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EMERGENCY SOCIAL SERVICES (ESS) and 911 Service

Information and Community Comment Form

Click on your refresh button in the top menu, to be sure you see any updates.

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The Emergency Social Services (ESS) was formed in case of emergency evacuation in case of forest fire for instance.

Using the form below you can voice your opinion on how well you feel the Emergency Social Services (ESS) are doing.

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.pdf icon April 14, 2016 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. COMMUNITY SERVICES

6.1 Emergency Program Act Consultation - Travis Whiting, Regional Emergency Program Coordinator (City of Kelowna Deputy Chief)
Staff report dated April 5, 2016 outlined the prepared responses for consideration of the Emergency Program Act consultation. Travis Whiting was introduced to the Committee:
o Act introduced in 1993.
o RDCOs response to specific sections was highlighted.
o The regional emergency plan is always being reviewed so operationally the plan is updated.
o Updates to the Emergency Program Act is critical first step, in order for our plan to match the Act.
o #3 definitions of a local government should include first nations. WFN has self-governance and West Kelowna provides fire service to WFN.
Staff noted that WFN are equal partners in the program now. How first nations are dealt with in the Act is with consultation to the Province, not local government.
o #9 - operationally reducing the size of evacuation area when required worked last year.
o Is there any work around additional powers regarding drones, boats in an area? Yes, there is quite a bit of work being done in regards to drones Federal government is dealing with this area (Transport Canada, RCMP
Criminal Code). There are also enforcement fines through provincial laws.
BAKER/SIEBEN
THAT the Governance & Services Committee recommends the Regional Board approve the RDCO's submission of the 'Response to Prepared and Resilient EMBC
Discussion Paper' to the Province of British Columbia in response to their invitation to participate in consultation and engagement on the Emergency Program Act, subject to:
Add to Section #3:
'explore broader definition of first nations which may include self-government, and band council'
CARRIED Unanimously

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.mp3 file icon - click here for help with audio April 14, 2016 audio of entire RDCO Governance and Services Committee meeting - .mp3 (228 MB)

Click this Windows Media Audio icon for help with audio files April 14, 2016 audio of RDCO Governance and Services Committee meeting only about 6.1 Emergency Program Act Consultation  - .wma (19.2 MB)

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.pdf icon April 14, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Emergency Program Act Response
The Regional Board has approved submitting a response to the Provincial Government as part of the public consultation on the Emergency Management BC Discussion Paper. Regional Emergency Program staff have reviewed the document and provided comments regarding possible changes to modernize and clarify responsibilities in the Emergency Program Act.

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.mp3 file icon - click here for help with audio April 14, 2016 audio of entire RDCO Board meeting - .mp3 (119 MB)

Click this Windows Media Audio icon for help with audio files April 14, 2016 audio of RDCO Board meeting only about item 7.1 Rise & Report from Governance & Services Meeting - April 14, 2016 Emergency Program Act Consultation - .wma (214 KB)

.pdf icon April 14, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

7. NEW BUSINESS
7.1 Rise & Report from Governance & Services Meeting - April 14, 2016
7.1.1 Emergency Program Act Consultation RDCO's Submission of the 'Response to Prepared and Resilient EMBC Discussion Paper' [All Directors - Unweighted Vote - 208(1)]
FINDLATER/BASRAN
THAT the Regional Board approve the RDCO's submission of the 'Response to Prepared and Resilient EMBC Discussion Paper' to the Province of British Columbia in response to their invitation to participate in consultation and engagement on the Emergency Program Act, subject to the following:
Add to Section #3:
‘explore broader definition of first nations which may include self-government, and band council’
CARRIED Unanimously

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.mp3 file icon - click here for help with audio April 14, 2016 audio of entire RDCO Board meeting - .mp3 (119 MB)

Click this Windows Media Audio icon for help with audio files April 14, 2016 audio of RDCO Board meeting only about item 7.1 Rise & Report from Governance & Services Meeting - April 14, 2016 Emergency Program Act Consultation - .wma (214 KB)

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911 Calls from the North Westside Area

Yesterday I found myself in the position of calling 911 for a fire response with in the North Westside for a structure fire. In the past as fire chief I made several calls to the 911 center over the years and found our addresses and phone numbers add a layer of confusion to an already confusing situation. Make the call from a cell phone and that confusion elevates a bit more.

The people taking your call do this professionally and are good at what they do but they need your help as well. Speak calmly and slowly, give the type of incident and as good a location as possible. Within the North Westside tell the call taker that you need the North Westside Fire Department and that they are dispatched by the Kelowna Fire Department. Stay on the line if it is safe to do so and give more details as they are requested of you or occur and seem relevant to the emergency crews on the way.

Source: WayneCarson.ca Nov 22, 2014

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Interior 9-1-1 Initial Call-Answer Service Successfully Transferred to E-Comm

As of 10:33 a.m. today, 9-1-1 calls from the Central and Southern Interiors are being answered by E-Comm—British Columbia’s largest 9-1-1 public-safety answer point. The changeover to E-Comm will be transparent to residents, who should dial 9-1-1 as usual. Calls will be routed to the same local police, fire and ambulance dispatchers who currently dispatch first responders to emergency situations.

After four months of collaborative technical and operational planning that included the engineering, design and installation of new 9-1-1 infrastructure, the transfer of 9-1-1 services for the Central Okanagan, North Okanagan, Central Kootenay, Columbia-Shuswap, Okanagan-Similkameen, Thompson-Nicola, East Kootenay, Kootenay-Boundary and Squamish-Lillooet (North) regional districts occurred seamlessly. Representatives from the new service areas were onsite at E-Comm to witness the official cutover.

“This is a significant event for all nine interior regional districts involved,” said Regional District of Central Okanagan Chair Robert Hobson. “Public safety is always our top priority. E-Comm’s outstanding track record means residents will receive the same high-quality level of service they are accustomed to, but with added operational and technical benefits. These include a larger workforce to handle high call volume and increased security and resiliency.” Hobson added that there will also be significant cost savings for each of the regional districts.

The approximately 230,000 emergency calls placed each year from the regional districts will now be routed to E-Comm, where highly-trained 9-1-1 call-takers will quickly confirm which agency the caller requires and for which location. Police calls will then be transferred to the same dispatchers in Kelowna, fire calls will continue to be dispatched by centres in Cranbrook, the Fraser Valley, Kamloops, Kelowna, Surrey, Trail and Vernon while ambulance calls will continue to be managed by the BC Ambulance Service’s dispatch centre in Kamloops.

Part of the robust preparations surrounding this morning’s transition included more than 240 test calls across all regional districts. Geography familiarization was also a priority for E-Comm call-takers in the lead-up to today, with the many geographical and other special attributes of the new service area being a focus of their training program, along with the policies and procedures for individual agencies.

“9-1-1 is a lifeline, which is why thorough preparation was our top priority for today’s transition,” explained David Guscott, E-Comm President and CEO. “We’re eager, and ready, to share our large team of experienced 9-1-1 staff, our technology and purpose-built facility with residents in the Central and Southern Interiors and we are proud to be their partners in public safety.”

Okanagan Calls Answered by E-Comm
 

 

RDCO Chair Robert Hobson Interview


 

(November 18, 2014)

Source:  RDCO's What's New

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Interior Regional Districts Moving 9-1-1 Call Answer to E-Comm

This fall, 9-1-1 call answer services for nine interior regional districts will move to a new service provider.

Starting November 18th, 9-1-1 calls placed from the Regional District of Central Okanagan, North Okanagan, Okanagan-Similkameen, Thompson-Nicola, Columbia-Shuswap, Squamish-Lillooet (North), Central Kootenay, East Kootenay and Kootenay-Boundary Regional Districts will be answered through E-Comm, the emergency communication centre located in the Lower Mainland.

The Regional District of Central Okanagan (RDCO) provides initial 9-1-1 call response services to the nine regional districts throughout the B.C. Interior. The RDCO currently has a Memorandum of Understanding with the Royal Canadian Mounted Police for initial Public Safety Answering Point (PSAP) service, which is provided out of the Southeast District Operational Communications Centre (OCC) in Kelowna. That is where all 9-1-1 calls placed within the nine regional districts are answered by a Telecommunications Operator who determines the nature of the emergency call and quickly transfers the caller to the appropriate first responder agency (Police, Fire or BC Ambulance).

Regional District of Central Okanagan Chair Robert Hobson says, “For almost two years, we have been exploring various options for 9-1-1 call answer services on behalf of all nine interior regional districts. In 2012 we were advised by the RCMP that we would be facing significant increases for provision of 9-1-1 services. After an extensive review and negotiations, we’ve recently signed a five year contract with E-Comm in Vancouver. The transition from the RCMP OCC to E-Comm will take place November 18th.” View Frequently Asked Questions

Hobson adds, “By contracting our 9-1-1 service to E-Comm, over the five year agreement the regional districts will see a 25% reduction in overall program operating costs. That translates into total savings of more than $2.1-million for the program, proportionately shared by the regional district partners.

“Public safety remains our top priority” says Hobson. “E-Comm’s outstanding track record of high quality and reliable 9-1-1 answering services, means all residents in the affected regional districts can be assured there will be professionally handled, quick response to their initial emergency calls.”

In addition, by having E-Comm provide initial emergency call handling service, the regional districts believe they’ll be in a better position to take advantage of Next Generation 9-1-1 technology.

Until the change this fall to E-Comm, 9-1-1 PSAP calls will continue to be answered by staff in the Southeast District Operational Communications Centre. Within the service area of the nine regional districts during 2013, a total of 226,796 9-1-1 calls were received and answered by the OCC based in Kelowna.

“We are pleased to partner with the Regional District of Central Okanagan and are committed to ensuring residents of all nine regional districts continue to receive high-quality, responsive 9-1-1 public safety answer point service 24-hours a day,” says E-Comm President & CEO David Guscott. “E-Comm is focused on helping to create safer communities in B.C. through excellence in public-safety communication, and we believe that an integrated approach is a key element in achieving that vision.”

E-Comm’s integrated multi-jurisdictional call taking and dispatch centre provides economies of scale by providing 9-1-1 service for Metro Vancouver, the Sunshine Coast Regional District, Whistler, Squamish, the Squamish-Lillooet Regional District (South). It recently agreed to begin providing 9-1-1 service this fall to the North Island 9-1-1 Corporation which is comprised of six regional districts in addition to the regional districts of Fraser Fort-George, Cariboo, Bulkley-Nechako and much of the Kitimat-Stikine RD. E-Comm utilizes top tier technology in a Vancouver building that is secure and purposely designed and built to resist a major earthquake (7+) and be self-sufficient for 72 hours. It has a number of backup provisions to ensure the continuity of 9-1-1 call answer services for a variety of scenarios. In 2013, E-Comm received 861,694 emergency calls, answering 98% of them in five seconds or less. The National Emergency Number Association (NENA) standard is to answer 90% of all calls within ten seconds.

(July 2, 2014)

Source:  RDCO Whats New

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.pdf icon October 27, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 6.3 3rd Quarter Workplan And Budget Variance Report. 

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.mp3 file icon - click here for help with audio October 27, 2014 audio of entire RDCO Board meeting - .mp3 (11.3 MB)

Click this Windows Media Audio icon for help with audio files October 27, 2014 audio of RDCO Board meeting only about Item 6.3 3rd Quarter Workplan And Budget Variance Report - .wma (13.6 MB)

.pdf icon October 27, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.3 3rd Quarter Workplan And Budget Variance Report

*Note* This is only a snippet, please click link above for entire content.

Corporate Administration
Extensive support provided for Fringe Area Planning, 911 and Dispatch
Review projects;
Completion of preliminary budgets for Sterile Insect Release Board and Okanagan Basin Water Board;
Clean Audit Reports for RDCO, CORHD, SIR and OBWB;
Concluded Regional, Electoral Area & Fringe Area Planning Service Review;
Completed Leadership Training Program & Violence in the Workplace
Training with all staff (WorkSafe Bill 14 - Bullying and Harassment Legislation);
Preparing for the upcoming CUPE Collective Agreement Negotiations.
Current contract expires December 31, 2014;

Regional Economic Development
Innovation Strategy, Workforce Development, and Tech HR
3 contracts awarded and work In progress
96 workers/28 employers/26 students were provided assistance to stay within Central Okanagan
Provided Input to Westbank First Nation through coordination and advisement on their first formal site visitation program
Local Business
Met with over 3D buyer delegations who have purchased local businesses
Improved efficiency of Business Walk process for the October 1st event - Record number of participants
Programming and Assistance to Facilitate Growth in Agricultural Business
All participants reported improvements to management skills and bottom lines
Added five new tourism products to the marketplace

Looking forward to the 4th Quarter
• Elections
• Fringe Planning Review
• Parks Review
• Fire Dispatch Project
• Completion of 2014 Initiatives and Projects

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.mp3 file icon - click here for help with audio October 27, 2014 audio of entire RDCO Board meeting - .mp3 (11.3 MB)

Click this Windows Media Audio icon for help with audio files October 27, 2014 audio of RDCO Board meeting only about Item 6.3 3rd Quarter Workplan And Budget Variance Report - .wma (13.6 MB)

.pdf icon October 27, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

6.3 3rd Quarter Work Plan and Budget Variance Report (All Directors - Unweighted Vote)

Staff report dated October 21, 2014 outlined the 3rd quarter work plan/budget variances to September 30,2014. The Board had previously requested a higher level quarterly measures report. The detailed year-end report with statistics will be presented in the New Year as part of the 2015 budget process.

Staff reviewed the report presented. A year-to-date budget variance chart was provided for each service. Any 'red-flag' areas of concern were highlighted. It was noted that variances in revenue and expenses are due to 2014 expenses
yet to be paid or revenue not yet received.

BAKER/EDGSON
THAT the Regional Board receive the 3rd Quarter Work Plan and Budget Variance Report for information.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio October 27, 2014 audio of entire RDCO Board meeting - .mp3 (11.3 MB)

Click this Windows Media Audio icon for help with audio files October 27, 2014 audio of RDCO Board meeting only about Item 6.3 3rd Quarter Workplan And Budget Variance Report - .wma (13.6 MB)

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.pdf icon September 23, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Former Fire Chief Recognized

The outstanding service and dedication of a former Regional District Fire Chief has been recognized with special award presentations before the Regional Board by Chair Robert Hobson. Derek Fletcher has received an Exemplary Service Award from the Federal Government for 20 years of service and a Long Service Award from the Provincial Government in recognition of his 25 years of service and commitment to the Wilson’s Landing community. Fletcher retired as Chief of the Wilson’s Landing Fire Department earlier this year, but continues to serve as its Training Officer.

There was nothing mentioned in the highlights about the other topics below

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.mp3 file icon - click here for help with audio September 23, 2013 audio of entire RDCO Board meeting - .mp3 (30.2 MB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Item 6.1 Emergency Incident Reimbursement - .wma (2.11 MB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Item 8.3 Regional Emergency Service Review Update - .wma (5.52 MB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Item 8.4 Quarterly Program Measures Report Amendment - .wma (220 KB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Wilson's Landing Fire Chief Retiring - .wma (2.71 MB)

.pdf icon September 23, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 Emergency Incident Reimbursement

.pdf icon Item 8.3 Regional Emergency Service Review Update

.pdf icon Item 8.4 Quarterly Program Measures Report Amendment

*Note* This is only a snippet, please click links above for entire content

RECOMMENDATION:
THAT the attached policy 7.21 for Emergency Incident Wage Top Up for Paid on Call Firefighters be approved, and

THAT any net reimbursements after expenses for the Trepanier Fire response be transferred to reserves for the fire departments if already budgeted in 2013, or identified and budgeted for transfer or other use in 2014.

As a paid on call firefighter, the RDCO rates per hour are $15 for a firefighter and $17 for a lieutenant. Captains, Assistant Chiefs, and Chiefs get paid $19, $22, and $25 per hour respectively.

During an incident, these paid on call volunteers are typically working alongside career fire fighters who are often being paid union rates and / or overtime, and have been called out to assist another community outside of their fire protection area.
The RDCO submits any response and expense claims to Emergency Management BC or Forestry for reimbursement. Typically, the Province uses standard "all found" reimbursement rates, typically for apparatus, related expenses, and crew.
The personnel wage rate stated in the "Interagency Working Group Reimbursement Rate June 2011" (the rate scale used for the Trepanier Fire incident) for individual Volunteer Fire Department Personnel is $34. Staff is recommending that the paid on call rates for the Trepanier incident be topped up to this $34 rate to help cover personal expense or job wages lost by the responders. The fire chiefs of the volunteer fire departments are in agreement with this recommendation. For any future incidents, the current stated rate at the time would apply.

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RECOMMENDATION:
THAT .....The Fire & Protection Services 019- Electoral Area Fire Protections section of the Quarterly Program Measures Report Executive Summary, Year to Date June 30, 2013 as received at the September 12, 2013 Regional Board meeting, be amended as follows:
"The RDCO will continue issuing Burning Permits for Lakeshore and June Springs. The Kelowna Fire Department (KFD) will continue to provide fire coverage to these areas as per Fire Service Agreement dated February 10th 2011. RDCO will continue to advise KFD of all permits issued for these areas. All current bylaws will continue to apply."

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.mp3 file icon - click here for help with audio September 23, 2013 audio of entire RDCO Board meeting - .mp3 (30.2 MB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Item 6.1 Emergency Incident Reimbursement - .wma (2.11 MB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Item 8.3 Regional Emergency Service Review Update - .wma (5.52 MB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Item 8.4 Quarterly Program Measures Report Amendment - .wma (220 KB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Wilson's Landing Fire Chief Retiring - .wma (2.71 MB)

.pdf icon September 23, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

Presentation of 20 Year & 25 Year Exemplary Service Awards to Derek Fletcher Derek started as a volunteer firefighter with Wilson's Landing in 1986, he is the longest serving member with 27 years of service. Derek was the Fire Chief from 2002-2012 and continues as a captain today. He was presented with a Federal aware to a Fire Service member for 20 years of loyal and exemplary service, and a Provincial award in recognition of 25 years of dedication to the Fire Service in the Province of BC.

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6. FINANCE & ADMINISTRATIVE SERVICES

6.1 Policy - Emergency Incident Reimbursement for Paid On Call Firefighters (All Directors - Unweighted Vote)
As directed by the Regional Board at its September 12th meeting, staff was asked to identify emergency incident reimbursement guidelines. Staff report dated September 1i h recommended a policy for emergency wage top-up for paid on call firefighters.

OPHUS/EDGSON
THAT Policy 7.21 - Emergency Incident Wage Top Up for Paid On Call Firefighters be approved;
AND FURTHER THAT any net reimbursements after expenses for the Trepanier Fire response be transferred to reserves for the fire departments if already budgeted in 2013, or identified and budgeted for transfer or other use in 2014.

CARRIED

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Regional Emergency Services

8.3 Update on the Regional Emergency Service Review (All Directors - Unweighted Vote)

Staff report dated September 17'h provided an update on the progress of the review of the RDCO Regional Emergency Services program. The Board's RESOC (Oversight Committee) continues review of the service including consultation with municipal partners and the technical committee. Fact sheets have been identified for each of the core services delivered and have formed the basis for subsequent deliberations.

The Committee chair reviewed the discussions which have occurred including: require further recommendations on dispatch; bylaw updates needed; cost recovery on marine rescue; technical reports need further financial analysis; core service review was preliminary discussed but there will be cost implications to various partners which require review; and emergency management costs need to be reviewed further. The member CAOs have met and are anxious to take this on and review solutions. It was noted that Kelowna has reviewed noncore, core issue and a letter will be forthcoming to the Board.

Concern was expressed that the review has taken so long and final recommendations are yet to come forward for Board consideration. There is a need to communicate urgency in completing the review and reviewing possible alternate timelines for completing the specific reviews.

THAT the Regional Board receive the update on the Regional Emergency Service Review for information;
AND THAT the Regional Board direct staff to compile an action report on Regional Fire Dispatch Request for Proposal potential by year end of 2013 and have a final report for the 15t quarter of 2014;

AND FURTHER THAT the Regional Board direct staff to update the Emergency bylaw to include a potential cost recovery method applicable to Marine Rescue by March 31, 2014;
AND FURTHER THAT the Regional Board refer the Emergency Program Management Review and non-core and core services review to the Chief Administrative Officer Committee for feedback by November 30, 2013.

CARRIED

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Fire Services

8.4 Amendment to Quarterly Program Measures Report Executive Summary, Year-to-date June 30, 2013 - Fire and Protection Services Section (All Directors - Unweighted Vote)

As directed by the Regional Board at its September 12th meeting, staff was asked to review the comments in the Quarterly Measures Report regarding the issuance of burning permits to the June Springs and Lakeshore Road area.

Staff report dated September 18th corrected the comments in that report.

BAKER/EDGSON
THAT the Fire Protection Services 019-Electoral Area Fire Protections section of the Quarterly Program Measures Report Executive Summary, Year to Date June 30, 2012 as received at the September 12, 2013 Regional Board meeting, be amended as follows:

"The RDCO will continue issuing Burning Permits for Lakeshore and June Springs. The Kelowna Fire Department (KFD) will continue to provide fire coverage to these areas as per Fire Services Agreement dated February 10, 2011. RDCO will continue to advise KFD of all permits issued for these areas. All current bylaws will continue to apply."

CARRIED

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.mp3 file icon - click here for help with audio September 23, 2013 audio of entire RDCO Board meeting - .mp3 (30.2 MB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Item 6.1 Emergency Incident Reimbursement - .wma (2.11 MB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Item 8.3 Regional Emergency Service Review Update - .wma (5.52 MB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Item 8.4 Quarterly Program Measures Report Amendment - .wma (220 KB)

Click this Windows Media Audio icon for help with audio files September 23, 2013 audio of RDCO Board meeting only about Wilson's Landing Fire Chief Retiring - .wma (2.71 MB)

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Debris Clean Up Plan for Mission Creek

At the request of the Provincial Government, a plan has been developed by the Regional District of Central Okanagan Emergency Program for cleaning up and disposing of residential construction materials in Mission Creek.

Emergency Management BC has approved funding for the project that will see the collection of man-made residual debris, downstream from a creek-side Joe Rich area property that was flooded last month. A Local State of Emergency was declared in order to remove and dispose of buildings on the property which posed a threat to the Highway 33 Bridge, crossing Mission Creek.

An initial assessment has been completed of downstream debris from the property. A competitive bidding process is currently underway for qualified contractors that are able to safely carry out the project. The clean-up will begin once a contract has been awarded and Mission Creek drops to a level that will allow workers to safely remove debris.

Property owners along Mission Creek, downstream from the property in the 11200 block of Highway 33 east, may continue to report man-made debris in the creek to the Regional District Community Services department at 250-469-6241.

(July 17, 2013)

Source: RDCO Whats New

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.pdf icon June 24, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Nothing was mentioned in the Agenda about Calgary and Mission Creek flooding as it was a Director Item and Chair Hobson brought it up.

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.mp3 file icon - click here for help with audio June 24, 2013 audio of entire RDCO Board meeting - .mp3 (44.1 MB)

Click this Windows Media Audio icon for help with audio files June 24, 2013 audio of RDCO Board meeting only about Calgary and Mission Creek flooding - .wma (1.11 MB)

.pdf icon June 24, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

11. DIRECTOR ITEMS

c) Local State of Emergency

A Local State of Emergency has been declared over the weekend at the request of Emergency Management BC in order to affect removal of the buildings on the Muttitt property. The Ministry of Transportation and Infrastructure lead the way to remove the structure and will be on site for the next couple of days cleaning up the debris. It is expected the Local State of Emergency will last for the remainder of the week.

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.mp3 file icon - click here for help with audio June 24, 2013 audio of entire RDCO Board meeting - .mp3 (44.1 MB)

Click this Windows Media Audio icon for help with audio files June 24, 2013 audio of RDCO Board meeting only about Calgary and Mission Creek flooding - .wma (1.11 MB)

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.pdf icon June 13, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There is nothing mentioned in the Highlights about 9.2 Regional Emergency Services Function

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.mp3 file icon - click here for help with audio June 13, 2013 audio of entire RDCO Board meeting - .mp3 (1.56 MB)

There doesn't seem to be any agenda or audio about Item 9.2 Regional Emergency Services Function?  Also I can't find any Audio, Agenda or Minutes about the March 28, 2013 meeting so sent an email July 14, 2013 to RDCO asking them to post it.

.pdf icon June 13, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon There is nothing in the Agenda on RDCO's website about 9.2 Regional Emergency Services Function

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.mp3 file icon - click here for help with audio June 13, 2013 audio of entire RDCO Board meeting - .mp3 (1.56 MB)

There doesn't seem to be any agenda or audio about Item 9.2 Regional Emergency Services Function?  Also I can't find any Audio, Agenda or Minutes about the March 28, 2013 meeting so sent an email July 14, 2013 to RDCO asking them to post it.

.pdf icon June 13, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

9.2 Regional Emergency Services Function

The Regional Board at its' March 28, 2013 meeting adopted the following resolution:

"THAT the Regional Board agrees in principle with the Regional Emergency Services Oversight Committee (RESOC) determination of non-core versus core services as per the matrix in Table 1 included in the March 8, 2013 report and the governance, service delivery and management allocations between the RDCO and member municipalities included as Table 2 in the report;
AND THAT the RESOC meet with and direct the Regional Emergency Services Committee (RESC) to bring a recommendation for planning and implementation of non-core service changes and core service changes (except Fire Dispatch and Emergency Program Management) reflecting the principles in Table 1 and 2 to the RESOC by April 30, 2013;
AND THAT RDCO staff be directed to review Fire Dispatch Services and report back to RESOC by June 30, 2013 on potential opportunities for greater efficiencies through issuance of a Request for Proposal (RFP) or contract
changes;
AND THAT RDCO staff be directed to review and report back to the RESOC by June 30, 2013 on potential opportunities for greater efficiencies in the provision of Emergency Program Management Services;
AND THAT the RESC be directed to review and report back to the RESOC by June 30, 2013 on potential opportunities for greater efficiencies in the provision of Marine Rescue;
AND THAT Emergency Program Bylaw No. 635 be reviewed and rewritten to reflect changes subsequent to its adoption in May 1995;
AND FURTHER THAT any changes to service delivery being undertaken in 2013 will reflect the RDCO's 2013 Financial Plan funding allocation finalized on March 28, 2013."

Staff will be meeting with RESOC and reporting back to the Board in due course.

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.mp3 file icon - click here for help with audio June 13, 2013 audio of entire RDCO Board meeting - .mp3 (1.56 MB)

There doesn't seem to be any agenda or audio about Item 9.2 Regional Emergency Services Function?  Also I can't find any Audio, Agenda or Minutes about the March 28, 2013 meeting so sent an email July 14, 2013 to RDCO asking them to post it.

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RDCO declares state of emergency in Joe Rich
Global News - June 23, 2013

KELOWNA — Fears have been confirmed in the community of Joe Rich. An unoccupied home bordering Mission Creek is no more. Raging water pushed the home into the creek, forcing a local state of emergency.

The Regional District made the declaration Saturday night, at the request of Emergency Management BC.


Communications Officer, Bruce Smith, says “the declaration allows the Ministry of Transportation and Infrastructure to access a property near Mission Creek and the Highway 33 Bridge crossing the creek, in order to demolish and remove remaining structures on the property.”

On Friday, two construction trailers were swept downstream, smashing into the Highway 33 Bridge.

The house itself and what should be done with it has been the centre of controversy for over a decade.

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State of Emergency in Joe Rich
AM1150 - Anita Sthankiya - 6/23/2013

A local state of emergency has been issued for a property along Mission Creek in the Joe Rich area.

At the request of Emergency Management BC a property in the 11200 block of Highway 33 east was declared by the Regional District with the hopes of protecting infrastructure along the Creek.

In the interest of public safety the Regional District has complied with the request.

The declaration allows the Ministry of Transportation to access the property and demolish and remove the structures on the land.

Earlier last week heavy rains caused several trailers on the property to be swept down the creek, one of which got stuck under the Mission Creek bridge on Highway 33 and was cleared by the Ministry.

Emergency Management BC has deemed that the current building poses an imminent risk to be swept into Mission Creek and poses a threat to critical Provincial infrastructure.

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THIS IS YOUR GOVERNMENT ON DRUGS, 12 years in the making!!!

Trailer washes up against Highway 33 bridge pillar
By Kelly Hayes - Global News - June 21, 2013

JOE RICH, BC – Officials are dealing with debris washed up against a bridge on Highway 33 at Mission Creek in Joe Rich.

The debris comes from an infamous property where Mission Creek has been washing it away for several years.

The creek created a new channel late Thursday, taking with it a large industrial trailer which is now wedged against one of the bridge’s pillars.

The Ministry of Transportation showed up at the scene early Friday morning.

Meantime, the home on the property is on the verge of being washed down Mission Creek.

A good portion of the home’s foundation eroded overnight, leaving half of the structure hanging over the creek.

PLEASE LISTEN TO THE AUDIO OF RDCO DISCUSSING WHY NOTHING CAN BE DONE BUT LET THE TRAILER WASH UP AGAINST THE BRIDGE .wma (387 KB)

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.pdf icon May 9, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

1. Call to order
Chair Hobson called the meeting to order at 8:35 a.m.

2. Addition of Late Items to the Agenda
Jason Brolund, Emergency Coordinator, update on flooding issues.

====================

5.3 J. Brolund, RDCO Emergency Coordinator - re: Current Flood Issues Jason Brolund provided an update on the current flooding situation

o Challenging flood season to date - snow pack at 115% of normal.
o Experts are calling this a moderately elevated seasonal flood risk. In some areas the flood risk is already gone. Mission Creek 86% of snow pack remains.
o Predicts 142% of normal flood flow into Mission Creek.
o Weather is a factor - early start to summer this year.
o Okanagan Lake 60cm below full pool. In the past week a 12 cm increase has been seen.
o Shorts Creek, Dougall Creek in Kelowna, Trepanier Creek are holding up well.
o Flood protection program has announced an intake to the program (only $2mil is available for the program across the Province).
o Update of the regional flood plan has been completed.
o Muttitt property has been a challenging/frustrating situation for some time. Staff has been working with the Province. Plan hinges on the Province using its legislation to determine steps. Province must observe imminent risk to public safety (Environmental Act). EMBC would support local government but no agency can become involved unless there is a risk to public safety or public health. At the current time, the Province has deemed there is no risk (Emergency Management BC, MOT and MOE). Their commitment is to continue to monitor the situation. MOE remains the lead agency to deal with it.
Our program will continue to monitor and ensure all stakeholders are at the table. MOT worked at the site yesterday to protect their bridge and highway.
The Province makes the determination on powers through legislation.
o Staff continue to promote personal preparedness and responsibility. Protecting property is the property owner's responsibility.
o There is still a long way to go-the flood peak is normally in late June.
o Last year the Kelowna worked with the Province on flooding along Mission Creek and Lakeshore Road. The Province developed a 'Kelowna Clause' working with the MOT and a business case for the work done. The question was raised whether it would be possible to do the same for the issue in Joe Rich.

EDGSON/GRAY
THAT the Governance & Services Committee recommends the Regional Board direct staff to meet with provincial staff to determine if a business case can be developed for a solution for the Muttitt property and the potential danger to the Mission Creek and the bridge on Hwy 33.

CARRIED

====================

5.2 John Ritchey, Anna Hunt-Binkley, Campaign Chair and Sharon Shepherd, Honorary Campaign Chair re: Canadian Red Cross for Western Canada Building for Humanity Campaign 'Red Cross House' John Richey and A. Hunt-Binkley, Chair of the Canadian Red Cross - Building Humanity Campaign 'Red Cross House'.

Mr. Richey provided information on the programs of the Red Cross.

- Recently an agreement between the Red Cross and the Province was signed for the provision of emergency response units in the incidents of catastrophic disaster.
- The Mission of the Canadian Red Cross was highlighted. Operate under principle of neutrality, unity, universality.
- Operate anti-bullying programs across schools in Canada as well as a senior abuse program.
- BC Southern Interior's first full-service-Red Cross support and disaster operations centre in Kelowna was opened yesterday.
- Developing core capacity centers to be disaster ready. Recruit-train-support volunteers from current 500+ to over 1,000; build a training centre for volunteers and the public, building disaster centre, fundraise.
- Red Cross House in Kelowna will be a coordination centre for the southern interior.

Director Winsby arrived at 9:30 a.m.

- Budget includes: fundraising initiatives; programs and services; foundation and grants for a total revenue of $11,360,000.
- Introduced Sharon Shepherd, Honorary Campaign Chair and Anna Hunt-Binkley, Campaign Chair for the 'Red Cross House'.
- One of the objectives of the Canadian Red Cross is to enter into a MOU with communities across Canada in regards to public health and safety. When further information is available on this initiative Mr. Richey was asked to provide the information to the RDCO.

EDGSON/GRAY
THAT the presentation on the Building Humanity Campaign 'Red Cross House' be received for information.

CARRIED

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.mp3 file icon - click here for help with audio May 9, 2013 audio of entire RDCO Governance and Services Committee meeting - .mp3 (21.2 MB)

Click this Windows Media Audio icon for help with audio files May 9, 2013 audio of RDCO Governance and Services Committee meeting only about Item 5.2 Canadian Red Cross For Western Canada - .wma (10.3 MB)

Click this Windows Media Audio icon for help with audio files May 9, 2013 audio of RDCO Governance and Services Committee meeting only about flooding being added to the Agenda - .wma (217 KB)

Click this Windows Media Audio icon for help with audio files May 9, 2013 audio of RDCO Governance and Services Committee meeting only about flooding - .wma (16.4 MB)

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.pdf icon May 9, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the Highlights about flooding at the Muttitt property motion

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.mp3 file icon - click here for help with audio May 9, 2013 audio of entire RDCO Board meeting - .mp3 (11.5 MB)

Click this Windows Media Audio icon for help with audio files May 9, 2013 audio of RDCO Board meeting only about Flooding Motion - .wma (285 KB)

.pdf icon May 9, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon There was nothing in the Agenda about the flooding motion for the Muttitt property

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.mp3 file icon - click here for help with audio May 9, 2013 audio of entire RDCO Board meeting - .mp3 (11.5 MB)

Click this Windows Media Audio icon for help with audio files May 9, 2013 audio of RDCO Board meeting only about Flooding Motion - .wma (285 KB)

.pdf icon May 9, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

7. COMMITTEE RECOMMENDATIONS.

7.1 Report from the Governance & Services Committee Meeting of May 9, 2013

Flooding Update by the EGC Coordinator, J. Brolund

Concern was expressed during Jason Brolund's update of the current flooding situation at the earlier Governance & Services Committee meeting that the provincial ministries may not necessarily agree with our Emergency Management Team and proactively react to what we may consider to be an imminent danger to the environment. In 2012, a business case had been
developed ('Kelowna Clause') regarding flood issues at the bridge on Lakeshore Road within Kelowna. The question was raised whether it would be possible for staff to work with the Province to develop a business case for the Muttitt property. The property owner has not taken responsibility for protecting their property from the potential of flooding which has flooded several times over the last number of years. The Province has communicated at this time it does not believe there is imminent environmental impact to Mission Creek or the Hwy 33 bridge should the house or the debris on the property be swept into the flood waters. As the Province does not consider this to be an imminent threat it has not enacted emergency measures under the Environmental Management Act.

EDGSON/FIELDING
THAT the Regional Board direct staff to meet with provincial staff to determine if a business case can be developed for a solution for the Muttitt property and the potential danger to the Mission Creek and the bridge on Hwy 33.

CARRIED

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.mp3 file icon - click here for help with audio May 9, 2013 audio of entire RDCO Board meeting - .mp3 (11.5 MB)

Click this Windows Media Audio icon for help with audio files May 9, 2013 audio of RDCO Board meeting only about Flooding Motion - .wma (285 KB)

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.pdf icon April 11, 2013 Highlights of the Regional District of Central Okanagan Board Meeting

Enhanced 9-1-1 Emergency Service Contract

The Regional Board has authorized an amendment to the existing 9-1-1 Emergency Telephone Number Service contract. The amendment approves a 2013 budget for the 9-1-1 service of up to $1.7-million. In addition, a consultant has been approved to review the requirements of the RCMP Southeast District 9-1-1 service and provide technical support for a Request for Information and Request for Proposal process for the 9-1-1 service. The Regional District of Central Okanagan provides the initial 9-1-1 answering service on behalf of eight other interior regional districts, which have each approved the amended contract agreement and service review.

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.mp3 file icon - click here for help with audio April 11, 2013 audio of entire RDCO Board meeting .mp3 (14.2 MB)

Windows Media File Icon April 11, 2013 audio of RDCO Board meeting only about Item 6.1 Contract For Enhanced 9 1 1 Emergency Telephone Service - .wma (2.21 MB)

.pdf icon April 11, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

6. CORPORATE SERVICES

6.1 Contract for Enhanced 9-1-1 Emergency Telephone Number Service (All Directors - Unweighted Vote)

Staff report dated April 11, 2013 provided background that in October 2012 staff identified that the annual budget amount in existing Agreements with the eight local government partners in the 9-1-1 service would not be enough to cover 2013 costs which would leave the RDCO exposed to excess costs of the service. Following consultation with the partners, it has been agreed to increase the annual budget in existing Agreements by way of an amendment for 2013.

ZIMMERMANN/BAKER
THAT the authorized signatories be empowered to execute an Amendment to the existing agreements for Enhanced 9-1-1 Emergency Telephone Number Service, currently in place with eight other regional districts that form the 9-1-1 Southeast
District, effective as of December 15, 2012 that will amend the Agreement as follows:
• For the budget year January 1 to December 31, 2013 the annual budget shall not exceed $1,700,000, and
• The budget may be increased by an additional amount representing anticipated costs for an extraordinary event or situation.

CARRIED

4.2 Amendment - April 11, 2013 Regional Board Minutes
FIELDING/BAKER
THAT the Regional Board meeting minutes of April 11 , 2013 be amended as follows:
Resolution #62/13 is to read:
THAT the authorized signatories be empowered to execute an Amendment to the existing agreements for Enhanced 9-1-1 Emergency Telephone Number Service, currently in place with eight other regional districts that form the 9-1-1 Southeast District, effective as of December 15, 2012 that will amend the Agreement as follows:
• For the budget year January 1 to December 31, 2013 the annual budget shall not exceed $1,700,000, and
• The budget may be increased by an additional amount representing anticipated costs for an extra-ordinary event or situation.
AND THAT the Regional Board authorizes the engagement of a Consultant to perform a review of the requirements of the Southeast District 9-1-1 service and provide technical support to a Request for Information and Request for Proposal process for the potential identification and selection of a new 9-1-1 Emergency Telephone Number Service provider.

CARRIED

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.mp3 file icon - click here for help with audio April 11, 2013 audio of entire RDCO Board meeting .mp3 (14.2 MB)

Windows Media File Icon April 11, 2013 audio of RDCO Board meeting only about Item 6.1 Contract For Enhanced 9 1 1 Emergency Telephone Service - .wma (2.21 MB)

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.pdf icon November 8, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Finance & Administrative Services

6.1 Quarterly Program Measures Report (Year-to-Date - September 30, 2012)
Staff report dated November 1, 2012 outlined the program measures report year to- date September 30, 2012. Staff highlighted the executive summary comments.

- Corporate Services
o Recruitment process for new CAO has begun

- Waste Reduction
o Launch of paper reduction program
o Commercial waste quantities reduced by 2.8%
o Curbside collection radio frequency identification system
  • 1331 non-compliant customers identified and contacted, only 52 reoffenders
o Recycling - market downturn, budget effect

- Environmental Services
o Falcon Ridge Water - exploratory drilling for a new well
o Trepanier Bench Water - fire effects - 110 risk evident
o Leak Detection program for Westshore Water resulted in 43% reduction, and at Killiney Beach 20% of m3 pumped
o RDCO lift stations/collector systems - all pumps being investigated for deterioration
o Killiney Beach Water - reduction to scope of upgrade
o Reduced clerical staff by 0.5 FTE
o WWTP - Stage 3 design work completed.

- Information Systems
o MOU Lake Country has yet to sign the agreement. Concern regarding 2013 impact to partners if Lake Country does not sign on.

- Development Services
o School site acquisition
o Inspection Services - staff reduction
o Dog Control- review report received in October. Implementation plan will be coming forward for Board consideration.
o Noxious insect control - low complaint numbers.

- Protective Services
o Trepanier Fire
o Black Mountain grass fire
o Wilsons Land Volunteer Fire Department - volunteer fire chief leaving

- Regional Rescue
o 4 total EOC activations, 27 ESS activations
o Operation exercise - Sept 13
o Review of service is under way

- Parks Services
o Parkland acquisitions - 3 properties closed
o Mission Creek - upgrade to playground
o Trepanier Creek Greenway fire
o Bear closures
o Interpretation programs 8% increase in participants

- Crime Stoppers
o Vehicle donated to the program
o Sponsorship packages being developed
o Tips provided lead to info on two major homicides

- EDC
o Recruitment of United Airlines flights into Kelowna
o Export development - increased interest from China

- Purchasing
With the hiring of a purchasing manager, total quantifiable savings to date are $201,902, including risk reduction to RDCO, time savings for managers and staff and stronger contracts.
It was noted that the full report is in the Board's Reader file.

Discussion
-It was noted that West Kelowna is interested in receiving further information on the RFID program and staff will update Council in the future.
-West Kelowna will look at trunk lines in the near future. It's a low priority for them.
-School site acquisition - approved by the Province, developers will be required to pay a fee in the future.
-Information provided to Kelowna for review of boundary extension.
-What are the financial implications of reduced recycling and reduced income is there a way to offset costs? Staff is focusing on reduction programs (paper free program) paying less processing costs when it ends up in the recycling bins - it's the only thing that can be done to offset costs. Material is not being returned to the landfill. There is no shutdown for recyclables. The material that is recycled here is sent to relatively local markets (not China) plastics go to the Lower Mainland, paper to Washington. We can stockpile if required but there is no ability for reduced transportation costs as we use local markets. Where does the money go for electronics? The Electronics Stewardship of BC - they run the program, collecting, marketing, hauling, processing and they fund depot operations.

BAKER/EDGSON
THAT the Quarterly Program Measures report year-to-date September 30, 2012 be received for information.

CARRIED

===============

6.2 Briefing on 2013-2017 Financial Plan & Overview of the Process

Staff report dated October 30, 2012 outlined general impacts to consider during the 2013-2017 Financial Plan discussions. Full reporting will be completed through the budgeting process beginning in February. General impacts for 2013 were highlighted as a heads-up for the budgeting process.

BAKER/CONDON
THAT the 2013-2017 Financial Plan overview be received for information.

CARRIED

-------------------------------

.mp3 file icon - click here for help with audio November 8, 2012 audio of entire RDCO Governance and Services Committee meeting - .mp3 (49.6 MB)

Click this Windows Media Audio icon for help with audio files November 8, 2012 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (18 MB)

Click this Windows Media Audio icon for help with audio files November 8, 2012 audio of RDCO Governance and Services Committee meeting only about Item 6.2 Briefing On 2013 - 2017 Financial Plan - .wma (11.7 MB)

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.pdf icon July 23, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

12. DIRECTOR ITEMS

b) Regional Emergency Services Oversight Committee (RESOC)

Director Zimmermann, Chair of RESOC, confirmed the committee has met and reviewed the Terms of Reference for the continued review of the regional rescue service. Clear options and costs will be brought forward for further discussion and approval.

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.mp3 file icon - click here for help with audio July 23, 2012 audio of entire RDCO Board meeting - .mp3 (183 MB)

Click this Windows Media Audio icon for help with audio files July 23, 2012 audio of RDCO Board meeting only about an Emergency Oversight Committee - .wma (625 KB)

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.pdf icon July 12, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Nothing in the Agenda about Item 8. DIRECTOR'S ITEMS Provincial emergency funds were approved for the Shorts Creek upgrades

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.mp3 file icon - click here for help with audio July 12, 2012 audio of entire RDCO Board meeting - .mp3 (79.4 MB)

Click this Windows Media Audio icon for help with audio files July 12, 2012 audio of RDCO Board meeting only about Item 8. DIRECTOR'S ITEMS Provincial emergency funds were approved for the Shorts Creek upgrades - .wma (1.18 MB)

.pdf icon July 12, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

8. DIRECTOR'S ITEMS

Provincial emergency funds were approved for the Shorts Creek upgrades as previously discussed and work has been completed. Emergency plan staff continue to review the flooding concerns at the property on Hwy 33 in Joe Rich.

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.mp3 file icon - click here for help with audio July 12, 2012 audio of entire RDCO Board meeting - .mp3 (79.4 MB)

Click this Windows Media Audio icon for help with audio files July 12, 2012 audio of RDCO Board meeting only about Item 8. DIRECTOR'S ITEMS Provincial emergency funds were approved for the Shorts Creek upgrades - .wma (1.18 MB)

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.pdf icon June 25, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

Mr. Macklem updated the Board on the flooding situation in the Central Okanagan:

• Hwy33/Greystokes areas:
A local state of emergency was declared on the weekend allowing the Regional Emergency Program to remove a trailer on the Muttitt property that was in the creek bed and potentially threatening the bridge and the environment. Urban Systems (Don Dobson) assisted in the relocation of the trailer. There is currently no threat to any property owner in this area along Mission Creek from debris higher up in the creek.

• Fintry (Shorts Creek area)
Staff noted that over the weekend there was a further threat to the road in the area of Shorts Creek. Urban Systems has completed a design for rerouting the creek with construction to be completed by this weekend. PEP funding has been approved for this work.

The Board was reminded that the RDCO has no authority to do work unless it is completed through the Provincial Emergency Plan (PEP).

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.mp3 file icon - click here for help with audio June 25, 2012 audio of entire RDCO Board meeting - .mp3 (98.6 MB)

Click this Windows Media Audio icon for help with audio files June 25, 2012 audio of RDCO Board meeting only about flooding of Mission Creek and Shorts Creek being added to the Agenda - .wma (305 KB)

Click this Windows Media Audio icon for help with audio files June 25, 2012 audio of RDCO Board meeting only about flooding of Mission Creek and Shorts Creek - .wma (3.43 MB)

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.pdf icon June 14, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon This was a late item added to the Agenda so nothing was mentioned in the Agenda about Shorts Creek bank erosion or about flooding in the Central Okanagan.

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.mp3 file icon - click here for help with audio June 14, 2012 audio of entire RDCO Governance and Services Committee meeting - .mp3 (302 MB)

Click this Windows Media Audio icon for help with audio files June 14, 2012 audio of RDCO Governance and Services Committee meeting only about how RDCO can declare a state of emergency - .wma (223 KB)

Click this Windows Media Audio icon for help with audio files June 14, 2012 audio of RDCO Governance and Services Committee meeting only about late item added to the agenda about flooding - .wma (261 KB)

Click this Windows Media Audio icon for help with audio files June 14, 2012 audio of RDCO Governance and Services Committee meeting only about flooding update - .wma (29.3 MB)

Click this Windows Media Audio icon for help with audio files June 14, 2012 audio of RDCO Governance and Services Committee meeting only about bank erosion of Shorts Creek - .wma (19 MB)

.pdf icon June 14, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

2. Addition of Late Items to the Agenda
- Update on the current flood response (Jason Brolund, Regional Emergency Plan
Coordinator)

==================

Jason Brolund, Regional Emergency Plan Coordinator - Current Flood Update

J. Brolund provided an update on current flooding issues within the Central Okanagan including:
- Flood season to date
- snow pack is still being added to
- melt is late this year
- weather forecast is for further rain
- Swift water team preparing for rescues should they be needed
- 25,000 sand bags distributed to date, 12,000 sandbags in stock
- 10 truckloads of sand has been delivered to various locations
- Two applications for disaster financial assistance have been made-costs could be as high as $300,000-$400,000
- Response costs could be $100,000 plus
- First flood evacuation was for McDougall Creek in West Kelowna
- In the last few weeks the flood season has picked up: Lakeshore, Bulman Road, Totem Road, Mill Creek diversion, Mill Creek Regional Park, KLO Creek Bridge closed
- Contingency plan for Okanagan Lake reviewed - debris messaging is occurring
- Shorts Creek - erosion of the channel has been an ongoing problem for years.
The current issue is the stream channel continues to erode and is eroding private property--50 feet away from nearest home, 20 feet away from roadway. The roadway is one way in and out. Concern has been expressed to the Province regarding public safety, the loss of homes and the environmental impact if a home is swept down the creek. Potential remains high as erosion continues. The local fire chief continues to monitor the channel. It was noted that the roadway is a provincial responsibility. Fintry Provincial Park may also be impacted. The Province is questioning whether this is indeed a provincial emergency situation at this time.
An Engineer report has been completed by Don Dobson, Urban Systems, and was presented to the Committee for information. The report supports that this is an ongoing emergency. The recommendation is that the channel diversion needs to be fixed this year but requires cooperation of all provincial agencies.
Don Dobson addressed the Committee and highlighted the risk to public safety, noting the high degree of the creek relocating its channel. A conference call has occurred with provincial agencies including MOE, BC Parks, Forests, and MoTI.
Parks has not opposed any of the recommendations in the report. It is believed there is an emergent need to do something ASAP. The long range forecast is for rain until end of June. There continues to be signficant risk to residents and it is
only going to get worse. What is timeline for Ministries to get together to re-review the flooding situation? Dobson will follow up with Province later today. There is a concern for risk to public safety but at the beginning of the flooding the Province did
not have the full picture and therefore did not support emergency funding (PEP). It was noted that there is an option for the RDCO to declare a local state of emergency if necessary.
Murray Tekano, MoTI addressed the Committee noting the Ministry is prepared to protect the roadway as necessary and will continue to monitor the situation. The issue on Monday was when this should happen. If work is going to be required the
earliest it will be done is July 22. In the intervening period MoTI will continue to monitor. MoTI is only responsible for protection of the roadway. Downstream issues are outside MoTI responsibilities. As of today, the MoTI is not concerned
about the road stability. MoTI's mandate is to react to an emergency. At this point the MoTI is not considering a temporary solution it would be a permanent solution when the work is done.
The Committee was reminded that the RDCO role is only to bring together the players - the Province is responsible to address the emergent issue - PEP, MOE, MoTI, etc. Should a state of emergency be required the Regional Board would deal with this immediately.

EDGSON/BAKER
THAT staff continue their discussions with the Province on resolving the Shorts Creek flooding issue.
CARRIED

It was further noted that flooding has occurred along Goudie Road. Staff are aware of the situation noting that disaster support is for primary resident support only and does not cover costs such as repairs to driveways. A claim would be filed through the Provincial Emergency Program to determine if there would be any assistance needed. The MoTI is responsible for considering closure to roadways to commercial and public transportation.

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.mp3 file icon - click here for help with audio June 14, 2012 audio of entire RDCO Governance and Services Committee meeting - .mp3 (302 MB)

Click this Windows Media Audio icon for help with audio files June 14, 2012 audio of RDCO Governance and Services Committee meeting only about how RDCO can declare a state of emergency - .wma (223 KB)

Click this Windows Media Audio icon for help with audio files June 14, 2012 audio of RDCO Governance and Services Committee meeting only about late item added to the agenda about flooding - .wma (261 KB)

Click this Windows Media Audio icon for help with audio files June 14, 2012 audio of RDCO Governance and Services Committee meeting only about flooding update - .wma (29.3 MB)

Click this Windows Media Audio icon for help with audio files June 14, 2012 audio of RDCO Governance and Services Committee meeting only about bank erosion of Shorts Creek - .wma (19 MB)

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.pdf icon June 14, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

2. ADDITION OF LATE ITEMS

Add Under Director Items:

9.1 Regional Emergency Services Oversight Committee Appointments

=========================

3. ADOPTION OF THE AGENDA

BASRAN/EDGSON
THAT the agenda be adopted as amended.

CARRIED

=========================

9. DIRECTOR ITEMS

9.1 Regional Emergency Services Oversight Committee Appointments (All Directors - Unweighted Vote)

Staff report dated June 11, 2012 outlined the Board's previous consideration naming a select committee (the Regional Emergency Services Oversight Committee) to further consider the regional rescue service.

FINDLATER/BAKER
THAT the Regional Board appoint the following directors to the Regional Emergency Services Oversight Committee:
Director Zimmermann (Chair)
Director Baker
Director Edgson
Director Fielding
Director Ophus

AND FURTHER THAT the committee's Terms of Reference for the continuing review of the RDCO regional rescue service be brought forward to the Regional Board for approval.

CARRIED

=========================

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.mp3 file icon - click here for help with audio June 14, 2012 audio of entire RDCO Board meeting - .mp3 (142 MB)

Click this Windows Media Audio icon for help with audio files June 14, 2012 audio of RDCO Board meeting only about enacting an Emergency Services Oversight Committee - .wma (296 KB)

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.pdf icon May 10, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the Highlights about Item 5.1 Appointment of Regional Emergency Services Oversight Committee

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.mp3 file icon - click here for help with audio May 10, 2012 audio of entire RDCO Board meeting - .mp3 (88.1 MB)

Click this Windows Media Audio icon for help with audio files May 10, 2012 audio of RDCO Board meeting only about Item 5.1 Appointment of Regional Emergency Services Oversight Committee - .wma (305 KB)

.pdf icon May 10, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

5. OLD BUSINESS

5.1 Appointment of Regional Emergency Services Oversight Committee (All Directors - Unweighted Vote)

BAKER/GIVEN
THAT consideration of appointments to the Regional Emergency Services Oversight Committee be POSTPONED for further consideration by Chair Hobson.

CARRIED

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.mp3 file icon - click here for help with audio May 10, 2012 audio of entire RDCO Board meeting - .mp3 (88.1 MB)

Click this Windows Media Audio icon for help with audio files May 10, 2012 audio of RDCO Board meeting only about Item 5.1 Appointment of Regional Emergency Services Oversight Committee - .wma (305 KB)

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.pdf icon May 12, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Corporate Services

6.1 Name Change - Emergency Social Services

Staff are recommending a name change for the region's Emergency Social Services program in order to better describe the help it provides for residents that are displaced in an emergency. The name recommended is Emergency Support Services.

Jason Brolund, coordinator of the Regional District's Emergency Program highlighted the reasons for the name change. It was noted that other programs in the Province have also changed their name and that the Province has no objection to the change.

Katherine Williams, the new ESS Director was introduced.

HODGE/EDGSON
THAT the Governance & Services Committee recommends that the Regional Board approve a name change for the Regional District's Emergency Program - Emergency Social Services to Emergency Support Services effective immediately.

CARRIED

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.mp3 file icon - click here for help with audio May 12, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (381 MB)

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.pdf icon May 12, 2011 Highlights of the Regional District of Central Okanagan Board Meeting

Emergency Social Services Name Change

The Regional Board has approved a change in the name for the Central Okanagan Emergency Social Services (ESS) organization that provides assistance to residents affected by emergencies. The volunteer group will now be called Emergency Support Services which more accurately reflects the food, lodging and clothing support provided for people evacuated during an emergency. Similar ESS groups in other communities around the province have or are also considering the name change.

.pdf icon May 12, 2011 Regional District of Central Okanagan Special Board Meeting Minutes

9. COMMITTEE RECOMMENDATIONS

9.1 Rise and Report - Governance & Services Committee meeting of May 12,2011

The following issues were raised at the May 12th Governance & Services Committee meeting and are now brought forward for Board approval.

a) Name Change - Emergency Social Services

SHEPHERD/BAKER
THAT the Regional Board approve a name change for the Regional District's Emergency Program - Emergency Social Services to Emergency Support Services effective immediately.

CARRIED

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.mp3 file icon - click here for help with audio May 12, 2011 audio of entire RDCO Board meeting .mp3 (43.6 MB)

Windows Media File Icon May 12, 2011 audio of RDCO Board meeting only about ESS - .wma (106 KB)

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.pdf icon July 9, 2009 Regional District of Central Okanagan Governance & Services Committee Meeting Minutes (Pg. 3)

3.2 Chief Rene Blanleil, Regional Emergency Plan - Fire Preparedness (Verbal presentation)

Chief Blanleil provided a review of the region's fire preparedness as part of the Regional Emergency Plan including:

  • Council briefing has been completed in West Kelowna, Peachland and Kelowna. Lake Country will be done in the next few weeks.

  • Jason Brolund is the new regional emergency plan coordinator. New staff and volunteers have been added to the EOC.

  • The EOC is prepared to deal with an incident and ongoing training continues.

  • Recruitment was done this year for ESS (essential social service). New volunteers have been added (in total 66 people).

  • Neighborhood plans including evacuation routes are impacted by threats of fire. Exit or egress routes are part of plans. Evacuation routes change based on the type of incident. This work is done in the planning group.

There are challenging areas in the area ie: South Lakeshore, North Westside.

  • Fire Smart plan continues to be pushed within the region.

Discussion:

More ESS volunteers are needed throughout the region.

Difficulty with private property owners with 'fire smart' concerns. Cannot force a property owner to take down dead/dying trees-landscaping plants.

What education is being done to assist homeowners? Active work is being done to promote 'fire smart'. The fire department takes every opportunity to educate individuals on: campfires, careless smoking, covenants for wildfire protection.

EOC media group has a quick line to local media if required for consistent messaging.

Risk goes up very quickly with the rise of temperature. More fires this year (to date) than in 2003. Annual snowfall is down and rainfall is also down.

It was noted that consistency within the region and the valley regarding burning bylaws continues to be developed.

#GS54/09 BAKER/EDSON
THAT the Governance and Services Committee receive for information the region's fire preparedness report as part of the Regional Emergency Plan presented by Chief Rene Blanleil.

CARRIED

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Article regarding ESS from the North Westside Communities News December 2005 page 2
Article regarding Emergency Social Services from the North Westside Communities News December 2005 page 2

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If you have comments good or bad, solutions, concerns or complaints regarding Emergency Social Services (ESS) please fill out the form below and/or contact RDCO.

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Adv. Plan Comm. ] Alt. Approval ] Ambulance ] Argo Road ] BC Hydro ] Budget 2010 ] Budget 2011 ] Budget 2012 ] Budget 2013 ] Budget 2014 ] Budget 2015 ] Building Inspection ] Build Laws - BC ] Build Laws - RDCO ] Building Violations ] COW Elect 08 ] COW Elect. 11 ] Director Edgson ] Dogs ] Easement Roads ] EDC ] Elect. Boundary ] Environ. Advisory ] ESS ] Finance ] Fintry Develop ] Fintry Park ] Fire Boat ] Fire Bylaws ] Fire Dept. ] Fire Dept FOI ] Fire Hydrants ] Fire Minutes ] Fires House ] FOI Act ] Friends Fintry ] Garbage ] Garbage Area ] Garbage Bylaws ] Garb Comment 08 ] Garbage Contract ] Garbage Finance ] Garbage FOI ] Garbage FOI ] Garbage La Casa ] Garbage Locker ] Garbage Minutes ] Garbage NOWESI ] Garbage Ombudsman ] Garbage Questionaire ] Garbage Secret ] Garbage Solution ] Garbage Survey ] Garbage Traders ] Governance Wide ] Government ] Helicopters ] History ] Killiney Hall ] Killiney Park ] La Casa ] Motorized Rec. ] NW OCP ] NWCA ] NWCA FOI ] NW Parks ] OKIB ] OKIB Logging ] OKIB Road ] OKIB Tax ] Peacocks ] Police Tax ] Property Tax ] RDCO ] RDCO Dog Minutes ] RDCO Jokes ] RDCO Policy ] RDCO Regs ] Report Animals ] Septic Systems ] Subdiv. History ] T. Mtn After Fire ] Terrace Mnt. Fire ] Trench Burner ] Vote Box ] Water Budget 08 ] Water Budget 09 ] Water Budget 10 ] Water Bylaws ] Water Construct ] Water FOI ] Water Grants ] Water Judgements ] Water Laws ] Water Meters ] Water Minutes ] Water Rates ] Water Right-of-Way ] Water Survey ] Water System ] Water VOS ] Water VOS Pics ] Water Well Data ] Water Wells ] Westside Road ] WR Development ] WR Incorporation ] WR Overpass ] WRIC ] Zoning Bylaw 66 ] Zoning Bylaw 1981 ] Zoning Bylaw 871 ]

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