offered through a new provincial collection program for curbside recycling and depot services in the electoral areas as well as recycling public education and administration across the region. Once the program is introduced during 2014 the only change that residents should notice is that many more paper and packaging materials will be accepted for recycling such as styrofoam, waxed containers and beverage cups. The new program provides financial incentives for the regional district and other local governments that agree to participate. Staff will present a future report to the Board regarding possible expansion of curbside collection in rural electoral areas that rely on transfer stations for waste and recycling collection in order to benefit from the program financial incentives. Information on the new recycling collection incentive program will be forwarded to each municipality for consideration as they have their own collection contracts.

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.pdf icon June 24, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

9.6 Provincial Printed Paper and Packaging Financial Incentives (All Directors - Weighted Vote)

Staff report dated June 18, 2013 provided an overview of this new incentives. All details have been completed and are on the cusp of implementing the program. Province approved MMBC PPP stewardhip plan on April 22, 2013. Program start dates May 2014. Staff provided an overview of the new program. Presentations are being given to municipal Councils. The deadline for agreeing to the program is September 2013.
MMC is offering financial incentives to local government for: collection, depot collection; multi-family collection; resident education and administrative services. Offers are non-negotiable and can be accepted or dismissed. If dismissed, MMBC will provide the service.
Each member municipality has a separate contract for curbside collection. RDCO does the day-to-day contract administration on behalf of member municipalities. All contracts expire April 2016.
Staff reviewed the costs and financial incentives offered by MMBC.
Compare quite favourably with current rates. It was noted that generally the public would not notice a change at curbside other than they will be able to put more in their recyclable container. The 5-Year Financial Plan outline is pretty close to what currently is in place. By accepting incentives our program will continue as it currently is in place. Current haulers would
become a subcontractor. There will be issues with the transfer station-it will cost more to run than what is collected. Same system will be run, but it will need to be Subsidized.

OPHUS/BAKER
THAT the Regional Board accept the financial incentives offered by Multi Material British Columbia for curbside collection, recycling depot service, resident education and service administration;

AND FURTHER THAT the Regional District enter into a contract with Multi Material British Columbia for a term that coincides with the term of the Regional District's curbside collection contract (April 2016)

CARRIED

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.mp3 file icon - click here for help with audio June 24, 2013 audio of entire RDCO Board meeting - .mp3 (44.1 MB)

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RDCO Agenda April 10, 2008
Item 1.1 Recycling Depot and Transfer Station Contract.pdf

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.pdf icon April 11, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

5. CORRESPONDENCE

5.1 Sylvis re: Information Referral for KIP Community Forest Biosolids Fertilization - Westbank First Nation

Sylvis letter of March 27, 2013 outlined Westbank First Nation's intention of implementing forest fertilization within two distinct areas of the KIP Community Forest tenure in 2013. This process is being managed by Heartland Economics for WFN and Sylvis will be performing the work.

It was noted that the Regional District contracts Sylvis to perform similar work for the RDCO. Staff noted that the fertilization plan will be expanded upon from originally being completed on Crown land (gravel pits) along the Highway 97C connector, now expanded to forest lands in Westbank First Nation lands. The approval process for the work is provincial multi-ministerial, including the Ministry of Environment.

The question was raised as this process is much closer to development and water systems are there any concerns to be raised? It is not close to 'public' sites but is within Crown land. Sylvis will be presenting to the OBWB Water Stewardship Committee on the project & application processes involved. Staff continue to work on odour reduction on site at the Wastewater Treatment Plant and the material being transported to its final destination.

FINDLATER/EDGSON
THAT the March 27,2013 letter from Sylvis regarding the Community Forest Biosolids Fertilization program for Westbank First Nation be received for information;
AND FURTHER THAT staff arrange for a presentation on the biosolids proposal by Sylvis to any partner Council that requests it.

CARRIED

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.pdf icon February 25, 2013 Highlights of the Regional District of Central Okanagan Board Meeting

Nothing was mentioned in the Highlights about Director Item Director Given mentioning that yard waste collection will start soon because this was a Director Item

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.pdf icon February 25, 2013 Regional District of Central Okanagan Board Meeting Agenda

.pdf icon Nothing was mentioned in the Agenda about Director Item Director Given mentioning that yard waste collection will start soon, because this was a Director Item

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.pdf icon February 25, 2013 Regional District of Central Okanagan Board Meeting Minutes

12. DIRECTOR ITEMS

Nothing was mentioned in the Minutes in regards to Director Item Director Given mentioning that yard waste collection will start soon

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.pdf icon November 8, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 5.2 Green Heat Initiative - Biomass Heating Potential

.pdf icon Item 6.1 Quarterly Program Measures Report

.pdf icon Item 6.2 Briefing On 2013 - 2017 Financial Plan


click for a larger copy

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.pdf icon November 8, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5.2 David Dubois, Project Coordinator, Green Heat Initiative (SIBAC-Southern Interior Beetle Action Coalition) re: Biomass Heating Potential

At the request of the Southern Interior Beetle Action Coalition, Director Edgson being the Board's delegate to the committee, the project coordinator David Dubois for the Green Heat Initiative, provided an update on the potential for biomass heating. Funding and services are potentially available for local governments to implement biomass heating systems in local government buildings. As part of SIBAC funding, Dubois is available to travel to communities to provide information on green heat.
Staff report dated October 23rd noted that there are currently no regional district buildings that would clearly benefit by switching to biomass heating, however the information is presented for the Committee's information.

Dubois noted that the system is highly sophisticated requiring little manpower to operate. A consistent, sustainable fuel supply is always the challenge with a system. This type of system requires a very small piece of the 'overall puzzle' in
the amount of debris available. In the Central Okanagan there is a large demand for clean construction waste, ogogrow operations and Tolko go-generation. Under certain circumstances this type of heat source makes sense where transportation
costs are low and where gas is not available.

RDCO staff highlighted what is going on the region regarding biomass heating.

There is no obvious building in the regional district to move to a wood waste heat source. The question was raised about the region's community halls ie: Joe Rich.
Staff noted that a brand new air source heat pump has recently been installed in Joe Rich. The North Westside community hall is considering upgrades but they can choose whatever system they wish-the hall does not belong to the Regional District.

It was felt that a system like this should be paid by the users not taxpayers in general. If there is nothing in our current capital plan for upgrades why would any time be spent considering a system? If an upgrade to a system is being considered in the future staff may consider if a system such as this is feasible.

#GS78/12 EDGSON/HANSON
THAT the presentation by David Dubois, project coordinator for Green Heat Initiative, and the staff report dated October 23, 2012 on biomass heating information be received for information and referred to staff and should there be any opportunity in the future to consider this heat initiative that staff contact David Dubois directly for further information.

CARRIED

========================

6. Finance & Administrative Services

6.1 Quarterly Program Measures Report (Year-to-Date - September 30, 2012)
Staff report dated November 1, 2012 outlined the program measures report year to- date September 30, 2012. Staff highlighted the executive summary comments.

- Corporate Services
o Recruitment process for new CAO has begun

- Waste Reduction
o Launch of paper reduction program
o Commercial waste quantities reduced by 2.8%
o Curbside collection radio frequency identification system
  • 1331 non-compliant customers identified and contacted, only 52 reoffenders
o Recycling - market downturn, budget effect

- Environmental Services
o Falcon Ridge Water - exploratory drilling for a new well
o Trepanier Bench Water - fire effects - 110 risk evident
o Leak Detection program for Westshore Water resulted in 43% reduction, and at Killiney Beach 20% of m3 pumped
o RDCO lift stations/collector systems - all pumps being investigated for deterioration
o Killiney Beach Water - reduction to scope of upgrade
o Reduced clerical staff by 0.5 FTE
o WWTP - Stage 3 design work completed.

- Information Systems
o MOU Lake Country has yet to sign the agreement. Concern regarding 2013 impact to partners if Lake Country does not sign on.

- Development Services
o School site acquisition
o Inspection Services - staff reduction
o Dog Control- review report received in October. Implementation plan will be coming forward for Board consideration.
o Noxious insect control - low complaint numbers.

- Protective Services
o Trepanier Fire
o Black Mountain grass fire
o Wilsons Land Volunteer Fire Department - volunteer fire chief leaving

- Regional Rescue
o 4 total EOC activations, 27 ESS activations
o Operation exercise - Sept 13
o Review of service is under way

- Parks Services
o Parkland acquisitions - 3 properties closed
o Mission Creek - upgrade to playground
o Trepanier Creek Greenway fire
o Bear closures
o Interpretation programs 8% increase in participants

- Crime Stoppers
o Vehicle donated to the program
o Sponsorship packages being developed
o Tips provided lead to info on two major homicides

- EDC
o Recruitment of United Airlines flights into Kelowna
o Export development - increased interest from China

- Purchasing
With the hiring of a purchasing manager, total quantifiable savings to date are $201,902, including risk reduction to RDCO, time savings for managers and staff and stronger contracts.
It was noted that the full report is in the Board's Reader file.

Discussion
-It was noted that West Kelowna is interested in receiving further information on the RFID program and staff will update Council in the future.
-West Kelowna will look at trunk lines in the near future. It's a low priority for them.
-School site acquisition - approved by the Province, developers will be required to pay a fee in the future.
-Information provided to Kelowna for review of boundary extension.
-What are the financial implications of reduced recycling and reduced income is there a way to offset costs? Staff is focusing on reduction programs (paper free program) paying less processing costs when it ends up in the recycling bins - it's the only thing that can be done to offset costs. Material is not being returned to the landfill. There is no shutdown for recyclables. The material that is recycled here is sent to relatively local markets (not China) plastics go to the Lower Mainland, paper to Washington. We can stockpile if required but there is no ability for reduced transportation costs as we use local markets. Where does the money go for electronics? The Electronics Stewardship of BC - they run the program, collecting, marketing, hauling, processing and they fund depot operations.

BAKER/EDGSON
THAT the Quarterly Program Measures report year-to-date September 30, 2012 be received for information.

CARRIED

==========================

6.2 Briefing on 2013-2017 Financial Plan & Overview of the Process

Staff report dated October 30, 2012 outlined general impacts to consider during the 2013-2017 Financial Plan discussions. Full reporting will be completed through the budgeting process beginning in February. General impacts for 2013 were highlighted as a heads-up for the budgeting process.

BAKER/CONDON
THAT the 2013-2017 Financial Plan overview be received for information.

CARRIED

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.pdf icon June 14, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 5.2 Organic Solid Waste Management Study Update.pdf

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.pdf icon June 14, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5.2 Organic Solid Waste Management Study Update

Staff report dated June 6, 2012 outlined the results of the solid organic waste management study. The RDCO and member municipalities are dealing with issues and questions related to organic solid waste management including:
• What is the longer term plan for management food waste?
• Odor issues
• Instability and vulnerability in the market for clean dimensional wood
• Contamination of yard waste and wood waste
• Increasing cost of service
• Potential for major revisions to the provincial Organic Matter Recycling Regulations

Staff provided a brief overview on the results of the study. Based on the study there is no immediate recommendation to change our current system. As provincial regulations and market conditions change there is the likelihood that further information related to our management system will need to be brought forward for review.

BAKER/EDGSON
THAT the Governance and Services Committee receive the Organic Solid Waste Management Study update and presentation regarding the life cycle assessment of organic waste management options dated June 6, 2012.

CARRIED

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.pdf icon June 14, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Organic Solid Waste Management Study

The Regional Board has received a study and report regarding management options for organic waste across the Central Okanagan. The assessment evaluated feasible disposal methods for primary categories of organic waste like yard waste, biosolids, white and contaminated wood materials. The study found the current regional organic waste management system offered a high level of sustainability and that contrary to expectations, introducing a segregated food waste collection program wouldn’t likely deliver improved performance and could actually worsen the solid waste management system. As a result, the current program operations and functions will not see any changes however they may be adjusted in the future based on changes in Provincial mandates.

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.pdf icon June 14, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon There is nothing mentioned in the Board Agenda about the Organic Solid Waste Management Study

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.pdf icon June 14, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

9.3 District of West Kelowna

Director Findlater noted that West Kelowna Council has requested a tour of the region's recycling facility. Staff will contact DWK staff to assist in arranging.

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.pdf icon March 30, 2012 Highlights of the Regional District of Central Okanagan Special (Budget) Board Meeting

There are no Highlights of RDCO's board meeting for this special budget meeting

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More about the budget here

.pdf icon March 30, 2012 Regional District of Central Okanagan Special (Budget) Board Meeting Agenda

.pdf icon Item 4.1 Review of Changes and 2012 Tax Rates.pdf

.pdf icon Item 4.3 RDCO 2012-2016 Financial Plan Bylaw No. 1305.pdf

.pdf icon Item 4.4 Temporary Borrowing Bylaw No. 1306.pdf

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.pdf icon March 30, 2012 Regional District of Central Okanagan Special (Budget) Board Meeting Minutes

Minutes are not usually posted to RDCO's website until after they are adopted at the following Board Meeting, which the next regular board meeting will be held on April 23rd, 2012.  If the minutes are not posted here yet you can check to see if they are posted on RDCO's website.

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.pdf icon March 8, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

Minutes of the Governance and Services Committee meetings are not usually published to RDCO's website until after they have been adopted at the following meeting April 12, 2012.  If the minutes are not posted here yet, you can check RDCO's website to see if they are published there yet.

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.pdf icon February 17, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 1 Budget Presentation.pdf

.pdf icon Item 1a Budget Piechart.pdf

.pdf icon Item 1b Budget Summaries.pdf

.pdf icon Item 1c Tax Requisitions and Rates.pdf

.pdf icon Item 2 Financial Plan Contents.pdf

.pdf icon Item 2a Environmental Services - Engineering.pdf

.pdf icon Item 2b Environmental Services - Waste Management.pdf

.pdf icon Item 3a Development Services - Planning.pdf

.pdf icon Item 3b Development Services - Protection Services.pdf

.pdf icon Item 3c Development Services - Inspection Services.pdf

.pdf icon Item 4 Parks Services.pdf

.pdf icon Item 5 Finance and Administration.pdf

.pdf icon Item 6 Corporate Services.pdf

.pdf icon Item 6a Corporate Services - Policing Liaison Services.pdf

.pdf icon Item 7 Economic Development Commission.pdf

.pdf icon Item 8 Regional Board.pdf

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.pdf icon February 17, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

*Note* This is only a snippet, please click link above for entire content.

2.3 2012 Budget Review
Marilyn Rilkoff began a review of the 2012 budget. The question was raised regarding FTE's (full-time equivalents) and whether the cost is applied to the department they report to or the service. FTE costs are allocated to individual services. If you participate in a service you pay a portion of FTE.

Environmental Services
-Recycling Centre - service costs reduced. Challenged with revenue as market conditions fluctuate. In 2011 there was fairly high revenue for scrap metal. We are being conservative on the revenue side. Tax requisition is down and moving in the right direction.

-Landfill closure - staff continue to work with the Ministry of Environment on a revised slope plan. This is required as the facility was closed two years early so an alternative slope work needs to be undertaken. There has been no other change at the landfill other than mandatory monitoring.
ACTION: Staff to bring forward a report to the Board on the landfill closure plan when further information is available from the Ministry of Environment.

-Solid Waste Management and recycling program - RDCO shares the cost of this program with each partner on the basis of population. Upon reviewing the latest Canada Census Data, it was discovered that BC Stats used in the past included
the IR# and they do not pay for that service. The population numbers have been adjusted accordingly. There will be shift in costs to the program as a result. Staff noted that they have statistically valid evidence of WFN resident's use of the recycling program. WFN runs their own programs for recycling but they use our depots. Approximately 35% of recycling goes to the depot.
-Can the program be expanded to include Styrofoam? There is a processing challenge with Styrofoam. The Province is looking at making producers responsible for all packaging materials.
- Revenue from sale of recyclables fluctuates. Depot and hazard waste is fixed costs. Admin fee increased with new policy (middle tier level). In next two to three years producers will become responsible for some recycling costs which will create a reduction in revenues. This information has just been published and will continue to be worked on.
- Concern was expressed whether the 2012 recycling program budget should be amended to reflect lower costs to the partners. Staff noted that the partners can choose to budget less if they wish but the RDCO budgets conservatively.
ACTION: Staff to present a review of the recycling programs to the Board and municipal Councils in late spring and fall.
Staff to include in 5 year projections reduction of expenses and revenue in recycling due to changes proposed at the provincial level.

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.pdf icon November 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 10.1 Quarterly Program Measures Report.pdf

Waste Management:
092 - Westside Transfer Station (Page 37): Garbage and Yard Waste disposal rates will be increasing effective January 1, 2012. This is the first increase in 20 years and is consistent with the fee amendments approved by the City of Kelowna for the Glenmore Landfill. Safety rail installed at rear of scale building by Falcon Ladders. Effective January 1,2011, the Landfill and the Westside Transfer station will be tracked as two separate functions.

093 - Westside Sanitary Landfill (Page 38): Golder & Associates has prepared a presentation to go forward to the Ministry of Environment regarding final cover, slope and grading. Effective January 1, 2011, the Landfill and the Westside Transfer station will be tracked as two separate functions.

094 - Solid Waste Management (Page 40): Solid Waste Bylaw was revised late in the third quarter and included tipping fee increases, definition changes and minor corrections. Commercial garbage quantities continue to be down approx. 15% compared to 2009 &2010. Peak residential garbage quantities occur during the third quarter due to tourism and seasonal residential activity. Overall, residential garbage quantities are projected to be lower than 2010. Regional Solid Waste Technical Advisory Committee has developed a three phase strategy for using the curbside collection Radio Frequency Identification System to address future offenders. Phase 1 involves an informational media campaign, Phase 2 addresses offenders with a letter and a phone call and Phase 3 tickets offenders as required. Phase 1 is scheduled to begin in the
fourth quarter. First annual Trunk Sale at Okanagan College scheduled for Oct. 15th. Participation in the year-round Hazardous Waste depot from residents outside of Kelowna has increased as a result of increased promotion since the spring. Organics Waste Management Assessment contract has been awarded to SLR Consulting Ltd. The fixed cost bid of $48, 160 was determined to be the most favourable of the seven bids received. A current and historic illegal dump site database has been developed. Cleanup is ongoing and a prevention plan is to be finalized and implemented during the fourth quarter of 2011. To September 30, 29 small dump sites were cleaned up. An illegal dumping reporting tool has been added to the Regional District website. Living Greener Calendar will utilize different distribution methods for 2012. To date, more than 1,700 residents have registered online for delivery of the calendar. A digital solid waste application "My Waste" is under development for smart phones. Promotion of Christmas Tree chipping program will occur during the fourth quarter.

095 - Solid Waste Collection (Page 42): Garbage & Recycling Services annual charge is projected to remain at $167.06 for 2012. North Westside Rd Transfer Station: Hazardous Waste, Computer & Electronics Collection available Aug. 20th providing residents with a special opportunity to dispose of household hazardous waste products.

096 - Recycling Program (Page 44): Revenue from recyclables was 33% higher than anticipated in the third quarter. A pilot Recycling Depot for Peachland occurred in July, August & September. Operating one week per month on a trial basis at the Public Works Yard on Princeton Ave, residents were able to dispose of excess recyclables and glass over and above the current service provided by curbside collection. There was no charge for this service.

Board:

001S - Board Sub-Program Corporate Communications (Page 166): A new online e-mail alert/notification program was launched for RDCO water system customers during the quarter and a second edition of the RDCO "Water Talk" newsletter was sent to more than 800 current water users and 300 property owners affected by the new water system that will service the Upper Fintry, Shalal Rd and Valley of the Sun subdivisions. Preparations and news releases were undertaken in September for the November local government election. Community and stakeholder contacts were made during the quarter providing updates on construction plans at Okanagan Centre Safe Harbour Regional Park and regarding the ongoing Westside Landfill Closure process. Draft of the Social Media Policy has been distributed to Managers for consideration and review. Determination of the best method of managing social media content with a view to roll out during 2012 is underway. With assistance from District of West Kelowna and City of Kelowna Communications staff, seven news releases were utilized by the Regional Emergency Program during the course of the Bear Creek wildfire in Sept. Two news releases were issued instituting and lifting a campfire ban and one news release provided information regarding Disaster Financial Assistance program funding for property owners sustaining damage from the extraordinary August 11th rainstorm. Excellent media coverage was provided for the Regional Parks numerous events and programs.

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.pdf icon November 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

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.pdf icon October 13, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon  Item 8.1 Letter from BC Bottle Depot Assoc.pdf

*Note* This is only a snippet, please click link above for entire content

Agenda No: 8.1
Mtg Date: Oct 13, 2011

Governance and Services Report

TO: Governance and Services Committee
FROM: Environmental Services
DATE: October 3,2011
SUBJECT: Re: Letter from BC Bottle Depot Association

RECOMMENDATION:
THAT the Regional Board receive, for information, the Report from staff dated September 30th, 2011 regarding the letter from the BC Bottle Depot Association dated July, 2011.

Background:
The BC Bottle Depot Association is seeking support in their effort to have the Provincial government include milk containers in the return for deposit system with most other beverage containers. The BC Bottle Depot Association also sent the report "Who Pays What" for information purposes. It is included in the Board's reader file.

Although it is true that the return for deposit system adopted by beverage container stewards has proven successful in British Columbia and throughout North America, the statement in the letter "Deposit programs are the only successful programs in terms of return rates" is untrue.

The Provincial tire and used oil product stewardship programs are both more successful than the beverage container programs in terms of landfill diversion in the Central Okanagan and they do not rely upon the return for deposit model to ensure high return rates. The results of numerous Provincial product stewardship programs and local collection and recycling programs
prove that there are multiple ways of achieving a goal of high diversion.

In addition, it is too early in the development of the Provincial packaging and printed paper program to know how milk containers will fit into this program and how the program will work.

Stakeholder consultation has only just begun and at this time the stakeholder consultation sessions being held throughout the province are the proper forum for the BC Bottle Depot Association to voice their concern over milk containers to the Provincial government. Until a draft product stewardship plan is developed or specific details pertaining to milk containers are presented by the printed paper and packaging product steward the fate of milk containers in British Columbia is speculative.

Contrary to the BC Bottle Depot's overwhelmingly positive presentation of the return for deposit system there are several negative aspects of this type of system. British Columbia's beverage container programs rely on the unredeemed deposits to fund their programs. This suggests that, under their current business model, the programs could not achieve a 100% diversion rate and be financially sustainable. Financial sustainability is reliant on a certain amount of failure in the system. Secondly, the return for deposit system requires the consumer to go to great efforts and measurable financial cost to return their beverage containers. This despite British Columbia's Recycling Regulation requirement that "the producer collect and pay the costs of collecting and managing products". These are both major downsides to the return for deposit system that the BC Bottle Depot Association would like to see implemented for milk containers.

In conclusion, the letter from the BC Bottle Depot Association is far from objective and any decision made by the Regional Board regarding support or non-support should also take into account information presented in this report

Peter Rotheisler
Manager, Waste Reduction

Chris Radford
Director, Environmental Services

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.pdf icon October 13, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

8. Environmental Services

8.1 Letter from the BC Bottle Depot Association re: milk containers (staff response)

Staff report dated October 3, 2011 outlined the background to the BC Bottle Depot Association's request to seek support in their effort to have the provincial government include milk containers in the return for deposit system. It was noted that the Ministry of Environment allows them to design their own programs as long as it fits into the provincial program. Staff reviewed the recycling options for milk containers and noted that stakeholder consultation will be forthcoming from the Province sometime in the future.

RULE/EDGSON
THAT the Governance & Services Committee receive for information the report from staff dated October 3, 2011 regarding the letter from the BC Bottle Depot Association dated July 2011.
AND FURTHER THAT staff respond to the letter that the Regional District is waiting for results of the provincial stewardship initiative.

CARRIED

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Governance and Services Committee meeting - .mp3 (235 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Governance and Services Committee Meeting only about Item 8.1 Letter from BC Bottle Depot Assoc. about deposit for waxed milk cartons - .wma (4.32 MB)

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.pdf icon October 13, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Organic Waste Management Assessment

The Regional Board has approved awarding a contract for reviewing, assessing and providing options for organic solid waste management in the Central Okanagan. SLR Consulting Limited’s fixed cost bid of $43,000 (plus HST) was determined to be the most favourable of seven bids received. The project will evaluate all reasonable options and technologies for managing organic solid waste materials which make up almost half of the solid waste in the region. Also included in the review will be options for managing food waste, which is estimated to generate more than 30,000 metric tonnes every year to the Central Okanagan solid waste stream.

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Board meeting - .mp3 (144 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Item 7.1 Contract Award - Assessment of Organic Solid Waste - .wma (5.12 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Item 7.2 Solid Waste Management Regulation Amendment Bylaw.pdf - .wma (147 KB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Waste to Energy - .wma (3.98 MB)

.pdf icon October 13, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 Contract Award - Assessment of Organic Solid Waste.pdf

.pdf icon Item 7.2 Solid Waste Management Regulation Amendment Bylaw.pdf

*Note* Below is just a snippet, please click link above for entire contents

The recommended tipping fee increases will only apply to the Westside Residential Waste Disposal and Recycling Centre.

Rationale:

There are several reasons for increasing tipping fees to the same level as the City of Kelowna that are specific to the Central Okanagan Regional District and residents living on the west side of Okanagan Lake and not related to the City of Kelowna rationale including:

1. Minimizing the incentive for residents from the City of Kelowna to drive to West Kelowna to dispose of their waste and vice versa.
2. The increase in tipping fees will increase the financial incentive to reduce, reuse and recycle as well as reduce the number of trips a user makes to the Westside Residential Disposal and Recycling Centre.
3. Consistency in tipping fees throughout the Central Okanagan is important in reducing confusion among Central Okanagan residents related to the cost of disposing waste.
4. The recommended tipping fee increases will likely result in the Westside Residential Disposal and Recycling Centre being funded more by tipping fees and less by general taxation. Currently, the large majority of garbage loads disposed of at the facility are charged the flat rate per bag fee of $1.00 or the less than 250kg flat fee of $6.00 and as a result revenues from these fees would increase by 150% and 33% respectively compared with the increase in disposal expense at the Glenmore Landfill of 18% (increasing from $55.00 to $65.00 a metric tonne). However, some users are likely to change their habits by bring one large load instead many small loads making the increase in user fee revenue difficult to predict.

The Waste Reduction Office will continue to monitor illegal dumping throughout the Central Okanagan. An illegal dumping prevention strategy is currently being finalized and will implemented during the last few months of 2011.

The Regional Waste Reduction Office will inform businesses and residents about tipping fee increases during the last few months of 2011.

overview of landfill tipping fees in various Regional Districts 2011 - 2012
attachment #3
that RDCO did not post to its website initially, until we asked for it to be posted
Overview of landfill tipping fees in various BC Regional Districts
click for a larger copy

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Board meeting - .mp3 (144 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Item 7.1 Contract Award - Assessment of Organic Solid Waste - .wma (5.12 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Item 7.2 Solid Waste Management Regulation Amendment Bylaw.pdf - .wma (147 KB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Waste to Energy - .wma (3.98 MB)

.pdf icon October 13, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

7. ENVIRONMENTAL SERVICES

7.1 Award on Contract - Assessment of Organic Solid Waste Management Systems (All Directors-Weighted Vote)

Staff report dated October 3, 2011 outlined the background for the study.

Seven consultants provided bids, SLR was the lowest, fixed price submitted.  This study will use life cycle analysis to evaluate all reasonable options for managing organic solid waste with respect to financial cost, environmental impact, social acceptability and adaptability.

This is a modeling exercise that will look at all areas of collection, using existing financial data, data on tonnages, different scenarios, etc, The timing for completion is by the end of 2011 (draft report with finalization in January).  This is a very specialized field of work - the specific expertise and equipment is not available at the RDCO.

BAKER/SHEPHERD
THAT the Regional Board approves the award of a contract to SLR Consulting Ltd for $43,000 plus HST for consulting services to complete the Assessment of Organic Solid Waste Management Systems study.

CARRIED

==============

Waste to Energy Delegation Update

It was noted that as directed by the Board, staff are speaking to the Province to provide a delegation to the Board on a Waste to Energy strategy but at this time have not been able to confirm a delegation. It is not known if the Province has a provincial strategy. There is a lot of information provided on their website and as some members are being approached by companies, technologies are available and course of action by companies is currently being undertaken, it would be beneficial to know what the Province's strategy is. Is the Province setting standards for waste to energy - is there a goal to look at different technologies and give direction to municipalities for the future. It was noted that many materials will be regulated by the Province in the next five years so it will be difficult for communities to guarantee waste to energy product. It was further noted that we may wish to sit back and wait for other discussions which are currently occurring in the lower mainland to see where they are going.

Staff will continue to discuss with provincial staff if there is someone available to speak to this issue to the Board in the New Year.

7.2 Regional District of Central Okanagan Solid Waste Management Regulation Amendment Bylaw No. 1298, 2011 [repeals Bylaw No. 1297, 2011] 1st, 2nd and 3rd readings and Adoption (All Directors Unweighted Vote)
Staff report dated October 6, 2011 outlined the error in the previous amendment bylaw (No. 1297) which is being corrected by this amendment bylaw.

EDGSON/HODGE
THAT the Regional District of Central Okanagan Solid Waste Management Regulation Amendment Bylaw No. 1298, 2011 be given first, second and third readings and adopted this 11th day of October 2011.

CARRIED

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Board meeting - .mp3 (144 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Item 7.1 Contract Award - Assessment of Organic Solid Waste - .wma (5.12 MB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Item 7.2 Solid Waste Management Regulation Amendment Bylaw.pdf - .wma (147 KB)

Click this Windows Media Audio icon for help with audio files October 13, 2011 audio of RDCO Board meeting only about Waste to Energy - .wma (3.98 MB)

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Cost of Disposing Garbage/Yard Waste Going Up in the New Year

As of January 1st 2012 the cost of disposing garbage and large loads of yard waste at two Central Okanagan facilities is going up for both residential and commercial customers. It’s been almost 20 years since rates last went up.

Tipping fee increases for garbage and other solid waste materials have now been approved by the Regional District Board for the Westside Residential Waste Disposal and Recycling Centre and are the same fee amendments also recently approved by the City of Kelowna for the Glenmore landfill, so waste disposal fees are consistent across the Central Okanagan.

The approved increases for January 1st 2012 are as follows:

The cost of disposing bagged garbage will go up to $2.50 per bag (now $1.00 per bag)
The flat fee for up to 250 kilograms of garbage will rise from $6.00 to $8.00
Loads of garbage over 250 kilograms will be charged $65 per metric tonne (now $55)
Yard waste loads greater than 250 kg will cost $40 per metric tonne (now $25)
Yard waste loads for material larger than 20cms in diameter will rise to $65 per metric tonne (now $55)
--**Up to 250 kilograms of yard waste will continue to be accepted free of charge**

Regional District Waste Reduction Manager Peter Rotheisler says the increase in fees is necessary given the major capital projects planned for the Glenmore Landfill and provides a more significant incentive for residents to reduce, reuse and recycle. Rotheisler adds, “It’s also the first time the bag and under 250 kilogram disposal fees have gone up since they began back in the 1990’s.”

Even with next year’s increase, tipping fees in the Central Okanagan remain lower than many of the surrounding areas. Tip fee rates in the North Okanagan, Columbia Shuswap, and Kootenay Boundary are between $70 and $85 per metric tonne, and Metro Vancouver is slightly below $100 per metric tonne.

For more information on tipping fee increases, visit regionaldistrict.com/recycle, or contact the Regional Waste Reduction Office, at 250-469-6250.

(September 26, 2011)

Source:  Regional District of Central Okanagan What's New

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.pdf icon September 19, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Tipping Fee Increases Approved

The Regional Board has approved tipping fee increases starting January 1st for garbage and other solid waste materials at the Westside Residential Waste Disposal and Recycling Centre. The fee amendments to the Solid Waste Management Bylaw are the same as those that have been approved by the City of Kelowna for the Glenmore Landfill, so waste disposal fees are consistent across the Central Okanagan. As of January 1st, the cost of disposing bagged garbage will rise to $2.50 per bag (now $1 per bag) or $8 up to 250 kilograms (now $6) or $65 per metric tonne for loads over 250 kilograms (now $55). While up to 250 kilograms of yard waste will continue to be accepted without charge, loads greater than 250 kilograms will cost $40 per metric tonne ($25 now) and $65 per metric tonne if material is larger than 20 centimetres in diameter. The last time some of the fees increased at these facilities was 2006. It’s the first time the bag and under 250 kilogram garbage disposal fees have gone up since they began during the 1990’s.

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.mp3 file icon - click here for help with audio September 19, 2011 audio of entire RDCO Board meeting - .mp3 (82.1 MB)

Click this Windows Media Audio icon for help with audio files September 19, 2011 audio of RDCO Board meeting only about Item 10.1 RDCO Solid Waste Management Regulation Amendment Bylaw.pdf - .wma (1.25 MB)

Click this Windows Media Audio icon for help with audio files September 19, 2011 audio of RDCO Board meeting only about Director Item Commercial Yard Waste - .wma (2.12 MB)

HOW TO PAY LESS WHEN YOU DUMP YOUR GARBAGE AT THE LANDFILL

There are new rates starting 2012.  Make sure you take more than 6 bags to the dump so you can pay the lesser amount.  Just split one bag and make it two bags if you don't have enough bags.

6 bags x $2.50 per bag = $15.00 compared to the $8.00 per load of garbage weighing up to and including 250 kg that you would pay otherwise.

RDCO must think we are stupid or something!!

.pdf icon September 19, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 10.1 RDCO Solid Waste Management Regulation Amendment Bylaw.pdf

*Note* This is only a snippet, please click link above for entire contents.

3. All Garbage hauled directly to the Sanitary Landfill site by residential customers shall be subject to the following minimum charges:
• $2.50* per bag up to six (6) bags
• $8.00*(effective Jan 1,2012) and $10.00**(effective Jan. 1,2013) per load of garbage weighing up to and including 250 kg
• $65.00* per metric tonne for garbage weighing greater that 250 kg

The most recent changes to the tipping fee schedule occurred in late 2006 and included an increase from $50.00 per metric tonne to $55.00 per metric tonne for garbage loads greater than 250 kg, carcasses, and yard waste over 20 cm in diameter and greater than 250 kg. The $6.00 flat fee for garbage loads under 250 kg and the $1.00 per bag fee have not changed since they were implemented in the 1990s.

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The Council of the City of Kelowna (okanaganlakebc.ca thinks this means us too), in open meeting assembled, enacts as follows:

1. THAT SCHEDULE "B" - CURBSIDE PICK UP LIMITS AND COLLECTION FEES of the "Solid Waste Management Regulation Bylaw No.1 01 06" be amended by:

a) deleting in Section 2 the paragraph that reads:
"$176.82 per year, for each individual Collection and Solid Waste Reduction Service fee and an additional $72.00 per year Large Cart Fee for each individual Residential Dwelling Premise using the 240 litre Cart collection service for Garbage as per section 2.2.15.
Notwithstanding this provision, where a waiver of service has been approved pursuant to section 2.1 of this bylaw, a Collection Fee shall not be levied, however a Solid Waste Reduction Services Fee shall be levied for landfill disposal costs, waste reduction activities, recycling depot and recycle processing facility operations. This fee for Solid Waste Reduction Services is set at $89.42 per year for each Residential Dwelling Premise."

And replacing it with:
"$187.92 for 2012 and $197.30 per year starting in 2013, for each individual Collection and Solid Waste Reduction Service fee and an additional $72.00 per year Large Cart Fee for each individual Residential Dwelling Premise using the 240 litre Cart collection service for Garbage as per section 2.2.15. Notwithstanding this provision, where a waiver of service has been approved pursuant to section 2.1 of this bylaw, a Collection Fee shall not be levied, however a Solid Waste Reduction Services Fee shall be levied for landfill disposal costs, waste reduction activities, recycling depot and recycle processing facility operations. This fee for Solid Waste Reduction Services is set at $99.04 for 2012 per year and $108.42 per
year for starting in 2013 for each Residential Dwelling Premise. Collection Fee portion of the Collection and Solid Waste Reduction Service Fee is $88.88."
b) Deleting in Section 2.4 the fee "$89.42" after the words "to the annual Solid Waste Reduction Services fee of" and replacing it with "$99.04 in 2012 per year and $108.42 per year starting in 2013."

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The $99.04 and $108.42 would be charged to your property tax on top of the $187.92 and $197.30

2011 = total $266.24
2012 = total $286.96
2013 = total $305.72


Its going up on average $20 per year.

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.mp3 file icon - click here for help with audio September 19, 2011 audio of entire RDCO Board meeting - .mp3 (82.1 MB)

Click this Windows Media Audio icon for help with audio files September 19, 2011 audio of RDCO Board meeting only about Item 10.1 RDCO Solid Waste Management Regulation Amendment Bylaw.pdf - .wma (1.25 MB)

Click this Windows Media Audio icon for help with audio files September 19, 2011 audio of RDCO Board meeting only about Director Item Commercial Yard Waste - .wma (2.12 MB)

.pdf icon September 19, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

12. OTHER BUSINESS

12.1 Director Items

d) Commercial Yard Waste Program

Staff was asked to provide a brief review on the changes to the commercial yard waste program. Peter Rotheisler outlined the steps staff has taken when the commercial diversion program started in 2010 including meetings with the haulers, roll out of a comprehensive program in conjunction with the commercial waste management companies, information was delivered through media, phone calls, etc. The commercial waste management companies are well aware of the program and are responsible to inform their clients of the rules. Inspection is done at the landfill and if offenses occur staff follow-up with the companies directly.

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.mp3 file icon - click here for help with audio September 19, 2011 audio of entire RDCO Board meeting - .mp3 (82.1 MB)

Click this Windows Media Audio icon for help with audio files September 19, 2011 audio of RDCO Board meeting only about Item 10.1 RDCO Solid Waste Management Regulation Amendment Bylaw.pdf - .wma (1.25 MB)

Click this Windows Media Audio icon for help with audio files September 19, 2011 audio of RDCO Board meeting only about Director Item Commercial Yard Waste - .wma (2.12 MB)

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.pdf icon August 22, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

This was a director item so there was nothing mentioned in the Highlights of the Board Meeting, nor in the Agenda.

12. OTHER BUSINESS

12.1 Director Items

b) Waste-to-Energy Presentation

Director Shepherd questioned whether staff has contacted the Province to provide a presentation on its view of waste-to-energy proposals. It was noted that staff had circulated information to the Board but will look into whether the Province can attend a meeting to clarify its position.

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.mp3 file icon - click here for help with audio August 22, 2011 audio of entire RDCO Board meeting - .mp3 (307 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2011 audio of RDCO Board meeting only about Waste to Energy Presentation - .wma (739 KB)

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.pdf icon August 11, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 11.1 Quarterly Program Measures Report.pdf

092 - Westside Transfer Station (Page 38): Revenue from the sale of scrap metal is higher than anticipated due to increased market value. A three year contract was signed with BFI Canada for the transfer station removal of garbage, yard waste and residential construction wood materials dropped off at the site. Effective January 1, 2011, the Landfill and the Westside Transfer station will be tracked as two separate functions.

093 - Westside Sanitary Landfill (Page 38): Annual report for landfill and some stats not yet available. Draft Closure Plan updated as a result of consultation with Ministry of Environment and updated monitoring information. Golder & Associates engaged to design final cover, slope and grading. Final contouring, establishing vegetation and installing a landfill gas ventilation system is ongoing as suitable soils are received. Effective January 1, 2011, the Landfill and the Westside Transfer station will be tracked as two separate functions.

094 - Solid Waste Management (Page 421;, Commercial sector waste reduction program is being implemented in partnership with local waste management companies. Commercial garbage quantities are down approx. 15% compared to 2009 & 2010 and during the first quarter commercial quantities were the lowest on record. Commercial Waste is down more than 23% and residential waste is down approx. 10% when compared to the first six months of 2009 & 2010. Results from the comprehensive Waste Composition Study showed approximately 50% of garbage originating from local businesses and multi-family developments could have been diverted into an existing recycling program. Banned material in a load of garbage will result in a $150 per metric tonne surcharge levied against the waste hauler, a surcharge that will ultimately be passed along to the business owner. With the focus of the Waste Diversion Program now shifting to actively inspecting loads of garbage at the landfill, these surcharges will be applied immediately to offenders. Composter Sale Event was held in West Kelowna on April 2. More than 450 composters were sold. Compost Education Garden signage is in place. RDCO Parks to plant and maintain the garden during 2011. ReUse Roundup planning is underway. The inventory of illegal dumping sites has been finalized and a prevention strategy is under development. As part of a widespread prevention strategy, the Waste
Reduction Office has provided an online report form for residents to report these illegal sites. To June 30, 16 small dump sites were cleaned up. A major illegal dump cleanup event was held in West Kelowna during Community Clean Up Month. During the first half of 2011, 66 community groups or individuals have completed cleanup projects throughout the Central Okanagan. More than 25 schools competed at the Environmental Mind Grind held on April 16, 2011. Living Greener Calendar will utilize different distribution methods for 2012. Residents may register online for delivery of the calendar or it may be picked up at participating locations. A digital solid waste application is being researched to enable residents to download
the calendar to a smart phone.

095 - Solid Waste Collection (Page 44): Garbage & Recycling Services annual charge remains at $167.06 for 2011. North Westside Rd Transfer Station made available bulky items collection from June 22 to July 6, 2011, providing customers with an opportunity to dispose of large unwanted residential items. Curbside Collection Radio Frequency Identification System: Contractors fleet of collection trucks has been equipped with all the required equipment. Driver training and data collection is underway. The system is scheduled to be completed and fully functional by September 30, 2011.

096 - Recycling Program (Page 46): Revenue from recyclables was 40% and 55% higher than anticipated in the first and second quarters respectively. A pilot Recycling Depot for Peachland was scheduled to begin June 27,2011. Operating one week per month on a trial basis at the Public Works Yard on Princeton Ave, residents will be able to dispose of excess recyclables and glass over and above the current service provided by curbside collection. There will be no charge for this service. Results from the comprehensive Waste Composition Study showed approximately 50% of garbage originating from local businesses and multi-family developments could have been diverted into an existing recycling program. Banned material in a load of garbage will result in a $150 per metric tonne surcharge levied against the waste hauler, a surcharge that will ultimately passed along to the business owner.

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.mp3 file icon - click here for help with audio August 11, 2011 audio of entire Governance and Services Committee meeting - .mp3 (195 MB)

Click this Windows Media Audio icon for help with audio files August 11, 2011 audio of RDCO Governance and Services Committee meeting only about the Item 11.1 Quarterly Program Measures Report - .wma (6.14 MB)

.pdf icon August 11, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

11. Finance

11.1 Quarterly Program Measures Report, Year-to-date - June 30, 2011

The Quarterly Program Measures Report, year-to-date June 30, 2011, Executive Summary was presented for information and review. Staff highlighted any areas of financial concern to date within the Executive Summary.

The Committee was reminded it is staff's responsibility to identify any change from their original plans including goals, revenues, expenses and that it's the Board's responsibility to ensure the documents are reviewed and any concerns raised.

SHEPHERD/FINDLATER
THAT the Quarterly Measures Report, Year-to-date June 30,2011 be received.

CARRIED

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.mp3 file icon - click here for help with audio August 11, 2011 audio of entire Governance and Services Committee meeting - .mp3 (195 MB)

Click this Windows Media Audio icon for help with audio files August 11, 2011 audio of RDCO Governance and Services Committee meeting only about the Item 11.1 Quarterly Program Measures Report - .wma (6.14 MB)

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.pdf icon August 11, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

2. Addition of Late Items to the Agenda

9.2 Energy - Waste to Resource Conversion System

Director Shepherd noted that a Korean company and a land owner in Enderby are reviewing the technology of an energy to waste resource conversion system.

RDCO staff has noted that we are a long way from considering this technology staff has previously forwarded information to the Board on this issue. The Central Okanagan does not produce enough waste to run such a facility. Quite a large area would need to contribute to a system such as this. Director Shepherd has the information if any municipality is interested. The question was raised what the Province's view of the issue is.

FINDLATER/SHEPHERD
THAT staff request the Province clarify its' position on Energy - Waste to Resource Conversion System.

CARRIED

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.mp3 file icon - click here for help with audio August 11, 2011 audio of entire Governance and Services Committee meeting - .mp3 (195 MB)

Click this Windows Media Audio icon for help with audio files August 11, 2011 audio of RDCO Governance and Services Committee meeting only about adding a late item Waste to Energy - .wma (384 KB)

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.pdf icon August 11, 2011 Regional District of Central Okanagan Governance and Services Committee Minutes

9. Environmental Services

9.1 Upgrade of the Regional Septage Facility in Lake Country

Staff report dated August 2, 2011 outlined the rationale for the upgrade of the regional septage facility in Lake Country. This project is one of the considerations for funding for the current regionally significant gas tax funding available to the Regional District.

Staff reviewed the service and service needs. The upgrade is part of an upgrade of the Lake Country Wastewater Treatment Plant. Operational costs are funded by rate increases. If rates increase too high a shortfall at the end of the year will occur and a deficit may occur should haulers go elsewhere.

Staff reviewed the reasons why there has been a deficit in the service in the past-fixed costs were there, rates were too high so haulers went elsewhere. Funding is either from users or taxpayers--the current cost to taxpayers is $0.25 cents per
home assessed at $500,000. Septage volumes are consistent year-to-year even with increased sewering in the member municipalities. There will always be septic systems throughout the region therefore a septage facility will always be required.

Director Craig arrived at 9:10 a.m.

The Committee was reminded that environmental projects are one of the priorities for gas tax funds.

The question was raised whether there would be a method to recover the total costs of operation of the facility to ensure no deficit at year-end ie: a parcel tax to residents on septic, septic enhancement fee, operational user fee? How much
subsidy is being provided by sewer users for individuals using septic? It was noted that the municipalities would need to confirm the number of residents on septic versus sewer.

The Committee was reminded that residents on sewer have received subsidies over the years through OBWB grants as well as provincial grants and that septic parcels have paid for upgrades to the wastewater treatment plants for the past forty years when many of them will never use the facility.

The question was raised whether it would be desirable to consider a bylaw that looks at future septic tank requirements for regular cleanouts. Should this be part of the modeling for the facility considering environmental protection, education,
goal of a self-sustaining model? Municipalities would need to provide the number of residents currently on septic, the number anticipated to move to sewer in the future and what their policies/bylaws are with respect to sewer hookup.

It was noted that 'Health' has delegated the responsibility for septic inspections so records may not be available.

The question was raised how much funding is required from the regionally significant funds for the septage facility upgrade? Staff believed it is approximately $780.000.

FIELDING/BAKER
THAT the Governance & Services Committee recommends that the Regional Board endorse the septage receiving facility upgrade as a regionally significant project.

CARRIED

SHEPHERD/EDGSON
THAT staff be directed to provide a review of the septic system financing for further discussion and that staff look at how the Regional District might improve environmental quality through compliance of the service.

CARRIED

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.mp3 file icon - click here for help with audio August 11, 2011 audio of entire RDCO Governance & Services Committee meeting - .mp3 (195 MB)

Click this Windows Media Audio icon for help with audio files August 11, 2011 audio of RDCO Governance & Services Committee meeting only about Item 9.1 Upgrade of the Regional Septage Facility in Lake Country - .wma (12.3 MB)

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.pdf icon August 11, 2011 Regional District of Central Okanagan Regular Board Meeting Highlights

Septic Treatment Facility Upgrade

The Regional Board has authorized the use of Regionally Significant Project funds for upgrades to the regional septic treatment facility located in the District of Lake Country. The plant receives and treats materials pumped from septic tanks across the Central Okanagan. The plant upgrade will provide redundancies that are not currently available and will address other operation and occupational health issues.

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.mp3 file icon - click here for help with audio August 11, 2011 audio of entire RDCO Board meeting - .mp3 (30.7 MB)

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.pdf icon August 11, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

6. COMMITTEE RECOMMENDATIONS

6.1 Rise and Report - Governance & Services Committee meeting of August 11,2011

c) Upgrade of the Regional Septage Facility in Lake Country

SHEPHERD/CRAIG
THAT the Regional Board endorse the regional septage facility upgrade as a regionally significant project.

CARRIED

SHEPHERD/OPHUS
THAT staff be directed to provide a review of the septic system financing for further discussion and that staff look at how the Regional District might improve environmental quality through compliance of the service.

CARRIED

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.mp3 file icon - click here for help with audio August 11, 2011 audio of entire RDCO Board meeting - .mp3 (30.7 MB)

Click this Windows Media Audio icon for help with audio files August 11, 2011 audio of RDCO Board meeting only about Regionally Significant Project Fund grant for Regional Septage - .wma (337 KB)

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.pdf icon July 25, 2011 Regional District of Central Okanagan Regular Board Meeting Highlights

Dump Trailers Contract Awarded

The Regional Board has authorized a contract for the supply of two, tri-axle end dump trailers that will be used to haul bio-solids from the Westside Regional Waste Water Treatment plant. The bid from Challenger Trailers of $120,977.92 including HST is the lower of four qualified responses to a request for quotations.

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.mp3 file icon - click here for help with audio July 25, 2011 audio of entire RDCO Board meeting - .mp3 (19.6 MB)

Click this Windows Media Audio icon for help with audio files July 25, 2011 audio of RDCO Board meeting only about the Award of Contract for a dump truck to haul biosolid waste - .wma (481 KB)

.pdf icon July 25, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

10. ENVIRONMENTAL SERVICES

10.1 Award of Contract - Two Tri-Axile End Dump Trailers (Westside Regional Wastewater Treatment Plant (All Directors - Weighted Vote)

OPHUS/EDGSON
THAT the Regional Board authorize the award of the purchase for the Westside Regional Wastewater Treatment Plan of two Tri-axle Trailers from Challenge Trailer Sales of Surrey, B,C for the amount of $120,977.92 (taxes included).

CARRIED

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.mp3 file icon - click here for help with audio July 25, 2011 audio of entire RDCO Board meeting - .mp3 (19.6 MB)

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.pdf icon May 12, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

8. Environmental Services

8.1 Regional Waste Reduction Program Results and Plans

Staff report dated May 5, 2011 outlined the key results of the regional waste reduction program from the last six months.

The question was raised regarding the commercial hauler, who is the responsible party to provide information to the customer-- the business or the waste provider?

Staff noted that a surcharge would be charged against the waste provider (hauler).

What education has been provided to the hauler? Staff: The haulers were involved in the initial education phase completed last year--two separate sessions were held. Staff rely on the hauler to educate their customer base as well. They have
tools and documentation to provide their customers.

Organic management study will be done this year. Various options are being considered. Staff looking at alternatives to backyard composting ie: worm castings.

Waste Reduction Plan doesn't mean the elimination of waste. The plan is written with the conception of zero waste. Staff reiterate that often - alternate use of waste versus waste going into a landfill.

Are staff tracking complaints on the bins system? Yes, but only a handful a month. Stats are included in the Board's quarterly reports.

FINDLATER/EDGSON
THAT the Governance & Services Committee receive for information the report from staff dated May 5, 2011 regarding regional waste reduction program results and plans.
AND FURTHER THAT the provincial staff be invited to present to the Governance & Services Committee on the Province's future stewardship plans.

CARRIED

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.mp3 file icon - click here for help with audio May 12, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (381 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2011 audio of RDCO Governance and Services Committee meeting only about the Regional Waste Reduction Program Update - .wma (9.60 MB)

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.pdf icon March 10, 2011 Regional District of Central Okanagan Governance and Services Committee Agenda

.pdf icon Item 3.1 New Official Community Plans Update.pdf

.pdf icon Item 4.1 Woodhaven Regional Park UBCO Eco Art Project Update.pdf
 

5. Finance & Administrative Services

5.1 Quarterly Measures Report - Year-to-date December 31, 2010

b) Review - Parks Services [as directed by the Regional Board] (M. Kopp)

.mp3 file icon - click here for help with audio March 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (537 MB or over 3 hours 55 mins)

Windows Media File Icon March 10, 2011 audio of RDCO Governance and Services Committee meeting only about Parks - .wma (894 KB)

Windows Media File Icon March 10, 2011 audio of RDCO Governance and Services Committee meeting more about Parks - .wma (2.35 KB)

Windows Media File Icon March 10, 2011 audio of RDCO Governance and Services Committee meeting only about Murray Koop talking about the Westside Landfill and Parks - .wma (6.42 MB)

.pdf icon Item 5.2 Budget Introduction.pdf

.pdf icon Item 5.4.1 b-i NewStaffing-Admin.pdf

.pdf icon Item 5.4.1bii New Staffing -RegParks.pdf

.pdf icon Item 5.4.1c Engineering FTE Increase.pdf

.pdf icon Item 5.4.3 Regional Grant-in-Aid Allocation.pdf

.pdf icon Item 5.4.4 a - Budget Summary.pdf

.pdf icon Item 5.4.4 b - Tax Requisitions and Rates.pdf

.pdf icon Item 5.4.4 ciii-ProgramBudget-Planning.pdf

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.pdf icon Item 5.4.4 cii-ProgramBudget-SWM.pdf

.mp3 file icon - click here for help with audio March 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (537 MB or over 3 hours 55 mins)

Windows Media File Icon March 10, 2011 audio of RDCO Governance and Services Committee meeting only about the landfill and transfer station - .wma (551 KB)

Windows Media File Icon March 10, 2011 audio of RDCO Governance and Services Committee meeting only about recycling - .wma (419 KB)

OBWB, Recycling, Waste, Sterile Insect

click for larger copy

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.pdf icon Item 5.4.4 ci-ProgramBudget - Engineering.pdf

.pdf icon Item 5.4.4 c-iv-ProgramBudget-Fire Protection.pdf

.pdf icon Item 5.4.4 c-ix-ProgramBudget-EDC.pdf

.pdf icon Item 5.4.4 c-viii-ProgramBudget-PolicingServices.pdf

.pdf icon Item 5.4.4 c-vii-ProgramBudget-Administration.pdf

.pdf icon Item 5.4.4 c-vi-ProgramBudget-Finance.pdf

.pdf icon Item 5.4.4 c-v-ProgramBudget-Inspection.pdf

.pdf icon Item 5.4.4 c-v-ProgramBudget-Parks.pdf

.pdf icon Item 5.4.4 c-x-ProgramBudget-RegionalBoard.pdf

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.pdf icon February 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Finance & Administrative Services

6.1 Introduction of the 5-Year Financial Plan (2011 Budget)

M. Rilkoff introduced the 5-Year Financial Plan highlighting the following:
• The budget is a draft document for discussion purposes. A working document to provide direction to staff for the March 10th meeting.
• The Strategic Plan and the Board's priorities and department high level initiatives were highlighted. Staff will continue to tie in the Board's priorities with the quarterly reports.
• Significant increases to the overall budget were highlighted in the following areas: Regional Rescue, Joe Rich Fire Department and the Aggregate Pilot Study. Delegations were requested by staff to outline the increases

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.mp3 file icon - click here for help with audio February 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (585 MB or over 4 hours)

Windows Media File Icon February 10, 2011 audio of RDCO Governance and Services Committee meeting only about the financial plan for Waste - .wma (2.09 MB)

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