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Freedom of Information Act requests

regarding the

North Westside Road Fire / Rescue Dept.

This is not the official website of the North Westside Road Fire Rescue. 

Go to NWFR official websites.
NWFR okanagan.net and NWFR nwcr.ca

This page is made up of a collection of freedom of information act requests asking for information regarding the North Westside Road Fire / Rescue Dept. finances.

Last updated January 25, 2015

Click on your refresh button in the top menu, to be sure you see any updates.

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In 2008 one property owner on Okanagan Lake paid $5,284.00 in property taxes, which $888.00 of this was just for fire protection, and just for one year.  $5,284 x 30 years = $158,520

This has prompted us to look into taxpayers money being spent on the local North Westside Road Fire / Rescue Dept.

We started to make up a revenue and expense table (below) of the budget amounts and then wanted to add the actual amounts under the budget amounts so we can look at the information all together in one place instead of try to see this information by looking back and forth at the various locations where this information was found scattered.

The only problem is we can't seem to find the information on RDCO's website to be able to fill the "actual" amounts and not just the "budget" amounts into the table.  Where are the "actual" amounts and not just the "budget" amounts for the North Westside Fire / Rescue Dept.  posted to RDCO's website?  Not that they are not on RDCO's website, maybe they are, but we can't find them?

We received a letter from the Regional District of Central Okanagan dated Feb 24, 2009 saying we cannot email the Regional District of Central Okanagan to ask for information anymore, but instead all communication is to be done by mail, which prompted the following three Freedom of Information Act requests by fax and mail.  Because the letter the Regional District sent us didn't say anything about not being able to fax information requests, we faxed the Freedom of Information Act requests, and just to be sure RDCO accepts them, we also popped them in the snail mail too LOL.

So here below are the information for the tables that we have so far, plus the Freedom of Information Act requests we faxed and mailed to the Regional District of Central Okanagan are below as well.

 

Freedom of Information Act request for access to records located at the Regional District of Central Okanagan. This request is asking for the transactions of accounts for the North Westside Fire / Rescue Dept.
Freedom of Information Act request for the North Westside Road Fire / Rescue Dept Financials
click document to read larger print.

If these freedom of information act requests seem redundant, here is why.  Through the Freedom of Information Act, back in July 2008 we requested details of accounts for the N.O.W.E.S.I. transfer station, only the Regional District of Central Okanagan sent us totals of accounts instead. We emailed the Regional District of Central Okanagan asking if we could have the transactions of the accounts and the Regional District of Central Okanagan sent us a letter in the mail  stating there is no such document.   We are making sure we have two requests this time, one request is for totals and the other is for transactions of accounts so that the Regional District doesn't get the meaning of details of accounts confused and instead only send us the totals of accounts and so that we don't have to email and bug the Regional District to get the rest of the information, which prompted the letter from RDCO telling us we can't email asking for information anymore.  Well, if RDCO gave us the information we asked for through the Freedom of Information Act in the first place, maybe RDCO wouldn't get so many emails and so many Freedom of Information Act requests.

This Freedom of Information Act request below is asking for the totals of accounts, just in case all we get are the transactions.

Freedom of Information Act request for access to records located at the Regional District of Central Okanagan. This request is asking for the totals of accounts for the North Westside Fire / Rescue Dept. for the years 2002 - present.
Freedom of Information Act request for access to records at the Regional District of Central Okanagan.  This request is asking for the TOTALS of accounts for the North Westside Fire / Rescue Dept.
click document to read larger print

 

This Freedom of Information Act request is so that we can double check the figures, if we can figure the figures out?
This Freedom of Information Act request is so that we can double check the figures, if we can figure the figures out.
click document to read larger print

 

The reply to the Freedom of Information request dated March 1, 2009 above is not what was requested of the Regional District.  "Parcel tax" was NOT mentioned in the request and the Regional District made that up themselves.  If you look at the request above, the request was "how many properties contributed" to the North Westside Fire Dept.  We are now asking the Regional District if not one of their dept's can provide the missing information.

There may not have been parcel taxes for the fire truck referendum, but there were property taxes on the rural property tax bill in 2004.  So why are no records available??

And isn't that weird that 30 more parcels contribute tax just in the North Westside area in 2009 compared to 2006?  Where are these numbers coming from?

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Map of Fire Protection Boundaries on RDCO's website

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RDCO's preliminary tax rates for 2009-2013

2009 preliminary budget tax rate for North Westside Road Fire Department .06965
click document to read the rest of it.
2009 preliminary tax rate for North Westside Road Fire Department .06965 (found on page 8)

These tax rates below were copied off the actual rural property tax notice.
2009 tax rate per $1,000 of assessed value = 0.7372 + $52.40 Fire Truck Referendum
2008 tax rate per $1,000 of assessed value = 0.7594 + $52.60 Fire Truck Referendum
2007 tax rate per $1,000 of assessed value = 1.0779 + $52.65 Fire Truck Referendum
2006 tax rate per $1,000 of assessed value = 1.2542 + $52.62 Fire Truck Referendum
2005 tax rate per $1,000 of assessed value = 1.4082 Fire Truck referendum started in 2006
2004 tax rate per $1,000 of assessed value = 1.4075
2003 tax rate per $1,000 of assessed value = 1.4095
2002 tax rate per $1,000 of assessed value = 1.2899
2001 tax rate per $1,000 of assessed value = 1.1702
2000 tax rate per $1,000 of assessed value = ??????
1999 tax rate per $1,000 of assessed value = ??????
1998 tax rate per $1,000 of assessed value = 0.7654

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There are 2,136 parcels within the North Westside Fire Service Area contributing to the fire department a June 25, 2008 RDCO email says.

Regional District of Central Okanagan
Five Year Program Budget Projections & Actual
General Revenue Fund Budgets

023 - North Westside Volunteer Fire / Rescue Department


* Budget Projections figures are coloured green

* Actual figures are coloured red

Source of this Table

 

2004-2008 2005-2009 2006-2010 2007-2011 2008-2012 Preliminary
2009-2013
Revenue            
PEP Comp. & Sundry Sales (47,172) -- -- -- --
(806)
--
Tax Requisition - Electoral (233,000) (297,300) (344,500) (427,258) a --
--
--
Tax Req - Ea Cent Ok. West -- -- -- -- (421,228)
(421,227)
(423,015)
Parcel Tax (Fire Truck Referendum??) 0 0 (105,700) a (106,150) a (106,150)
(106,150)
(106,150)
Previous Years Surplus / Deficit (219) 0 (62,144) (40,727) (48,209)
(48,209)
(23,247)
Administration Overhead 18,972 22,696 21,616 22,710 18,551
18,551
18,972
MFA Cash Reserve Refund -- -- -- -- (998) --

Total Revenue

(261,419) (274,604) (490,728) (551,425) (557,036)
(558,839)
(533,440)
             
Expenses            
Operations 199,079 216,157 b 235,175 b 275,275 b 294,960 a
273,516
303,555
Debt Payments 13,911 0 c 0 -- --
--
 
Transfer to Reserves 48,429 0 192,553 a 106,150 a 112,076
112,076
134,385
Transfer to Capital -- 58,447 a 63,000 170,000 a 150,000
150,000
95,500

Total Expenses

261,419 274,604 490,728 551,425 557,036
535,592
533,440
             
(Surplus) / Deficit 0 0 0 0 0
(23,247)
0
             
FTE's -- -- -- -- 1.00
--
1.00
             
Tax Levy            
Tax Requisition (233,000) (297,300) (344,500) (427,258) (421,228)
--
(423,015)
Residential Tax Rate
(per $1000 of assessment)
1.3371
1.4075
1.3355 a
1.4082
1.1917 c
1.2542
1.0241
1.0779
0.7216
0.7594
0.6965
 
Maximum Tax Rate 1.3392 1.3379 -- 1.3500 1.3500
--
1.3500
Parcel Tax 0 0 (105,700) a (106,150) (106,150)
--
(106,150)
Parcel Tax Rate 0.00 0.00 50.00 a 50.00 49.98
--
0.00

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Regional District of Central Okanagan
Five Year Program Budget Projections
General Capital Fund Budgets

023 - North Westside Volunteer Fire / Rescue Department

* Budget Projections figures are coloured green
* Actual figures are coloured red

Source of this Table

  2004-2008 2005-2009 2006-2010 2007-2011 2008-2012 Preliminary
2009-2013
Revenue            
Sale of Assets -- -- -- -- --
(6,000)
--
Capital Financing (104,684) 0 0 -- -- --
Transfer From Reserves (60,316) (21,553) 0 (170,000) (215,000)
(81,206)
(150,000)
Transfer From Revenue Fund -- (58,447) a (63,000) (170,000) (150,000)
(150,000)
(95,500)

Total Revenue

(165,000) 80,000 (63,000) (340,000) (365,000)
(237,206)
(245,500)
             
Expenses            
Trucks 165,000 d 80,000 d 63,000 d 200,000 d, f 215,000 b
227,943
0
Stn 101 Renovations -- -- -- -- --
9,263
50,500 b, e
Security Up-Grade -- -- -- -- --
0
20,000
Turn Out Gear -- -- -- -- --
0
25,000 d
Marine Fire Boat -- -- -- -- 120,000 c
0
120,000 a
Boat House -- -- -- -- 30,000 c
0
30,000 a
Hall Renovation -- -- -- 140,000 --
--
--

Total Expenses

165,000 80,000 63,000 340,000 365,000
237,206
245,500
             
(Surplus) / Deficit 0 0 0 0 0
0
0
             
Reserve Fund Balance at Y/E (22,076) 0 (215,110) (152,490) (230,501)
(374,622)
(363,499)
 

NOTES:

------------------------------------------------------------------------

2004-2008

a. Parcel Tax to be proposed in referendum.
b. $30,000 of equipment purchases for 2004 are not necessary in 2005. Additional operating costs for new firehall and trucks (see also 027 - Ridgeview) are included.
c. Debt for new truck.
d. In last year's financial plan, the proposal was to go to referendum to increase the maximum tax rate to $1.60 and add a parcel tax of $50.
Based on funds placed in reserves this year, the current maximum tax rate can be maintained, but the parcel tax would still be required if a truck is to be purchased mostly for cash in 2008 (with a small amount financed if necessary.)
e. Subject to review by Fire Chief's Committee, Engineering Committee and Board.

------------------------------------------------------------------------

2005-2009

a. Tax rate kept near maximum, with difference going to capital / reserves.  Subject to review by Westside Issues Committee. Could be reduced Yr. 6.
b. Payroll increase due to paying a 2 hour minimum on all incident calls, and increasing practice payroll to maintain attendance levels ($2.50 per practice).  Additional firehall utility / operational costs, and costs for new truck operations.
c. debt finished
d. Snuffer Truck purchased in 2004 and Water Tender proposed in 2005.  Proposing to purchase one used 1500 gallon truck.  This is subject to approval by the Technical Advisory Committee, Engineering Committee, and Regional Board.
e. A 5 year $40 Parcel Tax to be proposed in referendum or petition, Needs approval first.  First 3 years would go to reserves / capital to pay for 2008 truck purchase.  The remaining 2 years would pay off short term debt financing with any residual amount going to reserves.
f. In last year's financial plan, the proposal was to go to referendum to increase the maximum tax rate to $1.3371 and add a parcel tax of $50.
g. Subject to review by Technical Advisory Committee, Engineering Committee, and Board.

-------------------------------------------------------------------------

2006-2010

a. A 5 year $50 Parcel Tax was passed by referendum to build reserves for equipment purchases.
b. A request for the chief to become full time has been made and is under review.  Equipment cost have increased.
c. Tax rate for 2006 is $1.19 as requested by Westside Directors in March 24th Budget Meeting, with any excess going to reserves.  The Community Association had requested that tax rate only be reduced to $1.19 from last year's rate of $1.33.
d. $48,000 for Water Tender - used 1500 gallon truck carryover of purchase from 2005, and $15,000 for equipping Bush Truck subject to receipt of gaming grant.
e. Replace Tender 101 as identified in Equipment Replacement Schedule. Subject to review by the Technical Advisory Committee, Engineering Committee, and Board.
f. Replace Pumper 101 as identified in Equipment Replacement Schedule.  Subject to review by the Technical Advisory Committee, Engineering Committee, and Board.
g. Timing and final amounts subject to review by the Technical Advisory Committee, Engineering Committee, and Board.

-------------------------------------------------------------------------

2007-2011

a. As requested by community representatives, the tax rate has been dropped as planned and reserves built for future equipment purchases so that financing is not required.
b. Increases: Payroll $20,500 (standardization of payroll rates, and overhead now applies for chief becoming full-time). Firefighter recognition $5,000, Equipment $5,000 CGI Study $5,000, Training $3,000.
c. While high growth is likely, due to La Casa, the estimates are conservative for future years to illustrate that even without this growth, the tax rate will continue to come down, and any excess can be transferred to reserves.
d. Replace Tender 101 as identified in Equipment Replacement Schedule.  Subject to review by Technical Advisory Committee, Engineering Committee, and Board.
e. Replace Pumper 101 as identified in Equipment Replacement Schedule.  Subject to review by Technical Advisory Committee, Engineering Committee and Board.
f. Timing and final amounts subject to review by Technical Advisory Committee, Engineering Committee, and Board.
g. Replace Engine 101.  Subject to review by Technical Advisory Committee, Engineering Committee, and Board.

---------------------------------------------------------------------
2008-2012

a. Payroll increases for responders ($10k), and vehicle operations ($4.5k), and other small amounts.
b. Replacement for Tender 101 was ordered in 2007, and is to be delivered in 2008.
c. Subject to community, committee and Board approvals.
d. Replace Pumper 101 as identified in Equipment Replacement Schedule.  Subject to review by Technical Advisory Committee , Engineering Committee and Board.
e. Timing and final amounts subject to review by Technical Advisory Committee, Engineering Committee and Board.
f. Replace Engine 101.  Subject to review by Technical Advisory Committee, Engineering Committee and Board.

--------------------------------------------------------------------

2009-2013 Preliminary

a. Five year $50 parcel tax ends.
b. Subject to community, committee and Board approvals.
c. Replace Engine 101. Subject to Technical Advisory Committee and Board approvals.  Chief would like to Spec & Order truck in 2010.  Timing and final amounts subject to review by Technical Advisory Committee and Board.
d. Plan to replace 10 seats of turn-out gear a year for four years to comply with NFPA Standards for length of service and safety.
e. Addition of second washroom, upgrade shower facilities, add living quarters, move existing office and storage area.
f. In 2014, replacement of engine required $300,000.  Airpack replacements also estimated at $70,000.

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Exhibit 2 (Note* this table is showing only a portion of this fund)
Regional District of Central Okanagan
General Revenue Fund
Statement of Revenue and Expenditure

For the year ended December 31

Source of this Table

  2004 2005 2006 2007 2008 2009
Revenue            
Electoral area tax requisitions 9,787,781 10,655,505 14,825,533 16,402,369 This information will come when the 2008 financial statement is released  
Electoral area parcel taxes 655,472 696,109 837,441 897,199    

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2009 Preliminary Budget
North Westside Road Fire Dept.

ADD A SECOND WASHROOM, UPGRADE SHOWER, AND LIVING QUARTERS?
Station 101


click budget document above to read the whole document on RDCO's website

(from page 16 of the budget above)
a. Five year $50 parcel tax ends (remember the 5 year Fire truck referendum)
b. Subject to community, committee and Board approvals. (Station 101 living quarters)
c. Replace Engine 101. Subject to Technical Advisory Committee and Board approvals. Chief would like to Spec & Order truck in 2010. Timing and final amounts subject to review by Technical Advisory Committee and Board
d. Plan to replace 10 sets of turn-out gear a year for four years to comply with NFPA Standards for length of service and safety.
e. Addition of second washroom, upgrade shower facilities, add living quarters, move existing office and storage area. ($50,500 in 2009 projected budget and $49,500 2010 projected budget = $100,000)
f. In 2014, replacement of engine required $300,000. Airpack replacements also estimated at $70,000.

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North Westside Fire Dept Minutes of the Meetings - Spelled out and in date order

Also Bylaws with explanations of what is contained in the bylaw

Freedom of Information and Protection of Privacy Act
[RSBC 1996] CHAPTER 165

RDCO's own Freedom of Information Bylaw # 611 - 1994

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Freedom of Information and Protection of Privacy Act
[RSBC 1996] CHAPTER 165

Fees
75 (1) The head of a public body may require an applicant who makes a request under section 5 to pay to the public body fees for the following services:

(a) locating, retrieving and producing the record;

(b) preparing the record for disclosure;

(c) shipping and handling the record;

(d) providing a copy of the record.

(2) An applicant must not be required under subsection (1) to pay a fee for

(a) the first 3 hours spent locating and retrieving a record, or

(b) time spent severing information from a record.


(3) Subsection (1) does not apply to a request for the applicant's own personal information.

(4) If an applicant is required to pay a fee for services under subsection (1), the head of the public body

(a) must give the applicant a written estimate of the total fee before providing the service, and

(b) may require the applicant to pay a deposit in the amount set by the head of the public body.

(5) If the head of a public body receives an applicant's written request to be excused from paying all or part of the fees for services, the head may excuse the applicant if, in the head's opinion,

(a) the applicant cannot afford the payment or for any other reason it is fair to excuse payment, or

(b) the record relates to a matter of public interest, including the environment or public health or safety.


(5.1) The head of a public body must respond under subsection (5) in writing and within 20 days after receiving the request.

(6) The fees that prescribed categories of applicants are required to pay for services under subsection (1) may differ from the fees other applicants are required to pay for them, but may not be greater than the actual costs of the services.

 

Local Government Act

Division 5 — Financial Operations
814 General accounting rules
814.1 Annual reporting on regional district finances
815 Financial plan
816 Process requirements for financial plan
817 Limit on expenditures
818 Limit on borrowing and other liabilities
819 Application of Community Charter borrowing and liability provisions
820 Repealed
821 Revenue anticipation borrowing
822 Short term capital borrowing
823 Regional district loan authorization bylaws
823.1 Participating area approval required for some loan authorization bylaws
823.11 Electoral participating area petition for borrowing
823.2 Temporary borrowing under loan authorization bylaw
824 Financing municipal undertakings
825 Security issuing bylaws
826 General liability provisions

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Regional District of Central Okanagan
Governance and Services Committee
Agenda Feb 11, 2009

RDCO draft 2009 preliminary budgets and draft 2009 five year plans.

Item 3b Preliminary RDCO Financial Plan 2009-2013.pdf

2009 Property Tax increase of $22.42

Regional District of Central Okanagan Preliminary Draft Budget for 2009-2013
click document above to read full document on RDCO's website

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