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NORTH WESTSIDE ROAD OF OKANAGAN LAKE BC

GRANT-IN-AID

You need to allow pop-ups for the following links to work

LAST UPDATE September 28, 2016

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Governance & Services Committee Meeting Minutes – January 10, 2008 (Pg. 4)
It was highlighted that each director has the discretion for approving or not approving each grant application.

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Grant-in-aid Policy

Okanagan Collaborative Conservation Program - http://www.okcp.ca/occp/

http://www.soscp.org/biodiversity/

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.pdf icon August 22, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Infrastructure Grant Applications Supported
The Regional Board has given support to a request by staff to make two applications for grant funding to the Ministry of Community, Sport and Cultural Development Infrastructure Planning Grant Program. It’s hoped the program will provide funding to offset the planning costs associated with the second phase of developing a Regional Floodplain Management Project and the engineering costs with completing an Environmental Services Asset Management Plan.

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.mp3 file icon - click here for help with audio August 22, 2016 audio of entire RDCO Board meeting - .mp3 (311 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2016 audio of RDCO Board meeting only about Item 6.2 Ministry of Community, Sport and Cultural Development - 2016 Regional District Basic Grant $128,469 - .wma (299 KB)

Click this Windows Media Audio icon for help with audio files August 22, 2016 audio of RDCO Board meeting only about Item 9.5 Infrastructure Planning Grant Program Apps - Regional Floodplain Management Project - Phase 2 and Environmental Services Asset Management Plan Project - .wma (1.17 MB)

.pdf icon August 22, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.2 Ministry of Community, Sport and Cultural Development - 2016 Regional District Basic Grant $128,469

.pdf icon Item 9.5 Infrastructure Planning Grant Program Apps - Regional Floodplain Management Project - Phase 2 and Environmental Services Asset Management Plan Project

*Note* click links above for entire content

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.mp3 file icon - click here for help with audio August 22, 2016 audio of entire RDCO Board meeting - .mp3 (311 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2016 audio of RDCO Board meeting only about Item 6.2 Ministry of Community, Sport and Cultural Development - 2016 Regional District Basic Grant $128,469 - .wma (299 KB)

Click this Windows Media Audio icon for help with audio files August 22, 2016 audio of RDCO Board meeting only about Item 9.5 Infrastructure Planning Grant Program Apps - Regional Floodplain Management Project - Phase 2 and Environmental Services Asset Management Plan Project - .wma (1.17 MB)

.pdf icon August 22, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

6.2 Ministry of Community, Sport and Cultural Development - 2016 Regional District Basic Grant (All Directors - Unweighted Corporate Vote - Simple Majority - LGA 208.1)

STACK/OPHUS
THAT the July 22, 2016 letter from the Ministry of Community, Sport and Cultural Development confirming approval of the 2016 Regional District Basic Grant of $128,469 be received for information.

CARRIED Unanimously

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9.5 Infrastructure Planning Grant Program Applications-Ministry of Community, Sport and Cultural Development Regional Floodplain Management Project Phase 2 and Environmental Services Asset Management Plan Project (All Directors - Unweighted Corporate Vote - Simple Majority - LGA 208.1)

Staff report dated August 15, 2016 outlined a request to the Ministry of Community, Sport and Cultural Development for infrastructure planning grants.

CARSON/FINDLATER
THAT the Regional Board supports the Infrastructure Planning Grant Applications for the Regional Floodplain Management Project-Phase 2 and the Environmental Services Asset Management Plan Project.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio August 22, 2016 audio of entire RDCO Board meeting - .mp3 (311 MB)

Click this Windows Media Audio icon for help with audio files August 22, 2016 audio of RDCO Board meeting only about Item 6.2 Ministry of Community, Sport and Cultural Development - 2016 Regional District Basic Grant $128,469 - .wma (299 KB)

Click this Windows Media Audio icon for help with audio files August 22, 2016 audio of RDCO Board meeting only about Item 9.5 Infrastructure Planning Grant Program Apps - Regional Floodplain Management Project - Phase 2 and Environmental Services Asset Management Plan Project - .wma (1.17 MB)

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.pdf icon July 25, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Electoral Areas Grant-in-Aid
The Regional Board has approved the following Electoral Area Grants-in-Aid:
- Central Okanagan West - $351 to the BC Conservation Foundation to assist with delivery of WildSafe BC program
- Central Okanagan East - $500 to the Ellison Parks and Recreation Society for the annual Scotty Creek Community BBQ

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.mp3 file icon - click here for help with audio July 25, 2016 audio of entire RDCO Board meeting - .mp3 (168 MB)

Click this Windows Media Audio icon for help with audio files July 25, 2016 audio of RDCO Board meeting only about Item 11.1 COE Grant In Aid - Scotty Creek Annual Community BBQ - .wma (457 KB)

Click this Windows Media Audio icon for help with audio files July 25, 2016 audio of RDCO Board meeting only about Item 11.2 COW Grant In Aid - WildSafe BC Program - .wma (762 KB)

.pdf icon July 25, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

11. NEW BUSINESS

11.1 Grant In Aid - Central Okanagan East Ellison Parks & Recreation Society - Scotty Creek Annual Community BBQ (All Directors Unweighted Corporate Vote - 208.1 - Simple Majority)

BARTYIK/OPHUS
THAT a Central Okanagan East Grant In Aid in the amount of $500 be allocated for the Ellison Parks and Recreation Society for the Scotty Creek Annual Community BBQ.

CARRIED Unanimously

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11.2 Grant In Aid - Central Okanagan West Electoral Area - BC Conservation Foundation - WildSafe BC Program in Central Okanagan West Electoral Area (All Directors - Unweighted Corporate Vote - 208.1 - Simple Majority)

FINDLATER/CARSON
THAT a Central Okanagan West Electoral Area Grant In Aid in the amount of $351.00 be allocated to the BC Conservation Foundation to assist with the delivery of the WildSafeBC program in the electoral area.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio July 25, 2016 audio of entire RDCO Board meeting - .mp3 (168 MB)

Click this Windows Media Audio icon for help with audio files July 25, 2016 audio of RDCO Board meeting only about Item 11.1 COE Grant In Aid - Scotty Creek Annual Community BBQ - .wma (457 KB)

Click this Windows Media Audio icon for help with audio files July 25, 2016 audio of RDCO Board meeting only about Item 11.2 COW Grant In Aid - WildSafe BC Program - .wma (762 KB)

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.pdf icon June 27, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Central Okanagan Land Trust Funding
The Regional Board has confirmed an annual funding commitment to the Central Okanagan Land Trust (COLT). The organization has received $15,000 a year for the past three years from the Regional District for use in projects that benefit the Regional Parks system. COLT has been able to access $600,000 in grants not available to the regional district in support of park land conservation efforts.

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.mp3 file icon - click here for help with audio June 27, 2016 audio of entire RDCO Board meeting - .mp3 (231 MB)

Click this Windows Media Audio icon for help with audio files June 27, 2016 audio of RDCO Board meeting only about Item 8.1 Central Okanagan Land Trust Annual Funding Authorization - .wma (1.77 MB)

Click this Windows Media Audio icon for help with audio files June 27, 2016 audio of RDCO Board meeting only about Item 8.2 Westshore Estates Community Park Band Shelter - BC Rural Dividend Program - .wma (2.83 MB)

.pdf icon June 27, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

8. PARK SERVICES
8.1 Central Okanagan Land Trust Annual Funding Authorization (All Directors - Unweighted Corporate Vote, Simple Majority- 208.1)
Staff report dated June 20, 2016 outlined the annual funding in support of the Central Okanagan Land Trust. The funding commitment is in the parks 5-year financial plan, therefore support is confirmed through approval of the budget.
FINDLATER/GRAY
THAT the Regional Board approves continued annual funding of $15,000 in support of the Central Okanagan Land Trust projects that benefit the RDCO Regional Parks system.
CARRIED Unanimously

8.2 Westshore Estates Community Park Band Shelter - BC Rural Dividend Program (All Directors - Unweighted Corporate Vote, Simple Majority 208.1)
Staff report dated June 16, 2016 outlined the request for support towards submission of a grant application to the BC Rural Dividend Program grant.
CARSON/FINDLATER
THAT the Regional Board supports an application to the BC Rural Dividend Program for $80,000 of funding towards the Westshore Estates Community Park bandstand project.
CARRIED Unanimously

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.mp3 file icon - click here for help with audio June 27, 2016 audio of entire RDCO Board meeting - .mp3 (231 MB)

Click this Windows Media Audio icon for help with audio files June 27, 2016 audio of RDCO Board meeting only about Item 8.1 Central Okanagan Land Trust Annual Funding Authorization - .wma (1.77 MB)

Click this Windows Media Audio icon for help with audio files June 27, 2016 audio of RDCO Board meeting only about Item 8.2 Westshore Estates Community Park Band Shelter - BC Rural Dividend Program - .wma (2.83 MB)

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.pdf icon June 9, 2016 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. DELEGATION
5.1 Okanagan Collaborative Conservation Program (OCCP) Update - Presentation by Scott Bos\Nell, Program Manager and Tanis Gieselman, Projects Coordinator
OCCP staff provided an overview of the projects and activities of the OCCP being undertaken to implement the Okanagan Biodiversity Conservation Strategy. The Strategy was completed in 2014. OCCP is a partnership of 35 organizations who
have agreed to work together to meet the challenges to maintain and enhance the natural environment of the Okanagan.
The OCCP strategy has been incorporated into the Regional Growth Strategy identifying 14 policies to support the goal of being responsible stewards of the ecosystems. Funding agencies were highlighted. The four goals of the OCCP
Strategic Plan were noted.
An overview of the projects currently being worked on were noted: planning for ecosystem connectivity in the Central Okanagan; bald range grassland restoration project; environmental education and outreach about the importance of grassland conservation; providing resources for environmental planning and biodiversity conservation; 2016 projects include foreshore inventory mapping for Okanagan Lake; assisting with a boating impact assessment for water quality on Wood Lake and Kalamalka Lake; sustainability indicators for Regional Growth Strategies; ecosystem connectivity planning action team; and best practices in environmental planning workshop.
FORTIN/GAMBELL
THAT the presentation on the Okanagan Collaborative Conservation Program be received for information.
CARRIED Unanimously

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.mp3 file icon - click here for help with audio June 9, 2016 audio of entire RDCO Governance and Services Committee meeting - .mp3 (303 MB)

Click this Windows Media Audio icon for help with audio files June 9, 2016 audio of RDCO Governance and Services Committee meeting only about Item 5.1 Okanagan Collaborative Conservation Program (OCCP) Update - .wma (11.6 MB)

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.pdf icon May 30, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Gas Tax Community Works Funding
The Regional Board has received a report outlining the use of Gas Tax Community Works Funds in the electoral areas over the past nine years. The Regional District has used these funds for various projects without having to seek additional funding from taxpayers. From 2006 to 2015 the Central Okanagan West Electoral Area has received more than $2.6-million through the funding program of which over $1.6-million has been spent, another $174,723 is committed to projects and $1.3-million remains in reserve for future projects. During the same period Central Okanagan East has received almost $1.2-million in Gas Tax funding with $622,157 has been spent, another $643,233 is committed and $146,934 is in reserve for future projects.

Financial Plan Amendment Bylaw
The Regional Board has adopted amendments to the 2016-2020 Financial Plan Bylaw. The changes reflect adjusted use of Community Works Gas Tax funds and additional project cost details for the Trepanier and Westshore water systems, Ellison and Joe Rich Fire Departments and Eastside Parks.

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.mp3 file icon - click here for help with audio May 30, 2016 audio of entire RDCO Board meeting - .mp3 (253 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2016 audio of RDCO Board meeting only about Director Carson's request to defer Item 7.1 Gas Tax Community Works Fund Usage - For Information and Item 7.2 2016 Community Works Fund Project Approval - .wma (3.80 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2016 audio of RDCO Board meeting only about Item 7.1 Gas Tax Community Works Fund Usage - For Information - .wma (3.18 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2016 audio of RDCO Board meeting only about Item 7.2 2016 Community Works Fund Project Approval - .wma (1.15 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2016 audio of RDCO Board meeting only about Item 7.3 RDCO 2016-2020 Financial Plan Amendment Bylaw - .wma (7.88 MB)

.pdf icon May 30, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 Gas Tax Community Works Fund Usage - For Information

.pdf icon Item 7.2 2016 Community Works Fund Project Approval

.pdf icon Item 7.3 RDCO 2016-2020 Financial Plan Amendment Bylaw

*Note* click links above for entire content

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.mp3 file icon - click here for help with audio May 30, 2016 audio of entire RDCO Board meeting - .mp3 (253 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2016 audio of RDCO Board meeting only about Director Carson's request to defer Item 7.1 Gas Tax Community Works Fund Usage - For Information and Item 7.2 2016 Community Works Fund Project Approval - .wma (3.80 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2016 audio of RDCO Board meeting only about Item 7.1 Gas Tax Community Works Fund Usage - For Information - .wma (3.18 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2016 audio of RDCO Board meeting only about Item 7.2 2016 Community Works Fund Project Approval - .wma (1.15 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2016 audio of RDCO Board meeting only about Item 7.3 RDCO 2016-2020 Financial Plan Amendment Bylaw - .wma (7.88 MB)

.pdf icon May 30, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

7. NEW BUSINESS
7.1 Gas Tax Community Works Fund Usage - For Information (All Directors - Unweighted Vote - LGA 208.1)
Staff report dated May 24, 2016 outlined the details of the Community Works Fund usage, including what funds have previously been committed and the eligible project categories.
OPHUS/CARSON
THAT the Regional Board receive for information the Background report on Gas Tax Community Works Funds Usage.
CARRIED Unanimously

7.2 2016 Community Works Fund Project Approval (All Directors - Unweighted Vote - LGA 208.1)
Staff report dated May 20, 2016 outlined the projects identified for Community Works Fund for Central Okanagan West and Central Okanagan East Electoral Areas.
Discussion ensued regarding deferring Board consideration of the report. As requested, staff outlined the background of the proposed upgrades to the Westshore Water System Reservoir Project and whether there are projects at risk for delay?
CARSON/HANSON
THAT agenda Items 7.2 and 7.3 be POSTPONED until the June 9th Regional Board meeting to allow further time for Director Carson to consider the projects identified.
DEFEATED (In support: BAKER, FORTIN, CARSON, HANSON)
BASRAN/STACK
THAT the Regional Board approve the use of $1,309,693 of Gas Tax - Community Works Funds to complete the proposed projects listed in the Appendix 1 project plan dated May 20, 2016, and as reflected in the RDCO 2016-2020 5-Year Financial Plan.
CARRIED Unanimously

7.3 RDCO 2016-2020 Financial Plan Amendment Bylaw, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote – LGA 210.1)
Staff report outlined the financial plan amendments with regard to capital projects and Gas Tax Community Works Funding approved usage, and the provincial reimbursement to Ellison Fire Department’s response to the Joe Rich Fire in 2015.
Staff answered questions on the water supply project in Joe Rich and the increase in costs associated with the Westshore Water System Reservoir Project.
BAKER/OPHUS
THAT Regional District of Central Okanagan 2016-2020 Financial Plan Amendment Bylaw be given first, second and third readings and adopted.
CARRIED (Carson opposed)

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.mp3 file icon - click here for help with audio May 30, 2016 audio of entire RDCO Board meeting - .mp3 (253 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2016 audio of RDCO Board meeting only about Director Carson's request to defer Item 7.1 Gas Tax Community Works Fund Usage - For Information and Item 7.2 2016 Community Works Fund Project Approval - .wma (3.80 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2016 audio of RDCO Board meeting only about Item 7.1 Gas Tax Community Works Fund Usage - For Information - .wma (3.18 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2016 audio of RDCO Board meeting only about Item 7.2 2016 Community Works Fund Project Approval - .wma (1.15 MB)

Click this Windows Media Audio icon for help with audio files May 30, 2016 audio of RDCO Board meeting only about Item 7.3 RDCO 2016-2020 Financial Plan Amendment Bylaw - .wma (7.88 MB)

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.pdf icon May 12, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Lease Agreement and MOU Renewed
The Regional Board has renewed a Memorandum of Understanding (MOU) and a lease agreement with the University of British Columbia. The MOU runs through June 2018 and recognizes the partnership between the Regional District Parks Services department and the UBCO Faculty of Creative and Critical Studies for a portion of Woodhaven Nature Conservancy Regional Park to continue the successful Artist-in-Residence program. The partnership benefits the Faculty’s academic programming while enhancing the delivery of Parks Services public education and nature awareness programs through UBCO hosted public events.

Westshore Bandstand - Picnic Shelter
The Regional Board has approved utilizing $101,500 from the Canada – BC Gas Tax Community Works Fund for installation of a multi-use bandstand-picnic shelter in Westshore Estates Community Park. It’s hoped that the structure, landscaping, native plant garden and electrical connections can be completed in time for the North Westside Communities Association Canada Day celebration.

Park Management Plan Adopted
The Regional Board has adopted a Management Plan for Goats Peak Regional Park. The plan will help guide the Regional District over the next 20 years as it develops and manages the 52-hectare waterfront Regional Park located in West Kelowna. The plan was developed with input from stakeholders and residents and is designed to preserve the area’s significant ecosystem and cultural values, while providing opportunities for passive recreation, interpretation and connections to surrounding parks, linear trails and communities.

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.mp3 file icon - click here for help with audio May 12, 2016 audio of entire RDCO Board meeting - .mp3 (68.1 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2016 audio of RDCO Board meeting only about Item 5.1 UBC/RDCO MOU & LEASE AGREEMENT RENEWAL - .wma (1.28 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2016 audio of RDCO Board meeting only about RDCO Parks Events - .wma (1.12 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2016 audio of RDCO Board meeting only about Item 5.3 UBCM Community Works Fund Project Approval - Westshore Estates Community Park Picnic Shelter Project - .wma (1.35 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2016 audio of RDCO Board meeting only about Item 9.3 Goats Peak Management Plan Approval - .wma (94.4 KB)

.pdf icon May 12, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.1 UBC/RDCO MOU & Lease Agreement Renewal

.pdf icon Item 5.3 UBCM Community Works Fund Project Approval - Westshore Estates Community Park Picnic Shelter Project

.pdf icon Item 9.3 Goats Peak Management Plan Approval

*Note* click links above for entire content

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.mp3 file icon - click here for help with audio May 12, 2016 audio of entire RDCO Board meeting - .mp3 (68.1 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2016 audio of RDCO Board meeting only about Item 5.1 UBC/RDCO MOU & LEASE AGREEMENT RENEWAL - .wma (1.28 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2016 audio of RDCO Board meeting only about RDCO Parks Events - .wma (1.12 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2016 audio of RDCO Board meeting only about Item 5.3 UBCM Community Works Fund Project Approval - Westshore Estates Community Park Picnic Shelter Project - .wma (1.35 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2016 audio of RDCO Board meeting only about Item 9.3 Goats Peak Management Plan Approval - .wma (94.4 KB)

.pdf icon May 12, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

5. PARK SERVICES

5.1 UBC/RDCO MOU & Lease Agreement Renewal - Renewal of a 3-Year Memorandum of Understanding and Lease Agreement with UBC for use of a portion of the Woodhaven Nature Conservancy Regional Park for an Artist-in-Residence Program (All Directors - Weighted Vote - LGA 210.2)
Staff report dated May 2, 2016 outlined the Memorandum of Understanding and Lease Agreement renewal for UBC to use a portion of the Woodhaven Nature Conservancy Regional Park for a 3-year period.
Director Basran arrived at 10:56 a.m.
#105/16 BAKER/STACK
THAT the Regional Board approve the Memorandum of Understanding and Lease Agreement with the University of British Columbia and authorize its signing officers to execute the documents for the delivery of an Artist-in- Residence program over a portion of Woodhaven Nature Conservancy Regional Park.
CARRIED Unanimously

5.3 UBCM Community Works Fund Project Approval - Westshore Estates Community Park Picnic Shelter Project (All Directors - Unweighted Vote - LGA 208.1)
Staff report dated April 27, 2016 outlined a program request for funding from the UBCM Community Works Fund for the construction of a picnic shelter and associated works at Westshore Community Park in Central Okanagan West Electoral Area. Director Carson clarified that the project is a band stand not a picnic shelter and that there are further plans to build a picnic shelter in the future.
#107/16 CARSON/BAKER
THAT the Regional Board approve the allocation of $101,500 of Community Works Funding for the Westshore Estates Community Park Band Stand Project.
CARRIED Unanimously

9.3 Goats Peak Regional Park Management Plan Approval (All Directors - Unweighted Vote - LGA 208.1)
#112/16 OPHUS/FORTIN
THAT the Governance and Services Committee recommends the Regional Board approve the Goats Peak Regional Park Management Plan dated April 2016.
CARRIED Unanimously

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.mp3 file icon - click here for help with audio May 12, 2016 audio of entire RDCO Board meeting - .mp3 (68.1 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2016 audio of RDCO Board meeting only about Item 5.1 UBC/RDCO MOU & LEASE AGREEMENT RENEWAL - .wma (1.28 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2016 audio of RDCO Board meeting only about RDCO Parks Events - .wma (1.12 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2016 audio of RDCO Board meeting only about Item 5.3 UBCM Community Works Fund Project Approval - Westshore Estates Community Park Picnic Shelter Project - .wma (1.35 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2016 audio of RDCO Board meeting only about Item 9.3 Goats Peak Management Plan Approval - .wma (94.4 KB)

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.pdf icon May 12, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Joe Rich Community Hall Agreement
The Regional Board has approved a new Operating and Recreational Programming Agreement with the Joe Rich Ratepayers and Tenants Society for the Joe Rich Community Hall. The agreement runs to the end of 2018 and will continue to see the Society scheduling all activities and use of the hall. The Society will be responsible for all operations and maintenance of the facility not including the grounds and nearby sports box. The Regional District will provide the Society with an annual facility management fee to assist with operating costs of the hall.

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.mp3 file icon - click here for help with audio May 12, 2016 audio of entire RDCO Board meeting - .mp3 (68.1 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2016 audio of RDCO Board meeting only about Item 5.2 Joe Rich Community Hall Operating & Recreation Programming Agreement - .wma (803 KB)

.pdf icon May 12, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

5.2 Joe Rich Community Hall Operating & Recreation Programming Agreement - Approval of Agreement with the Joe Rich Ratepayers and Tenants Society to December 31, 2018 for the Joe Rich Community Hall (All Directors - Weighted Vote - LGA 210.2)
Staff report dated May 2, 2016 outlined the Joe Rich Community Hall Operating and Recreation Programming Agreement to December 31, 2018 to the Joe Rich Ratepayers and Tenants Society.
#106/16 BARTYIK/BAKER
THAT the Regional Board approve the Joe Rich Community Hall Operating and Recreation Programming Agreement to December 31, 2018 with the Joe Rich Ratepayers and Tenants Society and authorize its signing officers to execute the Agreement.
CARRIED Unanimously

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.mp3 file icon - click here for help with audio May 12, 2016 audio of entire RDCO Board meeting - .mp3 (68.1 MB)

Click this Windows Media Audio icon for help with audio files May 12, 2016 audio of RDCO Board meeting only about Item 5.2 Joe Rich Community Hall Operating & Recreation Programming Agreement - .wma (803 KB)

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.pdf icon April 14, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about item 5.2 Ministry of Transportation and Infrastructure Approval of funding for Bellevue Creek Intake and Dike Improvements

Water System Funding Application
The Regional Board has approved a resolution committing one-third of the funding for a proposed capital upgrade to the Falcon Ridge Water System. An application will be made to the Canada-BC New Building Canada Fund – Small Communities Fund to assist with the construction during 2018 of a new reservoir cell and concrete vault for the water system serving just over 50 properties off Highway 33 in the Central Okanagan East Electoral Area. If funded, the project would help meet Provincial and Regional District water quality objectives while increasing storage capacity, water pressure and fire flows. The total cost of the project is estimated at more than $440,000 of which $145,000 would be funded through capital reserves for the water system.

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.mp3 file icon - click here for help with audio April 14, 2016 audio of entire RDCO Board meeting - .mp3 (119 MB)

Click this Windows Media Audio icon for help with audio files April 14, 2016 audio of RDCO Board meeting only about item 5.2 Ministry of Transportation and Infrastructure Approval of funding for Bellevue Creek Intake and Dike Improvements - .wma (364 KB)

Click this Windows Media Audio icon for help with audio files April 14, 2016 audio of RDCO Board meeting only about item 6.1 New Building Canada Fund-Small Communities Fund for Falcon Ridge Water System - .wma (2.34 MB)

.pdf icon April 14, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

5.2 Ministry of Transportation and Infrastructure - Approval of funding for Bellevue Creek Intake and Dike Improvements [All Directors - Unweighted Vote - 208(1)]
SIEBEN/FINDLATER
THAT the March 30, 2016 letter from the Ministry of Transportation and Infrastructure confirming approval of $200,000 in funding for the Bellevue Creek Intake and Dike Improvements be received for information.
CARRIED Unanimously

6. COMMUNITY SERVICES
6.1 New Building Canada Fund-Small Communities Fund - Falcon Ridge Water System [All Directors - Unweighted Vote - 207(5)]
Staff report dated April 4, 2016 outlined the reservoir expansion plan in 2018 for the Falcon Ridge Water System.
HANSON/BAKER
THAT the Regional Board approve committing up to $145,000 from the Falcon Ridge Water System Capital Reserve Fund to the Falcon Ridge Water System Improvement Project submission to the New Building Canada Fund - Small Communities Fund (NBCF-SCF) program.
CARRIED Unanimously

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.mp3 file icon - click here for help with audio April 14, 2016 audio of entire RDCO Board meeting - .mp3 (119 MB)

Click this Windows Media Audio icon for help with audio files April 14, 2016 audio of RDCO Board meeting only about item 5.2 Ministry of Transportation and Infrastructure Approval of funding for Bellevue Creek Intake and Dike Improvements - .wma (364 KB)

Click this Windows Media Audio icon for help with audio files April 14, 2016 audio of RDCO Board meeting only about item 6.1 New Building Canada Fund-Small Communities Fund for Falcon Ridge Water System - .wma (2.34 MB)

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.pdf icon March 10, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Electoral Area Grant-in-Aid
The Regional Board has approved the following Grant-in-Aid for the Central Okanagan West Electoral Area:
- North Westside Communities Association - $1,500 for Easter Egg Hunt and Canada Day festivities

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.mp3 file icon - click here for help with audio March 10, 2016 audio of entire RDCO Board meeting - .mp3 (47.5 MB)

Click this Windows Media Audio icon for help with audio files March 10, 2016 audio of RDCO Board meeting only about item 7.1 Central Okanagan West Grant in Aid Request - .wma (1.05 MB)

.pdf icon March 10, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 Central Okanagan West Grant in Aid Request

*Note* Below is only a snippet, please click link above for entire content

RECOMMENDATION: THAT the Board approve a Central Okanagan West Electoral Area grant in aid in the amount of $1,500 for the North Westside Communities Association for their Easter Egg Hunt and festivities and Canada Day event.

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.mp3 file icon - click here for help with audio March 10, 2016 audio of entire RDCO Board meeting - .mp3 (47.5 MB)

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.pdf icon March 10, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

7. NEW BUSINESS
7.1 Central Okanagan West Grant in Aid Request (All Directors Unweighted Vote - LGA 208.1)
CARSON/BAKER
THAT the Board approve a Central Okanagan West Electoral Area grant in aid in the amount of $1,500 for the North Westside Communities Association for their Easter Egg Hunt & festivities and Canada Day event.
CARRIED Unanimously

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.pdf icon February 22, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Water Grant Applications
The Regional Board has endorsed submitting eight funding applications to the Okanagan Basin Water Board (OBWB) Water Conservation and Quality Improvement Grant program. Three applications are from the Regional District while five others are on behalf of various public and non-profit community organizations. Individual projects that address water issues, knowledge sharing and enhance sustainable water use may qualify for OBWB program grants between $3,000 and $30,000 with a total of $180,660 available for projects within the Central Okanagan.

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.mp3 file icon - click here for help with audio February 22, 2016 audio of entire RDCO Board meeting - .mp3 (367 MB)

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.pdf icon February 22, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 Okanagan Basin Water Board Highlights

.pdf icon Item 7.1 Okanagan Basin Water Board Initiative Grants

*Note* Below is only a snippet, please click link above for entire content

Item 6.1 Okanagan Basin Water Board Highlights
OBWB sees minor change at board table: Regional districts in the North and Central Okanagan and Okanagan-Similkameen have appointed their representatives to the Water Board. Returning from RDNO are directors Juliette Cunningham, Doug Dirk and Bob Fleming. From RDCO, Doug Findiater and Tracy Gray return while Cindy Fortin is a new appointment. Returning from RDOS are Andre Martin, Sue McKortoff, and Peter Waterman. Additional directors include Peter Waardenburg of Okanagan Nation Alliance. Toby Pike from the Water Supply Association of BC, and Rob Birtles of the Water Stewardship Council (technical advisory body to the board), The board re-elected Dir. Findlater as chair and Dir. Cunningham as vice-chair.
Board sends letter requesting Hullcar drinking water protection: Directors voted to send a letter to the Ministry of Environment and Interior Health requesting action be taken to Investigate and control pollution affecting the drinking water quality in the Hullcar aquifer. The letter notes that the request Is in keeping with the board's policy of prioritizing drinking water protection when making regulatory decisions.
Provincial proposal to control Invasive mussels In 2016 supported, The board was updated on a provincial staff proposal to have eight full-time inspection stations set up at key crossings for the 2016 boating season- five along the B.C.-Alberta border and three along the B.C,-Washington border. This proposal is consistent with what the Water Board has been requesting since 2012, Directors agreed to send a letter to B.C, Environment Min. Mary Polak, Forests, Lands and Natural Resource Operations Min. Steve Thomson and Finance Min, Mike de Jong, supporting the proposal and urging that it be effectively funded and staffed.
Central Okanagan floodplain mapping project presented, The Water Board heard a presentation from Margaret Bakelaar. RDCO's Environmental/Land Use Planner on a regional floodplain management plan currently underway, funded in part through an OBWB grant. It was noted that the project will include mapping Of flood -risk areas, helping the district address liability issues. environmental concerns, make the region more resilient to climate change and assist with planning decisions, Directors showed great interest in seeing the project replicated in the North and South Okanagan.
Okanagan Drought Plan Report received, A final report on a valley-wide drought plan for the Okanagan was presented to the board. Building Drought Resilience in the Okanagan
- Phase -: Gap Analysis and Recommendations includes a comprehensive look at the 2015 drought and suggestions to help address local water supply challenges and improve public communication. A report with next steps will be provided to the board in March.
Make Water Work 2015 report tabled: Staff delivered a final report on the Make Water Work outdoor residential water conservation initiative for 2015, With local governments in the Okanagan providing $2-3,000, matched by the OBWB's Okanagan WaterWise program, and then leveraged with additional support from local businesses, the Okanagan benefited from a program worth more than $18BK. Highlights this year included the launch of tile Make Water Work Plant Collection. Special thanks was given to media partners, garden centres and local landscaping and Irrigation businesses.

Item 7.1 Okanagan Basin Water Board Initiative Grants
SUBJECT: Okanagan Basin Water Board (OBWB) Water Conservation and Quality Improvement Grants
Purpose:
To endorse by resolution a total of eight (8) Water Conservation and Quality Improvement Grant applications as outlined in Table 1 prior to consideration by OBWB.
Executive Summary:
RDCO Planning staff provides administrative assistance by collating the applications that have requested Regional Board resolution. The applications include those from the RDCO, public irrigation districts as well as from non-profit community organizations. All applications submitted to RDCO are consistent with water management objectives and reflect the values of the community as outlined in the Regional Growth Strategy. Local government support by resolution is required in order to be accepted as an eligible project by OBWB.
RECOMMENDATION:
THAT the Regional Board endorse the following applications for the Okanagan Basin Water Board Water Conservation and Quality Improvement Grant Program;
• RDCO - Westshore Estates Leak Detection
• RDCO - Regional Floodplain Management Project - Phase 2
• RDCO - Updated Okanagan lake Foreshore Inventory Mapping
• Mission Creek Restoration Initiative - MCRI Demonstration Project Monitoring
• Oceola Fish and Game Club - Conservation App
• Okanagan Collaborative Conservation Program - Boating Capacity Study for Kalamalka and Wood Lake
• UBC - Okanagan - The Social Life of Water in the Okanagan Valley: Past, Present and Future
• Black Mountain Irrigation District - Re-instate Pearson Creek Hydrometric Station
AND FURTHER THAT the endorsements be forwarded to the Okanagan Basin Water Board as part of the application process.

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.mp3 file icon - click here for help with audio February 22, 2016 audio of entire RDCO Board meeting - .mp3 (367 MB)

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.pdf icon February 22, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

Minutes of the Board meetings are not usually posted to RDCO's website until after the following meeting which would be March 21st, 2016.  If the minutes are not posted here yet, you can check RDCO's website to see if they are posted there yet.  If you want a copy of the minutes before then, contact RDCO who will have a copy of the minutes at their office within 7 days after you request a copy of the minutes.  This is in accordance to Local Government Act Procedure Bylaws and Enforcement section 794 (5) and Community Charter Other records to which public access must be provided section 97 (2).

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Gas Tax funds to be applied to regional transportation plan
Kelowna Capital News - Feb 12, 2016

The Regional District of Central Okanagan is receiving $600,000 from the Federal Gas Tax strategic priorities fund to create a Regional Strategic Transportation Plan, which will be a key component of the Sustainable Transportation Partnership of the Central Okanagan.

It’s envisioned that the Regional Strategic Transportation Plan, which is an initiative on behalf of all local governments in the Central Okanagan, will tie together various elements of transportation planning from across the region. In essence, it will become a blueprint outlining the goals and objectives for achieving the ideal regional transportation outcome for the Central Okanagan.

“This federal Gas Tax funding is incredible news for our region. It’ll go a long way in helping to improve our transportation system by identifying transportation needs, making our region more sustainable," said Regional Board Chair Gail Given. "This will help enhance the quality of life for all citizens in the Central Okanagan by better connecting our communities and will make it easier for residents to move from one part of the region to another.”

It’s anticipated this project will begin in the fall 2016 and the plan will be completed by fall 2018.

The Regional District of Central Okanagan Strategic Transportation Plan is receiving $600,000 from the federal Gas Tax Fund. The STPCO is also contributing 1,050 hours to the project. The total estimated cost of this project is $600,000.

This project is one of the 57 projects that are being funded through the Strategic Priorities Fund under the Federal Gas Tax Fund for 2016.

The Union of BC Municipalities administers the Federal Gas Tax Fund in British Columbia in partnership with the Government of Canada and the Province of British Columbia.

Each year, the Government of Canada provides over $253 million in indexed funding for local government infrastructure projects across British Columbia through the federal Gas Tax Fund. The funding can be spent on any eligible project the community prioritizes across a broad range of eligible project categories, or it can be pooled with other communities for regional projects, banked for later priorities or used to pay for financed projects.

Source: http://www.kelownacapnews.com/news/368651721.html

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.pdf icon January 14, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Age-friendly Recreational Access Project

The Regional Board has received a letter from the Union of BC Municipalities (UBCM) advising a grant has been approved under the 2016 Age-friendly Community Planning and Projects program. The $20,000 grant will be used to manage and promote hiking and walking opportunities for all residents in the Regional Park system.

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.pdf icon January 14, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.1 Union Of BC Municipalities 2016 Age Friendly Community Planning And Projects Program Grant

*Note* Below is only a snippet, please click link above for entire content

Dear Chair and Board,

Thank you for submitting an application for the 2016 Age-friendly Community Planning & Projects grant program funded through the Seniors' Housing & Support Initiative.

I am pleased to inform you that the Evaluation Committee has approved funding for your project, Regional Park Age-friendly Recreational Access Project, in the amount of $20,000.00.

A cheque in the amount of $14,000.00 will follow shortly under separate cover. This amount represents 70 percent of the total approved grant. The remaining 30 percent will be available after a satisfactory final report and financial summary has been submitted to UBCM.

The Ministry of Health has provided funding for this program and the general Terms & Conditions for this grant are attached. In addition, in order to satisfy the terms of the contribution agreement, we have the
following requirements:
(1) The funding is to be used solely for the purpose of the above named project and for the expenses itemized in the budget that was approved as part of your application;
(2) All project activities must be completed within 12 months and no later than December 31, 2016; .
(3) The final report form is required to be submitted to UBCM within 30 days of project completion and no later than January 27, 2017;
(4) Any unused funds must be returned to UBCM within 30 days following the project end date.

We would like to encourage all grant recipients to utilize the age-friendly guides as part of their projects. Becoming an Age-friendly Community; Local Government Guide, the Global Age-Friendly Cities Guide and Age-Friendly

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.mp3 file icon - click here for help with audio January 14, 2016 audio of entire RDCO Board meeting - .mp3 (415 MB)

Click this Windows Media Audio icon for help with audio files January 14, 2016 audio of RDCO Board meeting only about Item 5.1 Union Of BC Municipalities 2016 Age Friendly Community Planning And Projects Program Grant - .wma (258 KB)

.pdf icon January 14, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

5. CORRESPONDENCE

5.1 Union of BC Municipalities - 2016 Age-Friendly Community Planning & Projects Program - Grant Approved (All Directors - Unweighted Vote)

SIEBEN/STACK
THAT the Union of BC Municipalities correspondence of December 7,2015 regarding approval of the 2016 Age-Friendly Community Planning & Projects Program Grant Application - Regional Park Age-friendly Recreational Access Project in the amount of $20,000 be received for information.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio January 14, 2016 audio of entire RDCO Board meeting - .mp3 (415 MB)

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SEVERAL REASON'S WHY RDCO'S WATER RATES ARE OUT OF LINE WITH REALITY

1. Justin Trudeau's election announced an Historic Infrastructure Investment Plan

2. The poorest of the poor need to be able to afford the infrastructure, or more rentals will be needed.

3.  Water is free, so using the water shouldn't cost as much as building the infrastructure.  The User Fees are way out of line.

4. Interest rates for new investment are at historic lows.

5. Our current infrastructure is aging.

6. Our area is in immediate need of a boost in economic growth.

7. Each year over the next decade, the Federal Government will steadily increase federal infrastructure investment. At full implementation, this will represent an annual additional investment of $9.5 billion per year. This will almost double federal infrastructure investment to nearly $125 billion – from $65 billion – over ten years, which will be the largest new investment in infrastructure in Canadian history.

8. A Liberal government will also develop bilateral agreements with the provinces and territories, which will be similar to those created for the successful gas tax transfer to cities and communities. We will not only significantly increase the scale of federal infrastructure investment; our plan will provide provinces, territories, and municipalities with an unprecedented level of long-term predictability in funding, as well. This will be done in full respect of provincial jurisdiction.

RDCO Water Rate Calculator 

“To get infrastructure right, Canada
needs to be investing in the right infrastructure in the right places and
this means focusing on infrastructure that serves economic ends such as
transportation systems and core services such as water and sanitation”
- CANADA WEST FOUNDATION

The Liberal plan would start with $5.1 billion in new infrastructure spending in 2016-2017 — $1.7 billion for public transit; $1.7 billion for social infrastructure, such as affordable housing and child care; and $1.7 billion for green infrastructure, such as clean energy projects and water and wastewater facilities.  It would nearly double federal infrastructure spending over the next decade to $125 billion from $65 billion. Source - Toronto Sun

Valley of the Sun/Upper Fintry/Shalal Road weren't the smartest to believe everything our past Director told them.  We heard someone in the Community say that this would be the last chance Valley of the Sun would have to build a community water system.  Who told this person that, our past Director?  One person told us that they can't afford the proposed community water system and will have to sell their home.  So why would this person vote yes to the community water system we asked .. its because we need water we were told.  Some of the reasons were ridiculous.  Valley of the Sun/Upper Fintry/Shalal Road has a brand new community water system, and will be paying through the nose for their brand new community water system with little in grant money, while older and newer water systems will be getting more in grants.  We are so disappointed in Valley of the Sun/Upper Fintry/Shalal Road because now would have been the time to build the new community water system, not prior.

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.pdf icon January 14, 2016 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Age-friendly Recreational Access Project

The Regional Board has received a letter from the Union of BC Municipalities (UBCM) advising a grant has been approved under the 2016 Age-friendly Community Planning and Projects program. The $20,000 grant will be used to manage and promote hiking and walking opportunities for all residents in the Regional Park system.

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.mp3 file icon - click here for help with audio January 14, 2016 audio of entire RDCO Board meeting - .mp3 (415 MB)

Click this Windows Media Audio icon for help with audio files January 14, 2016 audio of RDCO Board meeting only about Item 5.1 Union Of BC Municipalities 2016 Age Friendly Community Planning And Projects Program Grant - .wma (258 KB)

.pdf icon January 14, 2016 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.1 Union Of BC Municipalities 2016 Age Friendly Community Planning And Projects Program Grant

*Note* Below is only a snippet, please click link above for entire content

Dear Chair and Board,

Thank you for submitting an application for the 2016 Age-friendly Community Planning & Projects grant program funded through the Seniors' Housing & Support Initiative.

I am pleased to inform you that the Evaluation Committee has approved funding for your project, Regional Park Age-friendly Recreational Access Project, in the amount of $20,000.00.

A cheque in the amount of $14,000.00 will follow shortly under separate cover. This amount represents 70 percent of the total approved grant. The remaining 30 percent will be available after a satisfactory final report and financial summary has been submitted to UBCM.

The Ministry of Health has provided funding for this program and the general Terms & Conditions for this grant are attached. In addition, in order to satisfy the terms of the contribution agreement, we have the
following requirements:
(1) The funding is to be used solely for the purpose of the above named project and for the expenses itemized in the budget that was approved as part of your application;
(2) All project activities must be completed within 12 months and no later than December 31, 2016; .
(3) The final report form is required to be submitted to UBCM within 30 days of project completion and no later than January 27, 2017;
(4) Any unused funds must be returned to UBCM within 30 days following the project end date.

We would like to encourage all grant recipients to utilize the age-friendly guides as part of their projects. Becoming an Age-friendly Community; Local Government Guide, the Global Age-Friendly Cities Guide and Age-Friendly

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.mp3 file icon - click here for help with audio January 14, 2016 audio of entire RDCO Board meeting - .mp3 (415 MB)

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.pdf icon January 14, 2016 Regional District of Central Okanagan Regular Board Meeting Minutes

5. CORRESPONDENCE

5.1 Union of BC Municipalities - 2016 Age-Friendly Community Planning & Projects Program - Grant Approved (All Directors - Unweighted Vote)

SIEBEN/STACK
THAT the Union of BC Municipalities correspondence of December 7,2015 regarding approval of the 2016 Age-Friendly Community Planning & Projects Program Grant Application - Regional Park Age-friendly Recreational Access Project in the amount of $20,000 be received for information.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio January 14, 2016 audio of entire RDCO Board meeting - .mp3 (415 MB)

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.pdf icon December 7, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Community to Community Forum Funding

The Regional District has received a Union of BC Municipalities (UBCM) grant to host a Community to Community Forum next March. The UBCM program is providing 50% of the estimated $7,900 cost of holding the half day Sylix Cultural Sites Protection Forum with the Westbank First Nation. It’s hoped with the participation of both the Westbank First Nation Council and Regional Board in the Forum there will be an understanding of options for a joint management strategy to protect Sylix or Okanagan cultural features/sites within RDCO Regional Parks.

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.mp3 file icon - click here for help with audio December 7, 2015 audio of entire RDCO Board meeting - .mp3 (162 MB)

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.pdf icon December 7, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 UBCM Grant Award RDCO WFN Community To Community Forum

*Note* Below is only a snippet, please click link above for entire content

Purpose:
To provide information regarding a Regional Community to Community Forum grant that has been awarded to the RDCO & Westbank First Nation in support of a joint WFN - RDCO Regional Parks Sylix (Okanagan Westbank First Nation) Cultural Site Protection Forum targeted for March 2016.

Executive Summary:
The proposed Regional Parks Sylix (Okanagan Westbank First Nation) Cultural Site Protection Forum will include a facilitated half day and evening reception / dinner event. WFN Chief & Council and RDCO Board member dialogue would be supported through the delivery of a series of relevant technical presentations and facilitated breakout sessions. The half day forum will be delivered in a format that would include the use of a contract facilitator. The half day forum event would be followed by a wrap up reception / dinner inclusive of a keynote speaker with expertise and relevancy to the Sylix (Okanagan) Cultural Site Protection Plan objective.

RECOMMENDATION:
THAT the UBCM Grant Award - RDCO / Westbank First Nation Community to Community Forum (March 2016) report be received for information.

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.mp3 file icon - click here for help with audio December 7, 2015 audio of entire RDCO Board meeting - .mp3 (162 MB)

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.pdf icon December 7, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

.pdf icon December 7, 2015 Regional District of Central Okanagan Statutory Board Meeting Minutes

8. NEW BUSINESS

8.1 UBCM Grant Award - RDCO/Westbank First Nation Community to Community Forum March 2016 (All Directors - Unweighted Vote)

Staff report dated November 30, 2015 noted that UBCM has awarded a community to community grant to the Regional District and Westbank First Nation in support of a joint WFN-RDCO Regional Parks Sylix Cultural Site Protection Forum targeted for March 2016 to be hosted by both governments. Staff noted the grant funding must be spent by March 31st.

BAKER/FORTIN
THAT the UBCM Grant Award - RDCO/Westbank First Nation Community to Community Forum (March 2016) report dated November 30, 2015 be received for information.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio December 7, 2015 audio of entire RDCO Board meeting - .mp3 (162 MB)

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.pdf icon December 7, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.1 Southern Interior Beetle Action Coalition

*Note* Below is only a snippet, please click link above for entire content

Therefore, I am writing to all member organizations of SIBAC with two requests:

1.) That your organization confirm in writing your desire to remain a member of SIBAC; and

2.) That your organization, once again, considers making a financial contribution to help offset the administrative costs of operating SIBAC. During its initial years of operation, the member organizations of SIBAC contributed financially to the establishment and operation of the organization. This investment was an important tangible confirmation to SIBAC's other funders of our commitment to rural development in the southern interior. Therefore, we are respectfully requesting that each S1BAC member organization again consider providing $5,000 a year in funding for three years starting with the 2016/2017 fiscal year.

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.mp3 file icon - click here for help with audio December 7, 2015 audio of entire RDCO Board meeting - .mp3 (162 MB)

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.pdf icon December 7, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

.pdf icon December 7, 2015 Regional District of Central Okanagan Statutory Board Meeting Minutes

5. CORRESPONDENCE

5.1 Southern Interior Beetle Action Coalition (SIBAC) (All Directors Unweighted Vote)

Correspondence received from SIBAC highlighted the formation from SIBAC - a partnership between nine regional districts and six tribal councils in the southern interior, along with the CFDC of Central Interior First Nations. SIBAC recently approved a new three-year Strategic Plan to focus its activity from 2016 to 2018.
The strategic projects and initiatives will address some of the most common and systemic rural development challenges that many of the rural communities face.
SIBAC's board is again requesting support to remain a partner and to provide $5,000 a year in funding for three years beginning in 2016.
In discussion, the question was raised whether the organization, or its' name is still relevant? Director Hanson is the appointee and noted that the organization has evolved and is considering a name change. It works with rural communities
helping to a grow their economy. The Board works closely with the Province providing support for rural communities impacted by the pine beetle.

OPHUS/BAKER
THAT the Southern Interior Beetle Action Coalition (SIBAC) correspondence be received for information;
AND THAT the Regional Board supports inclusion of $5,000 in funding for 2016;
AND FURTHER THAT prior to consideration of a three-year commitment as requested, SIBAC be invited to present to the Board.

CARRIED (Stack opposed)

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.pdf icon November 12, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Water Rates and System Bylaws

The Regional Board has adopted individual bylaws for each of its six water systems which outline increases and restructuring of basic fees and consumption rates. The new rates take effect January 1st and are designed to encourage conservation and be more equitable for low and medium water users. They will also generate sufficient revenues to cover the full operating costs of providing service and will help keep each system financially sustainable. Water customers provided feedback on the new rates during open houses last spring.

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.pdf icon November 12, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.2 Regulations Bylaw And RDCO Water System Fees And Charges Bylaws

.pdf icon Item 5.2A Water Systems Regulations Bylaw No 1370

.pdf icon Item 7.1 2015 2019 Financial Plan Amending Bylaw (Westshore)

*Note* Below is only a snippet, please click links above for entire content. 

Item 5.2 Regulations Bylaw And RDCO Water System Fees And Charges Bylaws

Purpose: To give 2nd, 3rd readings and adopt bylaws regulating and managing water systems and establishing fees and charges for RDCO systems located within the electoral areas.

Executive Summary:
At the Regional Board Meeting held on October 26, 2015 RDCO Water Systems Regulation Bylaw No. 1370 and six water system fees and charges bylaws (1371,1372,1373,1374,1375, & 1376) were read for the first time. Discussion ensued, and second and third readings and adoption were deferred to the next Board meeting, so as to provide Directors with additional
time to review and consider the proposed bylaws.

The original Board report is attached hereto. The report provides reasoning for repealing the current bylaw and establishing new bylaws, and an explanation of the financial impact to the property owners once the new fees and charges take effect.

RECOMMENDATION #1:
THAT the Regional District of Central Okanagan Water System Regulations Bylaw No. 1370 be given second and third readings and adopted;

RECOMMENDATION #2
THAT the following Regional District of Central Okanagan Water System Fees and Charges Bylaws be given second and third readings and adopted:
• Killiney Beach Water System Fees & Charges Bylaw No. 1371
• Falcon Ridge Water System Fees & Charges Bylaw No. 1372
• Sunset Ranch Water System Fees & Charges Bylaw No. 1373
• Dietrich Water System Fees & Charges Bylaw No. 1374
• Westshore Estates Water System Fees & Charges Bylaw No. 1375
• Upper Fintry, Shalal Road, and Valley of the Sun Water System Fees & Charges Bylaw No. 1376

======================

Item 5.2A Water Systems Regulations Bylaw No 1370

REGIONAL DISTRICT OF CENTRAL OKANAGAN
BYLAW NO. 1370
A bylaw providing for regulating and managing the Water systems of the Regional District of Central Okanagan located within Electoral Areas East and West.

"turn off' means the closing of the shut-off valve located in a standpipe at or near where the water service connection crosses the properly line.

4, Call-Out Service Fees:
a) Water Service turn on or turn off (by appointment only) $150.00
b) After Hours Water Service turn-on or turn-off $300.00

======================

Item 7.1 2015 2019 Financial Plan Amending Bylaw

Purpose:
To amend the Regional District of Central Okanagan 2015 - 2019 Financial Plan Bylaw No. 1356, 2015 (original versions attached to report).

Executive Summary:
The Amending Bylaw on the agenda shows the proposed changes to the budget. This item was discussed at and deferred from the October 26, 2015 Board Meeting.
307 - Westshores Water System - Reservoirs Capital Project
Amended reservoir project. Addition of second reservoir. Increase in costs from $318k to $848k. Currently funding is coming from reserves. Staff will be reviewing the possible use of Community Works Funding during the 2016 Budget process. Staff will also be seeking approval at the December 7th meeting to proceed with the project in Q1 of 2016 in order to bundle area water projects to try to gain economies of scale and attract competitive bids and potential savings.

RECOMMENDATION:
THAT the Regional District of Central Okanagan 2015 - 2019 Financial Plan Amending Bylaw 1XXX, 2015 be given 1st, 2nd, 3rd reading and adopted.

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.mp3 file icon - click here for help with audio November 12, 2015 audio of entire RDCO Board meeting - .mp3 (96.4 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.2 Regulations Bylaw And RDCO Water System Fees And Charges Bylaws - .wma (2.42 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.2 Regulations Bylaw And RDCO Water System Fees And Charges Bylaws - just Director Carson asking why all Directors are voting and CAO Brian Reardon's reply - .wma (1.26 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.2A Water Systems Regulations Bylaw No 1370 - .wma (5.42 MB)

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.pdf icon November 12, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

5.2 Regulations Bylaw and Water System Fees and Charges Bylaws for Regional District Owned Water Systems - Central Okanagan East and Central Okanagan West

Staff report dated November 4, 2015 outlined that first reading was provided at the Board's October 26th meeting so as to provide the Directors with additional time to review the consider the proposed water bylaws. The question on who
votes on the bylaws was raised. The Administrator stated as per the Local Government Act Section 791 (11), when "only one director would be entitled to vote, each director who is present (a) is entitled to vote, and (b) has one vote."
Director Carson requested a copy of the legal opinion which staff will provide.

a) RDCO Water Systems Regulations Bylaw No. 1370, 2nd and 3rd readings and Adoption (All Directors - Unweighted Vote)

BAKER/STACK
THAT RDCO Water Systems Regulations Bylaw No. 1370 be given second and third readings and adopted.

CARRIED (Opposed: Carson/Hanson)

===============

7. FINANCIAL SERVICES

7.1 RDCO 2015 - 2019 Financial Plan Amending Bylaw No. 1380, 1st, 2nd and 3rd reading and Adoption (All Directors - Weighted Vote)

Staff report dated October 27, 2015 outlined the amendment required to fund the Westshores Water System - Reservoirs Capital Project. The addition of a second reservoir will increase costs from the projected $318k to $848K, funding coming from reserves. Staff will be reviewing the possible use of Community Works Funding in 2016 to reduce costs for this project.

The reservoirs have always been on the 20-year asset renewal plan. The design dollars have been able to be stretched because there is a significant project in Westshore. Staff believes the cost of the second reservoir will be reduced by
including it in the proposed larger project underway in 2016.

BAKER/STACK
THAT RDCO 2015-2019 Financial Plan Amending Bylaw No. 1380,2015 be given first, second and third readings and adopted.

CARRIED (Opposed Carson/Hanson)

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.mp3 file icon - click here for help with audio November 12, 2015 audio of entire RDCO Board meeting - .mp3 (96.4 MB)

Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.2 Regulations Bylaw And RDCO Water System Fees And Charges Bylaws - .wma (2.42 MB)

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Click this Windows Media Audio icon for help with audio files November 12, 2015 audio of RDCO Board meeting only about Item 5.2A Water Systems Regulations Bylaw No 1370 - .wma (5.42 MB)

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RDCO Water Rate Calculator

Blue Divider Line

WATER SYSTEM DISCONNECTION FEES ARE HUGE STARTING JAN 1, 2016

If you are going to disconnect from the water system, you better do it before Jan 1, 2016 or its going to cost you big time with this new water system bylaw below.  You have to send your notice of disconnection by way of a letter.

.pdf icon October 26, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Proposed Water Rates and System Bylaws
The Regional Board has given first reading to individual bylaws for each of its six water systems and proposed increases for basic fees and consumption rates. Water customers provided feedback on the new rates during open houses last spring. The new rates, if approved, would take effect January 1st and are designed to encourage conservation and be more equitable for low and medium water users. They will also generate sufficient revenues to cover the full operating costs of providing service and will help keep each system financially sustainable.

New Westshore Water Reservoirs Proposed
The Regional Board has received a report proposing a capital budget increase to allow construction of two new replacement reservoirs for the Westshore water system. The new reservoirs would be easier to maintain while ensuring fire flows and peak flow capacity. By constructing both reservoirs at the same time as the Killiney Beach water system upgrade project is done, the project size and value will be maximized and should result in more competitive pricing and possible cost savings. Community Works Funding will be considered for this project in 2016.

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.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.5 Regulations Bylaw And Water System Fees And Charges Bylaws and Item 6.5A RDCO Water Systems Regulations Bylaw - .wma (25.9 MB)

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.pdf icon October 26, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.5 Regulations Bylaw And Water System Fees And Charges Bylaws

.pdf icon Item 6.5A RDCO Water Systems Regulations Bylaw

.pdf icon Item 6.5B RDCO Water Systems Fees And Charges Bylaws

.pdf icon Item 6.8 Westshore Water System Reservoir Capital Project

.pdf icon Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw

.pdf icon Item 7.2 Information Report Q3 Purchase Commitments

.pdf icon Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion

*Note* Below is only a snippet, please click links above for entire content. 

Item 6.5 Regulations Bylaw And Water System Fees And Charges Bylaws (page 5)

(click image for a larger copy)

 

Item 6.5 Regulations Bylaw And Water System Fees And Charges Bylaws (page 6)

(click image for a larger copy)

 

Item 6.5 Regulations Bylaw And Water System Fees And Charges Bylaws (page 9)
RDCO Water Systems Map 2015

 

Item 6.5A RDCO Water Systems Regulations Bylaw (page 16)
NEW 12 TURN OFF OR DISCONNECTION
12.1 Applications for turning off or disconnecting the supply of water from the water service connection shall be made in writing to the Regional District and shall be accompanied by the fee set out in Schedule "A" of this Bylaw. (page 7)

4. Call-Out Service Fees:
a) Water Service turn on or turn off (by appointment only) $150.00

Item 6.8 Westshore Water System Reservoir Capital Project
Purpose: To provide a justification for the Westshore Water System budget amendment.
Executive Summary:
The Regional District of Central Okanagan 2015 - 2019 Financial Plan currently identifies $318,000 for reservoir improvements in the Westshore Water System in 2016. Staff is recommending increasing the budget to $848,000 in order to build two new reservoirs The new reservoirs will replace the two existing reservoirs that service the entire Westshore Water System.

Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw
Purpose: To amend the Regional District of Central Okanagan 2015 - 2019 Financial Plan Bylaw No. 1356, 2015 (original versions attached to report).
Executive Summary:
The Amending Bylaw on the agenda shows the proposed changes to the budget.
301 - Killiney Beach Water System - Capital Project Distribution Improvements Build Canada Grant of $1,900,666 has been approved. Changed project timing and costs slightly. Staff will be seeking approval in December to proceed with project in Q1 of 2016.
307 - Westshores Water System - Reservoirs Capital Project Amended reservoir project. Addition of second reservoir. Increase in costs from $318k to $848k. Currently funding is coming from reserves. Staff will be seeking approval in December to proceed with the project in Q1 of 2016, and will be reviewing the possible use of Community Works Funding during the 2016 Budget process.
022 - Joe Rich Volunteer Fire Department - Capital Project - Cisterns
Amendment is in accordance with the previous Board approval relating to a report from Community Services dated July 27, 2015 to use of an additional net $152,000 in Community Works Funding to fund additional costs for the cisterns project. The project budget has been increased accordingly.

Item 7.2 Information Report Q3 Purchase Commitments
Purpose:
As per section 4.6 of the Purchasing Policy approved on February 9th, 2012, a written
information report of all purchase commitments exceeding $100,000 shall be provided to the Board every quarter.
Background:
Those purchase commitments exceeding $100,000 made during 3Q 2015 were as follows:
Design & Engineering for Killiney Beach & Westshore Estates Water Systems (Rem R15-230) - Contract Awarded to Agua Consulting Inc. - $140,123

Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion
Environmental Services:
Vehicle Operations
- Review replacement and option for Service Truck $150k (capital reserves, 5 year financing for approx. $70k, sale of old vehicle $20k)
Water Systems:
Operating: Implementation of proposed new fee bylaws. Increased transfers to reserves.
Capital:
  - 301 - Killiney Beach: Capital $2.8M Distribution System Improvement includes Grant Funding
  - 303 - Falcon Ridge: Capital carry all unused $'s forward from 2015 additional $93k Gas Tax
            Funding pending board approval, new reservoir construction in 2017 $530k
  - 307 - Westshore: Capital: $800k for Distribution System Improvement, using reserves

Capital Projects - funded by Electoral Area Central Okanagan West Gas Tax Funds, transfers to capital and reserves.
• Fintry Community Parks - Park Infrastructure Installation (table, swim float) boat launch area markers, etc.) (Carry Forward from 2015) $15.2k
• Killiney Beach Park - Park Improvements (swim float, picnic table) dog swim beach trial area, etc.) (Carry Forward from 2015) $15.2k
• Westshore Estates Community Park - Park Improvements (Gazebo/Band Shelter, Landscaping of Natural Area, etc.) $76.1 k
• Killiney Beach Park - Access Road Improvements $76.2k
• Wilson's Landing - Proposed Community Boat Launch $60.9k

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Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.5 Regulations Bylaw And Water System Fees And Charges Bylaws and Item 6.5A RDCO Water Systems Regulations Bylaw - .wma (25.9 MB)

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.pdf icon October 26, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

Environmental

6.5 Regulations Bylaw and Water System Fees and Charges Bylaws for Regional District Owned Water Systems - Central Okanagan East and Central Okanagan West

Staff report dated October 19, 2015 outlined the changes proposed to the six water systems in the two electoral areas. Open houses were held earlier in the year to inform area residents of the proposed changes-the Open Houses were well attended. One regulatory and six individual water system bylaws have been developed. Staff noted that there are separate fee structures for each water system.

Staff provided an overview of why the rates were reviewed and why they need to increase. Overall, the current operating revenue is not sufficient to fund operating costs. Each system is financially independent and must be self sustaining.
Asset renewal was not under review for the current study, only active customers. The current user fees collected are not meeting the operating costs. In the past, any shortfall has been made up by the asset renewal and that is not the intent of asset renewal. This means that undeveloped parcels have been subsidizing active users.

Objectives of the rate structure review included:
- Financial accountability
    o Operation and maintenance costs to be fully funded by users
- Encourage conservation
    o Promote conservation and the value of water
- Equitably funded
    o Rates should be equitable and defensible

Open houses were well attended in the communities. Residents had the opportunity to come out and offer comments. The numbers in the report presented today were presented at the open houses. Staff are recommending option 3 as it gives the best financial accountability, promotes conservation and is equitable amongst the customers. It was noted that the rates for Sunset Ranch and Upper Fintry have been reduced due to new growth since June.

There is a base fee as part of the user fee represented by 80% for fixed costs.
The other 20% is focusing on the consumption side. Since 2010, RDCO is making every effort to meter to find out what is being used. Staff are seeing a downward trend in consumption since metering began.

Increasing rates for water is not unique to the Central Okanagan, many local governments are in the process of raising water rates. BC Water & Waste Association in 2015 assessed water rates in BC to determine if rates are recovering full costs of the service. The study showed in BC the majority of local governments do not generate sufficient revenues from fees to pay for the full cost of providing services. Half of municipality water rates need to increase by 125% or more to cover true costs.

In discussion it was noted:
- Conservation can create a disconnect as operating costs remain the same but revenue may fall due to conservation. Staff have analysed each of the operations and that is why option 3 is recommended. Option 3 will capture the fixed costs. Financial risk will be avoided through this rate structure.
- Staff are confident moving forward with this direction and meeting current upgrades (ie:leakage). Annual reviews will be done.
- There are more vacant parcels contributing to the asset renewal than active users. Vacant parcels do not contribute to user fees.
- Rates are not unlike other municipal rates.
- Operating costs are what they are and must be met by the users.
- Open houses clearly stated rates were to increase. They were well attended.
- Staff reviewed the consultation process: it has been extensive; all information presented today was presented through newsletters, justification why review taking place; development of material explaining justification was put on website including a rate calculator; after that six open houses were held and well attended, over 100 participants as well as feedback received; staff followed up on residents who had more questions.

- Concern noted that asset renewal was used to cover operating costs. That is the exact reason why rate increases are required.
- Rate increases were done in 2012 but they do not cover the current operating costs.
- Small water systems are expensive. Each system has to be self-funding.
- Water quality is important to all citizens receiving water. Local governments have a duty to produce clean, high quality water and that means investment in systems.

- The CAO provided an overview of the legal opinion received regarding voting on this matter. Under the Local Government Act if only one director is allowed to vote, 791 (11) the full Board is required to vote on an issue.

- An option is to give first reading to the bylaws which would provide the electoral area directors time to continue review of the Board report.
- The bylaws will come forward for further readings and adoption at the November 12th Board meeting.

a) RDCO Water Systems Regulations Bylaw No. 1370, 2015, 1st reading, 2nd and 3rd readings and Adoption (All Directors - Unweighted Vote)

FINDLATER/BASRAN
THAT RDCO Water Systems Regulations Bylaw No. 1370, 2015 be given first reading this 26th day of October 2015.

CARRIED (opposed Carson/Hanson)

b) RDCO Water System Fees and Charges Bylaws, 1st reading, 2nd and 3rd readings and Adoption (All Directors - Unweighted Vote)

• Killiney Beach Water System Fees & Charges Bylaw No. 1371
• Falcon Ridge Water System Fees & Charges Bylaw No. 1372
• Sunset Ranch Water System Fees & Charges Bylaw No. 1373
• Dietrich Water System Fees & Charges Bylaw No. 1374
• Westshore Estates Water System Fees & Charges Bylaw No. 1375
• Upper Fintry, Shalal Road, and Valley of the Sun Water System Fees & Charges Bylaw No. 1376

FINDLATER/BAKER
THAT Killiney Beach Water System Fees & Charges Bylaw No. 1371 be given first reading this 26th day of October, 2015;
THAT Falcon Ridge Water System Fees & Charges Bylaw No. 1372 be given first reading this 26th day of October, 2015;
THAT Sunset Ranch Water System Fees & Charges Bylaw No. 1373 be given first reading this 26th day of October, 2015;
THAT Dietrich Beach Water System Fees & Charges Bylaw No. 1374 be given first reading this 26th day of October, 2015;
THAT Westshore Estates Water System Fees & Charges Bylaw No. 1375 be given first reading this 26th day of October, 2015;
THAT Upper Fintry, Shalal Road, and Valley of the Sun Water System Fees & Charges Bylaw No. 1376 be given first reading this 26th day of October, 2015;

CARRIED (opposed Carson/Hanson)

=================

6.8 Westshore Water System - Reservoir Capital Project (All Directors Unweighted Vote)

Staff report dated October 19, 2015 outlined the background for increasing the Westshore Water System budget in order to building two new reservoirs. The new reservoirs will replace the two existing reservoirs that service the entire Westshore Water System. The current reservoirs are not able to be properly maintained and cleaned, corrosion ofthe construction material is thought to be negatively impacting water quality and leakage. New reservoirs will also ensure fire flow and peak capacity is met. The increase in project scope and budget will take advantage of the economies of scale from combining the Westshore reservoirs project with the improvement of the Killiney Beach Water System.

In 2015, it was originally anticipated to complete work on one reservoir. Staff noted it has been a struggle getting contractors to bid on small rural contracts.
Staff anticipate moving forward with projects such as this early in the year may increase the number of bids received. It is anticipated the increase in scope will qualify for water improvement community works grants. At this time staff need
to be assured the Board will support the project in order to move forward in Q1 in 2016.

BAKER/OPHUS
THAT the Regional Board receive the Westshore Water System - Reservoir Capital Project report for information.

CARRIED Unanimously

=======================

7. FINANCIAL & ADMINISTRATIVE SERVICES

7.1 RDCO 2015 - 2019 Financial Plan Amending Bylaw No. 1379, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)

Staff report dated October 16, 2015 outlined the amendments to the 2015-2019 Financial Plan including:
• Change in project timing and costs - Killiney Beach Water System
• Amended reservoir project costs - Westshore Water System
• Addition of funds for the Joe Rich Fire Department Cisterns project

o The overall project was approved in July, but the budget amendment was not done at that time. The plan is to complete
the project in Q1 2016.
Director Carson requested further time to consider the amendment to 307 Westshore Water System; therefore, it was agreed by consensus to remove that amendment from the proposed bylaw. Staff will provide further information on the
benefits of the project to the Director and a further budget amendment will be brought forward to the November 12th Board meeting.

BAKER/FORTIN
THAT Regional District of Central Okanagan 2015 - 2019 Financial Plan Amending Bylaw No. 1379, as amended removing 307-Westshore Water System, be given first, second and third readings and adopted.

CARRIED Unanimously

========================

7.2 Information Report- Purchase Commitments >$100,000 during 3Q 2015 (All Directors - Unweighted Vote)

Staff report dated October 13, 2015 outlined as per the Purchasing Policy, the purchase commitments greater than $100,000 during the third quarter of 2015.

BASRAN/BAKER
THAT the Regional Board, as per section 4.6 of the RDCO Purchasing Policy, receive for information the report on the purchase commitments which exceeded $100,000 made during the third quarter, ending September 30, 2015.

CARRIED Unanimously

==================

7.6 2016 - 2020 Financial Plan Request Items for Preliminary Discussion - For Information Only (All Directors - Unweighted Vote)

Staff report dated October 13, 2015 provided a preview of significant items and estimates for possible inclusion in the 2016-2020 Financial Plan. This is provided at this time for information and further direction, if required.
Staff is aiming for little to no requisition increases in the 2016 budget. This will be balanced with building reserves and sustainable asset management. Of note, most capital projects are funded through reserves.

The review of the fire prevention service will come forward Nov 12th

Regional Parks - there is a proposed increase in the number of operating projects. The whole picture needs to be looked at when surpluses or deficits are calculated. Putting dollars in reserves last year had a tax impact. There are staff increases proposed.

Okanagan Regional Library - projected cost reductions. The Library Board is reviewing percentage increases for electoral areas and WFN. A Board decision is likely in November. Their proposal is to use the population figures for the RDCO, not BC Statistics which are shown to be unfair.

BASRAN/DEHART
THAT the update on the 2016-2020 Financial Plan request items be received for information.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.5 Regulations Bylaw And Water System Fees And Charges Bylaws and Item 6.5A RDCO Water Systems Regulations Bylaw - .wma (25.9 MB)

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RDCO Water Rate Calculator

Blue Divider Line

.pdf icon October 26, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

2016 – 2020 Budget Timeline / Public Input
The Regional Board has received a report outlining the timeline for consideration and discussion on the proposed 2016 – 2020 Financial Plan. Two additional opportunities for public comment and feedback have been added to the process. The first will take place February 25th during the Governance and Services Committee Preliminary First Draft Budget Review. The second opportunity to hear from the public takes place during the March 10th Governance and Services Committee meeting. The final opportunity for public input will be provided during the March 31st Board meeting for final consideration and adoption of the budget bylaw.

Age-friendly Grant Application Supported
The Regional Board supports an application from the Parks Services department to the Union of BC Municipalities (UBCM) Age-friendly Community Planning and Project Grant program. If approved, the $20,000 grant request will be used by RDCO Parks to manage and promote age-friendly hiking and walking opportunities in Regional Parks.

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.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.8 Westshore Water System Reservoir Capital Project - .wma (6.06 MB)

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.pdf icon October 26, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.8 Westshore Water System Reservoir Capital Project

.pdf icon Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw

.pdf icon Item 7.2 Information Report Q3 Purchase Commitments

.pdf icon Item 7.3 RDCO Audit And Financial Statements Review

.pdf icon Item 7.4 Updated Financial Signing Authorities And Authorizations Policy

.pdf icon Item 7.5 2016 2020 Budget Process Timeline Information Report

.pdf icon Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion

*Note* Below is only a snippet, please click links above for entire content. 

Item 7.6 2016 2020 Financial Plan Request Items For Preliminary Discussion
111 -- Electoral Area Planning:
New Planning Services Agreements take effect on January 1, 2016. Of note: 4 member municipalities paid for full participation in Electoral Area Planning in 2015. This arrangement will change to partial participation over the next 5 years with a substantial reduction to the amount requisitioned from each municipality for each of the 5 years. This will result in a significant tax increase to Electoral Area residents in 2016. This has been conveyed to the Board during preparation and endorsement of the Planning Services Agreements'

  2015 2016 Estimate
Kelowna 299,256 151,334
Peachland 11,994 2,744
Lake Country 27,141 4,082
West Kelowna 68,083 33,578
EA COW* 8,544 177,538
EA COE* 7,680 53,422
Total 422,698 422,698
*Note:
3,390 Parcels in EA COW, 2,921 Unfringed.
1,879 Parcels in EA COE 2 Unfringed.

- Review and update of the Rural Westside OCP: Estimated cost of $30,000 - $40,000
- Legal: Increase budget beyond current $30,000. Estimate to be determined.
- Capital: Vehicle purchase (use Equip. Replacement Reserves) $30k

Item 7.5 2016 2020 Budget Process Timeline Information Report
Executive Summary:
Significant Dates:
• October 26 Board Meeting: Presentation of anticipated major items and changes to 2016 budget.
• December 7 Board Meeting: Report requesting pre-approval of Q1 projects for carryovers from 2015 and urgent new 2016 projects.
• February 11 G&S: Grant in Aid Discussion
• February 25 G&S: Preliminary First Draft Budget Review and Public Input Opportunity
(with 2015 known surpluses/deficits and tax impacts).
• March 10 G&S: 2nd Budget Review and Public Input Opportunity (incorporation of changes and recalculations based on prior meeting).
• March 31 Board Meeting: 3rd Budget Review and Public Input Opportunity. Final Budget Approval (incorporation of changes and recalculations based on prior meeting).
• April 10: Submit Requisitions to Municipalities and Province (recalculated with BCAA Completed Roll).

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.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.8 Westshore Water System Reservoir Capital Project - .wma (6.06 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)

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Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.5 2016 2020 Budget Process Timeline Information Report - .wma (1.53 MB)

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Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 8.1 RDCO UBCM Age Friendly Community Planning And Project Grant - .wma (657 KB)

.pdf icon

October 26, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

6.8 Westshore Water System - Reservoir Capital Project (All Directors Unweighted Vote)

Staff report dated October 19, 2015 outlined the background for increasing the Westshore Water System budget in order to building two new reservoirs. The new reservoirs will replace the two existing reservoirs that service the entire Westshore Water System. The current reservoirs are not able to be properly maintained and cleaned, corrosion ofthe construction material is thought to be negatively impacting water quality and leakage. New reservoirs will also ensure fire flow and peak capacity is met. The increase in project scope and budget will take advantage of the economies of scale from combining the Westshore reservoirs project with the improvement of the Killiney Beach Water System.

In 2015, it was originally anticipated to complete work on one reservoir. Staff noted it has been a struggle getting contractors to bid on small rural contracts.
Staff anticipate moving forward with projects such as this early in the year may increase the number of bids received. It is anticipated the increase in scope will qualify for water improvement community works grants. At this time staff need
to be assured the Board will support the project in order to move forward in Q1 in 2016.

BAKER/OPHUS
THAT the Regional Board receive the Westshore Water System - Reservoir Capital Project report for information.

CARRIED Unanimously

=======================

7. FINANCIAL & ADMINISTRATIVE SERVICES

7.1 RDCO 2015 - 2019 Financial Plan Amending Bylaw No. 1379, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)

Staff report dated October 16, 2015 outlined the amendments to the 2015-2019 Financial Plan including:
• Change in project timing and costs - Killiney Beach Water System
• Amended reservoir project costs - Westshore Water System
• Addition of funds for the Joe Rich Fire Department Cisterns project

o The overall project was approved in July, but the budget amendment was not done at that time. The plan is to complete
the project in Q1 2016.
Director Carson requested further time to consider the amendment to 307 Westshore Water System; therefore, it was agreed by consensus to remove that amendment from the proposed bylaw. Staff will provide further information on the
benefits of the project to the Director and a further budget amendment will be brought forward to the November 12th Board meeting.

BAKER/FORTIN
THAT Regional District of Central Okanagan 2015 - 2019 Financial Plan Amending Bylaw No. 1379, as amended removing 307-Westshore Water System, be given first, second and third readings and adopted.

CARRIED Unanimously

========================

7.2 Information Report- Purchase Commitments >$100,000 during 3Q 2015 (All Directors - Unweighted Vote)

Staff report dated October 13, 2015 outlined as per the Purchasing Policy, the purchase commitments greater than $100,000 during the third quarter of 2015.

BASRAN/BAKER
THAT the Regional Board, as per section 4.6 of the RDCO Purchasing Policy, receive for information the report on the purchase commitments which exceeded $100,000 made during the third quarter, ending September 30, 2015.

CARRIED Unanimously

==================

7.3 RDCO Audit and Financial Statements Review (All Directors - Unweighted Vote)

Staff report dated October 13, 2015 outlined a request to the Board that going forward the audit and financial statement direction come directly to the Board rather than the Audit Committee as has been the practice. In the past, due to
timelines it has been a challenge to have the Audit Committee review the statements in advance of the Board requirements to approve the statements.
The Board can delegate their authority to the Audit Committee to approve the statements but the policy currently states the Audit Committee review the statements first. This creates extra costs to have the auditor report the same information to the Audit Committee and then to the Board.

OPHUS/FINDLATER
THAT all information with respect to the Audit and Financial Statements come directly to the Regional Board rather than via the Audit Committee.

CARRIED Unanimously

==================

7.4 Updated Financial Signing Authorities and Authorizations Policy (All Directors - Unweighted Vote)

Staff report dated September 24, 2015 outlined proposed changes to the financial signing authorities and authorization policy including:

• Reflect staff titles,
• Document other payment authority processes,
• Add component that addresses electronic fund transfers,
• Limit for cheques/payments requiring Board signature from $10,000 to $25,000 (this limit has not changed in 18 years).

FORTIN/STACK
THAT Regional Board Policy 7.8 - Cheque Signing Policy be repealed;
AND FURTHER THAT the Regional Board approve Policy 7.81 - Financial Signing Authorities and Authorizations.

CARRIED Unanimously

======================

7.5 2016 - 2020 Budget Process Timeline Report - For Information Only (All Directors - Unweighted Vote)

Staff report dated October 13, 2015 outlined the budget process timelines for 2016.

BAKER/GRAY
THAT the report for the 2016-2020 budget process timelines be received for information.

CARRIED Unanimously

======================

7.6 2016 - 2020 Financial Plan Request Items for Preliminary Discussion - For Information Only (All Directors - Unweighted Vote)

Staff report dated October 13, 2015 provided a preview of significant items and estimates for possible inclusion in the 2016-2020 Financial Plan. This is provided at this time for information and further direction, if required.
Staff is aiming for little to no requisition increases in the 2016 budget. This will be balanced with building reserves and sustainable asset management. Of note, most capital projects are funded through reserves.

The review of the fire prevention service will come forward Nov 12th

Regional Parks - there is a proposed increase in the number of operating projects. The whole picture needs to be looked at when surpluses or deficits are calculated. Putting dollars in reserves last year had a tax impact. There are staff increases proposed.

Okanagan Regional Library - projected cost reductions. The Library Board is reviewing percentage increases for electoral areas and WFN. A Board decision is likely in November. Their proposal is to use the population figures for the RDCO, not BC Statistics which are shown to be unfair.

BASRAN/DEHART
THAT the update on the 2016-2020 Financial Plan request items be received for information.

CARRIED Unanimously

================

8. PARKS SERVICES

8.1 2016 UBCM Age-friendly Community Planning & Project Grant (All Directors - Weighted Vote)

Staff report dated October 19, 2015 outlined the UBCM Age-friendly Community Planning & Project grant. To continue to improve information to the public including improvement to signage for users to find and navigate the regional parks, staff are recommending support for an application for $20,000 to the Union of BC Municipalities (UBCM).

OPHUS/SIEBEN
THAT the Regional Board approves staff to complete and submit a grant application to the 2016 UBCM Age-friendly Community Planning & Project Grant Program for $20,000 of funding towards the completion of a Regional park Age-friendly
Recreational Access Project.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio October 26, 2015 audio of entire RDCO Board meeting - .mp3 (385 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 6.8 Westshore Water System Reservoir Capital Project - .wma (6.06 MB)

Click this Windows Media Audio icon for help with audio files October 26, 2015 audio of RDCO Board meeting only about Item 7.1 RDCO 2015 2019 Financial Plan Amending Bylaw - .wma (4.74 MB)

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.pdf icon August 24, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Electoral Area Grant-in-Aid

The Regional Board has approved the following Grant-in-Aid for the Central Okanagan East Electoral Area:
· Joe Rich Ratepayer’s and Tenants Society - $1,983 for community Block Watch signage

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.mp3 file icon - click here for help with audio August 24, 2015 audio of entire RDCO Board meeting - .mp3 (101 MB)

Click this Windows Media Audio icon for help with audio files August 24, 2015 audio of RDCO Board meeting only about Addition of late Item 9.2 Central Okanagan East Electoral Area Grant In Aid - .wma (202 KB)

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.pdf icon August 24, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 9.2 Central Okanagan East Electoral Area Grant In Aid

*Note* Below is only a snippet, please click link above for entire content

SUBJECT: Central Okanagan East Electoral Area Grant In Aid

Purpose:
Request for a Central Okanagan East Electoral Area Grant in Aid.

Executive Summary:
Director Hanson has had a request from the Joe Rich Ratepayer's and Tenant's Society for an electoral area grant in aid for installing Block Watch signage in the Joe Rich community. She has agreed to fund $1,983 from the Central Okanagan East Electoral Area grant in aid budget.

RECOMMENDATION:
THAT a Central Okanagan East Electoral Area grant in aid of $1,983 be allocated to the Joe Rich Ratepayer's and Tenants Society for their community block watch signage.

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.mp3 file icon - click here for help with audio August 24, 2015 audio of entire RDCO Board meeting - .mp3 (101 MB)

Click this Windows Media Audio icon for help with audio files August 24, 2015 audio of RDCO Board meeting only about Addition of late Item 9.2 Central Okanagan East Electoral Area Grant In Aid - .wma (202 KB)

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.pdf icon August 24, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

Minutes of the Board meetings are not usually posted to RDCO's website until after the following meeting which would be September 10th, 2015.  If the minutes are not posted here yet, you can check RDCO's website to see if they are posted there yet.  If you want a copy of the minutes before then, contact RDCO who will have a copy of the minutes at their office within 7 days after you request a copy of the minutes.  This is in accordance to Local Government Act Procedure Bylaws and Enforcement section 794 (5) and Community Charter Other records to which public access must be provided section 97 (2).

-------------------------------

.mp3 file icon - click here for help with audio August 24, 2015 audio of entire RDCO Board meeting - .mp3 (101 MB)

Click this Windows Media Audio icon for help with audio files August 24, 2015 audio of RDCO Board meeting only about Addition of late Item 9.2 Central Okanagan East Electoral Area Grant In Aid - .wma (202 KB)

Click this Windows Media Audio icon for help with audio files August 24, 2015 audio of RDCO Board meeting only about Item 9.2 Central Okanagan East Electoral Area Grant In Aid - .wma (235 KB) (There was no audio about this)

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.pdf icon July 27, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Federal Gas Tax Community Works Funding

The Regional Board has authorized spending $152,000 in Federal Gas Tax Community Works funding for water improvement projects in the Joe Rich area. This funding will cover higher than expected costs in implementing improvements to the Joe Rich Community Hall/Fire Hall water system and Goudie Road Fire Hall water system.

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.mp3 file icon - click here for help with audio July 27, 2015 audio of entire RDCO Board meeting - .mp3 (147 MB)

Click this Windows Media Audio icon for help with audio files July 27, 2015 audio of RDCO Board meeting only about Item 8.1 Service Area Boundary Amendments Central Okanagan East Electoral Area  - .wma (789 KB)

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.pdf icon July 27, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 Service Area Boundary Amendments Central Okanagan East Electoral Area

.pdf icon Item 8.2 Community Works Funding Approval Central Okanagan East Electoral Area

*Note* Below is only a snippet, please click links above for entire content

Item 8.1 Service Area Boundary Amendments Central Okanagan East Electoral Area

Purpose:
To amend the boundaries of three service areas and one specified area in the Central
Okanagan East Electoral Area.

Executive Summary:
The service areas and specified area are located in the community of Ellison, directly east of and abutting, the boundary of the City of Kelowna. The mapping revisions are minor, three areas on the map are pre-empted by City of Kelowna boundary expansions and a fourth by an in-fill subdivision that was bisected by a service area boundary line.
The four amendment bylaws will not affect or change the purpose, intent, fees and charges, or level of service that are currently in effect for any of the services and are purely a matter of housekeeping.

RECOMMENDATION:
THAT the Regional Board give 1st, 2nd, and 3rd readings to:
~ Regional District of Central Okanagan Electoral Area "I" Local Transit Service Area Establishment Amending Bylaw No. 1358, 2015
~ Regional District of Central Okanagan Ellison Fire Protection Local Service Establishment Amending Bylaw No. 1359, 2015
~ Regional District of Central Okanagan Ellison Community Parks Specified Area Establishment Amending Bylaw No. 1360, 2015
~ Regional District of Central Okanagan Electoral Area 'I' Ellison Heritage Community Centre Local Service Area Establishment Amending Bylaw No. 1361, 2015

=======

Item 8.2 Community Works Funding Approval Central Okanagan East Electoral Area

Purpose:

To seek authorization from the Board to utilize the Gas Tax - Community Works Fund.

Executive Summary:
Federal Gas Tax Funds are provided to local governments across Canada to help fund their local infrastructure needs
The Gas Tax - Community Works Fund additional funding requirements associated with the Joe Rich water improvement project is:
• $ 152,000 for Central Okanagan East.

Currently the Gas Tax - Community Works Fund comprises of:
• $171,534 for Central Okanagan East, with an additional $165,352 to be received in 2015.

RECOMMENDATION:
THAT the Regional Board authorizes $ 152,000 be approved for water quality and capacity system improvements in Central Okanagan East.

-------------------------------

.mp3 file icon - click here for help with audio July 27, 2015 audio of entire RDCO Board meeting - .mp3 (147 MB)

Click this Windows Media Audio icon for help with audio files July 27, 2015 audio of RDCO Board meeting only about Item 8.1 Service Area Boundary Amendments Central Okanagan East Electoral Area  - .wma (789 KB)

Click this Windows Media Audio icon for help with audio files July 27, 2015 audio of RDCO Board meeting only about Item 8.1b Service Area Boundary Amendments Central Okanagan East Electoral Area  - .wma (229 KB)

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.pdf icon July 27, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

Minutes of the Board meetings are not usually posted to RDCO's website until after the following meeting which would be August 24th, 2015.  If the minutes are not posted here yet, you can check RDCO's website to see if they are posted there yet.  If you want a copy of the minutes before then, contact RDCO who will have a copy of the minutes at their office within 7 days after you request a copy of the minutes.  This is in accordance to Local Government Act Procedure Bylaws and Enforcement section 794 (5) and Community Charter Other records to which public access must be provided section 97 (2).

-------------------------------

.mp3 file icon - click here for help with audio July 27, 2015 audio of entire RDCO Board meeting - .mp3 (147 MB)

Click this Windows Media Audio icon for help with audio files July 27, 2015 audio of RDCO Board meeting only about Item 8.1 Service Area Boundary Amendments Central Okanagan East Electoral Area  - .wma (789 KB)

Click this Windows Media Audio icon for help with audio files July 27, 2015 audio of RDCO Board meeting only about Item 8.1b Service Area Boundary Amendments Central Okanagan East Electoral Area  - .wma (229 KB)

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.pdf icon June 22, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Electoral Area Grant-in-Aid

The Regional Board has approved the following Grant-in-Aid for the Central Okanagan East Electoral Area:

Ellison Parks and Recreation Society - $3,000 for community newsletter and BBQ

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.mp3 file icon - click here for help with audio June 22, 2015 audio of entire RDCO Board meeting - .mp3 (52.0 MB)

Click this Windows Media Audio icon for help with audio files June 22, 2015 audio of RDCO Board meeting only about Item 7.1 Central Okanagan East Electoral Area Grant In Aid - .wma (765 KB)

.pdf icon June 22, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 Central Okanagan East Electoral Area Grant In Aid

*Note* This is only a snippet, please click link above for entire content

Purpose:
Request for a Central Okanagan East Electoral Area Grant in Aid.

Executive Summary:
Director Hanson has had a request from the Ellison Parks & Rec Society for an electoral area grant in aid for their community newsletter. She has agreed to fund $250 from the Central Okanagan East Electoral Area budget.

RECOMMENDATION:
THAT a Central Okanagan East Electoral Area grant in aid of $250 be allocated to the Ellison Parks & Rec Society for their community newsletter.

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.mp3 file icon - click here for help with audio June 22, 2015 audio of entire RDCO Board meeting - .mp3 (52.0 MB)

Click this Windows Media Audio icon for help with audio files June 22, 2015 audio of RDCO Board meeting only about Item 7.1 Central Okanagan East Electoral Area Grant In Aid - .wma (765 KB)

.pdf icon June 22, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

Minutes of the Board meetings are not usually posted to RDCO's website until after being approved at the following meeting which would be July 16th, 2015.  If the minutes are not posted here yet, you can check RDCO's website to see if they are posted there yet.  If you want a copy of the minutes before then, contact RDCO who will have a copy of the minutes at their office within 7 days after you request a copy of the minutes.  This is in accordance to Local Government Act Procedure Bylaws and Enforcement section 794 (5) and Community Charter Other records to which public access must be provided section 97 (2).

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.mp3 file icon - click here for help with audio June 22, 2015 audio of entire RDCO Board meeting - .mp3 (52.0 MB)

Click this Windows Media Audio icon for help with audio files June 22, 2015 audio of RDCO Board meeting only about Item 7.1 Central Okanagan East Electoral Area Grant In Aid - .wma (765 KB)

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Gas Tax Funding Covers Water Upgrades

Water System Plan
We’re using $85,000 in Gas Tax funding to pay for the costs of a plan for the Westshore ($35,000) and the Killiney Beach ($50,000) water systems that will complete the assessment and engineering in order to meet Interior Health’s 4-3-2-1-0 Drinking Water Objective and improve operations of the systems. Other benefits include improved water quality and reduced operational and capital expenses, energy use and associated greenhouse gas emissions.

Killiney Beach:
- Purchased and installed two Variable-frequency drives ($13,000) to reduce energy costs and use
- Purchased and installed a Sodium Hypochlorite disinfection system ($10,000) to improve water quality and air quality
- Split the cost of leak detection equipment with Westshore system ($3,000 contribution from each system) to identify underground leaks—saving energy and operation costs

Westshore:
- Purchased and installed Sodium Hypochorite disinfection system ($10,000) resulting in improved water quality and air quality
- Purchased and installed new Supervisory Control and Data Acquisition (SCADA) communication lines for remote monitoring of critical system components ($10,000)

Sunset Ranch:
- Variable-frequency drive installed ($10,000) providing significant energy cost savings

Source 2015 Spring Water Talk

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.pdf icon April 27, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 8.1 Asset Management Planning For Regional District Buildings UBCM Funding Application

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.mp3 file icon - click here for help with audio April 27, 2015 audio of entire RDCO Board meeting - .mp3 (23 MB)

Click this Windows Media Audio icon for help with audio files April 27, 2015 audio of RDCO Board meeting only about Item 8.1 Asset Management Planning For Regional District Buildings UBCM Funding Application - .wma (2.75 MB)

.pdf icon April 27, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 Asset Management Planning For Regional District Buildings UBCM Funding Application

*Note* Below is only a snippet, please click link above for entire content

SUBJECT: Asset Management Planning

Purpose:
To seek endorsement for an application to the Union of BC Municipalities (UBCM) Asset Management Planning program in order to complete condition assessments of all RDCO buildings as the first stage in developing an asset management program.

Executive Summary:
An asset management program for the Regional District of Central Okanagan's buildings will support sustainable long-term delivery of services by planning for future building capital requirements. The program will identify deferred maintenance and renewal requirements and costs to maintain the buildings and integrate these costs with long-term capital planning to establish funding reserves to address future needs. Capital planning will take into consideration the priority of the requirement vs the available funding.

The first stage of developing an asset management program will require completion of condition assessments and implementation of data management using asset management software.

RECOMMENDATION:
THAT the Board approve an application to the UBCM Asset Management Planning Program for grant funding for completion of condition assessments of the Regional District's buildings.

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.mp3 file icon - click here for help with audio April 27, 2015 audio of entire RDCO Board meeting - .mp3 (23 MB)

Click this Windows Media Audio icon for help with audio files April 27, 2015 audio of RDCO Board meeting only about Item 8.1 Asset Management Planning For Regional District Buildings UBCM Funding Application - .wma (2.75 MB)

.pdf icon April 27, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

8. NEW BUSINESS

8.1 Asset Management Planning for Regional District Buildings - Application for UBCM Funding (All Directors - Unweighted Vote)

Staff report dated April 16, 2015 outlined a request to make application to the Union of BC Municipalities (UBCM) for grant funding to assist with completion of condition assessments of Regional District buildings. The grant is to a maximum
of $10,000 funding.

SIEBEN/BAKER
THAT the Regional Board approve an application to the UBCM Asset Management Planning Program for grant funding for completion of condition assessments of the Regional District's buildings.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio April 27, 2015 audio of entire RDCO Board meeting - .mp3 (23 MB)

Click this Windows Media Audio icon for help with audio files April 27, 2015 audio of RDCO Board meeting only about Item 8.1 Asset Management Planning For Regional District Buildings UBCM Funding Application - .wma (2.75 MB)

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.pdf icon April 27, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

This was a correction to the March 23, 2015 Minutes Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects, so there was nothing mentioned in the Highlights about this correction regarding the amounts should be higher for COW.

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.mp3 file icon - click here for help with audio April 27, 2015 audio of entire RDCO Board meeting - .mp3 (23 MB)

Click this Windows Media Audio icon for help with audio files April 27, 2015 audio of RDCO Board meeting only about correction to Minutes about Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects - .wma (2.08 MB)

.pdf icon April 27, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon This was a correction to the March 23, 2015 Minutes Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects, so there was nothing mentioned in the Agenda about this correction regarding the amounts should be higher for COW.

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.mp3 file icon - click here for help with audio April 27, 2015 audio of entire RDCO Board meeting - .mp3 (23 MB)

Click this Windows Media Audio icon for help with audio files April 27, 2015 audio of RDCO Board meeting only about correction to Minutes about Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects - .wma (2.08 MB)

.pdf icon April 27, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

THAT the Regular Board meeting minutes of March 23, 2015 be adopted as amended;

Pg. 2 - 6.2, second paragraph change 'fire protection services' to 'fire prevention services'

Pg, 9 - 9.1, first paragraph change '$233,907 for Central Okanagan West' to $233,907 for Central Okanagan East'.
AND THAT the Special Board meeting minutes of March 27,2015 be adopted;
AND FURTHER THAT the Public Hearing minutes be received.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio April 27, 2015 audio of entire RDCO Board meeting - .mp3 (23 MB)

Click this Windows Media Audio icon for help with audio files April 27, 2015 audio of RDCO Board meeting only about correction to Minutes about Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects - .wma (2.08 MB)

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.pdf icon March 23, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Proposed Community Works Fund Projects

The Regional Board has approved a proposal to use more than $460,000 of Federal Gas Tax Community Works Funds to complete a variety of infrastructure projects in the Electoral Areas reducing the need to fund through taxation. A total of $226,950 will be spent on upgrades to Central Okanagan East parks, community halls and two fire departments while $233,907 will be used in Central Okanagan West for proposed projects on three water systems, two fire departments and several parks in the electoral area.

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.mp3 file icon - click here for help with audio March 23, 2015 audio of entire RDCO Board meeting - .mp3 (19.5 MB)

Click this Windows Media Audio icon for help with audio files March 23, 2015 audio of RDCO Board meeting only about Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects - .wma (4.24 MB)

.pdf icon March 23, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects

*Note* Below is only a snippet, please click link above for entire content

SUBJECT: Proposed 2015 Gas Tax - Community Works Fund Projects

Purpose:
To seek authorization from the Board to utilize the Gas Tax - Community Works Funds.

Executive Summary:
Federal Gas Tax Funds are provided to local governments across Canada to assist in funding local infrastructure needs. Project eligibility categories have been expanded in 2014. Projects described in the attached proposal are eligible for funding through the Gas Tax - Community Works Fund providing important infrastructure improvements for electoral area residents.
The funding requests for the Gas Tax - Community Works Fund for the proposed projects in both the East and West Electoral Areas are as follows:
• $226,950 for Central Okanagan West
• $233,907 for Central Okanagan East
The current uncommitted and estimated 2015 Funding for Gas Tax - Community Works Funds available for new projects for the East and West Electoral Areas are as follows:
• $1,050,213 for Central Okanagan West
• $336,685 for Central Okanagan East

RECOMMENDATION:
THAT the Regional Board authorize the use of $460,857 of Gas Tax - Community Works Funds to complete the proposed projects listed in the attached project plan and as reflected in the 5 Year, 2015-2019 Financial Plan.

========

CENTRAL OKANAGAN WEST ELECTORAL AREA GAS TAX - COMMUNITY WORKS FUND PROPOSED PROJECTS

1) North Westside Fire Department (Community Services) Page 4
• Construct a washroom in the existing Fire Hall 102 to include sink, shower and water closet to meet WorkSafe and Interior Health requirement.
o Estimated cost - $30,000
• Facility Assessment of both Fire Halls. This would ensure infrastructure asset management.
o Estimated cost - $3,500
• Total Estimated 2015 Project Cost North Westside Fire $33,500

2) Wilson's Landing Fire Department (Community Services)
• LED Lighting upgrades to embrace energy efficiency.
o Estimated cost - $5,000
• Replace current hot water tank with an on demand system. This will be energy efficient cost effect.
o Estimated cost - $4,000
• Facility Assessment of the Fire Hall. This would ensure infrastructure asset management.
o Estimated cost - $1,500
• Total Estimated 2015 Project Cost Wilson's Landing Fire $10,500

3) Killiney Beach Water System (Community Services)
• Design and engineering for system improvements including pipe improvements, reservoir expansion, and new pressure reducing valve station.
• Total Estimated 2015 Project Cost Killiney Beach Water $50,000

4) Trepanier Water System (Community Services)
• New water filtration equipment. This equipment is important at maintaining good drinking water quality.
• Total Estimated 2015 Project Cost Trepanier Water $2,500

5) Westshore Water System (Community Services)
• Design and Engineering of new upper reservoir. The existing upper reservoir has reached its life expectancy and presents a risk to water quality and service reliability:
• Total Estimated 2015 Project Cost Westshore Water $50,000

6) West Electoral Area - Lifecycle Planning (Community Services)
• Central Okanagan West Electoral Areas share in the purchase of software for tracking and assessing facilities and infrastructure lifecycle planning.
• Total Estimated 2015 Project Cost Lifecycle Planning $1,850

7) Fintry Community Parks (Parks Services)
• Park infrastructure upgrades and installations (tables, benches, swimming floats, etc.).
• Total Estimated 2015 Project Cost Fintry Parks $30,000

8) Westshore Estates Community Park (Parks Services)
• Park electrical service installation.
o Estimated cost - $20,000
• Park infrastructure upgrades and installations (water fountain, picnic tables, etc.).
o Estimated cost - $12,000
• Total Estimated 2015 Project Cost Westshore Park $32,000

9) Killiney Beach Park (Parks Services)
• Park infrastructure upgrades and installations (picnic tables, benches, swimming floats, etc.).
• Total Estimated 2015 Project Cost Killiney Park $15,000

10) Westside Community Park (Parks Services)
• Facility assessment of parks infrastructure.
• Total Estimated 2015 Project Cost Westside Parks $1,600

Total Westside Electoral Area Proposed Gas Tax Project Cost $226,950

-------------------------------

.mp3 file icon - click here for help with audio March 23, 2015 audio of entire RDCO Board meeting - .mp3 (19.5 MB)

Click this Windows Media Audio icon for help with audio files March 23, 2015 audio of RDCO Board meeting only about Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects - .wma (4.24 MB)

.pdf icon March 23, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

9. PARKS SERVICES

9.1 Proposed 2015 Gas Tax Community Works Fund Projects (All Directors Unweighted Vote)

Staff report dated March 11, 2015 outlined the proposal to Gas Tax-Community Works Fund for proposed projects in the electoral areas: $226,950 for Central Okanagan West and $233,907 for Central Okanagan East.

The question was raised what renovation is planned for the Ellison Heritage Community Hall? Staff is working with the Ellison Parks & Recreation Society to look at upgrades to the lower level. What is the process to develop the list of priorities--are these the most urgently needed projects? Staff went through the priority list and discussed with the electoral area directors. Water systems have been discussed and will continue to be in the future. What is a facility assessment? It includes an asset inventory of all infrastructure the RDCO owns, a portion of the work is apportioned to the electoral areas for the assets in their areas. Finance noted this is a condition assessment inventory.

HANSON/FORTIN
THAT the Regional Board authorize the use of $460,857 of Gas Tax - Community Works Funds to complete the proposed projects listed in the project plan, dated March 11,2015 and as reflected in the 5-Year, 2015-2019 Financial Plan.

CARRIED Unanimously

==================

THAT the Regular Board meeting minutes of March 23, 2015 be adopted as amended;

Pg. 2 - 6.2, second paragraph change 'fire protection services' to 'fire prevention services'

Pg, 9 - 9.1, first paragraph change '$233,907 for Central Okanagan West' to $233,907 for Central Okanagan East'.
AND THAT the Special Board meeting minutes of March 27,2015 be adopted;
AND FURTHER THAT the Public Hearing minutes be received.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio March 23, 2015 audio of entire RDCO Board meeting - .mp3 (19.5 MB)

Click this Windows Media Audio icon for help with audio files March 23, 2015 audio of RDCO Board meeting only about Item 9.1 Proposed 2015 Gas Tax Community Works Fund Projects - .wma (4.24 MB)

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.pdf icon March 23, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 10.1 Application To Strategic Priorities Fund Capacity Building

Transit Fare Increases Approved

The Regional Board has approved proposed fare increases affecting Kelowna Regional Transit riders. The new rates for single rides, ticket packages and monthly passes will take effect September 1st to coordinate with fall and winter service changes. This is the first increase in transit fares since 2012. A proposed September 2016 increase in the U-Pass program rates requires approval in a referendum of UBCO students. The Regional District is a municipal partner in Kelowna Regional Transit which operates a small conventional bus service with two trips a day Monday through Saturday in the Ellison area of Central Okanagan East.

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.mp3 file icon - click here for help with audio March 23, 2015 audio of entire RDCO Board meeting - .mp3 (19.5 MB)

Click this Windows Media Audio icon for help with audio files March 23, 2015 audio of RDCO Board meeting only about Item 10.1 Application To Strategic Priorities Fund Capacity Building - .wma (1.83 MB)

Click this Windows Media Audio icon for help with audio files March 23, 2015 audio of RDCO Board meeting only about Item 10.2 Transit Fare Increase - .wma (2.05 MB)

.pdf icon March 23, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 10.1 Application To Strategic Priorities Fund Capacity Building

.pdf icon Item 10.2 Transit Fare Increase

*Note* Below is only a snippet, please click links above for entire content

SUBJECT: Application to Strategic Priorities Fund - Capacity Building

Purpose: To seek Board approval to make an application for Strategic Priorities Funding under the Capacity Building Stream for a Regional Strategic Transportation Plan.

Executive Summary:
The Strategic Priorities Fund (SPF) program was launched in December 2014. This funding program has a 'Capital Infrastructure Projects' and 'Capacity Building' stream that provides access to 'pooled' Gas Tax funding for communities outside of the Lower Mainland on an application basis. Each local government is allowed up to two capital and one capacity building applications per year.

As a member of the Sustainable Transportation Partnership of the Central Okanagan (STPCO) Regional District staff have identified the Regional Strategic Transportation Plan as a key project with regional significance and hereby nominate it, on behalf of the STPCO partners as our 'Capacity Building Project' under the SPF Program for 2015.

One of the specific objectives set out in the MOU creating the STPCO was 'to establish region wide unified policies and strategic transportation plans'. The completion of the Regional Strategic Transportation Plan will accomplish that objective.

RECOMMENDATION:
THAT the Regional Board approve the 'Capacity Building' application to the Union of BC Municipalities' Strategic Priorities Fund for six hundred thousand dollars ($600,000) for funding the Regional Strategic Transportation Plan.

================

SUBJECT: Transit Fares Changes

Purpose: To seek Board approval to increase Transit fares in accordance with Appendix 3 attached to this report.

Executive Summary:
The Regional District is a municipal partner in the Kelowna Regional Transit System and operates a small conventional service in the Ellison Area of Central Okanagan East that is limited to 2 trips per day, Monday to Saturday. This service is a small part of a much larger Tier 1 Transit System that is administered through the City of Kelowna.

One of the responsibilities we have as a municipal partner in the Kelowna Regional Transit System is participating in the development of, and where in agreement, approving changes to fares. The need to increase transit fares was presented to the STPCO CAO Committee who supports the proposed increases as outlined in Appendix 3 attached to this report. These fare changes do three things:

1. Standardizes the payment and collection of cash fares and encourages the use of discounted monthly passes and ticket packages;
2. Supports the Board approved principle of achieving a 30% cost recovery for transit services;
3. Allows for continued capital investment and service improvements in the system.

The last fare increase was in 2012 and there have been significant improvements to transit service and the supporting infrastructure since that time. The general fare increases will go into effect September 1,2015 to coordinate with transit service changes for the fall and winter. The increase for UBCO (UPass) is subject to a student referendum and if it is approved, will take effect September 1, 2016.

RECOMMENDATION:
THAT the Board approve a fare change, as detailed in Appendix 3 attached to this report with an effective date of September 1st, 2015 and subject to student referendum approval, a UPASS increase effective September 1st, 2016.

-------------------------------

.mp3 file icon - click here for help with audio March 23, 2015 audio of entire RDCO Board meeting - .mp3 (19.5 MB)

Click this Windows Media Audio icon for help with audio files March 23, 2015 audio of RDCO Board meeting only about Item 10.1 Application To Strategic Priorities Fund Capacity Building - .wma (1.83 MB)

Click this Windows Media Audio icon for help with audio files March 23, 2015 audio of RDCO Board meeting only about Item 10.2 Transit Fare Increase - .wma (2.05 MB)

.pdf icon March 23, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

10. NEW BUSINESS

10.1 Application to Strategic Priorities Fund - Capacity Building (All Directors Unweighted Vote)

Staff report dated March 17, 2015 outlined a request for Board support to make an application for Strategic Priorities Fund grant under the capacity building stream for a regional strategic transportation plan. Each local government is allowed up to two capital and one capacity building applications per year. As a member of the Sustainable Transportation Partnership of the Central Okanagan (STPCO) regional district staff have identified the regional strategic transportation plan as a key project with regional significance.

This is phase 2 of the transportation plan. If funding is not received what happens to the plan? Ron Westlake, City of Kelowna Transportation Manager, was in attendance and noted there may be other grant opportunities but if funds
are not received then plans will need to be scaled back.

BAKER/OPHUS
THAT the Regional Board approve the 'Capacity Building' application to the Union of BC Municipalities Strategic Priorities Fund for six hundred thousand dollars ($600,000) for funding the Regional Strategic Transportation Plan.

CARRIED Unanimously

===============

10.2 Transit Fare Increase (All Directors - Unweighted Vote)

Staff report dated March 17, 2015 outlined that the Regional District is a municipal partner in the Kelowna Regional Transit System and operates a small conventional service in the Ellison Area of the Central Okanagan east that is limited to 2 trips per day-Monday thru Saturday. This service is a small part of the transit system administered through the City of Kelowna.

The other municipal partners have approved a fare increase to go into effect September 1, 2015. It was noted that the increase for the UBCO (UPass) is subject to a student referendum and if approved, will take effect September 1, 2016.

It was noted that the system is striving to get a 30% recovery. Today recovery is running at 26-27%. Transit staff will continue to look at fare increases in the future to recover costs and various fares levels particularly 'cash' fares. More
transit users are using monthly passes. It was noted that although the cost to ride the bus will be $2.50, it actually costs the system $9.00 per transit ride-that is how much subsidy is being provided to the service.

FORTIN/SINGH
THAT the Regional Board approve a fare change, as detailed in Appendix 3 (City of Kelowna report to Council) with an effective date of September 1, 2015 and subject to student referendum approval, a UPASS increase effective September 1,2016.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio March 23, 2015 audio of entire RDCO Board meeting - .mp3 (19.5 MB)

Click this Windows Media Audio icon for help with audio files March 23, 2015 audio of RDCO Board meeting only about Item 10.1 Application To Strategic Priorities Fund Capacity Building - .wma (1.83 MB)

Click this Windows Media Audio icon for help with audio files March 23, 2015 audio of RDCO Board meeting only about Item 10.2 Transit Fare Increase - .wma (2.05 MB)

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.pdf icon March 12, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 5.1 Okanagan Collaborative Conservation Program Biodiversity Conservation Strategy Update
.pdf icon Item 5.2 Woodhaven Eco Cultural Centre Annual Report
.pdf icon Item 6.1 Okanagan Regional Library Population Numbers For Electoral Area Levy
.pdf icon Item 6.2 Technical Rescue Service Proposal District Of West Kelowna
.pdf icon Item 6.3 Draft 2015 Budget And 2015 2019 Financial Plan
.pdf icon Item 6.3A Budget Piechart And Budgets Summary
.pdf icon Item 6.3B Tax Requisitions And Rates
.pdf icon Item 6.3C Community Services Engineering
.pdf icon Item 6.3D Community Services Waste Management
.pdf icon Item 6.3E Community Services Planning
.pdf icon Item 6.3F Community Services Fire Protection
.pdf icon Item 6.3G Community Services Policing Services
.pdf icon Item 6.3H Community Services Inspections
.pdf icon Item 6.3I Parks Services
.pdf icon Item 6.3J Finance And Administration
.pdf icon Item 6.3K Corporate Services Administration
.pdf icon Item 6.3L Corporate Services Bylaw Enforcement
.pdf icon Item 6.3M Economic Development Commission
.pdf icon Item 6.3N Regional Board

.pdf icon Item 6.4 Quarterly Program Measures Report (no longer missing from RDCO's website)

*Note* below are only a snippets from the documents at the links above*

Item 6.1 Okanagan Regional Library Population Numbers For Electoral Area Levy

SUBJECT: Population Numbers Used by Okanagan Regional Library for Electoral Area Levy

Purpose: To provide the Board with background information with regard to the 27.255% increase in Electoral Area population counts used in Okanagan Regional Library's (ORL) levy calculation which resulted in a large increase to the levy. Staff from the ORL will be at the March 12th G&S meeting to answer any questions the Board may have. It is hoped ORL will agree to further review the numbers.

Executive Summary:
The ORL allocates its levy to participants over four regional districts based 50% on population and 50% on assessments.
In 2015, the increase in the population counts used for RDCO's Electoral Areas (EAs) varies disproportionately from all other participants across the four regional districts. The average population increase for all participants was 1.98%, or 7,013 (see Table 2). The RDCO's electoral area population increase was 27.255% - from 5,742 to 7,307, a difference of 1,565 people (and is much higher than Kelowna's increase of 3.633%, which seems unlikely). BCAA growth rates indicate 1.12 - 2.88% in the EA's.
This has resulted in a large levy increase from $291,262 in 2014 to $327,748 in 2015. Of the total increase of $36,486, $30,431 relates to the apportionment formula which uses population and assessments, and $6,056 relates to a budget increase.
Population numbers have fluctuated widely over the years, and as a result, it appears the EA's have likely been paying more than their share of the ORL Levy. The RDCO disputed these figures in prior years, and it appeared the issue was resolved in 2014, albeit not retroactively.
Surprisingly, in 2015, the population numbers rose again, along with the levy.

RECOMMENDATION:
THAT the Board request that the ORL review the population numbers now, and for future calculations.

Table 1 below shows the widely fluctuating population numbers used to calculate the funding levy to RDCO for the Electoral Areas in the past. The corresponding tax levies are also shown.
This has caused huge annual tax fluctuations to rural home owners from year to year, as the service area is small. For example, the increase in taxes to the average home in Central Okanagan East 2015 is $11.49, and in Central Okanagan West $6.67.

Year Population ORL Levv
2010 9,804 $345,045
2011 11,284 $384,245
2012 11,899 $404,395
2013 8,458 $340,721
2014 5,742 $291,262
2015 7,307 $327,748

===============

Item 6.2 Technical Rescue Service Proposal District Of West Kelowna

SUBJECT: Technical Rescue Service Proposal- District of West Kelowna

Purpose: To present a Technical Rescue Service Proposal from the District of West Kelowna.

Executive Summary:
On April 28th, 2014 the Board approved the following resolution:

"THAT the Regional Board authorize Brian Reardon, CAO, to enter negotiations with the District of West Kelowna for the provision of Non-Core Regional Rescue Services on the west side of the W. R. Bennett Bridge."

Since that time the District of West Kelowna has trained and equipped its fire department to respond to and provide technical rescue services within its boundaries. Negotiations for the provision of Non-Core Regional Rescue Services in Peachland, on Westbank First Nation Lands and in Central Okanagan West has been ongoing and has recently been completed as evidenced in the letter from the District of West Kelowna's CAO dated February 25th, 2015.

There are numerous benefits to having a fully trained and operational regional rescue team on the west side of Okanagan Lake including faster response times, greater capacity to respond to major events, and avoiding potential traffic delays on the J.R. Bennett Bridge crossing. I am pleased to report that this program is supported at the administrative level by the District of Peachland, Westbank First Nation and the Regional District of Central Okanagan.

RECOMMENDATION:
THAT the Committee recommend the Board approve funding a second regional rescue team on the west side of Okanagan Lake starting in 2015;
AND THAT the Committee recommend the Board authorize its signing officers to enter into a five (5) year agreement with the District of West Kelowna for the provision of regional rescue services at a 2015 cost of $46,854.32 with annual increases of 2.5% up to and including 2019.

==================

Item 6.4 Quarterly Program Measures Report

Finance & Administration Services:
003 - Finance (Page 138): Surplus of $247,205 was due to higher than anticipated administrative recoveries and interest earned. Under expenditures in salaries, data processing, and temporary borrowing interest also contributed to the surplus. Finance completed the 2014 budget in a timely fashion and the 2014-2018 Financial Plan was adopted March 28, 2014. The 2013 audits for Regional District, Hospital District, and contracted Sterile Insect Release Program & Okanagan Basin Water Board were completed and all received clean Management Letters from the auditors BOO Canada LLP. The Regional District has entered into a ten year Community Works Fund Agreement with the Union of BC Municipalities (UBCM), which administers the Federal Gas Tax funding program with the Canada and BC governments. Under the new agreement, the RD is eligible for bi-annual payments of $320,835 for 2014 and 2015.

Corporate Services:
002 - Administration (Page147): Surplus of $182,037 due to under expenditures for salaries, training, building repairs & mtce and contract services and higher than anticipated administrative recovery.
Strategic Community Investment Funds of $79,415 were received. SCIF funds continue to minimize tax rate increases by supporting and offsetting general corporate services administrative costs, and administrative projects which have included Strategic Planning, orthophoto updates, service reviews, service agreement reviews, energy efficiencies, building improvements and working toward meeting economic and climate change targets. 2014 Civic Election completed, new Board orientation was successful. Fringe Area Planning, 9-1-1 and Parks Service reviews were completed. Air Quality review is scheduled to be completed as part of the implementation of a regular service review 5 year cycle. Regional Emergency Services Oversight Committee review of the Regional Rescue Service is
complete. Final approval of Amendments to Westbank First Nation (WFN) Agreements for inclusion in Crime Prevention, Economic Development Commission and Air Quality Program services was received from WFN. Amended Regional Growth Strategy Bylaw No. 1336 was adopted June 23, 2014. RCMP Community Policing Office leased space in Administrative offices main floor effective spring 2014.
Reporting to the Director of Community Services, the Fleet and Facilities Manager position was fiiled effective September 8, 2014. Alarm System upgrade for the Administration Building was completed for a cost of $9,815.

Corporate Services:
Gas Tax Funding of $38,000 was approved in 2012 for a review and update of the Regional Air Quality Management Plan originally released in 2007. Funds in the amount of $12,000 were also provided from the Ministry of Environment. The Phase I report was presented February 14, 2014, to the Governance & Services Committee and Phase II of the update has included an online public engagement and media campaign. Input generated was reviewed and incorporated in the Phase II report.
For better understanding of the plan, the Regional Airshed Management Plan name was changed to Central Okanagan Clean Air Strategy.
Through all the programs and activities of the Air Quality Department and other Transportation Demand Management Programs, approximately 180 tonnes of particulate matter and 370 tonnes of Carbon monoxide were not released into the air in 2014.

-------------------------------

.mp3 file icon - click here for help with audio March 12, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (37.3 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 5.1 Okanagan Collaborative Conservation Program Biodiversity Conservation Strategy Update - .wma (7.11 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 5.2 Woodhaven Eco Cultural Centre Annual Report - .wma (9.97 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Okanagan Regional Library Population Numbers For Electoral Area Levy - .wma (16.7 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.2 Technical Rescue Service Proposal District Of West Kelowna - .wma (8.52 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3 Draft 2015 Budget And 2015 2019 Financial Plan - .wma (17.4 MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3A Budget Piechart And Budgets Summary - .wma ( MB)

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Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3D Community Services Waste Management - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3E Community Services Planning - .wma ( MB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3F Community Services Fire Protection - .wma ( MB)

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Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.3L Corporate Services Bylaw Enforcement - .wma ( MB)

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It is too hard to find each section of the missing links above so not going to break down the audio into sections for this meeting.  All the audio of this meeting are in the links above and below.

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.4 Quarterly Program Measures Report being added to the agenda - .wma (279 KB)

Click this Windows Media Audio icon for help with audio files March 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 6.4 Quarterly Program Measures Report - .wma (208 KB)

.pdf icon March 12, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

*Note* Below is just a snippet, please click link above for entire content

6.4 Quarterly Measures Report - Year-Ended December 31, 2014

Staff report dated March 6, 2015 reported on the summary of 2014 activities for each individual service as set out in the 2014-2018 Financial Plan. The highlights for the year are not inclusive-there are too many items to be covered for each
service. Multi-year comparative statistics by service/program are available in the full report.

OPHUS/HANSON
THAT the Year End December 31,2014 Quarterly Program Measures report be received for information.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio March 12, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (37.3 MB)

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.pdf icon February 23, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.2 Okanagan Film Commission Funding Advance Request

*Note* Below is only a snippet, please click link above for entire content

Purpose: To request an advance in funding in the first quarter of 2015 for the Okanagan Film Commission.

Executive Summary:
The Regional Board in the past has provided an advance of first quarter funding to the Okanagan Film Commission in order that they can continue to pay operating expenses. Once again, Jon Summerland, Commissioner has requested an advance of funding.

The annual funding the RDCO provides to the Commission is $120,000.

RECOMMENDATION:
THAT the Regional Board approve providing an advance of the first quarter funding for 2015 in the amount of $25,000 to the Okanagan Film Commission.

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.mp3 file icon - click here for help with audio February 23, 2015 audio of entire RDCO Board meeting - .mp3 (23.7 MB)

Click this Windows Media Audio icon for help with audio files February 23, 2015 audio of RDCO Board meeting only about Item 7.2 Okanagan Film Commission Funding Advance Request - .wma (334 KB)

.pdf icon February 23, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

7.2 Advance in First Quarter Funding - Okanagan Film Commission (All Directors - Weighted Vote)

Staff report dated February 19, 2015 outlined the request from the Okanagan Film Commission for an advance of the first quarter funding. In the past the Board has approved advance in funding in order that operational requirements continue.

SIEBEN/BAKER
THAT the Regional Board approve providing an advance of the first quarter funding for 2015 in the amount of $25,000 to the Okanagan Film Commission.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio February 23, 2015 audio of entire RDCO Board meeting - .mp3 (23.7 MB)

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.pdf icon February 23, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1 Regional Grant In Aid Request Allocations

*Note* Below is only a snippet, please click link above for entire content

Total Grant-in-aid requested = $413,890
Total Grant-in-aid approved = $181,388

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.mp3 file icon - click here for help with audio February 23, 2015 audio of entire RDCO Board meeting - .mp3 (23.7 MB)

Click this Windows Media Audio icon for help with audio files February 23, 2015 audio of RDCO Board meeting only about Item 7.1 Regional Grant In Aid Request Allocations - .wma (4.81 MB)

.pdf icon February 23, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

7. CORPORATE SERVICES

7.1 2015 Regional Grant in Aid Allocations (All Directors - Unweighted Vote)

The Directors reviewed the regional grant in aid applications and provided staff with their allocations. The allocations were outlined in the report. It was noted that some of the applicants receive grant funds directly from the municipality therefore they are not eligible to receive funds through the region's program.

Director Hanson has chosen not to provide grants this year due to an increase in Central Okanagan East's tax requisition for 2015.

The question was raised whether an applicant's project is viable if all the funding requested is not received? Agencies often put special projects together just for the regional grant process. It was noted that an allocation of $200 when the request is for $32,000 would not make a project viable. Directors were asked to review their draft recommendations to determine if they wish to make any changes and suggested final review to occur at Wednesday's budget meeting.

It was noted that Kelowna is reviewing whether in the future the grant funding should be taken in house.

BAKER/FINDLATER
THAT the Regional Board defer the 2015 Grant In Aid allocations to the 2015-2019 Financial Plan deliberations.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio February 23, 2015 audio of entire RDCO Board meeting - .mp3 (23.7 MB)

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.pdf icon February 12, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 5.2 Okanagan Film Commission Annual Report And Budget Request

*Note* This is only a snippet, please click link above for entire content

HOW A FILM COMMISSION WORKS

The Association of Film Commissioner International (AFCI) has set some standards and definitions for member film commissions globally. The following information from AFCl literature describes how film commissions are structured and the importance of their ties to government. While private business interests are key partners to film commissions, film commissions are only recognized by the AFCI if they are supported by government.

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.mp3 file icon - click here for help with audio February 12, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (85.5 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 5.2 Okanagan Film Commission Annual Report And Budget Request - .wma (15.9 MB)

.pdf icon February 12, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5.2 Jon Summerland, Commissioner - Okanagan Film Commission Annual Update & Budget Request

Jon Summerland provided an overview of activities of the Okanagan Film Commission. It was noted that the Commission receives a $110,000 grant, plus inkind office space from the RDCO (funded under the Economic Development
Commission's budget). Other funding partners include: Okanagan Similkameen and North Okanagan Regional Districts, Boundary EDC, and the Province of B.C.

The role of the Commission is to attract film and television productions to the Okanagan-Similkameen-Boundary region, Staff work with regional, national and international filmmakers, location scouts, and production designers to attract filming
to the region.

A review of the production work completed in the region, as well as the economic impact was highlighted.  The proposed 2015 budget includes an increase in funding support from the RDCO of $20,000. The question was raised whether in future annual updates is it possible to break down the revenue from film productions to identify the details of the impact to the region: eg: hotels, restaurants.

FORTIN/HANSON
THAT the Governance and Services Committee receive for information the presentation by Jon Summerland, Okanagan Film Commissioner regarding the local film industry's work in 2014 and budget request for 2015.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio February 12, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 (85.5 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Governance and Services Committee meeting only about Item 5.2 Okanagan Film Commission Annual Report And Budget Request - .wma (15.9 MB)

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.pdf icon February 12, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report

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Water System Grant Application Supported

The Regional Board has approved spending up to $950,000 from reserves for a major improvement project on the Killiney Beach Water System. The Regional District will submit an application to the Build Canada-Small Communities Fund for up to $1.9-million in funding to assist with the cost of construction which will include installation of almost five kilometres of new pipe, upgraded water intake pumps and a new 500-cubic meter cell for the upper reservoir. The project will result in more efficient operation of the water system that was built in the early 1980’s while improving service to the approximately 280 properties currently connected. Another 145 properties could be serviced by the system in the future.

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Water Conservation and Quality Grants

The Regional Board has endorsed submitting eight applications to the Okanagan Basin Water Board (OBWB) for funding consideration under its Water Conservation and Quality grant program. Three applications are for projects proposed by the Regional District while the others are from individual non-profit organizations. The Central Okanagan region is eligible for just over $179,000 in funding through the OBWB program.

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Westside Waste Disposal & Recycling Centre

The Regional Board has adopted an amendment to the 2014-2018 Financial Plan to pay for higher than anticipated expenses in operating the Westside Residential Waste Disposal and Recycling Centre. Reserve funds rather than increased service fees will be used to eliminate a deficit of $51,478 in the facility operation. During 2014 it cost more to dispose of an increased tonnage of yard waste that was dropped off by residents along with additional costs associated with drywall recycling.

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Septic Disposal Rate Increase

The Regional Board has approved a higher tipping fee for disposing of septic tank wastewater at the Regional Septage Facility in Lake Country. The new rate of $47.27 per cubic meter will result in the facility being funded entirely through tipping fee revenue. Since 2008, septage disposal tipping fees increased two per cent each year to $39.41 in 2014. It’s estimated that more than 14,000 single family residences in the Central Okanagan have a septic system for wastewater. The Board will be asked to approve an amendment to the Septic Tank Effluent and Regulation Bylaw to reflect the adjusted rate.

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.mp3 file icon - click here for help with audio February 12, 2015 audio of entire RDCO Board meeting - .mp3 (19.1 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report - .wma (912 KB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.2 Building Canada Small Communities Fund Application Endorsement - .wma (1.92 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.3 Westside Waste Disposal And Recycling Centre 2014 2018 Financial Plan Amending Bylaw No 1354 2015 - .wma (3.0 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.4 Septage Disposal Tipping Fee Increase - .wma (6.71 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Director Item - Findlater about Regional Grants-In-Aid - .wma (1.56 MB)

.pdf icon February 12, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report

.pdf icon Item 7.2 Building Canada Small Communities Fund Application Endorsement

.pdf icon Item 7.3 Westside Waste Disposal And Recycling Centre 2014 2018 Financial Plan Amending Bylaw No 1354 2015

.pdf icon Item 7.4 Septage Disposal Tipping Fee Increase

*Note* Below is only a snippet, please click links above for entire content

Item 7.2 Building Canada Small Communities Fund Application Endorsement

Purpose: To receive a Board endorsement to commit up to $950,000 for the Killiney Beach Water System Improvement project.

Executive Summary:
On October 16, 2014 the first intake of the Canada-British Columbia New Building Canada Fund - Small Communities Fund (NBCF-SCF) was announced. Regional District staff prepared an application targeting a major water system improvement project on the Killiney Beach Water System. This project is a high priority as currently the system is inadequate in many respects.

A requirement of the application is a Board resolution or bylaw, committing the proponent to contribute its share ($950,000) of the total eligible project costs ($2,850,000) and all the ineligible costs.

RECOMMENDATION:
THAT the Regional Board approve committing up to $950,000 from the Killiney Beach Water System Reserve Fund to the Killiney Beach Water System Improvement project submission to the New Building Canada Fund - Small Communities Fund (NBCF-SCF) program.

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.mp3 file icon - click here for help with audio February 12, 2015 audio of entire RDCO Board meeting - .mp3 (19.1 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report - .wma (912 KB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.2 Building Canada Small Communities Fund Application Endorsement - .wma (1.92 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.3 Westside Waste Disposal And Recycling Centre 2014 2018 Financial Plan Amending Bylaw No 1354 2015 - .wma (3.0 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.4 Septage Disposal Tipping Fee Increase - .wma (6.71 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Director Item - Findlater about Regional Grants-In-Aid - .wma (1.56 MB)

.pdf icon February 12, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

6. CORPORATE SERVICES

6.1 2014 - 4th Quarter Work Plan and Budget Variance Report (All Directors Unweighted Vote)

Staff report dated February 4, 2015 outlined the 4th Quarter (year-end) information and budget variance. Revenue and expenses were within anticipated budget levels with the exception of:
• Westside Transfer Station - tipping fees and transportation costs higher than expected
• Trepanier Bench Water - user rates were insufficient to cover operating costs
• RDCO Lift Stations - extra work required for flushing and odor control
• WFN Lift Station - extra work required and will be paid in 2015

BAKER/FINDLATER
THAT the Regional Board receive for information the 2014 - 4th Quarter Work Plan and Budget Variance Report.

CARRIED Unanimously

==============

Environmental

7.2 Building Canada Small Communities Fund Application Endorsement (All Directors - Unweighted Vote)

Staff report dated February 2, 2015 outlined the grant proposal for the Building Canada Small Communities Fund for a water system improvement project at the Killiney Beach Water System. A requirement of the application is the
commitment to contribute a share of the total eligible project costs (RDCO's commitment is $950,000 of the total eligible project cost of $2.85mil.

FINDLATER/FORTIN
THAT the Regional Board approve committing up to $950,000 from the Killiney Beach Water System Reserve Fund to the Killiney Beach Water System Improvement Project submission to the New Building Canada Fund-Small Communities Fund (NBCF-SCF) program.

CARRIED Unanimously

====================

7.3 Westside Waste Disposal & Recycling Centre - 2014-2018 Financial Plan Amending Bylaw No. 1354,2015, 1st, 2nd and 3rd reading and Adoption (All Directors - Weighted Vote)

Staff report dated February 6, 2015 outlined a budget deficit of $51,478 in 2014 for the Westside Waste Disposal & Recycling Centre. The deficit is primarily due to higher than anticipated costs for yard waste management and drywall
recycling. A portion of these costs were offset by higher than projected tipping fee revenues. Operating reserves will be utilized to cover the deficit.

OPHUS/FINDLATER
THAT 2014 - 2018 Financial Plan Amending Bylaw No. 1354,2015 be given first, second and third readings and adopted this 12th day of February 2015.

CARRIED Unanimously

================

7.4 Septage Disposal Tipping Fee Increase (All Directors - Unweighted Vote)

Staff report dated February 6, 2015 provided an overview of the septage disposal fees which have increased at a rate of 2% per year from 2008. Despite the increases revenue has remained relatively stagnant. Aligning septic system
and tax requisition distribution is challenging for a variety of reasons. Increasing the tipping fees would result in the regional septage facility service being funding entirely through tipping fee revenues which is more equitable and sustainable method of cost distribution.

It was queried that, with the proposed rate increase, is there a potential for septage hauling outside the RDCO, and if so, perhaps the rate increase from $39.41/m3 to $47.27/m3, be raised more slowly. It was clarified that, at this time, that concern has not materialized. In addition, other Regional Districts such as the RDNO require a chain of custody from the septage haulers to monitor septage dumping from other regions and the out of region tipping fee is much higher thereby discouraging this practice.

OPHUS/STACK
THAT the Regional Board approve increasing the current septage disposal fee to $47.27/m3;
AND FURTHER THAT staff be directed to bring forward the Septic Tank Effluent and Regulation Amendment Bylaw for first, second and third readings and adoption.

CARRIED Unanimously

=================

10. DIRECTOR ITEMS

a) Regional Grants in Aid - The question was raised when regional grants in aid allocation will occur. This will be discussed at a future meeting as part of the 2015 Financial Plan.

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.mp3 file icon - click here for help with audio February 12, 2015 audio of entire RDCO Board meeting - .mp3 (19.1 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 6.1 2014 4Th Quarter Work Plan And Budget Variance Report - .wma (912 KB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.2 Building Canada Small Communities Fund Application Endorsement - .wma (1.92 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.3 Westside Waste Disposal And Recycling Centre 2014 2018 Financial Plan Amending Bylaw No 1354 2015 - .wma (3.0 MB)

Click this Windows Media Audio icon for help with audio files February 12, 2015 audio of RDCO Board meeting only about Item 7.4 Septage Disposal Tipping Fee Increase - .wma (6.71 MB)

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Blue Divider Line

Killiney water plans pumped in
by Richard Rolke - Vernon Morning Star - Jan 30, 2015

A North Westside water utility could ultimately undergo some major improvements.

The Regional District of Central Okanagan board has pumped $50,000 into a preliminary design for a Killiney Beach water system project.

“It’s an older system,” said director Wayne Carson.

If the project goes ahead, RDCO officials say it will lead to a more efficient operation of the system and improved service for 280 properties.

There is also the possibility that another 145 properties could eventually be served by the utility.

“The water system is sourced from Okanagan Lake and is divided into four pressure zones supplied by four reservoirs and booster stations,” said Chris Radford, director of community services, in a report.

Designs will be considered for the removal of a lower elevation reservoir, increasing storage at an existing higher elevation reservoir and replacing pipe to help upgrade fire flows.

The expected price tag is $2 million and construction will depend on provincial and federal funding as Killiney Beach’s tax base is too small to take on the work itself.

“There will be a federal election this fall and that may loosen up some money,” said Carson.

“I’m sure small communities and water systems will be a priority moving into the election.”

Once the design work is done, RDCO will apply to the Build Canada-Small Communities Fund for project assistance.

Blue Divider Line

.pdf icon January 26, 2015 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Funding Preliminary Water System Design

The Regional Board has approved the addition of $50,000 to the first quarter Capital spending program. The money which was budgeted in 2014 but not spent is to complete a preliminary design for a major improvement project on the Killiney Beach Water System. Once the design work is done, the Regional District intends to apply to the Build Canada-Small Communities Fund to assist with the cost of construction. The project will result in more efficient operation of the water system and improved service to the approximately 280 properties currently connected. Another 145 properties could be serviced by the system in the future.

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.mp3 file icon - click here for help with audio January 26, 2014 audio of entire RDCO Board meeting - .mp3 ( MB)

Click this Windows Media Audio icon for help with audio files January 26, 2015 audio of RDCO Board meeting only about Item 6.1 Approval For Preliminary Design Killiney Beach Water System - .wma (880 KB)

.pdf icon January 26, 2015 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 Approval For Preliminary Design Killiney Beach Water System

*Note* This is only a snippet, please click link above for entire content.

Purpose:
Further to the December 8,2014 Board Report for Q1 Capital Spending, staff request that $50,000 be added for the completion of a preliminary design in first quarter of 2015 for the Killiney Beach Water System.

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.mp3 file icon - click here for help with audio January 26, 2014 audio of entire RDCO Board meeting - .mp3 ( MB)

Click this Windows Media Audio icon for help with audio files January 26, 2015 audio of RDCO Board meeting only about Item 6.1 Approval For Preliminary Design Killiney Beach Water System - .wma (880 KB)

.pdf icon January 26, 2015 Regional District of Central Okanagan Regular Board Meeting Minutes

Minutes of the Board meetings are not usually posted to RDCO's website until after the following meeting which would be February 12th, 2015.  If the minutes are not posted here yet, you can check RDCO's website to see if they are posted there yet.  If you want a copy of the minutes before then, contact RDCO who will have a copy of the minutes at their office within 7 days after you request a copy of the minutes.  This is in accordance to Local Government Act Procedure Bylaws and Enforcement section 794 (5) and Community Charter Other records to which public access must be provided section 97 (2)

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.mp3 file icon - click here for help with audio January 26, 2014 audio of entire RDCO Board meeting - .mp3 ( MB)

Click this Windows Media Audio icon for help with audio files January 26, 2015 audio of RDCO Board meeting only about Item 6.1 Approval For Preliminary Design Killiney Beach Water System - .wma (880 KB)

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.pdf icon January 16, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 5.1 Central Okanagan Land Trust Year End Report

*Note* This is only a snippet, please click link above for entire content

Project Evaluation Tool
New land acquisition and conservation covenant projects are best assessed through a combined qualitative and quantitative framework, and this year COLT undertook to formalize that paperwork through the expertise of its Board members. Going forward, this evaluation tool will be an important step in the assessment process. (see attached sample)

Munson Pond
COLT worked closely with the City of Kelowna on the framing of a new Conservation Covenant to be established in conjunction with Munson Pond. In support of this work, COLT has applied for a grant for which local government is not eligible (EcoAction - Environment Canada $75,000)

Mission Creek Restoration Initiative
One of the RDCO's showpiece parks is the Mission Creek Greenway, and in 2014 COLT worked closely with MCRI partners to submit two major grant applications for which local government is not eligible - RBD Blue Water Project ($100,000) and Recreational Fisheries Conservation Partnership Program ($250,000).

Site Tours
COLT maintains a stewardship responsibility on more than ten properties within the boundaries of the RDCO. Board members undertake important site inspections routines on all of these properties both in order to meet Canada-wide Land Trust Standards and to support our local government partners in their efforts to monitor regional parkland health.

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.mp3 file icon - click here for help with audio January 16, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 ( MB)

Click this Windows Media Audio icon for help with audio files January 16, 2015 audio of RDCO Governance and Services Committee meeting only about Item 5.1 Central Okanagan Land Trust Year End Report - .wma (11 MB)

.pdf icon January 16, 2015 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Delegation:

5.1 Wayne Wilson, Executive Director - Central Okanagan Land Trust (COLT) re: Year End Report
Murray Kopp introduced COLT Executive Director, Wayne Wilson, and President Kurt Zander, to the committee.
• Annual update on the work completed was provided. Key activities over the year were highlighted.
• Mission Statement: To protect land for wildlife and parks so biodiversity and natural features are preserved for future generations.
• Funding grants received: Alpine Club of Canada; Dept of Fisheries and Oceans; RBC Dominion Securities (Blue Water, MCRI); Central Okanagan Foundation. Canada Help. It was noted that COLT is able to apply for grants that are not available to local governments.
• Community Profile and Communications: new website and Facebook page up and running. Brochures and newsletters in hard copy as well as electronic.
• Community Program: Robert Hobson Retirement and Fundraiser. Kokanee Festival.
• Further investment in community profile throughout the year through media releases.
• In 2015, Central Okanagan Foundation and COLT will be making community presentations to talk to people about thinking about the future and the environment. First presentation is with the Kelowna Rotary Club.
• Local government liaison: RDCO: Johns Family management plan and communications/media; Robert Lake-UBCO liaison (hold covenant on Robert Lake). In 2015, looking at rolling out the management plan for the Johns Property; Mission Creek Restoration project.
• 25th birthday this year and will be working on projects around this anniversary.

The question was raised with COLT works with the Okanagan Nation Alliance regarding cultural properties? It was. noted that most 'land trusts' deal with natural landscapes, not cultural properties. They have the capacity to deal with cultural
properties but currently COLT only deals with natural landscapes. Okanagan Nation Alliance is involved in the Mission Creek Restoration Project. Cultural component is important in all lands.
Does COLT work with the Nature's Trust of BC. Their mandate deals with preserving natural landscapes from a provincial scale. They are not a granting agency. COLT would partner with them if it is in their interest (ie: Rose Valley pond).

FORTIN/BASRAN
THAT the Governance and Services Committee receive for information the year-end report from the Central Okanagan Land Trust.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio January 16, 2015 audio of entire RDCO Governance and Services Committee meeting - .mp3 ( MB)

Click this Windows Media Audio icon for help with audio files January 16, 2015 audio of RDCO Governance and Services Committee meeting only about Item 5.1 Central Okanagan Land Trust Year End Report - .wma (11 MB)

Blue Divider Line

.pdf icon December 8, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the Highlights about Item 6.3 Regionally Significant Project Grant Funds or about Item 8.1 National Trails Infrastructure Program Grant

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.mp3 file icon - click here for help with audio December 8, 2014 audio of entire RDCO Board meeting - .mp3 (13.9 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 6.3 Regionally Significant Project Grant Funds - .wma (2.42 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 8.1 National Trails Infrastructure Program Grant Funding - .wma (2.62 MB)

.pdf icon December 8, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.3 Regionally Significant Project Grant Funds

.pdf icon Item 8.1 National Trails Infrastructure Program Grant Funding

*Note* Below is only a snippet, please click links above for entire content.

SUBJECT: Regionally Significant Project Funds
Prepared by: Marilyn Rilkoff, Director of Finance and Administration

Purpose:
The City of Kelowna is requesting a change in scope for the Rails with Trails Phase 2 project identified in the Regional Active Transportation Master Plan and Phasing Strategy. The scope change would enable the use of $220,000 in surplus funds remaining from the City of Kelowna's allocation of Regionally Significant Project funds to the Rails with Trails project to include the construction and installation of wayfinding signage.

Executive Summary:
As part of the Regionally Significant Project approvals, in August 2011 and on July 12, 2012 the Board approved a total of $2,247,315 for regional active transportation improvements.

A Regional Active Transportation Master Plan and Phasing Strategy was developed and agreed upon by the partners. Funds were allocated to each local government partner on the basis of the 2011 Census populations. The City of Kelowna administers the total project funds in accordance with an agreement with UBCM.

The City of Kelowna has provided the attached report with regard to amendments to the scope of the Rails with Trails Phase 2 project identified in the Master Plan, and is seeking regional approval to utilize the surplus in their share of the funds towards wayfinding signage. The City of Kelowna's share of the $2,247,315 is $1,489,917, as per the June 28, 2012 report attached.

RECOMMENDATION:
THAT the Regional Board approve a change in the scope of the Rails with Trails Phase 2 Project (Schedule B of the Agreement between UBCM and the City of Kelowna-Regionally Significant Project Grant Funds) to include the construction and installation of wayfinding signage.

===============

SUBJECT: 2015 National Trails Infrastructure Program Grant Funding Agreement

Purpose:
To seek the Regional Board's authority to enter into a grant funding agreement which would provide the RDCO with $61,000 in grant funding from the Government of Canada's National Trails Infrastructure Program.

Executive Summary:
The Regional District Parks Services Department routinely seeks external funding opportunities to assist with Regional Park trail improvements to encourage residents to get active in parks.

On June 26th, 2014 the Government of Canada announced a $10M National Trails Infrastructure Program grant funding opportunity for undertaking recreational trail improvements. The RDCO submitted an application to the National Trails Coalition (NTC) in August 2014 seeking support for a $142,000 trail improvement project at Johns Family Nature Conservancy Regional Park.

The NTC recently contacted RDCO staff and identified that the RDCO has been successful in securing $61,000 in grant funding. The grant program now requires that the RDCO enter into a funding agreement to release the funds in support of this project for completion in 2015.

The RDCO 2014 - 2018 Five Year Financial Plan has identified a total of $743,500 in capital infrastructure project investments and specifically allocated $109,000 toward trail infrastructure projects in priority regional park locations for 2015. RDCO staff recommend that the RDCO Board support the allocation of $69,000 from 2015 trail infrastructure related capital funding allocations in support of this project.

RECOMMENDATION:
THAT the Board authorize it's signing officers to enter into a grant funding contract with the National Trails Coalition with a grant value of $61,000 in support of a proposed 2015 trail capital improvement project at Johns Family Nature Conservancy Regional Park for a project with a total estimated value of $142,000;
AND FURTHER THAT the RDCO Board of Directors approve completion the above capital project through the proposed allocation of $69,000 in the 2015 Regional Parks Service Program capital fund in addition to a commitment of $12,000 of in-kind service program resource funding in support of the grant.

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.mp3 file icon - click here for help with audio December 8, 2014 audio of entire RDCO Board meeting - .mp3 (13.9 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 6.3 Regionally Significant Project Grant Funds - .wma (2.42 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 8.1 National Trails Infrastructure Program Grant Funding - .wma (2.62 MB)

.pdf icon December 8, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

6.3 Regionally Significant Project Grant Funds - Change in Scope of the Rails with Trails Phase 2 Project (City of Kelowna) (All Directors Unweighted Vote)

Staff report dated December 2,2014 outlined a proposed change in scope for the Rails with Trails Phase 2 project identified in the Regional Active Transportation Master Plan and Phasing Strategy within the City of Kelowna.
The scope change would enable Kelowna to use surplus dollars in the Regionally Significant Project funds totalling $220,000 to construct and install wayfinding signage in Kelowna. Ron Westlake was in attendance and noted that cycling organizations have lobbied for this signage. Other communities in BC, including TransLink, are using standard signage.

BAKER/OPHUS
THAT the Regional Board approve a change in the scope of the Rails with Trails Phase 2 Project (Schedule B of the Agreement between UBCM and the City of Kelowna-Regionally Significant Project Grant Funds) to include the construction and installation of wayfinding signage.

CARRIED Unanimously

=======================

8. PARKS SERVICES

8.1 2015 National Trails Infrastructure Program Grant Funding Agreement (All Directors - Weighted Vote)

Staff report dated December 3, 2014 outlined the opportunity to enter into a grant funding agreement for $61,000 with the Government of Canada's National Trails Infrastructure Program in support of a proposed 2015 trail capital improvement project at the Johns Family Nature Conservancy Regional Park.
The project estimated value is $142,000, The allocation from the 2015 regional parks program capital fund is $69,000 and an additional commitment of $12,000 in-kind service.

SIEBEN/BAKER
THAT the Regional Board authorize its signing officers to enter into a grant funding contract with the National Trails Coalition with a grant value of $61,000 in support of a proposed 2015 trail capital improvement project at Johns Family Nature Conservancy Regional Park for a project with a total estimated value of $142,000;
AND FURTHER THAT the Regional Board approve completion of the above capital project through the proposed allocation of $69,000 in the 2015 Regional Parks Service Program capital fund in addition to a commitment of $12,000 of in-kind service
program resource funding in support of the grant.

CARRIED Unanimously

-------------------------------

.mp3 file icon - click here for help with audio December 8, 2014 audio of entire RDCO Board meeting - .mp3 (13.9 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 6.3 Regionally Significant Project Grant Funds - .wma (2.42 MB)

Click this Windows Media Audio icon for help with audio files December 8, 2014 audio of RDCO Board meeting only about Item 8.1 National Trails Infrastructure Program Grant Funding - .wma (2.62 MB)

Blue Divider Line

.pdf icon November 13, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Gas Tax Community Works Funding Increase

The Regional Board has authorized an increase of just over $7,800 from the Central Okanagan East Gas Tax fund to complete a natural gas conversion and retrofit for the Ellison Fire Hall and Ellison Community Hall. Originally, the Board approved $26,760 for the energy efficiency conversions. The additional costs associated with changing the backup generator to natural gas from propane bring the total project price tag to $34,627. The project will see a reduction in annual operating costs and an estimated payback in just over 6.5 years.

Gas Tax Funding Correction

The Regional Board has authorized staff to proceed with revised project proposal requests for Community Works Fund- Gas Tax Funding totalling $165,000 for the Central Okanagan West Electoral Area. A report approved at the last Regional Board meeting incorrectly indicated proposed projects would total $142,000.

There was nothing in the Highlights about Item 6.1 2014 2018 Financial Plan Amending Bylaw

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.mp3 file icon - click here for help with audio November 13, 2014 audio of entire RDCO Board meeting - .mp3 (15.9 MB)

Click this Windows Media Audio icon for help with audio files November 13, 2014 audio of RDCO Board meeting only about Item 5.3 Community Works Gas Tax Funding Energy Efficiencies Proposal and only about Item 5.3 Correction To Community Works Gas Tax Funding Proposal - .wma (651 KB)

Click this Windows Media Audio icon for help with audio files November 13, 2014 audio of RDCO Board meeting only about Item 6.1 2014 2018 Financial Plan Amending Bylaw - .wma (1.21 MB)

.pdf icon November 13, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.3 Community Works Gas Tax Funding Energy Efficiencies Proposal

.pdf icon Item 5.3 Correction To Community Works Gas Tax Funding Proposal

.pdf icon Item 6.1 2014 2018 Financial Plan Amending Bylaw

*Note* This is only a snippet, please click link above for entire content.

Purpose:
To make the Board aware of an administrative error from a previous report and seek authorization to utilize funds based on the updated information presented in the October 30th Revised Proposal for Community Works Fund.

Executive Summary:
At the conclusion of the Board meeting of October 27th, staff noticed an administrative error in the report titled "Regional District Proposal- Community Works Funding". The Gas Tax Community Works Fund funding requirements associated with the proposed projects for Central Okanagan West was reported to total $142,000. The total should have read $165,000. All other information presented in the October 27,2014 report and accompanying Proposal for Community Works Fund - Gas Tax Funding was accurate. A revised Proposal for Community Works Fund-Gas Tax Funding is attached with the accurate sub totals and total funding requests for Central Okanagan West project proposals.

RECOMMENDATION:
THAT the Regional Board authorizes staff to proceed with project proposal requests identified in the October 30, 2014 revised Proposal for Community Works Fund-Gas Tax Funding report;
AND FURTHER THAT staff be directed to bring forward the appropriate 2014 budget amendment bylaw.

(click links above for more)

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.mp3 file icon - click here for help with audio November 13, 2014 audio of entire RDCO Board meeting - .mp3 (15.9 MB)

Click this Windows Media Audio icon for help with audio files November 13, 2014 audio of RDCO Board meeting only about Item 5.3 Community Works Gas Tax Funding Energy Efficiencies Proposal and only about Item 5.3 Correction To Community Works Gas Tax Funding Proposal - .wma (651 KB)

Click this Windows Media Audio icon for help with audio files November 13, 2014 audio of RDCO Board meeting only about Item 6.1 2014 2018 Financial Plan Amending Bylaw - .wma (1.21 MB)

.pdf icon November 13, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

Community Works Gas Tax Funding

5.3 Correction to Regional District Proposal - Community Works Gas Tax Funding (All Directors - Unweighted Vote)

Staff report dated October 30, 3024 outlined the error presented to the Board at its October 27,2014 meeting regarding the funds available for the community works funds. The proposed project for Central Okanagan West was reported to total $142,000. It should have been reported at $165,000.

HANSON/EDGSON
THAT the Regional Board receive the report dated October 30, 2014 correcting the information presented at the October 27, 2014 Board meeting on the community works funding;
AND THAT the Regional Board authorizes staff to proceed with project proposal requests identified in the October 30, 2014 revised Proposal for Community Works Fund-Gas Tax Funding report;
AND FURTHER THAT staff be directed to bring forward the appropriate 2014 budget amendment bylaw.

CARRIED Unanimously

====================

5.4 Community Works Gas Tax Funding - Regional District Energy Efficiencies Proposal (All Directors - Unweighted Vote)

Staff report dated October 31, 2014 outlined a proposal for conversion and retrofit of the Ellison Fire Hall and Ellison Community Hall from propane to natural gas. The cost of the project previously approved has increased from $26,760 to $34,627. At this time staff is also recommending converting the backup generator to natural gas.

HANSON/EDGSON
THAT the Regional Board authorizes staffto proceed with the required project request as identified in the October 31,2014 proposal for Energy Efficiencies Utilizing Community Works Fund - Gas Tax Funding in 2014.

CARRIED Unanimously

======================

6. FINANCE & ADMINISTRATIVE SERVICES

6.1 Regional District of Central Okanagan 2014-2018 Financial Plan Amending Bylaw No 1352, 2014, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)

HANSON/BAKER
THAT Regional District of Central Okanagan 2014-2018 Financial Plan Amending Bylaw No. 1352, 2014 be given 1st, 2nd and 3rd readings and adopted this 13th day of November 2014.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio November 13, 2014 audio of entire RDCO Board meeting - .mp3 (15.9 MB)

Click this Windows Media Audio icon for help with audio files November 13, 2014 audio of RDCO Board meeting only about Item 5.3 Community Works Gas Tax Funding Energy Efficiencies Proposal and only about Item 5.3 Correction To Community Works Gas Tax Funding Proposal - .wma (651 KB)

Click this Windows Media Audio icon for help with audio files November 13, 2014 audio of RDCO Board meeting only about Item 6.1 2014 2018 Financial Plan Amending Bylaw - .wma (1.21 MB)

Blue Divider Line

.pdf icon October 27, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Regionally Significant Gas Tax Funding
The Regional Board has approved transferring previously authorized Regionally Significant Gas Tax Funding for unbudgeted improvements at the Queensway Transit Exchange. A surplus of $259,000 will be transferred from the Orchard Park Mall transit exchange improvement project in order to construct a Security Pavilion, transit sales outlet and washroom facility at the Queensway exchange.

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Gas Tax Community Works Funding Projects
The Regional Board has authorized a number of infrastructure projects for residents in the two Electoral Areas. A total of $142,000 in Federal Gas Tax Funds allocated to Central Okanagan West will be spent on upgrades to the Westshore and Killiney Beach water systems. In Central Okanagan East, $25,000 in Gas Tax - Community Works Funds will be used for equipment to reduce energy consumption for the Sunset Ranch water system. In addition, funds from each electoral area Gas Tax account will be used for a regional floodplain risk assessment and mapping project.

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.mp3 file icon - click here for help with audio October 27, 2014 audio of entire RDCO Board meeting - .mp3 (11.3 MB)

Click this Windows Media Audio icon for help with audio files October 27, 2014 audio of RDCO Board meeting only about Item 6.2 Transfer Of Regionally Significant Gas Tax Funding - .wma (314 KB)

Click this Windows Media Audio icon for help with audio files October 27, 2014 audio of RDCO Board meeting only about Item 8.1 Community Works Funding Regional District Proposal - .wma (299 KB)

.pdf icon October 27, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.2 Transfer Of Regionally Significant Gas Tax Funding

.pdf icon Item 8.1 Community Works Funding Regional District Proposal

*Note* This is only a snippet, please click links above for entire content.

Recommendation
THAT the Regional District Board approve the transfer of $259,000 of Regionally Significant Gas Tax Funding from Orchard Park Mall transit exchange to construction of a Security Pavilion and Washrooms at the Queensway Exchange.

=============

Purpose: To seek authorization from the Board to utilize the Gas Tax - Community Works Fund.

The intent of this application is to fund projects in both Central Okanagan Electoral Area West and Central Okanagan 81ectoral Area East that are eligible the Gas Tax - Community Works Fund. The proposed projects described within this document will result in reduced greenhouse gas emissions, energy consumption and operating and capital costs. The projects are not only intended to lead to more positive environmental outcomes but also contribute to a safe and healthy community.

Project proposals include a floodplain risk assessment and mapping project and water system improvements such as water system improvement plans, leak detection equipment and water treatment equipment.

The Gas Tax - Community Works Fund funding requirements associated with the proposed projects are:
Electoral East - $25,000
Electoral West - $142.000

Executive Summary:
Federal Gas Tax Funds are provided to local governments across Canada to help fund their local infrastructure needs. Project eligibility categories have been expanded in 2014. Projects described in the attached proposal are eligible for Gas Tax - Community Works Fund funding and will provide important infrastructure improvements for Electoral Area residents.

The Gas Tax - Community Works Fund funding requirements associated with the proposed projects are:
  • $142,000 for Central Okanagan West.
  • $25,000 for Central Okanagan East.

Currently the Gas Tax - Community Works Fund comprises of:
  • $425,741 for Central Okanagan West.
  • $191,535 for Central Okanagan East.

RECOMMENDATION:
THAT the Regional Board authorizes staff to proceed with project proposal requests identified in the October 16, 2014 Proposal for Community Works Fund-Gas Tax Funding report;
AND FURTHER THAT staff be directed to bring forward the appropriate 2014 budget amendment bylaw.

Westshore Water System $61,000 (we counted $71,000)
Killiney Beach Water System $66,000
(we counted $79,000)
Sunset Ranch Water System $10,000

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.mp3 file icon - click here for help with audio October 27, 2014 audio of entire RDCO Board meeting - .mp3 (11.3 MB)

Click this Windows Media Audio icon for help with audio files October 27, 2014 audio of RDCO Board meeting only about Item 6.2 Transfer Of Regionally Significant Gas Tax Funding - .wma (314 KB)

Click this Windows Media Audio icon for help with audio files October 27, 2014 audio of RDCO Board meeting only about Item 8.1 Community Works Funding Regional District Proposal - .wma (299 KB)

.pdf icon October 27, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

6.2 Transfer of Regionally Significant Gas Tax Funding (All Directors Unweighted Vote)

City of Kelowna staff report dated October 21, 2014 outlined the requirement to redirect previously committed Regional Significant Gas Tax Funding from Orchard Park Mall transit exchange to the Kelowna Queensway Exchange. As this is a Regional District grant fund, Regional Board approval is required.

OPHUS/BAKER
THAT the Regional Board approve the transfer of $259,000 of Regionally Significant Gas Tax Funding from Orchard Park Mall transit exchange to construction of a security pavilion and washrooms at the Queensway Exchange.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio October 27, 2014 audio of entire RDCO Board meeting - .mp3 (11.3 MB)

Click this Windows Media Audio icon for help with audio files October 27, 2014 audio of RDCO Board meeting only about Item 6.2 Transfer Of Regionally Significant Gas Tax Funding - .wma (314 KB)

Click this Windows Media Audio icon for help with audio files October 27, 2014 audio of RDCO Board meeting only about Item 8.1 Community Works Funding Regional District Proposal - .wma (299 KB)

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.pdf icon September 11, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 6.1 Quarterly Program Measures Report

*Note* This is only a snippet, please click link above for entire content

Finance &Administration Services:

003 - Finance
Finance completed the 2014 budget in a timely fashion and the 2014-2018 Financial Plan was adopted March 28, 2014. The 2013 audits for Regional District, Hospital District, and contracted Sterile Insect Release Program & Okanagan Basin Water Board were completed and all received clean Management Letters from the auditors BOO Canada LLP.
The Regional District has entered into a ten year Community Works Fund Agreement with the Union of BC Municipalities (UBCM), which administers the Federal Gas Tax funding program with the Canada and BC governments. Under the new agreement, the RD is eligible for bi-annual payments of $320,835 for 2014 and 2015.
The number of website payments has continued to significantly increase with implementation of the Online Dog License website renewals. To June 30, 2014, 5,846 online payments were made totaling $296,347 compared to June 30, 2013 with 2,442 payments totaling $223,270. Effective June 2014, Septic billing payments are no longer accepted online.
Senior Accounting Coordinator/Systems Analyst implemented training for the newly launched Vadim Explorer in addition to streamlining the online payment processes for Dog Control, Alarm Control and Business Licenses. New for 2014, journal vouchers entered into the General Ledger have documentation scanned and attached to the voucher for electronic referencing.

================

Corporate Services:

002 - Administration
Strategic Community Investment Funds of $79,415 were received. SCIF funds continue to minimize tax rate increases by supporting and offsetting general corporate services administrative costs, and administrative projects which have included Strategic Planning, ortho photo updates, service reviews, service agreement reviews, energy efficiencies, building improvements and working toward meeting economic and climate change targets.
Fringe Area Planning, Ellison Transit Service and Parks Service reviews are underway. Air Quality review will also be completed as part of the implementation of a regular service review 5 year cycle.
RESOC continues to review the Regional Rescue Service. Final approval of Amendments to Westbank First Nation (WFN) Agreements for inclusion in Crime Prevention, Economic Development Commission and Air Quality Program services are under consideration by WFN. RCMP Community Policing Office leased space in Administrative offices main floor effective spring 2014. Reporting to the Director of Community Services, the Fleet and Facilities Manager position was filled effective
September 8, 2014.

102 - Air Quality Monitoring
As a result of the informal service review, the Air Quality service will likely eventually be considered as part of Sustainable Transportation Partnership. An official call for proposals for a 2014-2015 Woodstove Exchange Program is scheduled for September. The provincial Woodstove Exchange program and the $250 rebate was not offered in 2014. The Regional District, in coordination with the industry and participant retailers, will continue to promote wood stove exchanges in the region. To June 30, 2014, 7,274 cubic metres were chipped for Agricultural Wood Waste Chipping Program.
Open Burning Program: the online option to verify if the open burning conditions are met has been operational though 2014 and promoted through the open burning phone line. A total of 1,353 burning permits were issued during the 2014 season, 34% within the City of Kelowna and 32% within the Regional District of Central Okanagan. The Districts of Lake Country, West Kelowna and Peachland make up the remaining 34%.
Gas Tax Funding of $38,000 was approved in 2012 for a review and update of the Regional Air Quality Management Plan originally released in 2007. Funds in the amount of $12,000 were also provided from the Ministry of Environment. The Phase I report was presented February 14, 2014, to the· Governance & Services Committee and Phase II of the update has included an online public engagement and media campaign. Input generated was reviewed and incorporated in the Phase II report.
For better understanding of the plan, the Regional Airshed Management Plan name was changed to Central Okanagan Clean Air Strategy. Final reporting is underway.
Through all the programs and activities of the Air Quality Department and other Transportation Demand Management Programs, approximately 96.8 tonnes of particulate matter, 199 tonnes of Carbon monoxide and 25.5 tonnes of Green House Gas-Carbon Dioxide equivalents were not released into the air to June 30, 2014.

===============

Board

011 - Regional Grants
As of August 5,2014, all 2014 Grants-in-Aid have been paid out.

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.mp3 file icon - click here for help with audio September 11, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (11.1 MB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (3.44 MB)

.pdf icon September 11, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Quarterly Program Measures Report, Year-To-Date June 30, 2014

Staff report dated September 4,2014 outlined the program measures to June 30, 2014. A summary of the highlights was presented. It was noted that staff continue to review the quarterly information presented to ensure the Committee is well
informed on the regional services and issues arising.

CONDON/EDGSON
THAT the Quarterly Program Measures Report, year-to-date June 30, 2014 be received for information.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio September 11, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (11.1 MB)

Click this Windows Media Audio icon for help with audio files September 11, 2014 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (3.44 MB)

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.pdf icon August 25, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

7. FINANCE & ADMINISTRATIVE SERVICES

7.1 Strategic Community Investment Funds Agreement - Reporting for the Regional District of Central Okanagan (All Directors - Unweighted Vote)

Staff report dated August 18, 2014 outlined the reporting requirements associated with receiving $79,415 in both 2013 and 2014 under the Strategic Community Investment Funds Agreement.

FIELDING/FINDLATER
THAT the Strategic Community Investment Funds Agreement Report be received for information.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio August 25, 2014 audio of entire RDCO Board meeting - .mp3 (14.1 MB)

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.pdf icon June 23, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Community Works Fund Agreement

The Regional Board has approved entering into a ten year Community Works Fund Agreement with the Union of BC Municipalities (UBCM), which administers the Federal Gas Tax funding program with the Canada and BC governments. Under the new agreement, the Regional District of Central Okanagan is eligible for bi-annual payments of $320,834.62 for 2014 and 2015.

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.mp3 file icon - click here for help with audio June 23, 2014 audio of entire RDCO Board meeting - .mp3 (26.1 MB)

Click this Windows Media Audio icon for help with audio files June 23, 2014 audio of RDCO Board meeting only about Item 6.2 UBCM Approval Of Community Works Fund Agreement - .wma (241 KB)

.pdf icon June 23, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.2 UBCM Approval Of Community Works Fund Agreement

*Note* Below is only a snippet, please click link above for entire content

UBCM will release your first of two Community Works Fund payments for 2014 in the amount of $320,834.62 . Your second payment is expected to be released by December 2014 and payments will continue on a semi-annual basis over the term of the 2014-2024 CWF Agreement.

UBCM will also be making an additional payment towards CWF funding from interest accumulated over the term of the first Gas Tax Agreement (2005 - present). It is expected that this payment will see an additional $8 million allocated to BC Local Governments over the next two years of funding, and will coincide with your regular CWF payment starting July 2014.
Any CWF funding that you still have as unspent through CWF payments from 2005-2013 will be considered funds under your new CWF Agreement and any obligations outlined in the new Agreement will take effect for those funds upon completion of your 2013 Gas Tax annual expenditure report.

The renewed Gas Tax Agreement can be found on the UBCM website at wwvy.ubcm.ca under the Funding Programs, Renewed Gas Tax Agreement tab.

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.mp3 file icon - click here for help with audio June 23, 2014 audio of entire RDCO Board meeting - .mp3 (26.1 MB)

Click this Windows Media Audio icon for help with audio files June 23, 2014 audio of RDCO Board meeting only about Item 6.2 UBCM Approval Of Community Works Fund Agreement - .wma (241 KB)

.pdf icon June 23, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

6.2 Union of BC Municipalities - Approval of the Community Works Fund Agreement (2014-2024) (All Directors - Weighted Vote)

EDGSON/HANSON
THAT the Regional Board of the Regional District of Central Okanagan approve entering into the Community Works Fund Agreement (2014-2024).

CARRIED Unanimously

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.mp3 file icon - click here for help with audio June 23, 2014 audio of entire RDCO Board meeting - .mp3 (26.1 MB)

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.pdf icon May 26, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Energy Efficient Ellison Facilities
The Regional Board has approved a project that will see improved energy efficiency by converting two Ellison facilities to natural gas from propane. The natural gas line is being extended to the area of the Ellison Heritage School Community Hall and Ellison fire hall along Old Vernon Road. Switching to natural gas furnaces and water heaters in each building will reduce energy costs and result in lower greenhouse gas emissions. The project is expected to cost $26,760 and will be covered through the Federal Community Works – Gas Tax Fund.

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.mp3 file icon - click here for help with audio May 26, 2014 audio of entire RDCO Board meeting - .mp3 (22.2 MB)

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.pdf icon May 26, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 8.1 Community Works Funding Proposal For Energy Efficiencies

*Note* This is only a snippet, please click link above for entire content

To seek approval from the Board to allow funding through the Community Works - Gas Tax Fund, to facilitate the attached project proposal for the conversion and retrofit of the Ellison Fire Hall and Ellison Community Hall from propane to natural gas.

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.mp3 file icon - click here for help with audio May 26, 2014 audio of entire RDCO Board meeting - .mp3 (22.2 MB)

Click this Windows Media Audio icon for help with audio files May 26, 2014 audio of RDCO Board meeting only about Item 8.1 Community Works Funding Proposal For Energy Efficiencies - .wma (1.82 MB)

.pdf icon May 26, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

8. NEW BUSINESS

8.1 Community Works Funding - Proposal for Energy Efficiencies for the Ellison Fire Hall and Ellison Community Hall (All Directors - Unweighted Vote)

Staff report dated May 20, 2014 outlined the energy efficient improvements proposed for the Ellison Fire Hall and the Ellison Community Hall converting the fuel source for the facilities from propane to natural gas. The Community Works
Funding is in place for Electoral Area East and as this project qualifies for the use of the funds and the RDCO's commitment on the Climate Action Plan power smart objectives, Board approval is required to proceed. The anticipated budget for the improvements is $26,760.

HANSON/EDGSON
THAT the Regional Board authorize staff to proceed with the required project request as identified in the May 14, 2014 Proposal for Energy Efficiencies utilizing Community Works Fund - Gas Tax Funding for 2014 for the Ellison Fire Hall and Ellison Community Hall.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio May 26, 2014 audio of entire RDCO Board meeting - .mp3 (22.2 MB)

Click this Windows Media Audio icon for help with audio files May 26, 2014 audio of RDCO Board meeting only about Item 8.1 Community Works Funding Proposal For Energy Efficiencies - .wma (1.82 MB)

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.pdf icon March 13, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 6.1F Regional Grants

.pdf icon Item 7.1 Regional Grant In Aid Review


Item 6.1A Budget Piechart And Information

click for a larger copy

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.mp3 file icon - click here for help with audio March 13, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (9.72 MB)

Click this Windows Media Audio icon for help with audio files March 13, 2014 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Summary Highlights Report (59.9 Millon Budget)- .wma (809 KB)

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Click this Windows Media Audio icon for help with audio files March 13, 2014 audio of RDCO Governance and Services Committee meeting only about Item 6.1B Budgets Summary - .wma ( KB) (? Not sure where this one fits but all the audio is in these snippets, could be in the above snippets)

Click this Windows Media Audio icon for help with audio files March 13, 2014 audio of RDCO Governance and Services Committee meeting only about Item 6.1C Tax Requisitions And Rates - .wma (2.08 MB)

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Click this Windows Media Audio icon for help with audio files March 13, 2014 audio of RDCO Governance and Services Committee meeting only about Item 6.1F Regional Grants (Regional Rescue, STPCO, Parks) - .wma (589 KB)

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Click this Windows Media Audio icon for help with audio files March 13, 2014 audio of RDCO Governance and Services Committee meeting only about West Kelowna withdraw from Regional Rescue core services and WFN join EDC - .wma (323 KB)

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.pdf icon March 13, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

7. Review of 2014 Regional Grant In Aid Allocations

The Committee recommendations for 2014 regional grants in aid were presented.
It was noted that some partners fund some of the organizations directly through their municipality therefore do not fund through the grant in aid process.
A brief discussion ensued regarding the Okanagan Symphony and whether they are receiving the level of support outside of Kelowna. They, like other arts groups, can apply for a grant for consideration at this table.

The following allocations were presented:

Arts Council of Central Okanagan
Request $25,700. City of Kelowna - $12,000; Peachland - $500; Lake Country $1,700; West Kelowna - $2,000; Central Okanagan West - $500; Central Okanagan East - $50 ; Allocation $16,750

BC Schizophrenia Society
Request $20,000. City of Kelowna - $12,500; Peachland - $500; Lake Country $800; West Kelowna - $1,000; Central Okanagan West - $400; Central Okanagan East - $0 ; Allocation $15,200

Canadian Mental Health Association (Kelowna)
Request $14,180. City of Kelowna - $10,034; Peachland - $500; Lake Country $0; West Kelowna - $1,000; Central Okanagan West - $200; Central Okanagan East - $0; Allocation $11,734

Central Okanagan Community Gardens
Request $35,000. City of Kelowna - $22,000; Peachland - $400; Lake Country $1,600; West Kelowna - $5,577; Central Okanagan West - $0; Central Okanagan East - $50 ; Allocation $29,627

Children's Festival Society
Request $6,000. City of Kelowna - $0; Peachland - $350; Lake Country - $100; West Kelowna - $1,000; Central Okanagan West - $300; Central Okanagan East $50 ; Allocation $1,800

Hands In Service
Request $18,000. City of Kelowna - $8,000; Peachland - $200; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $100; Central Okanagan East - $50 ; Allocation $8,350

Inn From the Cold
Request $11,528. City of Kelowna - $0; Peachland - $250; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $50 ; Allocation $300

John Howard Society
Request $33,772 City of Kelowna - $20,000; Peachland - $700; Lake Country $200; West Kelowna - $3,500; Central Okanagan West - $600; Central Okanagan East - $50 ; Allocation $25,050

Kelowna Art Gallery
Request $5,000. City of Kelowna - $0; Peachland - $300; Lake Country - $0; West Kelowna - $2,724; Central Okanagan West - $300; Central Okanagan East - $50 ; Allocation $3,374

Kelowna and District Society for People In Motion
Request $18,750. City of Kelowna - $7,500; Peachland - $450; Lake Country $1,000; West Kelowna - $2,988; Central Okanagan West - $416; Central Okanagan East - $50 ; Allocation $12,404

Kelowna Community Church of the Salvation Army
Request $6,300. City of Kelowna - $0; Peachland - $100; Lake Country - $200; West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0 ; Allocation $350

Kelowna Community Food Bank Society
Request $10,000. City of Kelowna - $5,000; Peachland - $100; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $400; Central Okanagan East - $50 Allocation $5,550

New Opportunities for Women
Request $34,000. City of Kelowna - $24,058; Peachland - $600; Lake Country $200; West Kelowna - $2,500; Central Okanagan West - $800; Central Okanagan East - $50 ; Allocation $28,208

Okanagan Central Small Dog Rescue Society
Request $5,000, City of Kelowna - $0; Peachland - $100; Lake Country - $200; West Kelowna - $0; Central Okanagan West - $200; Central Okanagan East - $0 ; Allocation $500

Okanagan Historical Society (Father Pandosy Mission)
Request $3,000. City of Kelowna - $0; Peachland - $50; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $400; Central Okanagan East - $0 ; Allocation $450

Okanagan Humane Society
Request $5,000. City of Kelowna - $3,538; Peachland - $150; Lake Country $300; West Kelowna - $797; Central Okanagan West - $250; Central Okanagan East - $50 ; Allocation $5,085

Project Literacy Kelowna Society
Request $30,000. City of Kelowna - $7,000; Peachland - $400; Lake Country $200; West Kelowna - $1,500; Central Okanagan West - $200; Central Okanagan East - $50 ; Allocation $9,350

Seniors Outreach Services Society
Request $20,000. City of Kelowna - $10,000; Peachland - $200; Lake Country - 0; West Kelowna - $0; Central Okanagan West - $400; Central Okanagan East - $0 ; Allocation $10,600

South Okanagan Rehabilitation Centre for Owls
Request $5,000. City of Kelowna - $0; Peachland - $100; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $200; Central Okanagan East - $50; Allocation $350

Westside Celebration Society
Request $1,700. City of Kelowna - $1,000; Peachland - $58; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $900; Central Okanagan East - $0 ; Allocation $1,958

BAKER/EDGSON
THAT the Governance & Services Committee refer the draft budget to the Regional Board for consideration.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio March 13, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (9.72 MB)

see audio links in the agenda above

 

 

 

.pdf icon February 13, 2014 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Delegation:

5.1 Jon Summerland, Commissioner re: Okanagan Film Commission Update

Jon Summerland provided an update on the Commission including 2013 productions, a proposed budget for 2014 and highlighted proposed productions in 2014. Filming in the Valley continues to expand. 2013 was the biggest year so far.
The economic impact in 2013 provided a return of $80 per $1.00 spent.

Productions were highlighted including infrastructure available for film/animations companies. Staff continue working with Okanagan College for an animation diploma course starting in September 2014.

Director Findlater arrived at 8:40 a.m.

One of the obstacles in getting more film is qualified labor in the area. With the Canadian dollar dropping will that affect the business? A low Canadian dollar is good for the industry. There is little impact right now, but it will be a benefit in the
future. There continues to be a need for a studio in the area--a feasibility study for a studio was done this year and a prospective buyer has expressed interest.

HANSON/BASRAN
THAT the Regional Board receive the Okanagan Film Commission Update.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio February 13, 2014 audio of entire RDCO Governance and Services Committee meeting - .mp3 (28.1 MB)

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.pdf icon February 13, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Okanagan Film Commission Update

A presentation was given updating the activity and plans of the Okanagan Film Commission. Commissioner Jon Summerland says the region saw more than 30 productions during 2013 generating more than $14.4-million in revenue. The Commission is proposing a 2014 total budget of $217,500 which includes a request for a $110,000 contribution from the Regional District of Central Okanagan. The Board has agreed to a request to advance first quarter funding to the Film Commission and will consider the complete funding request as part of the 2014 – 2018 budget discussions. The Film Commission also receives funding from the North Okanagan and Okanagan-Similkameen Regional Districts, the Boundary Economic Development Commission and the Province of BC.

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.mp3 file icon - click here for help with audio February 13, 2014 audio of entire RDCO Board meeting - .mp3 (4.10 MB)

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.pdf icon February 13, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

8. COMMITTEE RECOMMENDATIONS

8.1 Rise & Report - Governance & Services Committee meeting of February 13, 2014

a) Okanagan Film Commission
Deficit at the end of the year - how do they account for that in 2014.

HANSON/GAMBELL
THAT the Regional Board receive the Okanagan Film Commission update for information;
AND FURTHER THAT the Regional Board approve providing an advance of the first quarter funding for 2014 to the Okanagan Film Commission.

CARRIED Unanimously

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.mp3 file icon - click here for help with audio February 13, 2014 audio of entire RDCO Board meeting - .mp3 (4.10 MB)

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.pdf icon January 27, 2014 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Director Gray asking about dog rescues paying for a licence for a rescue dog and the licence staying with the dog when it is adopted

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Click this Windows Media Audio icon for help with audio files January 27, 2014 audio of RDCO Board meeting only about Director Gray asking about dog rescues paying for a licence for a rescue dog and the licence staying with the dog when it is adopted - .wma (2.19 MB)

.pdf icon January 27, 2014 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon This was a Director Item so there is no Agenda about Director Gray asking about dog rescues paying for a licence for a rescue dog and the licence staying with the dog when it is adopted.

.mp3 file icon - click here for help with audio January 27, 2014 audio of entire RDCO Board meeting - .mp3 (24.1 MB)

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.pdf icon January 27, 2014 Regional District of Central Okanagan Regular Board Meeting Minutes

12. DIRECTOR ITEMS

12.1 Director Gray questioned whether a letter has been received from the Small Dog Rescue Society regarding how they can receive dog licenses.
Staff noted a letter has been received and is being responded to. It was noted the Society has applied for a 2014 regional grant in aid.

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.pdf icon November 25, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Electoral Area Grant-in-Aid

The Regional Board has approved the following Central Okanagan East Electoral Area Grant-in-Aid subject to confirmation the proposal complies with the RDCO Sign Bylaw:

Ellison Parks and Recreation Society - $5,000 for projects including quarterly newsletter distribution boxes/signs, Community Hall event sign repairs, event signage and curbing.

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.pdf icon November 25, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

7. NEW BUSINESS

7.1 Central Okanagan Electoral Area East Grant In Aid ($5,000) to the Ellison Parks and Recreation Society for Portable Signage in Ellison (All Directors - Unweighted Vote)

It was noted that the Society will need to adhere to and are compliant with all signage regulations, as well as not affixing signs to Canada Post boxes. A copy of the sign bylaw will be included in the letter.

HANSON/BASRAN
THAT a Central Okanagan Electoral Area East Grant In Aid in the amount of $5,000 for the Ellison Parks and Recreation Society for portable signage in Ellison;
AND FURTHER THAT the Society be informed of the RDCO sign bylaw regulations.

CARRIED

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Gov't grants-in-lieu of property taxes
Castanet.net - by Carmen Weld - Central Okanagan - Story: 102810 - Nov 16, 2013

The government of B.C. will be distributing $18.2 million in compensation for municipal property taxes to 63 communities throughout the province, including several here in the Okanagan.

This years' compensation represents an increase of $1.3 million over last year's payments.

Grants-in-lieu of property taxes are distributed annually as a way to reimburse municipalities for services that have benefited government properties, such as sewers, roads and fire protection.

A grant-in-lieu is payable on land owned by the provincial government - for example, courthouses, provincial government office buildings, ambulance stations and warehouses.

Since 2002, the Government of British Columbia has distributed more than $208 million as grants-in-lieu to communities. Each municipality distributes a portion of the funds to its regional district, and those governments use money to help pay for local services.

The funds are distributed electronically on behalf of government by the Ministry of Technology, Innovation and Citizens' Services.

$3,650.12 in grants-in-lieu of property taxes are going to Lumby, and $102,427.89 to Vernon. These funds are included in the approximately $18.2-million in grants to 63 communities across the province.

“Vernon and Lumby will use these funds to continue providing important local services to residents,” said Eric Foster, MLA for Vernon-Monashee. “Our municipal governments keep our cities and towns running smoothly and continue to make our communities a great place to live.”

•Kelowna $ 323,061.15
•Oliver $ 3,653.04
•Penticton $ 80,394.75
•Salmon Arm $ 14,627.95


•100 Mile House $ 21,465.95
•Abbotsford $ 199,572.53
•Burnaby $ 865,055.72
•Burns Lake $ 8,892.41
•Campbell River $ 73,006.87
•Castlegar $ 24,843.03
•Chilliwack $ 55,719.36
•Coquitlam $ 1,373,992.48
•Courtenay $ 37,304.60
•Cranbrook $ 29,428.45
•Creston $ 14,007.78
•Dawson Creek $ 111,661.05
•Delta $ 28,843.73
•Fernie $ 2,858.71
•Fort St James $ 37,888.62
•Fort St John $ 94,761.77
•Golden $ 4,512.46
•Hazelton $ 29,109.45
•Hope $ 17,079.02
•Houston $ 867.37
•Kamloops $ 1,182,816.45
•Kent $ 2,652.01
•Kitimat $ 2,441.81
•Maple Ridge $ 1,250,745.40
•Masset $ 22,548.56
•Merritt $ 28,327.36
•Nakusp $ 6,320.30
•Nanaimo $ 395,377.26
•Nelson $ 197,647.80
•New Westminster $ 258,789.70
•North Vancouver $ 91,544.70
•Northern Rockies (RD) $ 42,089.95
•Parksville $ 28,053.20
•Port Alberni $ 47,780.98
•Port Coquitlam $ 876,059.57
•Powell River $ 43,789.56
•Prince George $ 2,170,455.16
•Prince Rupert $ 54,597.21
•Princeton $ 1,218.93
•Queen Charlotte $ 3,468.83
•Quesnel $ 54,746.96
•Revelstoke $ 40,582.51
•Richmond $ 12,134.34
•Rossland $ 19,923.75
•Saanich $ 458,788.77
•Sicamous $ 5,433.00
•Smithers $ 132,787.97
•Squamish $ 2,777.64
•Stewart $ 1,891.36
•Surrey $ 764,030.42
•Terrace $ 117,756.49
•Vancouver $ 2,899,171.92
•Victoria $ 3,278,404.74
•View Royal $ 155,436.09
•Wells $ 1,748.67
•Williams Lake $ 54,908.87
•Zeballos $ 4,042.14

Total $ 18,269,976.64

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.pdf icon October 28, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Revised Regional Grant-in-Aid Policy
The Regional Board has approved a revised policy for considering Regional Grant-in-Aid requests. Among the updates, organizations must submit financial statements and a program budget with their applications and organizations that receive funding from a Regional District service will not be eligible for Regional Grant-in-Aid funds. The Board requested the review of the policy as it was concerned about the increasing number of applications and the growth in the amount of funds requested.

Electoral Area Grant-in-Aid
The Regional Board has approved the following Central Okanagan West Electoral Area Grant-in-Aid:
- Westside Road Improvement Committee - $1,500 in 2013 and $3,500 in 2014 for Historic Westside Road theme route community marking-naming signs

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.pdf icon October 28, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

5. BUSINESS ARISING

5.1 Approval of Regional Grant in Aid Policy 7.22 (All Directors - Unweighted Vote)

Staff report dated Oct. 21 st outlined the amendments to the regional grant in aid policy further to Board discussion on October 10th.

BASRAN/FIELDING
THAT the Regional Grant In Aid Policy 7.14 be repealed, and that Regional Grant in Aid Policy 7.22 be approved.

CARRIED

===============

9. NEW BUSINESS

9.1 Central Okanagan Electoral Area West Grant In Aid ($1,500 in 2013 and $3,500 in 2014) to the Westside Road Improvement Committee for Road Signs along Westside Road (All Directors - Unweighted Vote)

EDGSON/FINDLATER
THAT the Regional Board approve a Central Okanagan West Electoral Area Grant in Aid up to $5000 ($1,500 in 2013 and $3,500 in 2014) to the Westside Road Improvement Committee for the placement of Ministry of Transportation and Infrastructure approved Road Signs in seven locations along Westside Road with Central Okanagan West from Traders Cove in the south, to the northern boundary of Central Okanagan West for the main purpose of enhancing the response times of Emergency Responders through the 911 system.

CARRIED

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.pdf icon October 10, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

9. COMMITTEE RECOMMENDATIONS

9.1 Rise & Report - Grant In Aid Review Committee Recommendations Staff report dated October 1, 2013 provided an outline of the review by the Board's Regional Grant In Aid Review Committee for the regional in aid program. A draft policy and application for were provided for Board consideration.

Committee Chair, Director Basran, addressed the Board noting:
• The Committee believed a major overall was not required, just minor changes;
• Last years' review of the application process went well, and the process is recommended to continue;
• Although the Committee discussed limiting a grant of no more than 20% of an organization's budget or whether there should be a cap on the amount of the ask, it was noted that this would cause difficulty for some organizations, particularly when the ask is for their one staff member to run the program.

Discussion:
- Should core funding be looked at for an organization that may fall under a current RDCO service? SPCA receives funding through dog control, Community Recreation Initiative receives funding through parks? It was noted that a new service would have to be created requiring an establishment bylaw or added to a current service if funding is to be provided outside the grant process.
- Should there be a longer term vision for organizations to fund themselves that requests don't go on for ever and ever. Funding should not create dependency. If it's an on-going ask, is it really a grant in aid?
- Concern was raised regarding the increase in requests particularly social service agencies and questioned whether this is a download from provincial/federal governments. Should a question be added to the application, is this a service that should be funded by the Province/Feds? It was noted that it would not be fair to ask the applicant this question.
- Discourage a cap to the request--Let the directors make their own decisions.
- Directors like the system where directors consider whether to opt in or opt out.
- The Board in the past has in advance of considering requests what the maximum amount of grant funds will be allocated in that budget year.
- Remove the question in the draft policy - "the amount of the grant cannot be more than 20% of the organization's annual budget" and add a question in the application. Is the amount of the grant request more than 20% of the organization's annual budget?
- In the application, remove the word "faith based" and change the question to, is your organization and its services open to all citizens?
- If full financial statements are not provided, the application should be rejected. State in the application a full financial statement is required to be submitted.
- It was agreed there is no further requirement for the Review Committee to meet.

BASRAN/EDGSON
THAT the Regional Board approve the continuation of the regional grant in aid program;
AND FURTHER THAT the draft policy and application be referred back to staff to amend taking into consideration the discussion points raised today.

CARRIED

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.pdf icon September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 6.1 Quarterly Program Measures Report

*Note* This is only a snippet, please click link above for entire content

011 - Regional Grants
The Terms of Reference have been approved for the committee that will review the Regional Grant-InAid Program. BC Grape Growers Association received $20,450 for the Starling Control program, previously recorded in cost centre 118. As of August 15th all Grants in Aid have been paid out.

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.pdf icon September 12, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Finance & Administrative Services

6.1 Quarterly Program Measures Report - Year-to-date June 30, 2013

The quarterly measures report, year-to-date June 30, 2013, Executive Summary was presented for information. Staff highlighted areas of note including:
• At the end of June budgets are on track. Budget revision will come forward in regards to capital costs.
• Restructuring of staff has occurred - existing and new staff.
• Trepanier Fire - paid on call reimbursement has been received from Ministry of Forests. Surplus has been reflected in revenues. The past practice is to top up paid on call wages to $30 for incident and budget remainder into reserves. Reimbursement is reflective of what other fire departments are paid for response. The question was raised whether it sets a precedent to reimburse paid-on-call at this rate? The question was raised whether the Board need to approve a policy change or is this administrative in nature? Staff noted this is within the existing budget. Need to be consistent across other communities, staff to confirm that it is consistent in the region.

OPHUS/ZIMMERMANN
THAT staff provide a report to the Board on the policy for reimbursement of paid on call emergency response for fires such as the Trepanier Fire, confirming the practice for reimbursement is consistent in the region.

CARRIED

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.pdf icon August 26, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the Highlights about Item 6.1 Strategic Community Investment Fund Grant Receipt

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.pdf icon August 26, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 Strategic Community Investment Fund Grant Receipt

*Note* Below is only a snippet, please click link above for entire content

The June 2013 payment installment will total $53.5 million, consisting of $28.4 million for the Traffic Fine Revenue Sharing Program to help municipalities enhance policing and community based public safety programs, and $25.1 million for Small Community and Regional District Grants supporting local governments to provide services in areas with smaller tax bases.

For your Regional District, this means $56,790 was transferred to your account on or before June 28, 2013.

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.pdf icon August 26, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

6. CORRESPONDENCE

6.1 Ministry of Community, Sport and Cultural Development re: Receipt of Strategic Community Investment Fund (Regional District Grant-$56,790) for information only (All Directors - Unweighted Vote)

Staff noted the funds go into the administration budget to offset administration overhead recovery and upgrades to the building. In March 2013, $22,625 was received-the total received in 2013 is $79,415.

BAKER/GRAY
THAT the correspondence from the Ministry of Community, Sport and Cultural Development confirming approval of the Strategic Community Investment Fund (Regional District grant of $56,790 be received for information.

CARRIED

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.pdf icon July 18, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Delegations

5.1 Okanagan Film Commission Update
The Regional Board in follow-up to an earlier presentation by Jon Summerland, OFC Commissioner and discussions on funding and the role of the Okanagan Film Commission requested that the OFC Board attend to address questions raised by the Regional District.

OFC Chair John Trainor, Treasurer, Paul LaGrange, along with Jon Summerland, Commissioner were in attendance. Documentation was provided which included the current board members, executive summary, history of the OFC, goals and
objectives, measures of performance for 2013-2016, funding breakdown and a proposed 2013 budget.

Chair Trainor addressed the 2013 budget which was approved at a recent meeting.
It shows a surplus of $10,000, which makes up for an accumulated deficit last year.
The organization is relatively lean with resources going towards attracting film to the area. The approved budget includes what has been approved from the other regional districts. Concern was raised regarding the amount of funding the RDCO
provides annually ($110,000 plus in kind) compared to the other regional districts.

It was noted that, for instance, the animation side of the business is almost exclusively located in the Central Okanagan. On the filming side, the decision on where to film is at the whim of the producers-this year, the majority of filming is being done in the Central Okanagan. As the Central Okanagan is the hub of the valley, the airport, and often hotels is exclusively used.

The whole Okanagan benefits from the OFC ie: Amazing Race Canada is one example. It was noted there is value in have a film commission locally, the RDCO wants to ensure there is value for the dollar spent and equity in funding contribution.

EDGSON/CONDON
THAT the Okanagan Film Commission report be received for information.

CARRIED

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.pdf icon June 24, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

11. DIRECTOR ITEMS

b) Community Action Towards Children's Health (CATCH)
The question was raised regarding funding provided to CATCH. It was noted that the Regional Hospital District provides $5,000 annually as an operational grant.

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.pdf icon June 13, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Regional Grant-in-Aid Review Committee

The Regional Board has approved the Terms of Reference for its committee that will review the Regional Grant-in-Aid program. Directors Colin Basran, Jim Edgson and Doug Findlater will serve on the committee to review current policies regarding the Regional Grant-in-Aid program and recommend to the Board whether and what changes may be needed. The Committee is expected to report back to the Board by the fall so that any changes can be implemented in time for the 2014 budget process.

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.pdf icon June 13, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

5. UNFINISHED BUSINESS

5.1 Regional Grant in Aid Review Committee - Approval of Terms of Reference (All Directors - Unweighted Vote)
Staff report dated June 5, 2013 outlined the Terms of Reference for the Board approved committee that has been tasked with reviewing the RDCO regional grant in aid program. The Committee will begin meeting later this month.

FINDLATER/ZIMMERMANN
THAT the Regional Board approve the Terms of Reference for the Regional Grant in Aid Review Committee.

CARRIED

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.pdf icon May 27, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about Item 10.1 Okanagan Film Commission Funding Review

Regionally Significant Program Funding

The Regional Board has received a letter from the Union of BC Municipalities that Gas Tax Funding has been approved for a Regional District proposal submitted under the Regionally Significant Project Fund. The Regional District will receive just over $4.4-million as the local government share toward the purchase of new or replacement transit buses or debt servicing on buses within the Kelowna Regional Transit system fleet.

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.pdf icon May 27, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

6.2 UBCM - Approval of Regionally Significant Project Funding ($4,402.420) (for information)

OPHUS/GRAY
THAT the April 22, 2013 letter from UBCM confirming approval for the Regionally Significant Project funding of $4,402,420 towards the purchase and debt repayment for buses for the Kelowna Transit System be received for information.

CARRIED

=====================

10. NEW BUSINESS

10.1 Okanagan Film Commission - Funding Review (All Directors Unweighted Vote)

Staff report dated May 7, 2013 provided a review of the funding provided to the Okanagan Film Commission by the various regional districts. The issue had been raised during the Boards' review of services earlier this year and staff was directed to determine if the other funding partners have any concerns with the direction and funding of the Commission. The RDCO provides $110,000 in funding, plus in-kind office space, to the Commission with the funding being directed through the Economic Development Commission's service.
In discussion, concern was raised:
o That RDCO funding is disproportionate to other regional districts, and if RDCO was considering a different structure (service as part of the EDC function) the other partners would need to be asked if they are interested. Currently the funding provided to OFC is a line item under EDC's budget and is handled as a flow-through grant-staff have no accountability for the funding provided.
There is the option to fund as a regional grant in aid, which also has its challenges or establish a service.
o OFC is an independent society with a board. RDCO cannot dictate how it should be operated. The Board has the capacity to ensure they are satisfied with the work being done in the Central Okanagan and is receiving value for their funding commitment. RDCO needs a clear understanding of the financial accountability such as: is there a business plan, when is the year-end, when are financial statements completed.
o Board to Board presentation would provide an opportunity for the Regional Board to raise issues of concern.
o Previous Regional Boards have believed there is value to the Commission and agreed to fund at the current level.

GRAY/FINDLATER
THAT consideration of the proposed resolution (below) be POSTPONED until the Regional Board has had an opportunity to invite the Okanagan Film Commission Board Chair to a future meeting to address the concerns raised regarding value and
accountability of the funding provided by the RDCO.
'THAT the Board make any future funding approvals to the Okanagan Film Commission contingent on receiving their prior years audited financial statements, a report outlining the previous years' accomplishments and a proposed budget for the ensuing year at their annual presentation to the Board.'

CARRIED

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.pdf icon April 11, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Delegations:

5.1 Susan Latimer & Carolina Restrepo-Tamayo, Okanagan Collaborative Conservation Program (OCCP) Coordinator re: Status of the Biodiversity Conservation Strategy

A review of the Biodiversity strategy for the Okanagan region was highlighted. The program is a partnership of organizations and institutions with shared goals including: maintaining regional biodiversity, protecting species at risk, maintaining ecological connectivity throughout the Okanagan Basin, and balancing regional growth with conservation. The 34 partners in the program include municipalities throughout the valley, Okanagan Basin Water Board, South Okanagan Similkameen Conservation Program, North Okanagan Naturalists' Club, etc.

Results of the project: why is biodiversity is important: clean air, clean water, healthy food, quality of life, and scenic beauty.

The program was supported by the Board in 2010 and began its activities in 2011.

RDCO has provided $10,000 in funding for the program in 2011-2012, and 2012-2013, as well as in-kind office support.

Susan Latimer, project manager, addressed the committee reviewing the purpose of the strategy: why, where, who and how.

The program is similar to the methodology of the program in RDOS. Currently in phase 2 of the strategy with a draft document being developed in 2012-2013, and a final document in 2014.

Expected results include: science analysis and decision support tools (maps and statistical summaries); general recommendations; case studies using mapping; guidance on maintaining landscape connectivity; and implementation and monitoring framework including public and stakeholder engagement.

Director Zimmermann arrived at 8:55 a.m.

Discussion included:
-All mapping and steps have been forwarded to local government partner staff. Methodology document not yet finalized.
-It was noted on parkland only protects 16% of lands
-The information will be utilized in the update of the aggregate and demand study, as well as the Regional Growth Strategy.
-Will there be a relationship between ALR lands. Staff is working with the agricultural community to engage the sector to use this information in farm planning.
-Information will help us tell a better story with partnership groups like Nature's Trust, Nature Conservancy, etc.

BASRAN/BAKER
THAT the Okanagan Collaborative Conservation Program (OCCP) presentation on the status of the biodiversity conservation strategy be received for information.

CARRIED

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.pdf icon March 28, 2013 Regional District of Central Okanagan Special Board Meeting Agenda

.pdf icon Item 6.1 Strategic Community Investment Fund Regional Districts Annual Contribution

Dear Chair Hobson and Board Members:
Ref: 152792
Strategic spending by British Columbia communities stimulates local economies, encourages growth, creates local jobs and helps offset the effects of the global economic downturn. As such, the Province of British Columbia provided an immediate $60 million of relief in March 2012 and another $94 million in June 2012 to local governments through a restructuring of the current provincial grant programs. This provides local communities with more provincial funding sooner, giving greater certainty and improved financial flexibility for the future.

The March 2013 initiative totalling $20 million consists of $1 0 million for the Traffic Fine Revenue Sharing Program to help municipalities enhance policing and community-based public safety programs, and $10 million for Small Community and Regional District Grants supporting local governments to provide services in areas with smaller tax bases.

For your Regional District, this means $22,625 will be transferred to your account on or before March 12, 2013.

As with the previous Strategic Community Investment Fund program, we expect that local governments will continue to report publicly on the use of these funds through the annual reporting requirements.

Sincerely,
"Original signed by"
Bill Bennett
Minister of Community, Sport and Cultural Development

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.pdf icon March 28, 2013 Regional District of Central Okanagan Special Board Meeting Minutes

6. CORRESPONDENCE
6.1 Minister of Community, Sport and Cultural Development re: Strategic Community Investment Fund re: Annual Contribution to Regional Districts (for information) (All Directors - Unweighted Vote)

Minister of Community, Sport and Cultural Development's correspondence of March 11th outlined the RDCO's annual Strategic Community Investment Fund contribution of $22,625. These funds go into the general administrative revenue. This is the first of two payments which will be received in 2013.

FIELDING/GAMBELL
THAT the March 11,2013 correspondence from the Minister of Community, Sport and Cultural Development regarding the annual Strategic Community Investment Fund contribution to the Regional District be received for information.

CARRIED

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.pdf icon March 14, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

9. DIRECTOR ITEMS

b) Standing Committee Selection

Chair Hobson noted that as previously directed by the Board, a committee is to be formed to review director compensation and the regional grant in aid policy. It was suggested the director compensation review be left until late 2013 and that the
regional grant in aid committee report by the fall.

GRAY/OPHUS
THAT Directors Basran, Edgson and Findlater, with staff support M. Drouin and C. Walsh, be appointed to the regional grant in aid standing committee to report back to the Board by the fall.

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.pdf icon February 25, 2013 Regional District of Central Okanagan Board Meeting Minutes

Nothing was mentioned in the Highlights, Agenda, or Minutes about Director Items Findlater and Hanson about SILGA Resolutions in regards to grow-ops, prison funding, and gas tax funding tiers.

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.pdf icon February 14, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Corporate Services
6.1 Review of 2013 Regional Grant In Aid Allocations

It was noted that the deadline for receipt of the 2013 regional grant in aid applications was January 11, 2013. Each electoral area director & municipal director(s) reviewed the allocation requests and provided their funding allocations.
Director Stack declared a conflict of interest for the Seniors Outreach Services Society allocation.

It was noted that as Director Fielding is not in attendance Peachland's allocations will be provided directly to staff for inclusion in the allocation noted. The partners and electoral area directors provided their allocations for each application as
follows:

Arts Council of Central Okanagan
Request $26,760. City of Kelowna - $12,500; Peachland - $400; Lake Country $1,600; West Kelowna - $2,000; Central Okanagan West - $500; Central Okanagan East - $200 ; Allocation $17,200

Brain Trust Canada Association
Request $31,309.50. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0 ; Allocation $0

BC Fruit & Grape Growers Association (Starling Control Program) It was noted that as a bylaw could not be adopted in time the funding for this program would be through regional grants in aid for 2013.
Request $25,000. City of Kelowna - $17,619; Peachland - $200; Lake Country $1,610; West Kelowna - $0; Central Okanagan West - $563; Central Okanagan East - $458 ; Allocation $20,450. District of West Kelowna funds the program directly for a full allocation of $25,000.

BC Schizophrenia Society
Request $20,000. City of Kelowna - $12,500; Peachland - $250; Lake Country $800; West Kelowna - $1,000; Central Okanagan West - $400; Central Okanagan East - $100 ; Allocation $15,050 Canadian Mental Health Association (Kelowna)
Request $24,995. City of Kelowna - $10,000; Peachland - $300; Lake Country $ 0; West Kelowna - $1,000; Central Okanagan West - $0; Central Okanagan East $100; Allocation $11,400

Central Okanagan Community Gardens
Request $35,000. City of Kelowna - $24,665; Peachland - $200; Lake Country $1,800; West Kelowna - $5,636; Central Okanagan West - $0; Central Okanagan East - $0 ; Allocation $32,301 Central Okanagan Elizabeth Fry Society Request $28,000. City of Kelowna - $0; Peachland - $500; Lake Country - $0; West Kelowna - $2,500; Central Okanagan West - $215; Central Okanagan East $100; Allocation $3,315

Children's Festival Society
Request $6,000. City of Kelowna - $0; Peachland - $350; Lake Country - $200; West Kelowna - $1,000; Central Okanagan West - $300; Central Okanagan East $200 ; Allocation $2,050 Freedom's Door (Resurrection Recovery Resource Society)
Request $27,000. City of Kelowna - $7,500; Peachland - $250; Lake Country $500; West Kelowna - $1,000; Central Okanagan West - $0; Central Okanagan East - $100 ; Allocation $9,350

Friends of Fintry Provincial Park Society
Request $4,800. City of Kelowna - $3,383; Peachland - $200; Lake Country $300; West Kelowna - $773; Central Okanagan West - $200; Central Okanagan East - $100; Allocation $4,956

Hands In Service
Request $20,000. City of Kelowna - $5,000; Peachland - $200; Lake Country $200; West Kelowna - $0; Central Okanagan West - $100; Central Okanagan East - $100 ; Allocation $5,600

Inn From the Cold
Request $17,000. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $ 0; Allocation $0

John Howard Society
Request $54,721.88. City of Kelowna - $25,000; Peachland - $450; Lake Country $400; West Kelowna - $3,500; Central Okanagan West - $600; Central Okanagan East - $300; Allocation $30,250

Kelowna Art Gallery
Request $5,000. City of Kelowna - $0; Peachland - $250; Lake Country - $0; West Kelowna - $2,500; Central Okanagan West - $300; Central Okanagan East - $100 ; Allocation $3,150

Kelowna and District Society for People In Motion
Request $18,750. City of Kelowna - $7,500; Peachland - $350; Lake Country $1,000; West Kelowna - $3,019; Central Okanagan West - $422; Central Okanagan East - $300 ; Allocation $12,591

Kelowna Child Care Society
Request $29,248. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0 ; Allocation $0

Kelowna Community Church of the Salvation Army
Request $6,000. City of Kelowna - $0; Peachland - $0; Lake Country - $200; West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $100 ; Allocation $300

Kelowna Community Food Bank Society
Request $7,250, City of Kelowna - $5,000; Peachland - $0; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $200; Central Okanagan East - $100 Allocation $5,300

Kelowna Gospel Mission Society
Request $9,991.02. City of Kelowna - $0; Peachland - $200; Lake Country - $200; West Kelowna - $0; Central Okanagan West - $100; Central Okanagan East $100; Allocation $600

Living Positive Resource Centre, Okanagan
Request $22,300. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0 ; Allocation $0

Metro Community
Request $40,000. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0 ; Allocation $0

New Opportunities for Women
Request $36,000. City of Kelowna - $25,371; Peachland - $600; Lake Country $200; West Kelowna - $2,500; Central Okanagan West - $800; Central Okanagan East - $400 ; Allocation $29,871

Okanagan Boys & Girls Club (Youth Restorative Justice)
Request $1,000. City of Kelowna - $0; Peachland - $250; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $300; Central Okanagan East - $400 ; Allocation $950

Okanagan Central Small Dog Rescue Society
Request $7,000. City of Kelowna - $0; Peachland - $100; Lake Country - $100; West Kelowna - $0; Central Okanagan West - $100; Central Okanagan East - $0 ; Allocation $300

Okanagan Heritage Museum (Kelowna Museum Society)
Request $15,000. City of Kelowna - $0; Peachland - $250; Lake Country - $200; West Kelowna - $2,500; Central Okanagan West - $500; Central Okanagan East - $100 ; Allocation $3,550

Okanagan Historical Society (Father Pandosy Mission)
Request $30,000. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0 ; Allocation $0

Okanagan Humane Society
Request $5,000. City of Kelowna - $3,523; Peachland - $100; Lake Country $200; West Kelowna - $805; Central Okanagan West - $250; Central Okanagan East -$100; Allocation $4,978.

Project Literacy Kelowna Society
Request $30,000. City of Kelowna - $7,500; Peachland - $250; Lake Country $400; West Kelowna - $1,500; Central Okanagan West - $200; Central Okanagan East - $200 ; Allocation $10,050

Seniors Outreach Services Society
Request $40,000. City of Kelowna - $10,000; Peachland - $400; Lake Country $200; West Kelowna - $0; Central Okanagan West - $200; Central Okanagan East - $200 ; Allocation $11,000

South Okanagan Rehabilitation Centre for Owls
Request $40,000. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $500 ; Allocation $500

Stepping Free Recovery Society
Request $37,092. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0 ; Allocation $0

Westside Celebration Society
Request $1,500. City of Kelowna - $1,000; Peachland - $53; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $450; Central Okanagan East - $0 ; Allocation $1,503

A general discussion ensued in regards to the grant in aid policy and future process. As noted, the total grants requested this year was $701,717 (total approved $236,565) which is a significant increase from last year. There was agreement that it is time to relook at the policy and provide guidance for the future-a different policy or a strengthening of the policy.

It was noted: Kelowna handles their grant requests through an outside organization; break down grants into cultural/arts and social service; multiple social agencies are opening and doing similar work (duplication of service); downloading from the Province (including IHA); some are project specific grants; municipal/infrastructure requests (Humane Society, Community Gardens); operational grants to hire staff (cost of administrative costs with some organizations is of concern); should applicants be capped by the number of times grants which can be requested; should RDCO be in the 'grant business' at all; groups should provide benefit to the entire region; grants may only be relevant to municipalities and not electoral areas.

FINDLATER/STACK
THAT the Governance & Services Committee recommends to the Regional Board, that the Board Chair be requested to form a regional grant in aid standing committee, with staff support, to review the regional grant in aid policy, taking into consideration the comments raised today, and report to a future Governance & Services Committee meeting.

CARRIED

HANSON/BAKER
THAT the Governance & Services Committee recommends to the Regional Board, that the regional grant in aid allocations be forwarded for consideration as part of the 2013-2017 Financial Plan.

CARRIED

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.pdf icon February 14, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Okanagan Film Commission Update

A presentation was given updating the activity and plans of the Okanagan Film Commission. Commissioner Jon Summerland says the region hosted more than 30 productions during 2012 generating more than $27.5-million in revenue. He adds that five animated series along with video game production provided employment during the entire year. The Commission is proposing a 2013 total budget of $201,500 which includes a $110,000 contribution from the Regional District of Central Okanagan. The Board has agreed to a request to advance first quarter funding to the Film Commission and will consider the complete funding request as part of the budget discussion on February 28th. The Film Commission also receives funding from the North and South Okanagan-Similkameen regional districts, the Boundary Economic Development Commission and the Province of BC.

====================

Regional Grant-In-Aid Review

The Regional Board will form a Board committee, with staff support to review and develop a more clearly defined policy regarding the Regional Grant-in-Aid program. The Board is concerned about the skyrocketing increase in financial requests from local organizations over the past number of years and recognizing there are limited local financial funding resources available. The final approval for 2013 Regional Grant-in-Aid requests will be confirmed during consideration and adoption of the Regional District budget on March 28th.

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.pdf icon February 14, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon There are no Agenda Documents for these Discussions below as they were either Director Items or Late Items added to the Agenda

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.pdf icon February 14, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

6. COMMITTEE RECOMMENDATIONS

6.1 Rise and Report - Governance & Services Committee meeting of February 14, 2013 (All Directors - Unweighted Vote)

b) Okanagan Film Commission Funding

OPHUS/EDGSON
THAT the Regional Board approve providing an advance of the first quarter funding to the Okanagan Film Commission.

CARRIED

===============

6. COMMITTEE RECOMMENDATIONS

6.1 Rise and Report - Governance & Services Committee meeting of February 14, 2013 (All Directors - Unweighted Vote)

c) Regional Grant In Aid Funding

OPHUS/BAKER
THAT the regional grant in aid allocations be forwarded for consideration as part of the 2013 - 2017 Financial Plan.

CARRIED

It was agreed that due to the increase in applications received and the increase in funding being requested, that the regional grant in aid policy needs to be reviewed to better quantify and qualify the process the Regional Board should use in allocating grant funds in the future.

FINDLATERISTACK
THAT the Board Chair be requested to form a regional grant in aid standing committee, to include staff support, to review the regional grant in aid policy and report to a future Governance & Services Committee meeting.

CARRIED

==========================

7. DIRECTOR ITEMS

c) District of West Kelowna Resolutions to SILGA

Director Findlater noted that the District of West Kelowna council are considering various resolutions for this years' SILGA convention (tiered funding for future federal gas tax funding; authority for regional districts to adopt bylaws as municipalities can for dealing with grow-op houses; provincial wide noise bylaw).

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.pdf icon January 17, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5.2 Central Okanagan Land Trust 2013-2015 Funding Support (Delegation Wayne Wilson, Executive Director)

Wayne Wilson, Executive Director of the Central Okanagan Land Trust addressed the Committee with a request for funding support for 2013-2015.
• Mission statement is to protect land for wildlife and parks so bio-diversity and natural features are preserved for future generations.
• Request for $15,000 for three years in support of COLT operations (25% of their annual budget) with annual report to the Board on programs and progress.
• Land Trusts are a long established and practical vehicle for securing park lands and nature reserves on behalf of the community,
• COLT - established in 1990. To date, 800+ acres preserved, 5 covenant properties (total 80 acres)
• Scope of work reviewed - land donation, conservation covenants, endowment funds, grants acquisition, formal education liaison, public programming and Land Trust partnerships
• Administrative plan and programs 2013-2015 highlighted
• Direct benefits of the partnership were reviewed.

Discussion:
- What is the composition of the Board? Volunteer board made up of nine members. Widely held membership groups including naturalist and historic societies.
- Cultural landscapes are not part of the plan at this time:
- Communication plan includes meeting with all partners in the region. Local government managers, MLAs, MPs. West Kelowna Council interested in hearing from the Trust.
- What are the obstacles? Variable approach to work together in partnership.  Doing things differently internally. COLT has been a quiet, silent partner for decades. Needs to be more visible in the community.
- COLT, request is for support as a line item in the Parks budget for the next three years.
- RDCO supports other groups ie: Friends of, Fintry, Community Recreation Society
as a contractual agreement, and various grants in aid the Board supports. Staff will need to review their budget priorities and determine if there is opportunity to reduce funding elsewhere.
- Opportunity to grow partnership between the two organizations and the lands which have been donated to the Trust now and in the future.
- Lands donated will always remain in the Trust.

GIVEN/OPHUS
THAT the presentation by Wayne Wilson, Executive Director of the Central Okanagan Land Trust regarding funding support for 2013-2015 be received;
AND FURTHER THAT the Regional Board agrees in principle to the COLT proposal for $15,000 in annual funding for 2013-2015 and directs that the funding request be considered in the 2013 budget discussions.

CARRIED

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.pdf icon January 17, 2013 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5. Parks Services

5.1 Gellatly Nut Farm Regional Park - Tree Inventory and Heritage Orchard Management Plan (Delegation - Mark Brown, B.A. Blackwell & Associates) Staff report dated January 7, 2013 outlined the Tree Canada TD Green Streets Program grant which funded the Gellatly Nut Farm Regional Park Tree Inventory and Heritage Orchard Management Plan project.

Director Basran arrived at 8:37 a.m.

Mark Brown of B.A. Blackwell & Associates provided and overview of the project.
• All trees were inventoried and GPS data completed.
• Research included finding the 'Gellatly Collection' across Canada
• Re-established an old partnership with the Hamilton Botanical Gardens and new partnership with University of Notre Dame in the US who is interested in doing DNA testing on the trees.
• Probably Canada's most important genetic germplasm collection.
• History is showing that the older varieties are much more resistant to pests and to climate change.
• Conservation of the living museum - identify, replicate, regenerate, promote and donate.
• Creating and promoting heritage orchard arboretum.
• Key messaging: arboretum is a high priority; various people, organizations are interested in partnerships.

Discussion:
- Consultants may be needed to assist in the project going forward (protecting branding, names). Trademarking and branding, royalties (may need legal assistance).
- Is there any opportunity for revenue generation? Yes, there is potential.
- Where are we with recognizing the park as a Heritage Park? Directed on the most recent discussions - cultural landscapes. Previously the Regional District was informed the Park does not have national merit in National Monument and Historical Board's opinion.

STACK/BAKER
THAT the Governance & Services Committee recommends that the Regional Board receive the Gellatly Nut Farm Regional Park - Tree Inventory and Heritage Orchard Management Plan;
AND THAT staff be directed to prepare an implementation plan, including funding requirements and timing schedule for recommendation to the Regional Board by June 13, 2013.

CARRIED

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.pdf icon January 17, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Regional Gas Tax Funding Reassigned

The Regional Board has approved reassigning federal Regional Gas Tax funding for transit improvements in the District of West Kelowna. The more than $3.5-million will be transferred to the municipality from the City of Kelowna in order to construct a new Westgate Road transit exchange in the District as part of the Rapid Bus project. The funding had previously been approved with the Regional District prior to the incorporation of West Kelowna in 2007. In addition, staff will work with the Union of BC Municipalities which administers the federal Gas Tax funding agreement and West Kelowna to prepare a new funding arrangement with the West Kelowna local government.

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.pdf icon January 17, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.1 Reassignment Of Regional Gas Tax Funding To District Of West Kelowna

*Note* This is only a snippet, please click link above for entire content

Recommendation:
THAT the Regional Board approve of the reassignment of three million five hundred and ninety thousand dollars ($3,590,000) in federal Gas Tax funding from the City of Kelowna to the District of West Kelowna for completion of infrastructure associated with Phase 2 of the Rapid Bus project;
AND THAT the Regional Board endorse the change of a proposed transit exchange from along Stevens Rd to along Westgate Rd and next to Hwy 97.
AND THAT the Regional Board support a request to the Union of BC Municipalities for an extension of the deadline for using the Gas Tax funding from September 30th, 2013 to December 31st, 2014.

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.pdf icon January 17, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

6. NEW BUSINESS

6.1 Reassignment of Regional Gas Tax Funding to the District of West Kelowna (All Directors - Unweighted Vote)

Staff report dated January 8, 2013 outlined that in 2007 UBCM approved funding for infrastructure associated with the Rapid Bus service operating between the Westbank Town Centre and UBC-Okanagan campus. Of the $10.5M approved, $3.59M was related to proposed transit infrastructure within the District of West Kelowna. At that time, the City of Kelowna agreed to
administer the government funding as West Kelowna had not yet incorporated.
Since that time incorporation has occurred, as well the area of proposed improvements has significantly changed.
Staff provided a brief review of the background. There is an agreement in place for gas tax funding which was approved as part of the region's Smart Transit Plan. A capital plan was produced in 2006 and the funds approved in 2007. Phase 1 started in 2008 in Kelowna and was completed in 2010. Phase 2 of the plan is within West Kelowna boundaries. Since the application was made, priorities have changed and amendments are required as the infrastructure will be located with the boundaries of West Kelowna. In addition, the current agreement expires in 2013 and an extension for the completion of the projects is required to the end of 2014.

FINDLATER/GIVEN
THAT the Regional Board approve of the reassignment of $3,590,000 in Federal Gas Tax funding from the City of Kelowna to the District of West Kelowna for completion of infrastructure associated with Phase 2 of the Rapid Bus project;
AND THAT the Regional Board endorse the change of a proposed transit exchange from along Stevens Road to along Westgate Road and next to Hwy 97;
AND THAT the Regional Board support a request to the Union of BC Municipalities for an extension of the deadline for using the Gas Tax funding from September 30, 2013 to December 31, 2014.

CARRIED

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.pdf icon January 17, 2013 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Heritage Orchard Management Plan
The Regional Board has received the Gellatly Nut Farm Regional Park Tree Inventory and Heritage Orchard Management Plan. The comprehensive document outlines key recommendations for preserving and managing the cultural landscape, genetic significance of heritage trees and operations and management practises for the historic nut farm orchard. The plan was developed with funds from the Parks Services budget and a $15,000 grant from the Tree Canada TD Green Streets program.

Land Trust Funding Request Considered
The Regional Board has given approval in principle to a funding request from the Central Okanagan Land Trust. The Board will consider providing $15,000 a year over the next three years to support the organization, which has a long-standing partnership with the Regional District for securing and preserving additional lands for parks and nature reserves as legacies for all Central Okanagan residents. The request will be considered during formal budget discussions in February and March.

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.pdf icon January 17, 2013 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 7.1b Central Okanagan Land Trust Funding Support Presentation

*Note* This is only a snippet, please click link above for entire content

Mission
'To protect land for wildlife and parks so bio-diversity and natural features are preserved for future generations.'

Funding Request - RDCO
• RDCO request (2012) for business case scenario and rationale
• 2013 request for $15,000/yr for three years in support of COLT operations (approx. 25% of annual budget)
• Annual Report to RDCO staff and Board on programs and progress (with Audit)
• Cumulative report in 2015 identifying value to RDCO

Land Trusts
• 32 Land Trusts across British Columbia
• More than 1 Million acres preserved in B.C.
• 100,000 members, volunteers, donors, sponsors in B.C. land trusts
• Provincial and National Standards in place
• Ample demonstration that Land Trust are a long established and practical vehicle for securing park lands and nature reserves on behalf of the community

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.pdf icon January 17, 2013 Regional District of Central Okanagan Regular Board Meeting Minutes

7. COMMITTEE RECOMMENDATIONS

7.1 Rise and Report - Governance & Services Committee meeting of January 17, 2013

b) Central Okanagan Land Trust 2013-2015 Funding Support (Delegation - Wayne Wilson, Executive Director)

Staff noted that there are various options that can be considered in adding this funding into the Regional Parks budget for 2013-2015.

GIVEN/OPHUS
THAT the presentation by Wayne Wilson, Executive Director of the Central Okanagan Land Trust (COLT) regarding funding support for 2013-2015 be received;

AND FURTHER THAT the Regional Board agrees in principle to the COLT proposal for $15,000 in annual funding for 2013-2015 and directs that the funding request be considered in the 2013 budget discussions.

CARRIED

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A round table for Mayors
Castanet.net - by Grant Scott - Story: 74400 - Apr 27, 2012

The four member municipalities of the Inter-Municipal Services Advisory Board - Kelowna, West Kelowna, Vernon and Penticton - are continuing their work on common municipal issues including transit governance, the Okanagan Basin Water Board and environmental permitting.

The board is made up of the four municipal mayors and chief administrative officers.

On Friday, April 20, Kelowna Mayor Walter Gray, Vernon Mayor Robert Sawatzky, West Kelowna Mayor Doug Findlater and Penticton Mayor Dan Ashton met to plan ahead for the rest of 2012.

“By continuing to work together, the four municipalities are able to address areas of mutual concern, which will be a benefit to all the citizens of the Okanagan Valley,” says Penticton Mayor Dan Ashton.

In the past, that has included agreement on a common Safe Premises bylaw to handle properties found to be cultivating illegal drugs, the launching a Bylaw Dispute Adjudication System and lobbying for continued support of the Combined Forces Special Enforcement Unit of the RCMP, dedicated to organized crime activity.

This time around, the group discussed partnership opportunities with BC Transit, which is considering implementing a three-person panel to work with municipalities on planning.

The Mayors agreed that larger centres would like to work in tandem with its provincial transit partner, making the panel available to assist smaller centres with planning.

The group also noted it is looking forward to the Okanagan Basin Water Board’s strategic planning session scheduled for early June, and would call on municipal peers at the coming Southern Interior Local Government Association (SILGA) convention in Revelstoke to offer the OBWB suggestions and recommendations for consideration during its planning process.

Penticton Mayor Dan Ashton also broached the topic of environmental permitting issues relating to the reconstruction of streamside infrastructure, such as dike systems.

The City of Penticton will take the lead on the matter, writing a letter to senior government to review the lengthy and often costly process required before municipalities are able to conduct needed repairs.

Mayors Gray, Sawatzky, Findlater and Ashton signed two joint letters at the meeting: one to Premier Christy Clark seeking funding support for private landowners for forest fire mitigation and the other to the Union of BC Municipalities seeking a change in how funds are allocated under the Gas Tax Agreement.

Ongoing concerns that impact all member municipalities were also discussed, including enforcement of lakeshore zoning regulations and the RCMP policing agreement.

Inter-Municipal Services Advisory Board meetings are held quarterly and alternate between municipalities. The four mayors represent more than 80 per cent of the Okanagan’s population.

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.pdf icon November 8, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6. Finance & Administrative Services

6.1 Quarterly Program Measures Report (Year-to-Date - September 30, 2012)
Staff report dated November 1, 2012 outlined the program measures report year to- date September 30, 2012. Staff highlighted the executive summary comments.

- Corporate Services
o Recruitment process for new CAO has begun

- Waste Reduction
o Launch of paper reduction program
o Commercial waste quantities reduced by 2.8%
o Curbside collection radio frequency identification system
  • 1331 non-compliant customers identified and contacted, only 52 reoffenders
o Recycling - market downturn, budget effect

- Environmental Services
o Falcon Ridge Water - exploratory drilling for a new well
o Trepanier Bench Water - fire effects - 110 risk evident
o Leak Detection program for Westshore Water resulted in 43% reduction, and at Killiney Beach 20% of m3 pumped
o RDCO lift stations/collector systems - all pumps being investigated for deterioration
o Killiney Beach Water - reduction to scope of upgrade
o Reduced clerical staff by 0.5 FTE
o WWTP - Stage 3 design work completed.

- Information Systems
o MOU Lake Country has yet to sign the agreement. Concern regarding 2013 impact to partners if Lake Country does not sign on.

- Development Services
o School site acquisition
o Inspection Services - staff reduction
o Dog Control- review report received in October. Implementation plan will be coming forward for Board consideration.
o Noxious insect control - low complaint numbers.

- Protective Services
o Trepanier Fire
o Black Mountain grass fire
o Wilsons Land Volunteer Fire Department - volunteer fire chief leaving

- Regional Rescue
o 4 total EOC activations, 27 ESS activations
o Operation exercise - Sept 13
o Review of service is under way

- Parks Services
o Parkland acquisitions - 3 properties closed
o Mission Creek - upgrade to playground
o Trepanier Creek Greenway fire
o Bear closures
o Interpretation programs 8% increase in participants

- Crime Stoppers
o Vehicle donated to the program
o Sponsorship packages being developed
o Tips provided lead to info on two major homicides

- EDC
o Recruitment of United Airlines flights into Kelowna
o Export development - increased interest from China

- Purchasing
With the hiring of a purchasing manager, total quantifiable savings to date are $201,902, including risk reduction to RDCO, time savings for managers and staff and stronger contracts.
It was noted that the full report is in the Board's Reader file.

Discussion
-It was noted that West Kelowna is interested in receiving further information on the RFID program and staff will update Council in the future.
-West Kelowna will look at trunk lines in the near future. It's a low priority for them.
-School site acquisition - approved by the Province, developers will be required to pay a fee in the future.
-Information provided to Kelowna for review of boundary extension.
-What are the financial implications of reduced recycling and reduced income is there a way to offset costs? Staff is focusing on reduction programs (paper free program) paying less processing costs when it ends up in the recycling bins - it's the only thing that can be done to offset costs. Material is not being returned to the landfill. There is no shutdown for recyclables. The material that is recycled here is sent to relatively local markets (not China) plastics go to the Lower Mainland, paper to Washington. We can stockpile if required but there is no ability for reduced transportation costs as we use local markets. Where does the money go for electronics? The Electronics Stewardship of BC - they run the program, collecting, marketing, hauling, processing and they fund depot operations.

BAKER/EDGSON
THAT the Quarterly Program Measures report year-to-date September 30, 2012 be received for information.

CARRIED

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6.2 Briefing on 2013-2017 Financial Plan & Overview of the Process

Staff report dated October 30, 2012 outlined general impacts to consider during the 2013-2017 Financial Plan discussions. Full reporting will be completed through the budgeting process beginning in February. General impacts for 2013 were highlighted as a heads-up for the budgeting process.

BAKER/CONDON
THAT the 2013-2017 Financial Plan overview be received for information.

CARRIED

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.mp3 file icon - click here for help with audio November 8, 2012 audio of entire RDCO Governance and Services Committee meeting - .mp3 (49.6 MB)

Click this Windows Media Audio icon for help with audio files November 8, 2012 audio of RDCO Governance and Services Committee meeting only about Item 6.1 Quarterly Program Measures Report - .wma (18 MB)

Click this Windows Media Audio icon for help with audio files November 8, 2012 audio of RDCO Governance and Services Committee meeting only about Item 6.2 Briefing On 2013 - 2017 Financial Plan - .wma (11.7 MB)

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.pdf icon November 8, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

10. DIRECTOR ITEMS

CAO, Paul Macklem, noted that he has been asked to sit on the UBCM Local Government Finance Committee. He has agreed to this position.

=============

7. FINANCE & ADMINISTRATIVE SERVICES

7.1 2012-2016 Financial Plan Amendment Bylaw No. 1314,2012, 1st, 2nd and 3rd readings and Adoption (All Directors - Weighted Vote)

Staff provided an overview to the Board on the budget amendments required for the 2012 Financial Plan, including:
- Trepanier Bench transfer from Community Works Fund Gas Tax Reserve
- Wastewater Treatment Plant - amendment covers HST which is not recoverable, and administrative costs, capital costs which was missed in the initial budget. Biosolids work moved forward. DCC costs less than anticipated.
-Killiney Community Hall - RDCO does not own the hall so cannot include capital costs - transfer to the contractor for capital (housekeeping)
- Regional Parks/Westside Parks - total projects not changed, funds moved to other projects - Board approval has previously been given to the projects

CONDON/BASRAN
THAT Regional District of Central Okanagan 2012-2016 Financial Plan Amendment Bylaw No. 1314,2012 be given first, second and third readings and adopted this 8th day of November 2012.

CARRIED

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.mp3 file icon - click here for help with audio November 8, 2012 audio of entire RDCO Board meeting - .mp3 (32.4 MB)

Click this Windows Media Audio icon for help with audio files November 8, 2012 audio of RDCO Board meeting only about Director Item CAO Paul Macklem sitting on the UBCM Local government Finance Committee - .wma (633 KB)

Click this Windows Media Audio icon for help with audio files November 8, 2012 audio of RDCO Board meeting only about Item 7.1 2012 - 2016 Financial Plan Amendment Bylaw No. 1314, 2012 - .wma (3.34 MB)

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.pdf icon October 22, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Regionally Significant Projects Approved

The Regional Board has received a letter from the Union of BC Municipalities outlining approval of Federal Gas Tax funding for several Regionally Significant Projects totalling more than $3.5-million. Among the projects approved for Gas Tax funding:

• Regional Active Transportation Project - $2,247,315
• Septic Treatment Upgrades Project - $780,000
• Upgrade and provide backup Centrifuge at Regional Septage Treatment facility - $317,900

• Regional Household Travel Survey - $150,000
• Review and update Regional Air Quality Management Plan - $38,000

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.mp3 file icon - click here for help with audio October 22, 2012 audio of entire RDCO Board meeting - .mp3 (265 MB)

Click this Windows Media Audio icon for help with audio files October 22, 2012 audio of RDCO Board meeting only about Item 7.3 UBCM Regionally Significant Fund Application Approvals - .wma (601 KB)

.pdf icon October 22, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda Kelowna City Hall Council Chamber 1435 Water Street

.pdf icon Item 7.3 UBCM Regionally Significant Fund Application Approvals

*Note: This is only a snippet

At its October 4, 2012 meeting, the Gas Tax Agreement's Management Committee made funding decisions for the Regionally Significant Project Fund applications. I am pleased to advise that your applications for the following projects have been
approved for RSP funding of the lesser amount indicated or 100% of the actual eligible costs of each approved project:

Regional Active Transportation Project, $2,247,315.00
Regional Housing Strategy Project, $150,000.00
Air Quality Management Project, $38,000.00
Septic Treatment Upgrades Project, $780,000.00
Centrifuge Project, $317,969.00

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.mp3 file icon - click here for help with audio October 22, 2012 audio of entire RDCO Board meeting - .mp3 (265 MB)

Click this Windows Media Audio icon for help with audio files October 22, 2012 audio of RDCO Board meeting only about Item 7.3 UBCM Regionally Significant Fund Application Approvals - .wma (601 KB)

.pdf icon October 22, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

7.3 Union of BC Municipalities (UBCM) - Approval of Regionally Significant Project Fund Applications (for information only)

FINDLATER/FIELDING
THAT the October 12, 2012 letter from the Union of BC Municipalities confirming approval of the Regional Significant Project Funding for the following projects be received:

• Regional Active Transportation Project $2,247,315
• Regional Housing Strategy Project (Household Travel Survey) - $150,000
• Air Quality Management Project - $38,000
• Septic Treatment Upgrades Project - $780,000
• Centrifuge Project - $317,969

CARRIED

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.mp3 file icon - click here for help with audio October 22, 2012 audio of entire RDCO Board meeting - .mp3 (265 MB)

Click this Windows Media Audio icon for help with audio files October 22, 2012 audio of RDCO Board meeting only about Item 7.3 UBCM Regionally Significant Fund Application Approvals - .wma (601 KB)

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.pdf icon June 25, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Nothing was mentioned in the Highlights about a grant of over $500 being issued to the Legion

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.mp3 file icon - click here for help with audio June 25, 2012 audio of entire RDCO Board meeting - .mp3 (98.6 MB)

Click this Windows Media Audio icon for help with audio files June 25, 2012 audio of RDCO Board meeting only about Item 6.2 Royal Canadian Legion - .wma (4.82 MB)

.pdf icon June 25, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

6.2 British Columbia/Yukon Command - The Royal Canadian Legion Military Service Recognition Book - request for support of
advertisement space (All Directors - Unweighted Vote)

Staff report dated June 19th outlined that a letter has been received from the British Columbia/Yukon Command - The Royal Canadian Legion regarding a request to purchase advertisement in their 2012 Military Service Recognition Book. Proceeds raised from advertising offset the cost of the publication and help to improve services to Veterans in the more than 150 communities served throughout British Columbia and the Yukon. Staff report noted that considering the priorities of the Regional District it is recommended that the RDCO does not continue to purchase an advertisement in the magazine.

In discussion, it was noted that the District of Lake Country purchases advertising. Other jurisdictions, as well as the Regional District also purchase wreaths for Remembrance Day in support of the Royal Canadian Legion and veterans. It was agreed that for this year only the RDCO would continue the advertisement acknowledging all members.

EDGSON/ZIMMERMANN
THAT the Board approves a letter be sent advising the Royal Canadian Legion, British Columbia / Yukon Command that the Regional District of Central Okanagan will purchase a Remembrance Day advertisement in the Military Service Recognition
Book for the last time in 2012;
AND THAT the Royal Canadian Legion be thanked for their commitment and dedication in supporting our Veterans and ensuring that the sacrifices made by the men and women in serving our country are not forgotten and passed from generation to generation;
AND FURTHER THAT when the magazine is received staff circulate it to the Board for review.

CARRIED

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.mp3 file icon - click here for help with audio June 25, 2012 audio of entire RDCO Board meeting - .mp3 (98.6 MB)

Click this Windows Media Audio icon for help with audio files June 25, 2012 audio of RDCO Board meeting only about Item 6.2 Royal Canadian Legion - .wma (4.82 MB)

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.pdf icon April 23, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the Highlights about Regional Growth Strategy Gas Tax Funds (Item 7.2 RDNO Funding Application Request)

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.mp3 file icon - click here for help with audio April 23, 2012 audio of entire RDCO Board meeting - .mp3 (213 MB)

Click this Windows Media Audio icon for help with audio files April 23, 2012 audio of RDCO Board meeting only about Regional Growth Strategy Gas Tax Funds - .wma (5.67 MB)

.pdf icon April 23, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

Correspondence

7.2 Letter of request from Regional District of North Okanagan to support the funding application for a Regional Growth Strategy Integrated Implementation Plan (0470-01 /6430-40) (All Directors - Unweighted Vote)

Staff report dated April 13, 2012 outlined a request from the Regional District of North Okanagan for a letter of support for an application to UBCM for their Regional Growth Strategy Integrated Implementation Plan. It was noted that regional growth strategies are a collaborative process among stakeholders and that NORD's implementation plan will assist the Central Okanagan in the future as we complete our RGS update and consider funding applications.

It was noted that the documentation from NORD did not state how the funds will be use or what the deliverables are. Staff noted the funds, if received, will likely be used to complete and implement their RGS plans and studies.

GIVEN/BASRAN
THAT the Regional Board of the Regional District of Central Okanagan supports the Regional District of North Okanagan's funding application for the 2012 Integrated Community Sustainability Planning/Capacity Building grant for the development of a Regional Growth Strategy Integrated Implementation Plan.

CARRIED

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.mp3 file icon - click here for help with audio April 23, 2012 audio of entire RDCO Board meeting - .mp3 (213 MB)

Click this Windows Media Audio icon for help with audio files April 23, 2012 audio of RDCO Board meeting only about Regional Growth Strategy Gas Tax Funds - .wma (5.67 MB)

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.pdf icon April 12, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 6.3 Regional Grant-in-Aid Policy-Application Review.pdf

*Note this is only a snippet, please click link above for entire content*

REGIONAL DISTRICT OF CENTRAL OKANAGAN

Agenda No.: 6.3
Mtg Date: April 12, 2012

Regional Grant in Aid Policy
The Regional Board may provide Regional Grants in Aid to organizations on the following basis:
1. The organization must provide a service to all residents of the Regional District
2. An application must be submitted by the first working Friday of January in the year.
3. Late applications will NOT be received nor considered.
4. The amount of the grant must be approved by the Regional Board and included in the annual budget.
5. The grant amount will be apportioned on the basis of converted land and improvement assessment values.
6. Each member municipality and electoral area will vote on whether or not they wish to participate in the grant in aid request.
7. The amount of the grant in aid request will be reduced by the percentage of assessment values of any non-participating member.
8. Final grant approval is not provided until the end of March and grants must be expended by December 31st
9. An accounting of other funds received from member municipalities and electoral areas is required.
10.Any funds not expended by December 31st are to be returned to the Regional District.
11. An accounting of the grant funds expended and a final report on the program is required by December 31st

The Regional District is comprised of the following municipalities and electoral areas: the City of Kelowna, District of West Kelowna, District of Lake Country, District of Peachland, Central Okanagan West Electoral Area (which includes the area of North Westside Road, Trepanier and Brent Road) and Central Okanagan East Electoral Area (which includes the area of Joe Rich, South Lakeshore, June Springs and Ellison).

click link above for more

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.mp3 file icon - click here for help with audio April 12, 2012 audio of entire RDCO Governance and Services Committee meeting - .mp3 (329 MB)

Click this Windows Media Audio icon for help with audio files April 12, 2012 audio of RDCO Governance and Services Committee meeting only about Item 6.3 Regional Grant-in-Aid Policy-Application Review - .wma (9.96 MB)

.pdf icon April 12, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

6.3 Review of Regional Grant in Aid Policy/Application

The Regional Board in review of the 2012 regional grant in aid requests and subsequent allocations expressed concern whether the grant policy needs to be reviewed. Overall discussion included:
o Is there a need to look at the policy? Yes.
o Do funding decisions need to be made on the same day as funding requests are discussed? Applicants are anxious to hear if funding will be considered and to what level. Final decision is not made until the end of March.
o Would it be advisable to have Christene Walsh, Social Development Coordinator, involved in the process, and what would that involvement be?
Staff could possibly identify priorities but no make specific recommendations.
o The decision on the funding and the amount remains a political decision.
o Are presentations/or question period required? There was general consensus it is not-the information should be in the application, it takes too much time and doesn't add to the process.
o Directors like the flexibility to decide to participate or not.
o If program is cancelled, individual municipalities would likely have an increase in funding requests.
o Is it clear to an applicant, if they receive funds from a municipality for the program they cannot receive regional grant in aid funds?
o Electoral area grant in aid funding to remain as it currently is. Request goes to the director for consideration at any time throughout the year. The director provides a recommendation to the Board for approval. This is a separate fund, budgeted within the electoral area budget.

There was consensus on the following points:
-In the future there isn't a need for applicants to present or ask questions to the Committee. The application is their opportunity to present the facts.
-Tighten up some of the wording in the application in regard to whether the applicant receives funding from a municipality and therefore would not be eligible to receive funding through the regional grant in aid process.
-Decision on funding to be made as soon as possible, in a public meeting, after consideration of the applications (municipal directors caucus and then come back to the table).
-Staff (C. Walsh) to be involved in review and vetting of the application (ie: clarify request, request more information if required, report on strengths and weakness but no recommendation to the Committee).

GRAY/EDGSON
THAT staff revise the Regional Grant In Aid policy based on the Committee's discussion and bring forward a new policy for consideration.

CARRIED

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.mp3 file icon - click here for help with audio April 12, 2012 audio of entire RDCO Governance and Services Committee meeting - .mp3 (329 MB)

Click this Windows Media Audio icon for help with audio files April 12, 2012 audio of RDCO Governance and Services Committee meeting only about Item 6.3 Regional Grant-in-Aid Policy-Application Review - .wma (9.96 MB

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.pdf icon March 26, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Grant Funding Allocations

The Regional Board has approved spending funds from two different senior government grant programs. The Regional District will enter into the General Strategic Priorities Fund Agreement with the Canada and BC governments and use $405,000 from the Federal Gas Tax Revenues for completion of the updated Regional Growth Strategy.

In addition, the Board has approved using this year’s basic regional district grant of $169,916 from the BC Government Strategic Community Investment Fund for financing the recently completed roofing upgrade at the KLO Road administration building.

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.mp3 file icon - click here for help with audio March 26, 2012 audio of entire RDCO Board meeting - .mp3 (405 MB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about adding BC Government Strategic Community Investment Fund to the Agenda - .wma (449 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Item 6.3 Regional Growth Strategy - Gas Tax Agreement - .wma (463 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Item 8.2 Strategic Community Investment Funds - .wma (337 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Joe Rich Outdoor Rink grant being successful - .wma (173 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Kelowna did not receive a grant - .wma (188 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Lake Country Parks grant being successful $400,000 - .wma (393 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Peachland School grant being successful $450,000 - .wma (243 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about RDCO Trails to Health grant being successful $200,000 - .wma (197 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about West Kelowna grant being successful $400,000 - .wma (932 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Westshore Estates grant being successful $80,000 - .wma (982 KB)

.pdf icon March 26, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 6.3 Regional Growth Strategy - Gas Tax Agreement.pdf

.pdf icon Item 8.2 Strategic Community Investment Funds.pdf

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.mp3 file icon - click here for help with audio March 26, 2012 audio of entire RDCO Board meeting - .mp3 (405 MB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about adding BC Government Strategic Community Investment Fund to the Agenda - .wma (449 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Item 6.3 Regional Growth Strategy - Gas Tax Agreement - .wma (463 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Item 8.2 Strategic Community Investment Funds - .wma (337 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Joe Rich Outdoor Rink grant being successful - .wma (173 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Kelowna did not receive a grant - .wma (188 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Lake Country Parks grant being successful $400,000 - .wma (393 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Peachland School grant being successful $450,000 - .wma (243 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about RDCO Trails to Health grant being successful $200,000 - .wma (197 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about West Kelowna grant being successful $400,000 - .wma (932 KB)

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.pdf icon March 26, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

2. ADDITION OF LATE ITEMS

8.2 Approval of Strategic Community Investment Funds - Gas Tax Agreement

Director Hanson requested Kelowna Mountain be added to the agenda (6.4)

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3. ADOPTION OF THE AGENDA

BAKER/HANSON
THAT the agenda be adopted as amended.

CARRIED

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6.3 Regional Growth Strategy - General Strategic Priorities Fund Gas Tax Agreement (All Directors - Unweighted Vote)

BAKER/GIVEN
THAT the Regional Board approves entering into the General Strategic Priorities Fund Agreement under the agreement on the transfer of Federal Gas Tax Revenues for the Regional Growth Strategy Review Update with UBCM in the amount of $405,000.

CARRIED

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8.2 Approval of Strategic Community Investment Funds - Gas Tax Agreement (All Directors - Unweighted Vote)

FIELDING/BAKER
THAT the Regional Board approves entering into the 2012-2014 Strategic Community Investment Funds (Regional District Basic Grant) Agreement;
AND FURTHER THAT the Strategic Community Investment Funds - Regional District Basic Grant for 2012 of $169,916 be directed toward the financing of the KLO roof project.

CARRIED (Ophus opposed)

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9. DIRECTOR ITEMS

It was noted that various municipalities, as well as the Regional District received approval of various grant applications including the Joe Rich Community Sport Rink Upgrade, Westshore Community Park, and Regional Trails to Health Project.

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.mp3 file icon - click here for help with audio March 26, 2012 audio of entire RDCO Board meeting - .mp3 (405 MB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about adding BC Government Strategic Community Investment Fund to the Agenda - .wma (449 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Item 6.3 Regional Growth Strategy - Gas Tax Agreement - .wma (463 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Item 8.2 Strategic Community Investment Funds - .wma (337 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Joe Rich Outdoor Rink grant being successful - .wma (173 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Kelowna did not receive a grant - .wma (188 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Lake Country Parks grant being successful $400,000 - .wma (393 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about Peachland School grant being successful $450,000 - .wma (243 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about RDCO Trails to Health grant being successful $200,000 - .wma (197 KB)

Click this Windows Media Audio icon for help with audio files March 26, 2012 audio of RDCO Board meeting only about West Kelowna grant being successful $400,000 - .wma (932 KB)

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.pdf icon March 8, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

THERE ARE NO MINUTES POSTED ON RDCO'S WEBSITE FOR MARCH 8, 2012
Minutes of the Governance and Services Committee meetings are not usually published to RDCO's website until after they have been adopted at the following meeting April 12, 2012.  If the minutes are not posted here yet, you can check RDCO's website to see if they are published there yet.

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.mp3 file icon - click here for help with audio March 8, 2012 audio of entire RDCO Governance and Services Committee meeting - .mp3 (521 MB)

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.pdf icon February 27, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Okanagan Film Commission

The Regional Board has received a presentation updating the activity of the Okanagan Film Commission. Commissioner Jon Summerland says they’ve been very successful in the past year working with producers and other industry representatives from around the world to find them what they need for their productions. In addition, the Commission has successfully recruited a large international animation studio to set up in the area as well as attracting 59 film, television and commercial productions, including the film ‘Flicka 3’. These productions were responsible for more than $9.6-million in economic benefit to the region during 2011. With over $202,000 in funding last year, including $110,500 from the Regional District of Central Okanagan, the Commission estimates the return on investment for every dollar provided was $47.36.

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.mp3 file icon - click here for help with audio February 27, 2012 audio of entire RDCO Board meeting - .mp3 (206 MB)

Click this Windows Media Audio icon for help with audio files February 27, 2012 audio of RDCO Board meeting only about Item 5.1 Okanagan Film Commission - .wma (5.56 MB)

.pdf icon February 27, 2012 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 5.1 Okanagan Film Commission.pdf

*Note* This is only a snippet, please click link above for entire content.

The OFC seeks funding from Regional governments every year, Valuable staff resources are expanding. To simplify the process, the OFC would like to become a line item in the four regional districts budgets to ensure financing over the the longer term. The issue of dollar amounts would then be negotiated annually with consideration of market demand and the maintenance of OFC's deliverables.

Total Budget 2011-2012 = $278,000

found on page 22

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.pdf icon February 27, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

5. DELEGATIONS

5.1 Jon Summerland, Okanagan Film Commissioner, re: Update on Film Commission Activities

Jon Summerland addressed the Board highlighting the Commission's activities in 2011 including:

• Feeder animation school starting at Okanagan College. High paying jobs in animation. Animation and film programming now being done here. Many new animation companies opening in Kelowna.
• Staff continue scouting for new scripts
• Expressed the need for a studio here. TV series looking to come here but a studio is needed.
• Catchment area for the Commission is: Manning Park, Osoyoos to Enderby. CORD is largest funder by far. As most of the movies in the last while have been done in the south, when will RDOS start to contribute the same funds? Staff noted this is all RDOS will commit to.
• West Kelowna may be withdrawing service from EDC and this will affect funding of the Commission.
A video of what the Commission is all about was viewed.

FINDLATER/BAKER
THAT the OFC presentation by Jon Summerland, Okanagan Film Commissioner, be received for information.

CARRIED

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.mp3 file icon - click here for help with audio February 27, 2012 audio of entire RDCO Board meeting - .mp3 (206 MB)

Click this Windows Media Audio icon for help with audio files February 27, 2012 audio of RDCO Board meeting only about Item 5.1 Okanagan Film Commission - .wma (5.56 MB)

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.pdf icon February 17, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 1 Budget Presentation.pdf

.pdf icon Item 1a Budget Piechart.pdf

.pdf icon Item 1b Budget Summaries.pdf

.pdf icon Item 1c Tax Requisitions and Rates.pdf

.pdf icon Item 2 Financial Plan Contents.pdf

.pdf icon Item 2a Environmental Services - Engineering.pdf

.pdf icon Item 2b Environmental Services - Waste Management.pdf

.pdf icon Item 3a Development Services - Planning.pdf

.pdf icon Item 3b Development Services - Protection Services.pdf

.pdf icon Item 3c Development Services - Inspection Services.pdf

.pdf icon Item 4 Parks Services.pdf

.pdf icon Item 5 Finance and Administration.pdf

.pdf icon Item 6 Corporate Services.pdf

.pdf icon Item 6a Corporate Services - Policing Liaison Services.pdf

.pdf icon Item 7 Economic Development Commission.pdf

.pdf icon Item 8 Regional Board.pdf

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.mp3 file icon - click here for help with audio February 17, 2012 audio of entire RDCO Governance and Services Committee meeting - .mp3 (501 MB)

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.pdf icon February 17, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

*Note* This is only a snippet, please click link above for entire content.

2.3 2012 Budget Review

Marilyn Rilkoff began a review of the 2012 budget. The question was raised regarding FTE's (full-time equivalents) and whether the cost is applied to the department they report to or the service. FTE costs are allocated to individual services. If you participate in a service you pay a portion of FTE.

Regional grant in aid
- Director Fielding asked for a reduction in Peachland's allocation to the Arts Council to $500 in total.

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.pdf icon February 10, 2012 Regional District Central Okanagan Governance & Services Committee Meeting Agenda

GOVERNANCE AND SERVICES COMMITTEE MEETING Friday, February 10, 2012
8:30 a.m. – 1:30 p.m.
Woodhaven Board Room

AGENDA
REGIONAL GRANT IN AID ALLOCATIONS
1. Call to order
2. Delegation by each applicant (each organization will have a maximum of ten minutes to provide further information on their grant application and answer questions from the Board)

All organizations were informed the meeting begins at 8:30 a.m. and if they wish to present to be in attendance.

o John Howard Society (Adult Restorative Justice)
o Arts Council of the Central Okanagan
o BC Schizophrenia Society
o Central Okanagan Community Gardens
o Central Okanagan Hospice Association
o Children’s Festival of Kelowna
o Ellison Parks & Recreation Society
o Father Pandos Mission (Okanagan Historical Society)
o Freedom’s Door (Resurrection Recovery Resource Society)
o Friends of Fintry Provincial Park Society
o Hands in Service
o Kelowna Art Gallery
o Kelowna Food Bank
o Kelowna Gospel Mission
o Kelowna Museum
o New Opportunities for Women (NOW Canada)
o Youth Restorative Justice (Okanagan Boys & Girls Club)
o Okanagan Central Small Dog Rescue Society
o Okanagan Humane Society
o People in Motion
o Project Literacy Kelowna Society
o Reach Out Youth Counselling & Family Service Society
o Seniors Outreach Services Society
o Summer Arts Scene for Youth in Central Okanagan
o Westside Celebration Society

3. Allocation of 2012 Regional Grants In Aid

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.mp3 file icon - click here for help with audio February 10, 2012 audio of entire RDCO Governance and Services Committee meeting - .mp3 ( MB)

.pdf icon February 10, 2012 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

*Note* This is only a snippet, please click link above for entire content.

3. Allocation of 2011 Regional Grants In Aid

Arts Council of Central Okanagan
Request $23,294.00. City of Kelowna - $15,000; Peachland - $672; Lake Country - $1,500; West Kelowna - $2,000; Central Okanagan West - $500; Central Okanagan East - $50 ; Allocation $19,722

BC Schizophrenia Society
Request $20,000. City of Kelowna - $14,000; Peachland - $350; Lake Country $1,000; West Kelowna - $1,000; Central Okanagan West - $400; Central Okanagan East - $50; Allocation $16,800.

Central Okanagan Community Gardens
Request $35,000. City of Kelowna - $24,501; Peachland - $400; Lake Country $1,800; West Kelowna - $5,800; Central Okanagan West - $0; Central Okanagan East - $50; Allocation $32,550

Central Okanagan Hospice Association
Request $8,255. City of Kelowna - $0; Peachland - $200; Lake Country - $200; West Kelowna - $1,000; Central Okanagan West - $200; Central Okanagan East - $50; Allocation $1,650

Children's Festival Society
Request $6,500. City of Kelowna - $0; Peachland - $150; Lake Country - $200; West Kelowna - $1,000; Central Okanagan West - $300; Central Okanagan East - $50; Allocation $1,700

Ellison Parks & Recreation Society
Request $5,000. City of Kelowna - $0; Peachland - $0; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $5,000; Allocation $5,000

Okanagan Historical Society (Father Pandosy Mission)
Request $10,000. City of Kelowna - $5,000; Peachland - $0; Lake Country - $0; West Kelowna - $1,000; Central Okanagan West - $250; Central Okanagan East - $50; Allocation $6,300

Freedom's Door (Resurrection Recovery Resource Society)
Request $25,000. City of Kelowna - $0; Peachland - $350; Lake Country - $200; West Kelowna - $0; Central Okanagan West - $0; Central Okanagan East - $0; Allocation $550

Friends of Fintry Provincial Park Society
Request $4,600. City of Kelowna - $3,220; Peachland - $100; Lake Country$200; West Kelowna - $758: Central Okanagan West - $200; Central Okanagan East - $50; Allocation $4,628

Hands In Service
Request $20,000. City of Kelowna - $5,000; Peachland - $300; Lake Country $150; West Kelowna - $0; Central Okanagan West - $100; Central Okanagan East - $50; Allocation $5,600

John Howard Society
Request $49,427.00. City of Kelowna - $30,000; Peachland - $500; Lake Country - $500; West Kelowna - $3,500; Central Okanagan West - $600; Central Okanagan East - $50; Allocation $ 35,150

Kelowna Art Gallery
Request $15,000. City of Kelowna - $0; Peachland - $200; Lake Country - $0; West Kelowna - $2,500; Central Okanagan West - $300; Central Okanagan East - $50; Allocation $3,050

Kelowna Food Bank
Request $15,500. City of Kelowna - $5,000; Peachland - $350; Lake Country $0; West Kelowna - $0; Central Okanagan West - $200; Central Okanagan East $0; Allocation $5,550

Kelowna Gospel Mission
Request $20,000. City of Kelowna - $0; Peachland - $350; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $100; Central Okanagan East $ 50; Allocation $500

Kelowna Museum
Request $25,000. City of Kelowna - $0; Peachland - $200; Lake Country - $200; West Kelowna - $4,300; Central Okanagan West - $500; Central Okanagan East - $50; Allocation $5,250

New Opportunities for Women
Request $36,000. City of Kelowna - $25,000 Peachland - $500; Lake Country $ 300; West Kelowna - $2,500; Central Okanagan West - $800; Central Okanagan East - $50; Allocation $29,150

Okanagan Boys & Girls Club (Youth Restorative Justice)
Request $1 ,000. City of Kelowna - $0; Peachland - $213; Lake Country - $400; West Kelowna - $0; Central Okanagan West - $300; Central Okanagan East $ 50; Allocation $963

Okanagan Humane Society
Request $9,000. City of Kelowna - $3,475; Peachland - $200; Lake Country $200; West Kelowna - $500; Central Okanagan West - $250; Central Okanagan East - $50; Allocation $4,675

Okanagan Central Small Dog Rescue Society
Request $10,000. City of Kelowna - $0; Peachland - $100; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $100; Central Okanagan East - $0; Allocation $200

People In Motion
Request $20,500. City of Kelowna - $10,000; Peachland - $250; Lake Country $1,000; West Kelowna - $3,000; Central Okanagan West - $450; Central Okanagan East - $50; Allocation $14,750

Project Literacy Kelowna Society
Request $40,000. City of Kelowna - $10,000; Peachland - $450; Lake Country$ 500; West Kelowna - $1,500; Central Okanagan West - $200; Central Okanagan East - $50; Allocation $12,700

Reach Out Youth Counselling & Family Services Society
Request $12,000. City of Kelowna - $0; Peachland - $450; Lake Country - $200; West Kelowna - $0; Central Okanagan West - $100; Central Okanagan East $ 50; Allocation $800

Seniors Outreach Services Society
Request $30,000. City of Kelowna - $10,000; Peachland - $400; Lake Country $ 0; West Kelowna - $0; Central Okanagan West - $200; Central Okanagan East $0; Allocation $10,650

Summer Arts Scene For Youth In Central Okanagan
Request $3,000. City of Kelowna - $500; Peachland - $87; Lake Country - $200; West Kelowna - $200; Central Okanagan West - $100; Central Okanagan East $50; Allocation $1,136

Westside Celebration Society
Request $1,200. City of Kelowna - $1,006; Peachland - $41; Lake Country - $0; West Kelowna - $0; Central Okanagan West - $450; Central Okanagan East - $0; Allocation $1,497

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.pdf icon February 9, 2012 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the Highlights about Item 6.2 Grant-in-Aid Central Okanagan West Electoral Area

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Click this Windows Media Audio icon for help with audio files February 9, 2012 audio of RDCO Board meeting only about Item 6.2 Grant-in-Aid Central Okanagan West Electoral Area - .wma (416 KB)

.pdf icon February 9, 2012 Regional District of Central Okanagan Regular Board Meeting Minutes

6,2 Central Okanagan West Electoral Area Grant in Aid ($1,236,76) RCMP School Liaison Officer for the District of West Kelowna (All Directors Unweighted Vote)

The District of West Kelowna is establishing a new RCMP school liaison officer to work in the schools within West Kelowna's boundaries,
The Central Okanagan West Electoral Area director has agreed to proportionately funding the salary costs for the position. District of Peachland and Westbank First Nation are also contributing to the position.

EDGSON/FINDLATER
THAT the Regional Board approve a Central Okanagan West Electoral Area grant in aid of $1,236.76 to the District of West Kelowna for the proportionate share of the salary cost for an RCMP School Liaison Officer for 2012.

CARRIED

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.mp3 file icon - click here for help with audio February 9, 2012 audio of entire RDCO Board meeting - .mp3 (15.9 MB)

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Regional District of Central Okanagan Active Grants in 2010 Status Amount

• Community Tourism – Phase 1 Completed $208,631.13
• Community Tourism – Phase 2 Completed $56,663.50
• Community Wildfire Protection Plan (Regional parks) Approved $15,000.00
• Community Wildfire Protection Plan (Region wide) Approved $50,000.00
• Fuel Management Prescription (Rose Valley) Pending ‐
• Fuel Management Prescription (Regional parks) Approved $30,859.00
• Fuel Management Prescription (Crown land) Approved $50,000.00
• Fuel Management Prescription (Beaver Lake) Approved $3,000.00
• Fuel Management Prescription (Westbank First Nation) Report Rec’d $70,000.00
• Operational Fuel Management (Regional parks 2009) Approved $379,425.00
• Operational Fuel Management (Mission Creek) Approved $74,071.00
• Operational Fuel Management (Kalamoir Regional Park) Approved $14,900.00
• 2008 Farmed Animal Mass Carcass Disposal Completed $26,600.36

2009 Grants - page 6 - 7

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.pdf icon October 13, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

.pdf icon Item 5.2 Funding Request for Westside Tourism Activities.pdf

*Note* This is only a snippet, please click link above for entire content.

Agenda No: 5.2
Mtg Date: Oct 13, 2011

Tourism Funding Request
District of West Kelowna Business Development Office

For the October 13, 2011, RDCO Governance & Services Committee

Date: October 7, 2011
To: Mary Jane Drouin, Corporate Services Coordinator
From: John Perrott, Business Development Officer
RE: Funding Request for Westside Tourism Activities

STAFF'S RECOMMENDATION:
THAT the RDCO Governance and Services Committee recommends that the Regional Board approve a Central Okanagan West Electoral Area grant in aid in the amount of $10,000 in support of Westside tourism activities.

BACKGROUND:
The District of West Kelowna, while the managing entity of Tourism Westside activities, continues to work in partnership with representatives from the Westbank First Nation and Regional District of the Central Okanagan West Electoral Area. Utilizing an initial $90,000 from the District of West Kelowna's budget, a funding request was submitted to the Westbank First Nation and supported with a commitment of $25,000 in July 2011. Collectively these joint funds have been used to support tourism marketing and support activities as outlined. This report is part of the formal funding request to the Regional District of the Central Okanagan with support from the Electoral Area West Director funds.

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Governance and Services Committee meeting - .mp3 (235 MB)

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.pdf icon October 13, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

http://www.westsidetourism.com/

5.2 John Perrott, re: Funding Request (Central Okanagan West Electoral Area grant in aid - $10,000) for Westside Tourism Activities

Following a request at the August 22, 2011 Regional Board meeting by the Central Okanagan West Electoral Area Director for a $10,000 grant in aid for Westside tourism activities, the District of West Kelowna was asked to provide a review of the Westside tourism activities and how the funds will be used.

John Perrott, Business Development Officer for the District of West Kelowna provided a brief update on 2011 tourism activities including:
• Future Westside tourism organization possibility reviewed.
• Visitor Information Centre operation reviewed.
• Day-to-day Tourism marketing activities reviewed.
• What's next -looking ahead activities reviewed.

Questions:
- Who is handling the funds for these activities? The District of West Kelowna.
- What is 'westside' - WFN, District of West Kelowna and the Central Okanagan West Electoral Area.
- Currently defining what the roles are and how they fit into branding - ie: Thompson Okanagan, Kelowna, etc.
- The District of West Kelowna is the managing organization for the centre, taken on by necessity rather than by choice. District of West Kelowna is reviewing what the future is for the organization.

Director Baker left at 9:25 a.m. returned at 9:28 a.m.

FINDLATER/EDGSON
THAT the Governance & Services Committee recommends that the Regional Board approve a Central Okanagan West Electoral Area grant in aid in the amount of $10,000 in support of westside tourism activities.

CARRIED

Provincial Signage Program
It was noted that within the District of Lake Country a provincial signage program has been implemented - signage is uniform, clarifies to visitors where to go, etc.

Director Baker noted that Lake Country supports the maintenance of the signs but it is an initiative of the Ministry of Transportation through a grant tourism funding.

SHEPHERD/BAKER
THAT the District of Lake Country be requested to provide a presentation or report to a future Governance & Services Committee meeting on the provincial signage program in their community.

CARRIED

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Governance and Services Committee meeting - .mp3 (235 MB)

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.pdf icon October 13, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

Electoral Area Grant-in-Aid

The Regional Board has approved the following Central Okanagan West Electoral Area Grant-in-Aid:

$10,000 –partnership of District of West Kelowna, Westbank First Nation and Central Okanagan West Electoral Area to support tourism marketing and promotion activities on the Westside.

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Board meeting - .mp3 (144 MB)

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.pdf icon October 13, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

9.2 Rise and Report - Governance & Services Committee meeting of October 13, 2011

a) Central Okanagan West Electoral Area Grant In Aid ($10,000) to the District of West Kelowna for Westside Tourism Activities (All Directors-Weighted Vote)

EDGSON/FINDLATER
THAT the Regional Board approve a Central Okanagan West Electoral Area grant in aid in the amount of $10,000 in support of westside tourism activities.

CARRIED

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.mp3 file icon - click here for help with audio October 13, 2011 audio of entire RDCO Board meeting - .mp3 (144 MB)

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LOOK AT THE DATE!!  THIS GRANT WAS ALREADY DECIDED LONG AGO!!  HUSH HUSH NOW OCTOBER 13, 2011 MEETING

Tourism Westside Funding

.pdf icon WFN News Release
FOR IMMEDIATE RELEASE
April 7, 2010

Coordinated funding of $126,375 for Tourism Westside was announced today by Mayor Doug Findlater, District of West Kelowna, Chief Robert Louie, Westbank First Nation, and Jim Edgson, Director Central Okanagan West Electoral Area (Regional District of Central Okanagan).

The joint funding, ($94,683 from District of West Kelowna, $28,692 from Westbank First Nation and $3,000 Central Okanagan West Electoral Area) is intended to support the initiatives of Tourism Westside, a committee of the Westbank and District Chamber of Commerce.

“Tourism Westside’s new strategic plan emphasizes the need for coordinated support from the governing bodies in the area, and not just financially, but as vital stakeholders,” says Mayor Doug Findlater. “All Westside residents will benefit from an enhanced tourism function and I’m very pleased that both Westbank First Nation and Central Okanagan West support this endeavor as well.”

“Westbank First Nation firmly believes that Tourism is a cornerstone of the economic drivers in the Okanagan. In this light, we have been an active participant on the tourism committee that is bringing forward this unique strategic plan that will combine resources of local governments, businesses and new opportunities in true partnership,” says Chief Robert Louie. “We are eager to continue the work to build a fresh tourism experience with Tourism Westside.

“The Central Okanagan West Electoral Area of the RDCO provided Grant in Aid funds to Tourism Westside because there is a need to promote tourism within the Electoral Area,” says Regional Director Jim Edgson. “We look forward to participating in Westside Tourism as a partner to enhance tourism, not only in the Electoral Area, but in the entire Westside, along with Westbank First Nation and West Kelowna."

More information on Tourism Westside is available at www.tourismwestside.com or by calling 250-768-3378.

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.pdf icon August 22, 2011 Highlights of the Regional District of Central Okanagan Regular Board Meeting

There was nothing mentioned in the Highlights about Item 11.4 Central Okanagan West Electoral Area Grant In Aid - Tourism Westside

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.pdf icon August 22, 2011 Regional District of Central Okanagan Regular Board Meeting Agenda

.pdf icon Item 11.4 Central Okanagan West Electoral Area Grant In Aid - Tourism Westside.pdf

*Note: This is only a snippet, please click link above for entire contents

RECOMMENDATION:

THAT a Central Okanagan Electoral Area West grant in aid be allocated to Tourism Westside in the amount of $10,000 to encourage tourism efforts in cultural lines.

BACKGROUND:
Tourism Westside has requested a grant in aid for $10,000 to assist to encourage tourism efforts in cultural lines within the electoral area. Director Edgson requests Board approval for this expenditure.

This is for your consideration

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.pdf icon August 22, 2011 Regional District of Central Okanagan Regular Board Meeting Minutes

11.4 Central Okanagan West Electoral Area Grant In Aid - Tourism Westside ($10,000) (All Directors - Unweighted Vote)

Director Edgson requested $10,000 in funding be provided to Tourism Westside for their tourism activities. Concern was expressed that there has been no background information provided including a budget for the activities.

It was noted that the District of West Kelowna is currently administering the Tourism Westside program while restructuring occurs. It is an advisory committee that provides input on the program. Tourism Westside used to be a committee of the Westbank Chamber of Commerce. The long-term objective of West Kelowna is to have a separate organization and plans to have it back on its own within the year. Westbank First Nation is contributing $20,000 and West Kelowna is contributing $93,000 to the program. It was agreed there needs to be some structure and financial plans provided for background and
more accountability is required before consideration is given to the grant.

FINDLATER/SHEPHERD
THAT approval of a Central Okanagan Electoral Area West grant in aid to Tourism Westside (District of West Kelowna) in the amount of $10,000.00 be POSTPONED until the District of West Kelowna provides a presentation to the Governance and
Services Committee on how the funds will be used for tourism activities.

CARRIED

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.mp3 file icon - click here for help with audio August 22, 2011 audio of entire RDCO Board meeting - .mp3 (307 MB)

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.pdf icon March 10, 2011 Regional District of Central Okanagan Governance and Services Committee Agenda

.pdf icon Item 3.1 New Official Community Plans Update.pdf

.pdf icon Item 4.1 Woodhaven Regional Park UBCO Eco Art Project Update.pdf

.pdf icon Item 5.2 Budget Introduction.pdf

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5.3 Delegations

c) Okanagan Basin Water Board Budget Update - Anna Warwick-Sears, Executive Director and M. Rilkoff

.mp3 file icon - click here for help with audio March 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (537 MB or over 3 hours 55 mins)

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$64,000 transfer

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.pdf icon Item 5.4.1 b-i NewStaffing-Admin.pdf

.pdf icon Item 5.4.1bii New Staffing -RegParks.pdf

.pdf icon Item 5.4.1c Engineering FTE Increase.pdf

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.pdf icon Item 5.4.3 Regional Grant-in-Aid Allocation.pdf

.mp3 file icon - click here for help with audio March 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (537 MB or over 3 hours 55 mins)

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.pdf icon Item 5.4.4 a - Budget Summary.pdf

.pdf icon Item 5.4.4 b - Tax Requisitions and Rates.pdf

.pdf icon Item 5.4.4 ciii-ProgramBudget-Planning.pdf

.pdf icon Item 5.4.4 cii-ProgramBudget-SWM.pdf

.pdf icon Item 5.4.4 ci-ProgramBudget - Engineering.pdf

.pdf icon Item 5.4.4 c-iv-ProgramBudget-Fire Protection.pdf

.pdf icon Item 5.4.4 c-ix-ProgramBudget-EDC.pdf

.pdf icon Item 5.4.4 c-viii-ProgramBudget-PolicingServices.pdf

.pdf icon Item 5.4.4 c-vii-ProgramBudget-Administration.pdf

.pdf icon Item 5.4.4 c-vi-ProgramBudget-Finance.pdf

.pdf icon Item 5.4.4 c-v-ProgramBudget-Inspection.pdf

.pdf icon Item 5.4.4 c-v-ProgramBudget-Parks.pdf

.pdf icon Item 5.4.4 c-x-ProgramBudget-RegionalBoard.pdf

.pdf icon March 10, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Minutes

5.4.3 Regional Grant-in-Aid Allocation
Staff noted that at the February 18, 2011 meeting, Lake Country added $1000 to the Restorative Justice Program and Peachland has removed $100 from Community Gardens from $500 to $400.00. No further changes from the Board.

5.4.4 Review of changes following the February 10, 2010 meeting Staff reviewed the revised tax rate and requisition impact for each service and area since the February 10, 2011 Governance and Services Meeting.

For land and Improvements, the Base Tax Rates for each area are as follows:
Kelowna: increase 0.513% $2.34 (on $446K home)
Peachland increase 1.851% $5.79
Lake country increase 0.079% $2.01
West Kelowna increase 1.236% $3.62
C.O. West decrease -2.072% -3.19
C.O. East decrease -2.399% -4.25

The changes that will have an effect on overall Regional Tax Requisitions not including minor items are as follows:
096 - Recycling (Page 46): Recycling Rebates have increased by $60k (increased prices per tonne). Overhead has been changed from fixed amount of $10,000 to a percentage of expenses (5.25%). This service requires active participation and
management by the RDCO, and is now treated the same as other functions in terms of overhead allocations.
030 - Regional Rescue (Page 76): Added service review study costs $25k, reduced reserve transfer from $100k to $50k as suggested, and deferred purchase of Peachland Marine Rescue Zodiac to 2012, pending outcome of service review.
Reserve transfers in 2013 & 2014 increased by $20k each to make up the required difference.
047 - Mosquito Control (Page 3): Removed grant funding for West Nile Virus and related budget--reverted back to the original nuisance service funding formula and taxation of $31,587.
142 - Regional Parks (Page 106): Reduced $13k of expenses and reduced overhead
impact.
• The overhead rates have been reduced from Feb 10th rates and this has affected all budgets. (See Tab 8 - Administrative Overhead and the Report contained in that section).
• There is a new Northern and Rural Homeowner Benefit that start in 2011. It is $200 and homeowners will have to meet the same eligibility requirements of the regular grant.
• Staff noted that while keeping the tax rates less than the BC Average Consumer Price Index increase (2010 CPI 1.3 %) for 5 areas, the Board, with the changes discussed in this report, has still managed to increase transfers to reserves and capital projects by 23.1%
• Staff were asked about transit as one of the outstanding items. Staff noted that the RDCO staff are looking for clarification on the apportionment of a 31% cost to WFN.
The Regional District is trying to facilitate a meeting between BC Transit, WFN, DWK, Peachland and RDCO. Director Findlater noted that as the District of West Kelowna now has its own contract with BC Transit that it will only meet with BC Transit.

#GS31/11 EDGSON/FINDLATER
THAT the changes within the budget be forwarded to the March 25,2011 Board Meeting.

CARRIED

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February 18, 2011 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

Item 3 - Grants apportionment.pdf

We question how Central Okanagan West (particular to North Westside Road) relates to some of these services.


click image for larger print

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.mp3 file icon - click here for help with audio February 10, 2011 audio of entire RDCO Governance and Services Committee meeting .mp3 (542 MB or about 4 hours of audio)

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June 28, 2010 Regional District of Central Okanagan Regional Board Meeting Agenda

Item 4.2 Strategic Priorities Investment Fund.pdf

Agenda No: 9.2
Mts Date: June 28, 2010

Regional Board Report

TO: Chair and Directors
FROM: H. Reay, CAO
DATE: June 23, 2010
SUBJECT: Strategic Community Investment Funds

In accordance with the terms of reference of the Strategic Community Investment (SCI) Funds, it is required that we report on the investment of these funds and our performance targets.
In 2009 we received $194,535 and in 2010 we will be receiving $51,344 for a total of $245,879.

To date these funds have been invested into the following projects:
• Ortho Photo updates of $37,399 to assist in planning and development.
• Completion of the Strategic Planning process at a cost $22,523, which will assist the Region in meeting Climate Change targets.

Both of the above projects were funded by SCI funds which reduced the need for local taxation.

The remaining funds of $185,957 will be invested in a Green House Gas Emission Reduction Strategy to assist us in developing a plan of action. This will enable us to identify where we should invest capital funding in the future to ensure that we are
receiving the best return on investments as we reduce our GHG Emisions.

The above investments meet the criteria as outlined in the SCI Fund strategy.

This is submitted for the Board's information.

Windows Media File Icon Audio of the entire Regional Board Meeting - Audio_Brd_June 28_10.mp3 (177 MB)

June 28, 2010 Regional District of Central Okanagan Regular Board Meeting Minutes

4.2 Strategic Priorities Investment Fund - Regional District Basic Grant (All Directors - Unweighted Vote)

Staff report dated June 23, 2010 outlined the funds invested to date from the Strategic Priorities Investment Fund-Regional District Basic Grant. To date funds have been expended on Regional District ortho photos and the completion of the Strategic Planning process. The remaining funds of $185,957 will be invested in a Green House Gas Emission Reduction Strategy to assist in developing an action plan for the Regional District.

CRAIG/FINDLATER
THAT the June 23,2010 report on the Strategic Community Investment Funds Regional District Basic Grant be received.

CARRIED

Windows Media File Icon Audio of the entire Regional Board Meeting - Audio_Brd_June 28_10.mp3 (177 MB)

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Tourism Westside gets financial boost
Castanet.net - by Wayne Moore - Story: 53775 - Apr 7, 2010

Tourism on the westside got a much needed shot in the arm Wednesday.

All three levels of local government on the westside ponied up to the tune of $126,000.

The lions share of the funds, $94,683, came from the District of West Kelowna.

Westbank First Nation contributed approximately $29,000 while the Regional District Area West kicked in another $3,000.

Tourism Westside committee chair Broc Broconnier says the additional funding will go towards the Visitor Centre, promotion, research and marketing, as well as a part-time tourism coordinator.

In the past, Broconnier says Tourism Westside has been running on UBCM grants as well as a one-time grant from the municipality to run the Visitor Centre.

While the local government grants are for this year only, Broconnier says he isn't looking at these as one-time grants.

"I think we will prove that the money will be spent well and they will get some value for it," says Broconnier.

A recently completed Westside Trail Guide was made possible through a tourism grant.

"This is a typical example of exactly what will take place," Broconnier added, pointing to the trail guide.

"This trail guide, which is going like hotcakes, includes something new which is a write-up of trails in the area. It goes from Peachland right up to Fintry. That's the kind of thing we want to do to promote the westside as a destination."

In announcing funding from the municipality, West Kelowna Mayor Doug Findlater says supporting tourism is one of the district's strategic goals.

"We recognize we have a beautiful community and indeed the entire Okanagan Valley is a desired destination for vacationers," says Findlater.

"We are seeking to capitalize on our opportunities with regards to tourism. Within Tourism Westside's strategic plan, local governments are important stakeholders and West Kelowna is on board."

Findlater says the municipality will continue to support Tourism Westside, saying their success benefits everyone in the region and the municipality in particular.

"It's good use of monies, working cooperatively and working together. I think that's the key," says WFN Chief Robert Louie.

"That is what is going to help promote tourism on the westside. I think we have to focus on the westside because this is where we live and I think we can take advantage of the travellers that have greater Kelowna as a destination."

Louie says he sees tremendous spin-off opportunities with those travellers.

"I think everyone that lives here and does business here will benefit from this experience."

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February 23, 2009 Highlights of the Regional Board Meeting

Okanagan Film Commission Presentation

The Regional Board has received a presentation from the Okanagan Film Commission. Commissioner Jon Summerland has asked the Board to consider maintaining the 2008 level of funding, providing $110,000 plus a $10,000 in-kind contribution of office space in the Regional District administration building during 2009. In the past, the Commission also has received funding from the North Okanagan and Okanagan-Similkameen regional districts. During 2008, there were 81 days of shooting involving 26 productions that generated an estimated $4.4-million in revenue. As well, those productions created employment for more than 70 local crewmembers.

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February 19, 2010 Regional District of Central Okanagan Governance and Services Committee Meeting Agenda

Agenda - February 19, 2010.pdf

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October 27 2008

If you are looking for the local North Westside Road website you may have paid $1,000 for, that would be the North Westside Communities Association website. 
Item 8.3 Regional Grant In Aid Policy.pdf
Item 8.2 Central Okanagan West Electoral Area Grant in Aid.pdf
Please don't get confused, as none of your tax dollars went to pay for this website.

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Agenda Regular Board Meeting – June 23, 2008 (Pg.2)
9.2 Central Okanagan West Electoral Area Grant in Aid ($1,500) to the North Westside Communities Association (All Directors - Unweighted Vote)

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June 23, 2008 Agenda - Grant letter from Ida Chong to RDCO

Electoral areas have been added to grant.

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Highlights of the Regional Board Meeting– June 23, 2008
Electoral Area Grant-in-Aid
The Regional Board has approved the following Central Okanagan West Electoral Area Grant-in-Aid request:
· North Westside Communities Association - $1,550 for installation of Emergency Electrical Power and other improvements to the Killiney Beach Community Hall.

-----------------------------

From RDCO 2007 Annual Report
2007 Highlights
- Completed renovation of Station 101 for the North Westside by expanding the truck bay and installing a backup electrical power generator.
- North Westside purchased tender.
Source RDCO 2007 Annual Report pg 8

From March 2007 North Westside Communities News

An emergency generator capable of powering both the fire hall and community hall will be part of the project.

 

Fire/Community Hall agreement

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Funding goes towards Fintry Provincial Park
Friday June 27, 2008 - Vernon Morning Star - News
A North Okanagan provincial park is getting a financial boost.
The Central Okanagan Regional District is supporting an application for $4,300 in community tourism funding for the Friends of Fintry Society.
If approved, the money will go towards an information kiosk at Fintry Provincial Park, as well as travelling exhibit.
Directors are also supporting an application for $25,900 to the Okanagan Trail Riders Association to prepare and install directional signs for the designated Bear Creek Recreation site and trail system for motorized vehicles.
In other CORD news, Marilyn Rilkoff will begin duties as the new director of finance starting August 1, 2008.
Rilkoff is a certified management account and has been deputy treasurer of the regional district since the fall of 2001.
The board also recently received the 2007 financial statement and reports.
CORD had total revenues of $90.1 million and expenditures of $64.1 million during the year.
After debt repayments, new debt and fund transfers, the regional district ended the year with an operating fund surplus of $7.6 million.
The 2007 financial report includes remuneration and expenses for elected officials and 26 staff earning more than $75,000.

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North Westside Communities Association
516 Udell Road, Killiney Beach
Vernon, BC V1H-2G2
Phone 250-542-6851 or 250-545-2470

June 4, 2008

Mr. Wayne d'Easum
Regional District of Central Okanagan

Dear Wayne:

.pdf icon Re: Application for Grant-in-Aid

We would like to apply for a Grant-in-Aid of $702.25 for work that has been done in KBC Hall for generator hookup and the electrical permit for emergency power in the event of an emergency. Residents could be provided with heat, food, and shelter during an emergency.

We have done fund raising in the amount of $1,550 as follows: Donations from Jim Edgson - $500, ESS - $300, Fire Fighters' Society - $250, Killiney Beach Seniors Association - $250, and the North Westside Communities Association - $250. The cost of the generator hookup and the electrical permit from Astra Electric Ltd. came to a total of $2,252.25

Your assistance would be greatly appreciated. Thank you.

Yours very truly,

Harry Pospolita
President

*emk
cc Jim Edgson, Area Director

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.pdf icon Governance and Services Committee Meeting Minutes - February 14, 2008 (page 8)
4. Governance
4.1 Notion of Motion - Regional Grants in aid administration fee
Director Neis brought forward the following motion for consideration:
Whereas the Regional District of Central Okanagan has a policy of charging a 5% administration fee for regional grants in aid budget;
And whereas it is felt that this money would be put to better use by the individual organizations applying for grants;
Now therefore be it resolved that the Regional District of Central Okanagan waive the 5% administration fee for processing regional grants in aid and pass those funds to the organization receiving the grant."
Staff reviewed the policy on administration fees noting it is the Board's policy to recover administration costs. If not recovered here would need to be charged elsewhere to recover those costs.
It was agreed that the information be received and that no action is required.

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Why such a difference in grant-in-aid contributions between COE and COW?

.pdf icon Governance & Services Committee Meeting Minutes – January 18, 2008

EDGSON/REID
THAT the late regional grant in aid applications for the Elizabeth Fry Society and the Gellatly Bays Trails and Parks Society not be considered for funding as they were received past the deadline;
AND FURTHER THAT staff revise the regional grant in aid policy to include that late applications will not be received or considered.
CARRIED (opposed Clarke)
ACTION: It was agreed that when staff revise the policy for regional grants in aid that the deadline for receipt of applications be moved to mid December in order not to interfere with the Christmas/New Year holiday period.

John Howard Society  Central Okanagan West $612
                              Central Okanagan East $250

Alternator Gallery  Central Okanagan West $376
                          Central Okanagan East $50

Arts Council of the Central Okanagan  Central Okanagan West $376
                                                     Central Okanagan East $0.00

BC Grapegrowers’ Associations  Central Okanagan West $672
                                            Central Okanagan East $461

Community Recreation Initiatives Society
                                            Central Okanagan West $975
                                            Central Okanagan East $200

Children’s Festival Society  Central Okanagan West $287
                                      Central Okanagan East $100

Kelowna Museum  Central Okanagan West $1,080
                          Central Okanagan East $100

NOW (New Opportunities for Women)
                                         Central Okanagan West $1,022
                                         Central Okanagan East $100

Okanagan Boys & Girls Club
                                       Central Okanagan West $544
                                       Central Okanagan East $300

Okanagan Humane Society Central Okanagan West $121
                                      Central Okanagan East $100

Central Okanagan Community Gardens
THAT the Governance & Services Committee DEFER the decision for the Central Okanagan Community Gardens regional grant in aid application in order to allow the Society to provide further information on their proposal.

Note* Total Central Okanagan West contribution $6065
           Total Central Okanagan East contribution $1661

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Governance and Services Committee Meeting Minutes - March 12, 2008 (page 3)
.pdf icon Regional Parks - Friends of Fintry $1,000 increase to their budget.

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Minutes of the Governance and services Committee meeting of the Regional District of Central Okanagan held at Regional District Offices, 1450 KLO Road, Kelowna, B.C., on Wednesday, March 12, 2008
Electoral area grants in aid
(page 4)
-Bridge opening ceremony contributions will be contributions will be allocated through electoral area grant in aid for the electoral areas.
- .pdf icon Central Okanagan West Electoral Area grants increased to $10,000.

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.pdf icon Governance and Services Committee Meeting Minutes - February 14, 2008 (page 8)
4. Governance
4.1 Notion of Motion - Regional Grants in aid administration fee
Director Neis brought forward the following motion for consideration:
Whereas the Regional District of Central Okanagan has a policy of charging a 5% administration fee for regional grants in aid budget;
And whereas it is felt that this money would be put to better use by the individual organizations applying for grants;
Now therefore be it resolved that the Regional District of Central Okanagan waive the 5% administration fee for processing regional grants in aid and pass those funds to the organization receiving the grant."
Staff reviewed the policy on administration fees noting it is the Board's policy to recover administration costs. If not recovered here would need to be charged elsewhere to recover those costs.
It was agreed that the information be received and that no action is required.

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The North Westside Ratepayers Association be advised that grants in aid are not considered on an ongoing basis.

Dissolution of North Westside Ratepayers Association March 2006 Bulletin

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.pdf icon Highlights of the Regional Board Meeting– September 10, 2007
Nut Farm Regional Park Conservation Report
The Regional Board has approved a detailed Conservation Report for three buildings in Gellatly Nut Farm Regional Park. The report establishes the Federal Heritage guidelines that must be met in order to preserve and restore the Nut Drying Shed and Root Cellar; the Lakeshore Cottage and the 1945 Cabin while safeguarding their heritage value. The report and some initial restoration work has been funded by a $400,000 Canada/BC Infrastructure grant. Funding for further work and conservation reports for two other buildings could be considered by the Gellatly Nut Farm Society or the Regional Board.

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.pdf icon Highlights of the Regional Board Meeting– August 20, 2007
Elector Assent Sought On North Westside
The Regional Board has approved the use of the Alternative Approval Process to gain elector assent for establishing a Service Area to provide an annual grant to the North Westside Communities Association for the operation and maintenance of the Killiney Beach Community Hall, adjacent library and supporting lands. The proposed grant would be raised through a tax requisition of five cents per $1,000 assessed value for properties within the North Westside Road Fire Protection District. Elector Response Forms will be available from 8:00 am Monday, September 24th to 4:00 pm Wednesday, October 31st. At least 10% of the estimated 2,099 eligible electors must sign and return forms to require the Regional Board to hold a referendum before adopting the necessary bylaws establishing the new Service Area.

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.pdf icon Westside Issues Committee Meeting Minutes, August 8, 2007 (Pg.2)
Tourism Funding
The Committee was advised that the 2007 Tourism Funding for the Regional District was being held in abeyance pending incorporation of Westside District Municipality. The funds that will eventually be payable to the Regional District will be less than in 2006, with most of the funding going to the new municipality. R. Drennan, Acting Administrator for Westside will be advised.

More on tourism funding from above

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.pdf icon Highlights of the Regional Board Meeting – July 9, 2007
Killiney Beach Community Hall Funding
The Regional Board has agreed to utilize the Alternative Approval Process to determine elector approval for establishing a tax requisition grant to assist in funding the Killiney Beach Community Hall.
At the request of the North Westside Communities Association, electors within the North Westside Road Fire Protection Service Area, will be asked whether they approve a five cent per $1,000 assessed value grant for the operation and maintenance of the Community Hall. The funds raised would also be used to establish a reserve fund for future maintenance. Elector Response Forms will be available at a future date. At least ten per cent of electors in the Proposed Grant Bylaw Service Area would have to sign and return forms to require the Regional Board to hold a referendum before passing the necessary bylaws. If the tax requisition is approved, the lease agreement with the Association would be amended to include the grant subsidy.

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.pdf icon Westside Issues Committee Meeting Minutes, April 23, 2007 (Pg.1)
DELEGATIONS
Westside Community Foodbank Society – David Lanthier
Mr. Lanthier addressed the committee and identified changes made to the Westside Community Foodbank constitution. The qualification of membership was revised to include anyone who wishes to apply.  The area directors expressed their appreciation and were pleased to see the compromises made.
Novakowski/ Knowles
THAT the report be received.
CARRIED
Knowles/Novakowski
THAT the Westside Issues Committee supports a grant in aid in the total of $40,000 for the Westside Community Food Bank Society.
AND FURTHER THAT this money is strictly to be used for capital requirements for the purchase and construction of a facility for the Community Foodbank Society.
CARRIED

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April 16, 2007 Board Meeting

North Westside Communities Association - $4,500 (community hall)

North Westside Communities Association - $1,000 (flag pole)

.pdf icon http://www.regionaldistrict.com/docs/boards_committees/rpts//2007/07_04_16brdrpt.pdf

March 19, 2007 North Westside Communities Association Grant-In-Aid $5,500

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.pdf icon Westside Issues Committee Meeting Minutes, March 19, 2007 (Pg. 1)
Grants in Aid
Knowles/Novakowski, that:
A budget for 2007 for Westside grants in aid total $95,000.00 and include the following:
- Westbank Foodbank Society (amount approved but not to be dispensed) $40,000
- Graffiti Eradication & Prevention Program $15,000
- Westside Health Network Society $ 7,000
- Westside Celebration Society $ 4,000
- Westside Citizens Patrol $ 4,000
- Peregrine Royal Canadian Air Cadet Squadron $ 500
- North Westside Communities Assn. (Community Hall) $ 4,500
- North Westside Communities Assn. (Flag Pole) $ 1,000
- Westbank Museum $15,000
- Penticton Writer & Publishers(Gems of the Okanagan) $ 500
- Thompson Okanagan Ringette League $ 200
Total $91,700
CARRIED

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.pdf icon Westside Issues Committee Meeting Minutes, February 19, 2007 (Pg. 4)
7. Funding request – Gems of the Okanagan
The Penticton Writer and Publishers letter of February 3, 2007 request for a grant in aid up to $1,500 for publishing the anthology Gems of the Okanagan: Volume Two was reviewed.
KNOWLES/NOVAKOWSKI, that:
The grant in aid request from the Penticton Writer and Publishers for publishing the anthology Gems of the Okanagan: Volume Two be referred to the March 19th Westside Issues Committee grant in aid discussions.
CARRIED

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.pdf icon Westside Issues Committee Meeting Minutes, February 19, 2007 (Pg. 3)
3. Graffiti Eradication & Prevention Program (Duane MacTavish-Crime Prevention) The Graffiti Eradiation & Prevention Program prepared by Colleen Cornock was circulated for review. The draft budget for the program is estimated to be $12,400-$15,400 for 2007. The Westside Directors expressed strong support for the program. The program will ‘piggyback’ the City of Kelowna program.
KNOWLES/NOVAKOWSKI, that;
The Graffiti Eradication & Prevention Program by Colleen Cornock be received and referred to the Westside grant in aid discussions on March 19th.
CARRIED

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.pdf icon Westside Issues Committee Meeting Minutes, February 19, 2007 (Pg. 1-2)
2. Delegation:
2.1 Westside Community Food Bank Society – David Lanthier
David Lanthier addressed the Committee. A revised constitution and bylaws were presented for review. As the Registrar of Companies returned their application to amend a section, the opportunity was taken to amend wording in the constitution. He noted that wherever ‘corporate’ was in the document the word ‘church’ was added. A mission statement was added. He believes that the word church does not include/exclude any particular religion. Mr. Lanthier stated that the Food Bank Society is a Christian organization and this will not change.
Concern was expressed, as had been stated previously, about the restrictive nature of the document as it seems to limit who may be able to join the Society and that there may be concern about contributing public money for the purposes of the Society. It was noted that the WIC Directors would prefer a more generic document and are concerned about expending public funds when such strong faith statements are addressed.
Westside Directors to seek input from the Regional District’s Administrator and possibly the Ministry of Community Services, whether it would be appropriate to expend public dollars to an organization whose mandate is inclusive and has very strong faith statements included in their constitution.
NOVAKOWSKI/KNOWLES, that
The Westside Issues Committee receive the February 19, 2007 correspondence and revised constitution and bylaws from the Westbank Food Bank Society for review and that the request for a grant in aid be referred for consideration at the March 19th .pdf icon Westside Issues Committee grant in aid meeting.
CARRIED

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.pdf icon Governance & Services Committee Meeting Minutes – January 26, 2007 (Pg. 9-11)
Upon completion of the delegations a brief discussion occurred regarding how other municipalities handle grant applications, why the grant in aid process is not advertised and how the Regional District should proceed with applications in the future as the
amount requested continues to rise. It was suggested that this discussion be put off until after the Westside governance issue is resolved.
ACTION: It was agreed to add a question to the Regional Grant in Aid application: Has the organization/Society received or applied for funding from other municipalities or groups?
b) Determine allocation of grants
The Committee went through each application to decide on the allocations.
1) Kelowna Community Resources – Request $40,000. There was no support for the application. Allocation $0
2) Okanagan Cultural Corridor – Request $26,572. Peachland $500, City of Kelowna – $18,780, Westside – $5,000, Central Okanagan - $200, Lake Country $1,000. Allocation $25,480
It was suggested that a letter be sent to the Chamber of Commerce requesting that they financially support this program.
3) John Howard Society – Request $55,168. Kelowna - $20,000, Lake Country - $1,500, Peachland - $500, Central Okanagan - $300, Westside - $5,000. Allocation $27,300
4) Restorative Justice Program – Request $6,199. Kelowna - $0, Lake Country - $1,000, Peachland $0, Central Okanagan - $400, Westside $4,300. Allocation $5,700
5) Living Positive Resource Centre – Request $20,000. Kelowna - $10,000, Lake Country - $1000, Peachland - $0, Central Okanagan - $200, Westside -$3,631. Allocation $14,831
6) Arts Council of the Central Okanagan – Request $37,500. Kelowna - $15,000 Lake Country $1,000, Peachland $0, Central Okanagan - $100,Westside - $3,600. Allocation $19,700
7) Kelowna Museum – Request: $25,000. Kelowna $0, Lake Country $1,000 Peachland - $753, Central Okanagan - $100, Westside - $4,500. Allocation $6,353
8) Elizabeth Fry Society – Request: $21,326. Kelowna - $15, 000, Lake Country - $1,000, Peachland - $500, Central Okanagan - $200, Westside $2, 000. Allocation $18,700
9) Community Recreation Initiatives Society – Request: $50,858. Kelowna - $33,000, Lake Country- $1,500, Peachland - $1,000, Central Okanagan $ 300 Westside $5,000. Allocation $40,800
10) Okanagan Humane Society – Request: $4,500. Kelowna - $3000, Lake Country - $274, Peachland - $135, Central Okanagan - $50, Westside - $900. Allocation $4,360
11) BC Fruit and Grape Growers Association – There was no support for the application Allocation $0
12) Ballet Kelowna – Request: $20,000. Kelowna $0, Lake Country $1,000, Peachland - $0, Central Okanagan - $200, Westside $1,500. Allocation $2,700
13) NOW Canada – Request: $37,000 Kelowna $ 26,151, Lake Country $1,000 Peachland - $1,014, Central Okanagan - $ 300, Westside $5, 000. Allocation $33,565
14) BC Wheelchair Basketball – Request: $10,000. Kelowna $7,000, Lake Country - $1000, Peachland - $0, Central Okanagan - $100, Westside $1,000. Allocation $9,100
15) Children’s Festival - Request: $10,000. Kelowna $ 0, Lake Country -$609, Peachland $ 0, Central Okanagan $ 150, Westside - $1000. Allocation $1,759
The final allocations total $210,347.
Staff noted that a revised chart will be drafted with the allocations and placed in the director’s mailboxes. The allocations will be added to the 2007 budget and the final decision made at the March 23, 2007 budget meeting.

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.pdf icon Governance & Services Committee Meeting Minutes – January 26, 2007 (Pg. 3-4)
While waiting for applicants to arrive the Committee discussed whether there should be a bottom line and how much it should be. It was agreed that the Committee would hear from all applicants and then make their respective decisions regarding the grant. Mayor Reid noted that he has discussed the applications with his Council. After discussion, it was agreed that collectively the Committee would work towards an amount around $200,000.
It was noted that as the NOW Canada application was late, and the Committee needed to decide whether NOW Canada’s reason for applying late was sufficient to accept the late application.
REID/BAKER
THAT the Governance & Services Committee supports the NOW Canada application being considered for regional grant in aid funding.
CARRIED

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.pdf icon Governance & Services Committee Meeting Minutes – January 26, 2007 (Pg. 1)
3. a) Review 2007 Regional Grant-in-aid applications
The procedure for determining regional grants in aid was reviewed. The Committee decided to go through each application and vote at the end on whether to support the request. A representative from each organization was asked to be available to answer any questions the committee may have on their grant request. It was noted that NOW Canada’s application was received past the deadline and the Committee will need to decide whether to accept their application.
Concern was expressed regarding the large increase in grants, over a 100% increase from last year, and that organizations applying are not being funded twice, once through the municipality and a regional grant.
Director Knowles and Day arrived 9:03 a.m., Director Hobson arrived 9:05 a.m.

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.pdf icon Westside Issues Committee Meeting Minutes, January 25, 2007 (Pg. 2)
It was agreed that a meeting of the Westside Issues Committee to deal with requests for Grants in Aid will be held March 19, 2007.
Novakowski/Knowles/, that:
A letter be sent to previous grant recipients who received more that $1,000 advising of the meeting of March 19th.
CARRIED

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.pdf icon Westside Issues Committee Meeting Minutes, January 8, 2007 (Pg. 3)
Westside Community Foodbank Society
The Committee further considered the draft new constitution for the Foodbank Society and expressed concern that some articles included in the draft may limit the ability of some persons in the community to become members of the Society and while that, of itself was not a concern, it was felt that there may be some concern about contributing public money for the purposes of the Society when membership in that Society may not be open to everyone.
Novakowski/Knowles, that:
A letter be sent to the Westside Community Foodbank Society expressing concern about the restrictive nature of Article 15 of the proposed new constitution of the Society, as it seems to limit who may feel able to support and join the Society and members of WIC find it difficult to support a grant in aid because that proposed
Article seems to be restrictive and limit individuals who can be a part of and serve the Society.
CARRIED

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.pdf icon Westside Issues Committee Meeting Minutes, January 8, 2007 (Pg. 2)
Westbank Museum
Ms. M. Jackson, on behalf of the Westbank Museum, requested consideration for a grant in aid for 2007 in the amount of $15,000. Committee members asked Ms. Jackson to give consideration to a request that the Museum be added as a line item in the Regional District budget in order to avoid having to make a request each year for a grant in aid.
Knowles/Novakowski, that:
The request for a grant in aid be received and be subject to further review.
CARRIED

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.pdf icon Westside Issues Committee Meeting Minutes, January 8, 2007 (Pg. 2)
Grant in Aid-Killiney Beach Community Hall
The Association requested consideration to a grant in aid for 2007 in the amount of $5,000 to affect repairs to the community hall.
Knowles/Novakowski, that:
The request for a grant in aid be received and be subject to further review.
CARRIED
 

Grant in Aid – Flagpole
A request for a grant in aid to accommodate a flagpole at the Community Hall was received.
Knowles/Novakowski, that:
The Request for a grant in aid to accommodate a flagpole be received and be subject to further review.
CARRIED

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.pdf icon Westside Issues Committee Meeting Minutes, January 8, 2007 (Pg. 1-2)
North Westside Communities Association Issues Killiney Beach Community Hall
The Communities Association requested consideration to a bylaw which would provide an annual levy for the purpose of maintenance, upkeep and improvements to the Killiney Beach community Hall.
Novakowski/Knowles, that:
Staff work with the North Westside Communities Association to explore a possible service to address maintenance and improvement needs to the Killiney Beach Community Hall including budgets, reserve funds and assent process.
CARRIED

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.pdf icon Regional District Regular Board Meeting Minutes – March 13, 2006 (Pg. 9)
9. NEW BUSINESS
9.1 Central Okanagan East Electoral Area Grant In Aid – Joe Rich
Community Hall ($4,500) (All Directors - Unweighted Vote)
#135/06 HANSON/DINWOODIE
THAT a Central Okanagan East Electoral Area grant in aid in the amount of $4,500 be allocated to the Joe Rich Ratepayers Association for the Joe Rich Community Hall to assist with hall expenses.
CARRIED

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March 6, 2006 Westside Issues Committee Meeting Minutes
North Westside Communities Association

The Association had two items to discuss with the Committee

  1. Parks - John Leesing addressed the Committee and noted that there was a desire in the Community to create a Children's playground, which would be in the name of the Communities Association.  However, a capital contribution in the amount of $10,000.00 is requested from the Regional District.  In addition, as well as operating funds for the playground ($2,000), the community felt that $35,000 needed to be spent on Killiney Beach Park.

  2. Fire Chief - Jim E. addressed the Committee and stressed the community's desire for a full time fire chief.  He noted that in their view, the budget could handle the additional costs.

Community representatives meet with the CAO to develop a process which involves the community in reviewing the need for a Fire Chief and eventually leading to a report to the Regional District Board.

.pdf icon http://www.regionaldistrict.com/docs/boards_committees/wic/mins/2006/wic_06_03_06min.pdf

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That a Westside Electoral Area grant-in-aid in the amount of $2,500.00 be allocated to the Westbank and District Chamber of Commerce for the purposes of purchasing community .pdf icon Christmas decorations for the business area. March 9, 2006

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North Westside Children's Library
Westside Electoral Area Grant-In-Aid carried in the amount of $750.00.
.pdf icon regionaldistrict.com/docs/boards_committees/wic/mins/2006/wic_06_02_03min.pdf

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.pdf icon Governance and Services Committee Meeting – October 21, 2005 (Pg.5)
8. Business License Bylaw
Staff reviewed the background of the business license bylaw whereby all businesses require a business license. There are presently no exemptions from the requirement and all types of businesses from small home-based businesses to large factories are licensed. Staff have been able to determine which of the
commercial and industrial premises in the area were rented to other parties, therefore placing the owners of the property in the business of renting premises in the position to pay for a business license. Business licenses have been obtained from all but one, but some have voiced their displeasure with having to pay a license. A letter from P. Bouchard was circulated with the staff report for the committee’s review.
As more than 1,400 businesses have been licensed and it is anticipated that revenue minus expenses would result in a surplus. Staff are suggesting a $10.00
reduction in the annual fee. It was noted that under the Local Government the service should be revenue neutral.
The committee discussed whether it is possible to provide services such as some form of economic development to businesses rather than reducing the license fee.
HARRIMAN/HEIN
THAT staff be directed to:
1. Clarify the definition of business to ensure that operators of premises for rent or lease clearly understand that their type of business requires licensing.
2. Review the feasibility of providing economic development opportunities for business license holders and report back to the committee
CARRIED

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J. Sugars
$200.00 grant-in-aid to publish diaries of his father from 1909 - 1919 at Fintry
.pdf icon regionaldistrict.com/docs/boards_committees/wic/mins/2005/wic_05_04_06min.pdf

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.pdf icon Governance and Services Committee Meeting – February 15, 2005 (Pg.4-5)

f) Friends of Fintry Provincial Park Society – Ken Waldon
Grant request for $5,100
It was noted that the Parks Advisory Committee (PAC) discussed the request from the Friends of Fintry Provincial Park Society to become a line item in the regional parks budget in order to secure funding for an executive director. The recommendation from PAC included an annual $40,000 grant and that an agreement be prepared between the Regional District and the Society for a five year period.

Discussion:
- Is the $5,100 request a one time capital item. The Society confirmed that it is a one time request for interpretation and promotion (development of a video)

Consensus: – To include in the budget. Ellison/Joe Rich $25, City of Kelowna $3,633, Peachland $153, Lake Country $298, Westside $909 ($5,018 supported)

HEIN/HARRIMAN
THAT the $35,000 request from Friends of Fintry Society be allocated as a line item in the regional parks budget.

CARRIED

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.pdf icon Governance and Services Committee Meeting – February 15, 2005 (Pg.2)

3. Review 2005 Regional Grant-in-aid applications

H. Reay reviewed the tax impacts from assessment growth which has had a major shift to residential. The variable tax rate is set by the Province and will have no impact on municipalities as they set their own rate. The tax rate in the electoral areas will be increased. Tax requisitions for all areas were reviewed.

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.pdf icon December 13, 2004 Regional District of Central Okanagan Regular Board Minutes

g) Westside Issues

i) Grant in aid North Westside Communities Association ($3,000)

#530/04 NOVAKOWSKI/KNOWLES
THAT a Westside Electoral Area grant in aid in the amount of $3,000 be allocated to the North Westside Communities Association in aid to assist in replacing the carpet in the Killiney Beach Community Hall.

THAT a Westside Electoral Area grant in aid in the amount of $1,500 be allocated to the George Pringle Elementary School in aid in the purchasing and installation of playground equipment;

AND FURTHER THAT consideration be given to the request in 2005.

CARRIED

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.pdf icon November 29, 2004 Regional District of Central Okanagan Regular Board Minutes

2. DELEGATION

2.1 Jack Peters and Sara Shaak – Okanagan Film Commission

Jack Peters, Chair and Sara Shaak, Film Commissioner, presented an update on the activities of the Okanagan Film Commission during 2004. Highlights included:

- Securing $2.1 million of production activity in the Okanagan region (8 months of 12)
- Enhancing community exposure through the media (75% increase in media coverage
- Producing a high quality Production Guide to market the region internationally
- Increased digital inventory of locations
- Securing 31 productions in the region (up from 10 in 2003
- Funding from a variety of sources including the Provincial Regional Film Commissions Assistance Program, Boundary Economic Development Commission and the three regional districts
- Funding request for 2005 remains at the same level as 2004 at $85,000.
- A focus for next year is to stabilize funding from the Province and to ensure regional district funding is equitable.

Discussion:
A discussion ensued regarding the Province’s and regional district’s commitment to fund the Film Commission. It was noted that funding through the Ministry of Small Business has been declining annually. There are no criteria for funding
from the Ministry. UBCM and B.C Film Commission representatives are meeting with the Province to lobby for a stable, equitable and ongoing funding commitment. As well, the Okanagan Film Commission will be meeting with the Regional District of North Okanagan and Regional District of Okanagan-Similkameen to request ongoing and equitable funding.

4.3 moved to this section

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.pdf icon Governance and Services Committee Meeting – November 14, 2003 (Pg. 1-8)

3. Review 2004 Regional Grant-in-aid applications
The procedure for submitting grant applications was reviewed. The due date for the grant applications was Friday, October 17th. The date is noted on the application. Three applications were received late and the Committee will need to decide if they wish to
consider these applications. The Committee agreed to go through each application and vote at the end of the meeting on whether to support the request. A representative from
each organization was asked to be available to answer any questions the Committee may have on their grant request.

a) Okanagan Families Society – Chris Furby
Grant request for $5,000 for the Youth Detox Centre counseling program
Questions:
-How broad is the work of the Society? Primarily provides counseling services from Oyama through to Peachland.
-How long has the Society provided services? Since 1969.
-Primarily funded through Ministry of Family Services.
-What is the demographic breakdown of the juvenile detox program? All but 2 come from Central Okanagan.
-What is the annual demand for the program? Last year 52 individuals accessed the program (2002 to August 2003). Could have doubled if bed capacity was more. Looking to expand beds from 2 to 4.
-What is the current status of detox program? Closed until status of Provincial funding has been determined. Requesting $362,000 from the Province. If received, there will still be a shortfall of $47,000 which the Society hopes to make up through other grants and fundraising. The Regional District’s grant-in-aid is conditional on receiving provincial funding. The intention is to carry on the program for as long as possible.
-Would the Regional District’s grant make any difference to program? This grant would be used in the counseling aspect of youth detox program as they transition out of detox. If the grant is not received this program will not take place.
-Are there any other services in area for juvenile detox? Kamloops is the closest facility. Crossroads is for adults only.

b) Friends of Fintry Provincial Park Society – Ken Waldon
Grant request for $1,750 for signage and development of a website
and $17,000 for the executive director position.
Questions
-Last year there was a request for signage, is this stage 2 of the project? A sign did go up last summer. This would be for smaller signs at strategic locations throughout the park to provide information about the facility.
-Have you submitted a request to the Province for staffing position? No funding available through HRDC. The Society will have to fundraise for this position. One project is underway to fund position.
-What was the amount of provincial funding in the last fiscal year – approximately
$300,000, half went to heritage restoration. The Society has been told they will not get anything this fiscal year for ie: interpretation, restoration.
-Is this request considered a long term commitment to the Society? There is no intention to keep coming back for support. When the staff position is fulltime it is anticipated the person will generate funds to pay for position.

c) Restorative Justice (Okanagan Boys & Girls Club) – Dawn Wilkinson
Grant request for $33,000 for the Coordinator’s position.
Questions:
-Is there any budget being spent to promote the program? No monies have been allocated or are available for promotion. There has been media coverage in Nov/Dec 03 and April/May 03 and it is Restorative Justice Week throughout Canada next week which
the media will be promoting at that time.
-Are any specific fundraising projects being held or planned? Fundraising has been slow, Boys & Girls Club assisting.
-Youth Justice program changed this year and this has significantly increased the referrals.
-What is percentage of repeat offenders? Very small, less than 5% in the past.
-What are the funding sources? Province $12,500, Okanagan Boys & Girls Club, and Regional District grant in aid
-What is the long-term projection for funding? Long term funding is expected from the Regional District. In the short term does not see any possibility of Federal funding.
Expects Provincial funding to remain.

d) Now Canada – Corinne Jackson
Grant request for $44,500 for client support and the Next Step program
Questions:
-What are the Society’s funding sources? Funding commitment from the Federal government for January-March 2004. Expect to enter into an ongoing commitment with the Ministry of Human Resources. Less than 50% of program supported by the government. Anonymous donor assists in funding the program and this is expected to continue over the long term.
-Who uses the program? 70% are from our region. BC’s only service for female youth.
-If the grant is not supported what would happen? A staff member would be terminated and the employment program would be eliminated. Each step plays an important role in the recovery process. If staff member lost, the full program suffers.
-Would there be any new programs or staffing? The grant would fund continuation of an existing program with minimal amount of staffing.
-The Next Step Program was explained.
-70% of referrals come from this area.
-Do you expect long term funding? The Society sees this as a one-time grant to cover the shortfall from their anonymous donor due to the recent decline in the stock market.
Director Day arrived 10:00 a.m.

e) KADAC – Pauline Lightfoot, executive director & Mike Dorsel, treasurer
Grant request for $18,451 for programming
Questions:
-Concern was expressed by the Committee that the Society has been receiving funds for a long period of time and questioned when the Society expects to be self-sufficient. The Society does not expect to be self-sufficient and will rely on Regional District funding.
BC Gaming funds have not been received for the past couple of years. Funding commitments from BC Gaming was reviewed.
-Plan to expand services to Peachland and Lake Country.
-Membership needs to support organization and this has not occurred. Membership remains constant between 30-40 member groups
-What would happen if Regional District funding is not received? This would limit the organization’s ability to carry out its programs.
-What is status of board membership? The Chair resigned recently and a new chair is being sought. The current board consists of 5 members, normally there are 8. The current board members are: Carole Bridges, Vera Spika, Mike Dorsel, Corine Shoranick,
Joanne MacDonald and Kerry Lomax. A board meeting is planned later in the week to appoint new members and a chair to the board.
-34.9% is administration, is there any way costs can be reduced? This funding is for one staff person who is full time versus part time in the past.
-Reviewed administrative costs and how they are controlled.

f) SPCA – Robert Busch
Grant request for $46,000 for the spay/neuter program/humane
education/cruelty neglect investigations.
Questions:
-Why is the funding request for less money this year? There has been a reduction in the education program due to staff layoffs. SPCA is now relying on volunteers to carry out this program.
-What is the proposed budget for next year. Mr. Busch provided a copy of the budget for circulation. He noted that the Kelowna branch has a large deficit ($300,000) that will be covered by the BC-SPCA’s reserve fund ($4.2Mil in reserves). The provincial branch is reviewing their programs in order to deal with deficits in all provincial branches.
-Are there any plans for minimizing noise impact for adjacent property owners? Buffers are being installed to minimize noise levels.
-What was the financial impact from this summer’s fire? The cost of the fire to the SPCA was approximately $100,000. The SPCA’s major fundraising was rescheduled and funds significantly reduced as a result.
-What would occur if the Regional District’s grant was not received. The spay/neuter program would be cancelled.

g) Kelowna Museum – Wayne Wilson
Grant request for $25,000 for programming.
Questions:
-Do you expect the grant request to be ongoing? What would occur if the grant is not received? Funding is meant to reflect the value Regional District residents gain through the education programs, programming and reviewing collections. Largest source of
income is through the City of Kelowna.
-Are some programs conditional on the grant received? The exhibits are planned 2 to 3 years in advance so these will take place but a decrease in funding will affect any long range exhibits.
-Does the Museum have a disaster plan in place? An update disaster plan has just been written.
-What secure income is available for the Museum? Gaming funds were applied for a one-time conservation program. Rental income is ongoing. Currently working on a business plan for the Laurel Building to market main floor rentals. Wine sales have increased at the Wine Museum but this is not expected to last over the long term.
Endowment funds and donations are part of annual revenues received.
Chair Hobson noted that the application from Community Mentor Services Society was received late. The deadline for application was Friday, October 17th. The Committee was asked whether they wished to consider the application.
Other late applications were from the Okanagan Humane Society and the Central Okanagan Science Opportunities for Kids and due to limited time at today’s meeting the two latter groups were not asked to appear.

h) Community Mentor Services Society – Elke Lang
Grant request for $30,000 to support the operational development and financial sustainability of the Society.
Questions:
-Ms. Lang explained why the application was late (misunderstood the deadline date, thought it was the end of October).
-A brief summary of the Society’s services was presented. The Society has tried to link the service to other organizations ie: United Way but this will not work due to their defined roles.

i) BC Fruit Growers Association – Starling Program - Glen Lucas (Allan Patton)
Grant request for $2,000 for a Starling Program
Questions:
-Are any other funding sources confirmed? The program has been supported in principle by the Regional District of North Okanagan and Regional District of Okanagan Similkameen.
-What is the timing of the project? Started during the cherry season this year.
-What will the funds be used for? The funds will allow for expansion of the program to the Central Okanagan.
-The goal of the program is to decrease the number of cannons used in area orchards.
Director Dinwoodie arrived at 11:15 a.m

j) BCFGA – Peer Advisory Service for Agriculture.
Grant request for $2,500 for an Okanagan-Similkameen Peer Advisory Service for agricultural
Questions:
-The Starling program and Peer Advisory program work in conjunction to reduce the number of cannons used in area orchards. The service is to advise orchardists of alternative methods to cannons.

k) Okanagan Cultural Corridor Project – Jane Coady
Grant request for $33,000 for the continuation of the program.
Questions:
-The funding request is a one-time request to continue core funding of the coordinator position in order to find other funding sources for the future. A volunteer, committed steering committee is in place but staff are required to carry out the programs.
-Funding has been requested from all three regional districts by the traditional population split.
-How is private sector funding the project? Other funding is through memberships, brochure, advertising. Looking to involve wider sector of private industry ie:hotels [have not focused on this sector to date but the plan is to do this].

l) Fraser Basin Council
Grant request for $1,500 for a provincial invasive plant strategy.
The Regional Board discussed the request at a previous board meeting and deferred the request to grant in aid discussion. It was noted the Province is increasingly using the Council where they no longer deal with issues.
The Committee discussed the fact that three organizations applied for funding but the applications were not received by the due date. The organizations were:
-Communities Mentor Services Society of the Central Okanagan
-Okanagan Humane Society
-Science Opportunities for Kids
The issue of late applications was discussed. The Regional Board has an approved policy with a set deadline for receipt of grant applications. The due date is clearly marked on the grant application. It was noted that as the Regional District has moved to a new 5-year financial plan, that a provisional budget is no longer required, that the final budget is not approved until the end of March, and that consideration could be given in future years to move the regional grant in aid deadline to early in the new year. This will be further discussed at the final budget meeting in March 2004.
DINWOODIE/DAY
THAT the policy deadline for receipt of regional grant in aid applications be firm unless special circumstance, deemed acceptable by the Regional Board, arose after the deadline
CARRIED

The Committee reviewed the grant in aid requests:

Okanagan Families Society – request $5,000
Consensus: To include in the budget. Director Hein opposed ($4,721 approved)

Friends of Fintry – request $1.750
Consensus: To include in the budget. Directors Hein and Lees opposed ($1,617 approved).

Friends of Fintry – request $17,000
Consensus: To include in the budget. Directors Hein, Lees and Harriman opposed ($15,219 approved).
 

Restorative Justice – request $33,000
Consensus: To include in the budget. Lake Country’s contribution reduced to $1,500.
Director Harriman opposed as Peachland has their own program ($31,719 approved).

New Opportunites for Women (NOW) – request $44,500
Consensus: To include in the budget. Lake Country’s contribution reduced to $1,000, Westside Electoral Area reduced to $6,000. The Committee noted that it is their belief this is straight downloading from the Federal and Provincial government. ($41,260 approved)

Kelowna and District Arts Council (KADAC) – request $18,451
Consensus: Directors Hein, Harriman, Dinwoodie, Novakowski, Knowles and Lees opposed.
GIVEN/CANNAN
THAT the decision on the Kelowna portion of the KADAC grant be deferred until Board issues are clarified.
CARRIED
ACTION: Mr. Reay to confirm with KADAC the status of board members and new Chair.

SPCA – request for $46,000
Consensus: To include in the budget. Lake Country’s contribution reduced to $1,000. ($44,430 approved).

Kelowna Museum – request for $25,000
Consensus: To include in the budget. Director Hein opposed ($23,603 approved).

BC Fruit Growers – request for $2,000 (Starling Program)
Consensus: To include in the budget. ($2,000 approved).
BC Fruit Growers – request for $2,500 (Peer Advisory Service)
Consensus: To include in the budget. Directors Hein and Harriman opposed ($2,289 approved).

Okanagan Cultural Corridor – request for $33,000
Consensus: To include in the budget. Lake Country’s contribution reduced to $500, Director Lees opposed, Peachland’s contribution reduced to $500, Westside Electoral Area contribution reduced to $5,000, City of Kelowna’s contribution reduced to $20,000
($26,000 approved)
Note: Chair Hobson abstained from voting as he Chairs the project.

Fraser Basin Council – request for $1,500
Consensus: To include in the budget. Director Hein opposed. ($1,416 approved)

DINWOODIE/GIVEN
THAT the regional grant in aids approved be forwarded for final budget consideration by the Regional Board in March 2004.
CARRIED

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.pdf icon December 8, 2003 Regional District of Central Okanagan Regular Board Minutes

4.2 Regional Grants In Aid (All Directors - Unweighted Vote)

It was noted that the Governance and Services Committee reviewed the 2004 regional grant in aid applications at its November 18, 2003 meeting. The current policy is not to provide funding to any organization prior to adopting the five-year
Financial Plan in March. Two organizations with late applications, one from the Okanagan Humane Society ($3,000) and Science Opportunity for Kids ($5,000), have requested to be reconsidered for funding. The Governance and Services Committee recommended that the policy deadline for receipt of regional grant in aid applications be firm unless a special circumstance, deemed acceptable by the Regional Board, arose after the deadline.

Director Hanson requested Ellison/Joe Rich Electoral Area grant in aid funding be amended as follows: Fund: Okanagan Families Society $75; Restorative Justice $500; New Opportunities for Women $800; SPCA $500; Kelowna Museum $400, BC Fruit Growers $25 and $25; Okanagan Cultural Corridor Project $250 and Fraser Basin Council $25.

a) Okanagan Humane Society

#505/03 HEIN/HARRIMAN
THAT the Regional Board consider the Okanagan Humane Society regional grant in aid application.

CARRIED

Okanagan Humane Society – request $3,000
Consensus: To include in the budget. Director Novakowski opposed ($3,000 approved)

b) Science Opportunity for Kids
Director Shepherd noted that the Science Opportunity for Kids application had been dropped off to her directly and not the Regional District office. The application was not noticed until after the deadline.

#506/03 SHEPHERD/DAY
THAT the Regional Board consider the Science Opportunity for Kids regional grant in aid application.

CARRIED

Science Opportunity for Kids – request for $5,000

After review of the application and there being no questions the Board agreed not to fund the grant request.

Consensus: That no funding to be allocated to Science Opportunity for Kids.

Kelowna and District Arts Council (KADAC) – request $18,451

Consensus: To include in the budget. Directors Hein, Harriman, Dinwoodie, Novakowski, Knowles and Hanson opposed. Supported by the City of Kelowna. ($13,302 approved)

#507/03 CANNAN/KNOWLES
THAT the 2004 Regional grants in aid be approved as revised:

Okanagan Families Society $4,693
Friends of Fintry $1,617
Friends of Fintry $15,219
Restorative Justice $31,542
New Opportunities for Women $41,147
KADAC $13,302
SPCA $43,987
Kelowna Museum $23,490
BC Fruit Growers $ 1,984
BC Fruit Growers $ 2,263
Okanagan Cultural Corridor Project $26,250
Okanagan Humane Society $ 3,000

CARRIED

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North Westside Communities Association

ILMB decision on Westshore Estates application for playground on crown land

Westside Issues Committee Meeting Minutes, April 2, 2004
2. Delegation: Harry Pospolita/Ian Kilpatrick – North Westside Communities
Association
Moved: Director Knowles/ Seconded Director Novakowski
THAT staff be directed to work with the North Westside Communities Association to
determine the best way to secure ongoing funding for the maintenance and up keep
of the North Westside Road Community Hall.
CARRIED

April 16, 2003 Westside Issues Committee Agenda
That staff be directed to work with the North Westside Communities Association to determine the best way to secure ongoing funding for the maintenance and up keep of the North Westside Community Hall.

That a grant in aid for $325.00 be supported for the North Westside Ratepayers Association to cover the increase in rent being charged them by the North Westside Communities Association for the rental of the community hall.

http://www.regionaldistrict.com/docs/boards_committees/agnd/2004 agendas/2004-04-19/item 9.2 westside issues committee april 16.pdf

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North Westside Fire Rescue

Oct 2, 2002 Presentation to government to charge Provincial Park visitors who camp in the parks, to help pay for fire equipment (Page 1029)
http://www.legis.gov.bc.ca/cmt/37thparl/session-3/fgs/hansard/n21002a.htm

April 8, 2002 North Westside Road Volunteer Fire Department $1,200.00 grant-in-aid for office equipment.
docs/boards_committees/rpts/2002/apr_8_02.pdf

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North Westside Ratepayers Association

The North Westside Ratepayers Association Resurrected

Dissolution of North Westside Ratepayers March 2006 Bulletin

2005 North Westside Ratepayers gives generous donation of $1000.00 to pay for an interpretive sign regarding the waterfalls and the water system at Fintry Provincial Park. (Page 3 and 4)
http://www.fintry.ca/friends/november05.pdf

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Regular Board Minutes – April 19, 2004 (Pg. 6-7)
9.2 Westside Issues Committee Recommendations of April 2, 2004 (All Directors - Unweighted Vote)
#178/04 DINWOODIE/KNOWLES
THAT staff be directed to work with the North Westside Communities Association to
determine the best way to secure ongoing funding for the maintenance and up keep of the North Westside Road Community Hall.

AND THAT staff be instructed to make an application for infrastructure funding for the Glenrosa sewer project regardless of the projects overall priority.
AND THAT a Westside Electoral Area grant in aid for $325 be supported for the North Westside Ratepayers Association to cover the increase in rent being charged by the North Westside Communities Association for the rental of the community hall.
AND FURTHER THAT Planning staff be directed to bring a report to the Regional Board as to how best to utilize monies made available through the UBCM to assist
communities in developing innovative local solutions and strategies for dealing with an aging population.
CARRIED

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April 2, 2004 Ratepayers rental of community hall support
docs/boards_committees/agnd/2004 agendas/2004-04-19/item 9.2 westside issues committee april 16.pdf

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Westside Issues Committee Meeting Minutes, April 2, 2004 (page 2)
5. Grants-in aids
Moved: Director Novakowski/ Seconded Director Knowles
THAT a grant-in aid for $325 be supported for the North Westside Ratepayers
association to cover the increase in rent being charged them by the North Westside
Communities Association for the rental of the community hall.
CARRIED

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Westbank Issues Committee Meeting Minutes, February 16, 2004 (page 1)
North Westside Ratepayers Association
A letter dated February 12, 2004 from the North Westside Ratepayers Association
concerning rental rate increases for the Killiney Beach Community Hall and further
requesting an ongoing grant in aid to assist in rent costs, which would be $325.00
for the year 2003/04, was received and discussed.
Knowles/Novakowski, THAT:
The letter dated February 12, 2004 from the North Westside Ratepayers Association
concerning rental rate increases for the Killiney Beach Community Hall be referred
to the Parks and Recreation Department for an explanation regarding the process
for rate increases.

CARRIED

Westbank Issues Committee Meeting Minutes, February 16, 2004 (page 2)
Knowles/Novakowski, THAT:
The North Westside Ratepayers Association be advised that grants in aid are not considered on an ongoing basis.
CARRIED

----------------------------------------------------------------

February 12, 2004 letter from Ratepayers Association regarding Killiney Beach Community Hall increase in rent   docs/boards_committees/wic/mins/2004/wic_04_02_16min.pdf

April 16, 2003 Ratepayers rent at the Killiney Beach community hall
docs/boards_committees/agnd/2004 agendas/2004-04-19/item 9.2 westside issues committee april 16.pdf

April 8, 2002 North Westside Road Ratepayers Association Grant-In-Aid $750.00 for research.   RDCO says this was to offset insurance costs
docs/boards_committees/rpts/2002/apr_8_02.pdf

 

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Regional District of Central Okanagan             
1450 KLO Road
Kelowna, B.C., V1W-3Z4

Westside Issues Commitee

Westside Regional Directors 2005 - 2008
Aaron Dinwoodie - aaron.dinwoodie@cord.bc.ca
David Knowles - david.knowles@cord.bc.ca
Len Novakowski - len.novakowski@cord.bc.ca

http://www.regionaldistrict.com/docs/admin/05Results/CEOofficialRDCOWestside05.pdf

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